MAVESYN PARISH COUNCIL
MINUTES OF THE COUNCIL MEETING HELD ON 28 FEBRUARY 2013 AT THE VILLAGE HALL, HILL
RIDWARE, COMMENCING AT 8.00PM
PUBLIC PARTICIPATION
Mrs F Locker suggested that the Council could install broadband in the village hall for use by residents
who had no access to broadband at home. It was also suggested that lessons and assistance could be
organised if required. It was agreed that the clerk would investigate costs and feasibility and would
also ask the school if their broadband services could be utilised.
1. PRESENT
Cllrs M Hill (Chair); A Harrison; K Bowdler A Bentley, G Evans, L Marriott; S Lycett
2. IN ATTENDANCE
Mrs L Taylor (Clerk); PC Alison Lewis; PCSO Lisa Anderson
3. APOLOGIES
Apologies were received from District Cllr Shirley Barnett and County Cllr F Lewis
4. TO APPROVE THE MINUTES FROM THE EXTRAORDINAIRY COUNCIL MEETING HELD ON 13
FEBRUARY 2013
It was agreed by all present that the minutes of the meeting be approved as a true and correct
record. Proposed by Cllr A Bentley and seconded by Cllr G Evans.
5. TO CONSIDER ANY MATTERS ARISING
a. Oaklands Close – Four residents had requested a meeting with the Parish Council regarding the
strip of land behind their fence. It was agreed that the clerk would organise a meeting.
b. Sewerage issues – it was noted that a letter regarding the sewerage issues had been sent to
STW, Lichfield District Council and Michael Fabricant MP. No response had been received to
date.
c. CRB Checks - It was noted that no CRB checks were required for the clerk or caretaker.
d. Ditches along Pipe Lane - It was noted that these were full of rubbish and needed clearing and
it was agreed that the clerk would write to the Environment Agency and Staffordshire County
Council to request the necessary action.
e. Parking on Chadwick Crescent - it was noted that no response had been received to date.
Clerk to continue enquiries and to also request allocated parking.
6. TO CONSIDER ALLOTMENT GARDENS
a. To approve new tenancy agreement– A new tenancy agreement received from NALC was
tabled for consideration. After discussion it was resolved to use the new agreement subject to
minor amendments.
b. To approve revision of the tenancy dates to run from January to December – It was
resolved to change the dates of the tenancy agreement to run from January to December each
year. Invoices for payment for the current year would be reduced by 3 months.
7. TO CONSIDER AND APPROVE GROUNDS MAINTENANCE FOR 2013/14
C&L Landscapes were proposed by Cllr G Evans and seconded by Cllr A Bentley. A vote showed
four councillors in favour, one vote against and two abstentions. Cllr S Lycett wished it noted that
she was not in favour of the proposal.
It was resolved that C&L Landscapes would continue with the ground maintenance for 2013/14.
The council agreed that they would be asked to cut footpath 15 to a very low level at the beginning
of the season.
8. TO CONSIDER PRODUCING A NEIGHBOURHOOD PLAN
It was agreed to refer this to the next meeting.
Mavesyn Ridware Parish Council
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9. TO CONSIDER CORRESPONDENCE
The following correspondence was noted:
a. Mavesyn Ridware Village Hall Committee- A thank you letter had been received for the
grant towards the disabled ramp
b. Staffordshire County Council – Community Paths Initiative application forms
c. Threes Cs - Newsletter
d. St James Exeter - Example of a Neighbourhood Development Plan
e. Kirkwalls - Neighbourhood Planning training
10. TO REPORT ANY CONCERNS
a. To consider requests made to the Parish Council
i. Bench at top of Church Lane – It was agreed that this would not be a suitable position
for a bench due to the proximity to the house behind the hedge and its use by teenager
and the danger of children falling down the slope. It was also noted that the land was not
the property of the Parish Council.
ii. Planter at each entrance to the village – it was agreed that the clerk would consult
with Staffordshire Highways regarding planters and to also investigate costs.
iii. Installation of a BMX track – it was agreed to ask the people who made the suggestion
to discuss location, size and plans.
iv. Code of Conduct notices in play area – it was agreed that the signs that had been
removed needed to be replaced with a code of conduct. It was agreed that Cllr L Marriott
would find other examples and report back to the next meeting.
b. Oak tree on village hall driveway – it was noted that the tree was in need of maintenance
in order to make it safe. It was resolved that the Parish Council contribute 50% of the costs
towards the work with the Village Hall Committee paying the remainder. Proposed by Cllr S
Lycett and seconded by Cllr A Bentley.
Three quotes had already been obtained and after consideration it was agreed that the
Parish Council’s preferred contractor would be Goulds. Proposed by K Bowdler and
seconded by L Marriott.
c. Manhole cover on village hall driveway – It was noted that this was collapsing and was
only meant for light use. As the allotment holders used the driveway it was agreed that the
Parish Council would contribute towards replacing it. It was agreed that the clerk would ask
Severn Trent Water if they could replace it. Alternatively, costs from local builders would be
obtained.
d. Charitable donations – Cllr K Bowdler contended that previous precepts had agreed that
three charities received donations of £50 each.. The clerk reminded members of the
stipulations on S137 spending, the recent introduction of a grant application form for
donations and the necessity to follow Standing Orders and maintain clear audit trails. It was
also noted that there were no minutes or resolutions to confirm Cllr Bowdler’s comments.
Cllr Bowdler proposed and Cllr A Bentley seconded that the donations be made instantly. The
proposal was voted upon and declared not carried. Cllr Bowdler agreed to obtain further
information regarding the proposed charities for the next meeting.
e. Speedwatch – Cllr Bowdler requested that two cameras were required so that they could be
used at each end of the village. It was noted that the presence of the camera acted as a
deterrent but there was a lack of volunteers.
11. TO CONSIDER REPORTS FROM OTHER COMMITTEES
a. Lichfield District Council Parish Forum – Cllr L Marriott and the clerk had attended the
parish forum which had presentations on Neighbourhood Development Plans and Risk
Management. It was noted that the presentations had been circulated by email and hard
copies available from Clerk if required.
b. Highways meeting – it was noted that a meeting had been held with representatives from
Cameron Homes, Lichfield District Council, County Cllr Frank Lewis and member of the Parish
Council. Cameron Homes agreed that they would continue to contribute £10,000, County Cllr
Frank Lewis £5,000, Mavesyn Ridware Parish Council £2,500 and Staffordshire County
Council would fund the remainder. Cameron would provide written confirmation to
Mavesyn Ridware Parish Council
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Staffordshire County Council who would then undertake consultation and planning
procedures.
c. Village hall – the village dance had made a profit of £350 which had been split between the
School and the village hall. The locks had now been changed and three key holders had been
allocated. A Live & Local event was planned for 11 April with Ginny Davis. The AGM is to be
held on 15 April. It had been suggested to hold a village day and hog roast on 1 June with
profits split between the school, church and village hall.
d. HS2 Action Group – further to the public meeting the clerk and Cllr A Harrison had arranged
a further meeting for an action group to be formed. This had been held on 26 February and a
committee had been agreed upon. A further meeting was planned for Tuesday 5 March at the
village hall.
It was noted that some councillors were concerned that despite organising the first two
meetings and providing the basis and also the information for the action group to be formed,
the council had been accused of being inactive. Councillors wished it noted for the record
that they undertook the job voluntarily and most of them also worked in the village for other
organisations.
12. FINANCE
a. To consider appointment of an internal auditor
It was agreed to refer this to the next meeting.
b. To Approve Payments For February 2013
Date
Cheque No
31/01/13
31/01/13
28/02/13
28/02/13
28/02/13
28/02/13
28/02/13
300009
300010
300011
300012
300013
300014
300015
Payee
Village Hall
Severn Trent Water
L Taylor
HMRC
Reg Bradbury
S Harrison
L Taylor
TOTAL
COST
Details
Room Hire – 2012
Water charges
Clerk salary - February
PAYE – February
Caretaker - January
Taps for allotment
Administration Costs
Printing costs for HS2 meeting
Key cutting – allotments
79.00
61.22
289.62
72.40
115.00
10.39
39.25
£29.25
£10.00
£666.88
It was resolved that the payments for February 2013 be approved. Proposed by Cllr A
Bentley and seconded by Cllr S Lycett.
13. TO CONSIDER PLANNING APPLICATIONS
a. 13/00138/FUL & 13/00139/LBC – Ridware Hall, Wade Lane, Hill Ridware
Works to listed building to enable the refurbishment of dwelling and conversion of stables to
residential, erection of detached 3 bay garages and store and all associated works.
It was agreed that the council had no objections
14. TO CONSIDER PLANNING APPLICATIONS
a. 12/01332/FUL – 3 Rake End Court, Hill Ridware
Single storey rear extension to form lounge / breakfast area
It was noted that the planning permission had been granted on 29 January 2013
15. TO NOTE THE DATE OF NEXT MEETING
It was noted that the next meeting will be held on 28 March 2013.
Meeting closed at 10.00pm
……………………….……………………………………………… Signed by Chair/Vice Chair ……………......…… Date
Mavesyn Ridware Parish Council
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