Microsoft® Word 2010
The Word Ribbon
①
②
④
③
Create a Document From a Template
Getting Started
①
Quick Access Toolbar – Contains shortcuts for
commonly used tools.
②
Backstage View – Contains tools to work with
documents and manage Word settings.
③
Groups – Contains like commands within each
tab. Some groups include an arrow button with
more commands.
④
Tab Bar – Contains tabs that display tools and
commands in the ribbon.
1. File Tab >New.

To use a recently used template,
select Recent templates.

To use a sample template,
select Sample templates.

To use a template that you have created, select
My templates.
2. Select the template you want to use.
3. Click Create.
Note: Contextual tabs display on the Ribbon only when
particular types of objects are selected or when specific
tasks are being performed.
Create a New Blank Document
1. File Tab >New.
Customize the Quick Access Toolbar
2. In the Available Templates pane, select Blank
document.
1. From the Quick Access Toolbar, select the drop-
3. Click Create.
down menu
.
Save a New Document
2. Select the desired command on the list.
1. File Tab > Save As.

To add a command to the toolbar, click it to turn
on the checkmark
.

To remove a command from the toolbar, click it
to turn off the checkmark.
2. Select the location where you want to save the
document.
3. In the File name field, enter a file name.
4. Click Save.
OR
1. Click the Customize Quick Access Toolbar button.
Open a Document
2. Click More Commands.
1. File Tab > Open.
3. From the Word Options window, select the arrow
under Choose Commands From to display the dropdown list.
2. In the Open dialog box, locate and select the file
you want to open.
4. Click on the desired command from the list on the
left, and then click Add.

To open a recent document, select Recent in the
left pane. Select the document in the Recent
Documents pane.

To open a recent folder, select the folder in the
Recent Places pane. Select the file you want to open
and click the Open button.

To remove a command, click to select it from the
list on the right, and then click Remove.
5. Click OK.
3. Click Open.
(480) 731-8287
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Insert Headers and Footers
Page Layout
1. Insert Tab > Header & Footer Group.
Select the Paper Size
2. Select Header or Footer.
1. Page Layout Tab > Page Setup Group > Size.
2. From the drop-down menu, select the desired paper
size.

To specify a custom paper size, select More
Paper Sizes from the drop-down menu. Enter values
in the Width and Height boxes and click the OK
button.
3. From the drop-down menu, select the desired
header or footer.
4. Enter the text in the header or footer.

To insert additional items such as the date and
time, pictures, etc., use the buttons in the Insert
group.

To switch between the header and footer areas,
use the Go to Header or Go to Footer button in the
Navigation group.

To format text, select the text, click on the Home
Tab, and use the buttons in the Font, Paragraph,
and Styles groups.
2. Select a margin type from the drop-down menu.

Note: To set custom margins, click the Margins
button and select Custom Margins from the drop-down
menu. At the Margins tab, enter the values in the
appropriate fields, and then click OK.
To close the header or footer, select the Design
Tab, and click the Close Header and Footer button in
the Close group.
Insert a Page Break
Change the Page Orientation
1. Page Layout Tab > Page Setup Group > Orientation.
2. From the drop-down menu, select Portrait or
Landscape.
Set the Page Margins
1. Page Layout Tab > Page Setup Group > Margins.
Create Columns
1. Place the insertion point in the document where you
want columns to begin.
1. Place the insertion point in the document where you
want to insert the break.
2. Insert Tab > Pages Group > Page Break.

To insert a blank page, click in the document
where you want to insert the blank page. Insert >
Blank Page.
4. Select the number of columns that you want.

5. In the Apply to list, click Whole document or This
point forward.
To insert a cover page, Insert > Cover Page.
From the drop-down menu, select a cover page.

To remove a cover page, Insert > Cover Page.
Select Remove Current Cover Page.
2. Page Layout Tab > Page Setup Group > Columns.
3. From the drop-down menu, select More Columns.
Insert Date and Time
1. Place the insertion point in the document where you
want to insert the date and time.
Insert a Section Break
2. Insert Tab > Text Group > Date & Time.
1. Place the insertion point in the document where the
new section is to begin.
3. From the Available formats box, select the desired
format.
2. Page Layout Tab > Page Setup Group > Breaks.
The Breaks drop-down menu displays.

3. Select from the options under Section Breaks to
determine where the new section will begin.
To automatically update the date and time,
check the Update automatically box.
Insert Page Numbers
1. Insert Tab > Header & Footer Group > Page
Number.
2. From the drop-down menu, select the desired
location for the page numbers.

Next Page: new section will begin a new page.
Continuous: new section will begin on the current
page.

Even Page: new section will begin on the next
even numbered page, and add a blank odd
numbered page if necessary.

Odd Page: new section will begin on the next odd
numbered page, and if necessary, a blank, even
numbered page will be added.
3. From the sub-menu, select a page number format.
4. Click Close Header and Footer.

To remove page numbers, Insert Tab > Header
& Footer Group > Page Numbers > Remove Page
Numbers.
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Change the Line Spacing
Text Formatting
1. Place the insertion point in the document where you
want to change the line spacing.
Select Text
Selection Bar
Word
Sentence
Line
Paragraph
Document
Blocks of Text
Consecutive
NonConsecutive
The Selection Bar is the left margin
area. When the mouse pointer is in
the text area, it displays as an
I-Beam. But when it is in the
Selection Bar, it displays as an
arrow pointing to text on the right.
2. Home > Paragraph Group > Launcher
Position the editing I-Beam
anywhere in the word and doubleclick.
4. Click the arrow on the Line spacing box.
Hold down the Control (Ctrl) Key
and click anywhere in the sentence.
Position the mouse pointer to the
left of the line, in the Selection Bar,
and click once.
Position the mouse pointer to the left
of the paragraph, in the Selection Bar,
and double-click.
OR
Position the editing I-Beam anywhere
in the paragraph and triple-click.
Home Tab > Editing Group > Select
All command.
Position the editing I-Beam to the left
of the first character, press and hold
the mouse button down as you drag
the I-Beam to the end of consecutive
blocks of text.
OR
Click the editing I-Beam at the
beginning of the selection. If
necessary, scroll to the end of the
selection. Hold down the Shift key
while you click at the end of
consecutive blocks of text.
Position the mouse pointer to the left
of the line, in the Selection Bar, and
click once. Hold down the Ctrl key
while you select each non-consecutive
block of text.
Format Text
3. Click on the Indents and Spacing Tab.

To set spacing before and after the paragraph,
enter or select a point size in the Before and After
boxes.
5. From the drop-down menu, select a line spacing
option. (In the At box, enter or select a point size if
you select At least, Exactly, or Multiple.)
Apply a Text Style
1. Select the text to which you want to apply a style.
2. Home Tab > Styles Group > Launcher
.
3. Click the style you want to apply.
4. Click the Close button on the Styles task pane.
Apply the Format Painter (Single Selection)
1. Select the text or Paragraph with the desired
formatting.
2. Home Tab > Clipboard Group> click Format Painter
once.

The Format Painter button is depressed like a toggle
switch is turned on.

When placed over text, your mouse pointer turns to
(a paint brush beside an I-Beam).
3. Select the destination text or Paragraph to paint the
new formatting.

The Format Painter will automatically turn off once
applied to the destination text.
Apply the Format Painter (Multiple
Selections)
1. Select the text or Paragraph with the desired
formatting.
2. Home Tab > Clipboard Group > click Format Painter
twice.
3. Select the destination text or Paragraph to paint the
new formatting.
1. Select the text you want to format.
2. Home Tab > Font Group > Launcher
.
4. Continue selecting each destination until all are
formatted.
.
3. Make the formatting selections.
4. To change the default text, click Set As Default
button.
5. Select Home Tab > Clipboard Group > Format
Painter once OR press ESC to turn it off.
5. Click OK.
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Cut, Copy, and Paste Preview
Delete a Tab
1. Select the text you want cut or copy.
1. Select the text or place the insertion point in the
document where you want to remove the tab.
2. Home Tab > Clipboard Group.

To cut the text, click the Cut

To copy the text, click the Copy
2. Select the tab stop on the ruler and drag it into the
document.
button.
button.
3. Click in the document where you want to paste the
selection.
4. Click the drop-down menu of the Paste button.
5. Place your mouse pointer on the buttons to preview
the text, and then click to paste text.


1. Place the insertion point in the document where you
want to insert the table.
2. Insert Tab > Tables Group > Table.
3. From the drop-down menu, select Insert Table.
Source Formatting
4. In the Table size section, enter the number of
columns and rows.
button.
To use the destination theme, click the Use
button.
To paste the text without any formatting, click
the Keep Text Only
button.
5. Optional: Select options in the AutoFit behavior
section.
6. Click the OK button.
Convert Text to a Table
Create a New List
1. Insert a tab between the blocks of text for each
column.
1. Home Tab > Paragraph Group.

To add bullets, click the Bullets button.

To add numbers, click the Numbering button.
2. Press Enter between lines of text for each row.
3. Select the formatted blocks of text.
2. Enter text, and then press Enter.

Insert a Table
To keep the source formatting, click the Keep
Destination Theme

Table
4. Insert Tab > Tables Group > Table.
Enter additional lines of text.
3. When you are finished, press Enter twice.
5. From the drop-down menu, select Convert Text to
Table.
Tabs
6. In the Convert Text dialog box, verify the number of
columns and rows based on the selected text.
Tab Alignments
7. Click OK.
Select Table Elements
Left
Center
Right
Decimal
Bar
Cell
To select a cell, move the mouse pointer
just inside the left edge of the desired cell
(I-Beam will change to a black arrow
pointing right) and click once.
Row
To select a row of cells, move the mouse
pointer to the left edge of the desired row,
just outside the gridline, (I-Beam will
change to a white arrow pointing right) and
click one time.
Column
To select a column of cells, position the
mouse pointer to the top edge of the
desired column, (I-Beam will change to a
black arrow pointing down) and click one
time.
Block
of Cells
Drag the mouse pointer through the cells to
be selected.
Insert a Tab
1. Place the insertion point in the document where you
want to insert a tab.

If the ruler is not displayed, select the View Ruler
icon above the vertical scroll bar on the right.
2. Click the Tab Style Indicator button to the left of the
ruler to select the desired tab style.
3. Click on the horizontal ruler where you want to place
the tab stop.
OR
1. Home Tab > Paragraph Group > Launcher
2. At the Paragraph dialog box, click the Tabs button.
3. In the Tab Stop Position field, enter the location on
the ruler (i.e. 6.25).
OR
Click in the first cell. Hold down the Shift
Key, and then click in the last cell.
4. Select the alignment and leader options.
5. Click Set, and then click OK.
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Insert Columns and Rows
Illustrations
1. Insert or select the desired table.
2. Select the number of rows or columns that you want
to insert.
3. Table Tools Design Tab > Layout Tab.
To insert rows below selected rows, click the
Insert Rows Below button.

To insert columns to the left of the selected
columns, click the Insert Columns to the Left
button.

3. Navigate to the appropriate location where the
image is stored.
To insert rows above selected rows, click the
Insert Rows Above button.

1. Place the insertion point in the document where the
image will be placed.
2. Insert Tab > Illustrations Group > Insert Picture.
4. In the Rows & Columns group, select one of the
following options.

Insert an Image
4. Double-click the image to insert it.
Insert a Screenshot
1. Open the document or application for which you
want a screenshot.
To insert columns to the right of the selected
columns, click the Insert Columns to the Right
button.
2. Place the insertion point in the document where you
want to insert the screenshot.
3. Insert Tab > Illustrations Group > Screenshot.

To insert the entire screen, select the screen in
the Available Windows section.

To insert a specific area of a screen, select
Screen Clipping. Click and drag the area you want
to insert in the document.
Delete Cells, Columns and Rows
1. Select the cell that you want to delete.
2. Table Tools Design Tab > Layout Tab > Rows &
Columns Group
3. Select the Delete drop-down menu.
Insert a Symbol

To delete cells, click the Delete Cells button, and
then select Shift Left or Shift Up.
1. Place the insertion point in the document where you
want to insert the symbol.

To delete columns, select the desired column(s),
and then click the Delete Columns button.
2. Insert Tab > Symbols Group > Symbol > More
Symbols.

To delete rows, select the desired row(s), and
then click the Delete Rows button.
3. From the Font drop-down menu, select Wingdings.

To delete the entire table, select the table, and
then click the Delete Table button.
Split and Merge Cells
button.
5. Click the Close button.
Links
1. Select the cells that you want to split or merge.

4. Select the desired symbol, and then click the Insert
Cells can be merged horizontally into rows or
vertically into columns.
Insert a Hyperlink
1. Select the text or picture that you want to make a
hyperlink.
2. Table Tools Tab > Layout Tab > Merge Group

To merge cells, click the Merge Cells button.

To split cells, click the Split Cells button. Enter the
columns you want in the Number of columns box,
enter the rows you want in the Number of rows box,
and click the OK button.
Convert a Table to Text
1. Select the table that you want to convert to text.
2. Table Tools Tab > Layout Tab > Data Group >
Convert to Text.
3. In the Convert Table to Text dialog box, select the
2. Insert Tab > Links Group > Hyperlink.

To link to a Web site, click the Existing File or
Web Page button and enter the complete URL in the
Address box.

To link to an E-mail Address, click the E-Mail
Address button. Enter the address in the E-Mail
address box. Enter the message subject in the
Subject box.
3. Click OK.
appropriate text separator, and then click OK.
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5
Change the Recent Documents List Number
Document Views
1. File Tab > Options > Advanced.
Change the Document View
2. Scroll down to the Display section.
1. View Tab > Document Views Group.

To view the document as it will look when it is
printed, click the Print Layout button. Print Layout
is the default view.

To view the document in Full Screen, click the
Full Screen Reading button.

To change the number of recent documents
displayed in the Recent Document list, enter
the appropriate number in the field next to Show
this number of Recent Documents.
3. Click OK.
2. View Tab > Show Group.
View Recent Documents

To turn on the ruler, place a checkmark in the
Ruler checkbox.
1. File Tab > Recent.

To turn off the ruler, remove the checkmark from
the Ruler checkbox.
3. View Tab > Zoom Group.

To view two pages of the same document
simultaneously, click the Two Pages button.

To view the document at 100%, click the 100%
button.
4. View Tab > Window Group.



The number of recent documents displayed is
determined by the settings established in the
advanced options.

To open a recent document, click once on the
desired document displayed in the list.
Keyboard Shortcuts
Table Navigation
Tab within a Cell ........................................ Ctrl + Tab
To view two documents simultaneously, make
sure at least two documents are open, and then
click the View Side-by-Side button.
Clipboard Group
To restore each document to an individual
view, click the View Side-by-Side button.
Copy
...................................................... Ctrl + C
Paste
..................................................... Ctrl + V
Undo
..................................................... Ctrl + Z
Redo
..................................................... Ctrl + Y
Backstage View
The File Tab provides access to the Backstage view.
This view includes a set of commands that allow you to
create, save, print, print preview, and set options to turn
different features on and off.

To access the Backstage view, click on the File
tab on the Ribbon.

To exit the Backstage view, click any tab
(including the File tab).
Cut
........................................................ Ctrl + X
Font Group
Font
.................................. Ctrl + Shift + F
Font Size
................................... Ctrl + Shift + P
Bold
....................................................... Ctrl + B
Italic
....................................................... Ctrl + I
Underline
............................................... Ctrl + U
Preview and Print
Paragraph Group
1. File Tab > Print.
Show/Hide ¶
2. Select the desired print options in the middle pane.
Align Text Left
3. Click Print.
Center
Customize the Auto Correct Feature
Align Text Right
1. File Tab > Options > Proofing.
Justify
2. Select the Auto Correct button in the right pane.
Editing Group

Find
To turn an Auto Correct feature on or off,
select the appropriate tab, check or clear the box
next to the feature name on the right.
3. Click OK.
............................... Ctrl + Shift + 8
........................................ Ctrl + L
.................................................... Ctrl + E
...................................... Ctrl + R
.....................................................Ctrl + J
.................................................. Ctrl + F
Replace
........................................... Ctrl + H
Select All
......................................... Ctrl + A
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