APPLICATION BRIEF
PRINTING
The Jonas Management System integrates well with Microsoft Windows’ printing functions. The
Jonas system now offers the opportunity to modify the look of the reports through the use of
“Printer Styles.” Managers are more receptive to the computer-generated reports as they don’t
appear to be just computer output anymore. This is another step by Jonas in making the
system “user friendly”.
Additional proportional font capability is a continuing process. Remember that only reports that
are printed using graphic user interface (GUI) printers will be able to use the different fonts and
features. Statements, invoices or other forms will not be affected by proportional font printing.
Copyright © 2005 Gary Jonas Computing.Ltd.
Jonas clients are authorized and encouraged to make copies of materials in the Application Brief in whole or in part, without
changes, for their own use and for internal training purposes only. The reproduction of any part of this brief for any other purpose is
strictly prohibited.
PRINTING
TABLE OF CONTENTS
TOPIC
PAGE
Overview ............................................................................................................... 1
Setup .................................................................................................................... 2
Windows .......................................................................................... 2
Jonas ............................................................................................... 4
Printer Styles ................................................................................... 5
Pref’s (Button) ................................................................................. 8
GUI Preferences: ............................................................................. 8
Operations .......................................................................................................... 12
Printer Dialog Window ................................................................... 12
APPENDIX A - Non-Proportional Font Types Sample ........................................ 18
APPENDIX B - Proportional Font Types Sample ................................................ 18
APPENDIX B - Proportional Font Types Sample ................................................ 19
JONAS PRINTING
Overview
Printing is one of the most important aspects to running an application like Jonas. Audit
trails, statements, invoices, checks, and reports are the heart of any accounting
program. The ability to display and export data generated within Jonas to its users and
consumers of information is of vital importance to the operation of any business.
Most users are more concerned with how information appears, and its accuracy, than
they are of the methodology used to get the information into the application. The Jonas
Software package’s ease of use in inputting data into the program is matched by the
ease with which it can be output in a variety of forms.
Printing in Jonas consists of two phases, Setup and Operations. In this Brief we shall go
through each of these phases in turn. Setup is usually done initially, and rarely changes
(usually when hardware is changed) during operation. Operationally, the “Where Would
You Like It Printed?” dialogue box displayed above is encountered many times each
day.
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Setup
Windows

Microsoft Windows Printer Setup
The Jonas System uses the printers that are setup in the Printer Settings from your
Microsoft Windows operating system. For information on setting up printers in Windows,
refer to your Windows Help guide or manual. Before Jonas can print to a printer,
Windows must have the ability to print to it. Use the Windows Test Page to test that the
printer can receive data.

Local Printers
Local printers can be physically attached to workstations by using parallel ports (LPT),
serial ports (COM), or USB (Universal Serial Bus) ports. To work smoothly with Jonas,
we recommend that ECP printing be disabled on any LPT ports that you plan to use with
Jonas. For information about disabling ECP printing, contact your hardware/network
support company. Jonas recommends that the Windows printer’s Spool settings be set
to “Spool print jobs so program finishes printing faster” and “Start printing after last page
is spooled” and “Spool data format – RAW.” Select “Disable bi-directional support for
this printer” (if not already disabled). This allows for a quicker response time in Jonas,
since it has handed over responsibility to Windows to send the print job to the printer at a
rate that the printer can handle.
Note: Printers that are attached to workstations via USB will only be able to print
using GUI Printer Styles. Text Printer Styles attempt to check the port they are
attached to by “opening” the port and USB ports can’t be opened in this manner, so
nothing will print out.

Print Server
Due to the extra “chatter” broadcast over your network that it causes, Jonas
recommends disabling file and printer sharing on local printers attached to workstations.
If a printer resource must be shared, Jonas strongly recommends the use of print
servers. A print server is a dedicated workstation or device that is solely devoted to
managing print jobs. Printers are physically attached to the print server so they can be
shared with all the other workstations.
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Printing with a print server provides the following advantages:
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The print server manages the printer driver settings.
A single print queue appears on every computer connected to the printer, letting
each user see where his or her print job is in relation to others waiting to print.
Everyone knows the true state of the printer, because Operating System error
messages appear on all computers.
Some processing is passed from the workstation to the print server.
You can have a single log for administrators wanting to audit printer events.
Contact your hardware/network support company for more information about the variety
of print servers available.

Printer Drivers
When selecting / installing Windows printer drivers, Jonas recommends using the most
common denominator driver. For example, for HP4000 and HP4050 printers, we
recommend using the PCL 5e drivers; for thermal chit or dot matrix printers, we suggest
using Windows’ “Generic / Text Only” driver. Jonas maintains its own stable of printer
drivers within the program for TEXT style printing – these are built around Hewlett
Packard (HP) for laser printers, Epson, and IBM dot matrix printers. Using a printer that
isn’t one of these types – or can’t emulate one of these types – may result in problems
with alignment, appearance, or functionality. Before purchasing any new printers,
consult with your Jonas Sales Team Authorized Representative or Gary Jonas
Computing. For additional information, please refer to the Jonas Network / Hardware
documentation. To see a list of Jonas drivers and the printers they were written for, see
the Jonas Note “Printers Supported” for more information.

Inkjet / Bubblejet
Note: Jonas does not officially support inkjet or bubblejet type printers from any
manufacturer – they aren’t true laser printers, nor are they dot matrix. Consequently,
we have adopted a “use at your own risk” policy – they may or may not work.
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Jonas

Jonas Printer Setup
After you have setup within Microsoft Windows which printers you would like to print to,
start Jonas. Jonas will “read in” your list of Windows printers and their settings as it
starts – consequently, it is not recommended to add or change printer settings in
Windows while continuing to run Jonas. To have the changes take effect, exit Jonas
and start it again from the shortcut on the Windows Desktop.
Proceed to Printer Styles (found in System Administration > System Setup > Printer
Styles):
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Printer Styles

Factory Defined Printer Styles
This program establishes the various printer styles in Jonas. Jonas comes with several
‘factory’ printer styles already defined. These include ASCII (text file), FAX (send reports
via Fax Card), J-MAIL (e-mailing), LASER (TEXT), LASERG (GUI), LOTUS (PRN text
file), MS-DOS (ASCII text file), NARROW (TEXT), VIEW (view to screen), WIDE (TEXT),
and WORD-M (another PRN text file). If you need to adjust the way these ‘factory’
styles print or appear, then you should define your own styles using this menu item.
Printer Style – Enter up to a six-character code to represent the printer style. Do not
use any special characters (e.g. !@#$%^&*()_-=+\|?/”<>`~{[}]:;’) in the printer style code
– Jonas has found that the ability to archive POS chits is affected by the presence of
these sorts of characters, so we disallow their use.
Type of Printer – Choose the type of printer. Laser printers will be LASER – Standard
Laser Printer, Dot Matrix ones should be PRON – IBM Proprinter (Narrow Carriage).
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
Text and GUI Types
Device Type – Check the radio button appropriate to the desired style. Users should
only really have to choose between TEXT and GUI types. The differences between
each type is explained below:
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File is used for printing electronically to a file created and stored on your hard
drive. File is used with the ASCII, MS-DOS, and LOTUS printer styles.
GUI stands for (Graphic User Interface) and is used for most printing in Jonas.
With a GUI printer, Jonas sends an image of the whole page at once to the
printer and tells it to “draw” it. GUI printers tend to line up better and are
therefore ideal for printing checks. GUI styles also permit multiple fonts and
stylized reports.
Text is used for statements, labels, POS chits, and some reports from Jonas.
With a text printer, Jonas sends information to be printed one line at a time. Dot
matrix printers operate this way and should be set as TEXT device types.
View is used by the system for viewing output to the screen instead of the
printer.
Fax is used when defining a fax printer style. A printer style called FAX is
shipped with the system, but is no longer used. If you have installed a
client/server fax system (like FaxMaker or WinFax), setup a new code to link to
the fax client software (e.g. FAXM or WINFAX).
J-Mail is the Jonas e-mail printer style. Please see the Application Brief on
J-Mail for more information on configuring this purchasable module.
ODBC stands for Open Data Base Connectivity and is used with files to export
information to another ODBC compliant application. See the Jonas Note
“Exporting to ODBC” for more information in setting it up.
BulkJM is used for sending bulk (mass) J-Mails. See the J-Mail Application Brief,
Personalized Letters section for more information on configuring and using this
Printer Style type.
XML stands for Extensible Markup Language – is used in areas of Jonas like
Silent Partner and Generate Files for Internet Inquiry System (Club) to create
XML files for use on websites.
Link File Name – This is the location of the data file that stores the settings of each
printer style. It is usually located on the server’s J:\GJCWIN\DATA folder.
Device/File Name – Leave this field blank to allow the user to select from the Windows
list of available printers when printing. Shared printers that are dedicated to one
purpose (like Work Order Ticket printers, POS chit and preparation printers) are
situations that require “tying” a Windows printer name to a particular style. Doing this
will not stop the flow of processing to prompt the operator to select a printer – it will just
go by itself to the printer style it has been “hard-coded” to go to. To tie this style to a
specific printer, click on the printer icon to the left of the field and browse the list of
Windows printers, and choose the desired Windows printer.
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Note: The name of this printer in Windows must be identical on all workstations if you
use this method, otherwise one terminal will print fine, but the others will get a “Printer
Not Responding” message when they try to use it.
Device Driver – This will be chosen for you if the device type is GUI. If you chose Text,
you will have to pick a device driver.
Epson thermal printers usually use
POS_EPSN.T80 and Epson Prep printers usually use POS_EPSN.TY3. Dot matrix
printers either use STD_PRTR, STD_PRTR.IBM or STD_PRTR.EPS. These settings
may vary with your particular printer – see the General FAQ document for a list of device
drivers and the models of printers they were designed for.
Location ID – This field is normally not utilized by users of the Jonas system, but can be
used to restrict the number of printer styles that appear to certain users in multiple
locations. If you set a single character code here and in the User Preferences
(Administration > Indicate User Preferences), then only those printer styles that share
the same code will be visible to the user.
Suppress Form Feed – As a default, this flag should not be checked. Some Windows
printer drivers want to send a form feed after each page, which means you could end up
with a blank page after each page of a report. This flag will sometimes prevent this from
happening by telling Windows not to send the form feed. A bit of experimentation for
your unique circumstances may be required here.

Restrict Field
Restrict To/From – These fields are mutually exclusive. They allow you to stipulate
which terminals in Jonas will see this printer style in their list of available styles, when
they print from Jonas. The “Restrict To” field should be used in those circumstances
where only a few workstations print to a particular style (e.g. only two or three POS
stations print to a particular prep printer in the kitchen; or you have office terminals A1,
A2 and A3 can all be printing on the office printer HP4-T. If this were the case, enter A1,
A2, and A3 in the “Restrict To” field. This tells Jonas that only these three terminals will
see the HP4-T printer styles).
The “Restrict From” field is used normally when you have a number of workstations
printing to a printer, but only a few that do not. It is simply easier to enter the Terminal
ID’s of the ones that cannot print to it, rather than the ones that can. For example, if
everyone but the General Manager can print to printer style LASER, leave the ‘Restrict
To’ field blank and fill in GM in the “Restrict From” field. This will ensure that Terminal
GM won’t see the style LASER on their list of available printer styles.
Barcode Program – For Club users only. This is preset by Jonas and should not be
changed without checking with Jonas Support first.
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Pref’s (Button)

GUI or Text Preferences
Depending on whether you are setting up a GUI or Text type printer, this button will bring
up different information. It is strongly recommended that if you are adjusting any
settings, you setup a new printer style, so that the standard styles aren’t affected. Your
choice of proportional fonts may not be anyone else’s taste!
GUI Preferences:

Proportional Fonts
With a GUI printer style you can change the fonts for the headings, labels, body, etc. of
reports you print from Jonas as well as bold, underline, italics, etc. The Title Block is the
part of a report that prints the Company code and name. Sub-Headings are found within
the body of a report, breaking the report up into sections. The Trailer is the portion of
the report at the bottom of the page that indicates the date and time when the report was
run, the Jonas Form design or program, the User ID, and the Terminal ID. See
Appendix A and B for examples of non-proportional and proportional font printouts.
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Text Options:
Font Name – Click the down arrow to the right of the field and choose the appropriate
font for this option. The list of installed Windows fonts on this workstation is displayed.
If a workstation does not have the selected font installed, the system will revert to the
Windows default of “Courier New.”
B, U, I – Check these if you would like this option to print in Bold, Underline or Italics.
Check any box under the “B” column to convert the text printed into bold type. Check
any box under the ”U” column to Underline the specific text. Check any box under the “I”
column to italicize the specific text. You may click one, two, or all three boxes, to
customize the appearance of your Jonas printout.
If you wish horizontal “gridlines” in the main body, check the underline box (useful for
wide, multi-column reports).
Fgd & Bgd – Click on the ‘magnifying glass’ to choose the foreground (Fgd) and
background (Bgd) colors for the option. Changing the colors may or may not have any
effect, depending on your printer model. Jonas recommends that you leave the colors to
“0” and “7” (foreground text – black, background – white).

Margin Settings
Top, Bottom, Left, Right – Only the Top and Left margins settings can be changed by
the user. The numbers don’t correspond to any actual units of measure (i.e. inches,
mm, pica) so some experimentation will be necessary to achieve the desired results.
Other Options
Maximum Allowable Characters – This number dictates how many characters can
print across the page. If the report you try to print has more than this number of
characters it will not display this printer style as being available to print to for that report.
The upper limit is usually 260 characters.
Default Mode – This is normally left at Portrait.
If Portrait, Switch to Landscape at – This tells the system that, if the report you are
trying to print has more characters than the number displayed here, then the report will
automatically switch and print in landscape mode. Usually, this occurs at 133 characters
– reports narrower than that will print portrait, in compressed print.
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
Printed Image
Picture on Printout – This field allows the user to have an image printed on everything
that this printer style prints. Use the folder button to search for the name of the image
file desired. Normally, these are bitmap type files (*.BMP). To work properly, they must
be located on the server within the \GJCWIN\DATA folder.
Picture Option – This field controls how the image is to be treated on the page. The
default is 2 – Scale to Fit that ensures that the image is scaled up or down to fit the coordinate “box” specified in the next fields below. Other options are 0 – Align Top Left
and 1 – Center/Crop.
Co-Ords: X1, Y1, X2, Y2 – These fields define the position of the “box” that the image
will appear on the page. “X1 & Y1” are the coordinates for the top left corner of the
“box.” “X2 & Y2” are the co-ordinates for the bottom right corner of the “box.”

Text Preferences
Device Name – This field is no longer used.
Paper Width (char):
- at 10 CPI, -in Compressed – Use these two fields to set the maximum number of
characters wide at 10 characters per inch (normal font) and in compressed font – these
are normally left at 80 and 260.
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Form Length (lines):
- at 6LPI, - in Compressed – These fields are used to define how long the page is at 6
lines per inch (normal font) and in compressed font – these are normally left at 62 and
62. They may need some adjustment if you are setting up a style for Club Member
statements. Continuous feed printers, like chit or preparation printers should set this to
999.
If Laser Switch to Landscape at – This tells the system that if the report you are trying
to print has more characters than the number displayed here, then the report will
automatically switch and print in landscape mode. Usually this occurs at 133 characters
– reports narrower than that will print portrait in compressed print. Of course, if you are
using a dot matrix printer, it can’t support landscape printing at all, so this should be set
to 0 in that case.
Open Drawer – If the printer has a Cash Drawer attached to it, you can optionally enter
the Decimal Escape code to activate it (if the device driver you chose on the main
screen is not working to open the Cash Drawer). See your Cash Drawer manual for the
Escape codes suitable for your model of Drawer. See the Jonas Note "Cash Drawers"
for more information. This field is also used for vertical alignment for Barcode Labels.
Enter a number to push the print down the page.
Cut Paper – If the printer has a Paper Cutter that is not working with the device driver
selected on the previous screen, you can optionally enter the Decimal Escape code
sequence to activate the Paper Cutter. See your printer manual for more information on
which Escape codes will work. See also the Jonas Note "Paper Auto-Cutters" for more
information. This is also used for horizontal alignment of Barcode Labels. Enter 30 to
move the print 25mm to the right (5 offset, plus 25).
Test (Button)
Clicking this button will cause a test page to be sent by Jonas to the printer. If the test
did not print, go to Windows Printers and try a test page from there. If you do not get
anything from the Windows test page, then it means that the printer is not setup properly
in Windows. Call your hardware/network support company to get the printer printing
from Windows before attempting to print again from Jonas.
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Operations
Printer Dialog Window

Where Would You Like It Printed?
Anytime you want to view, print, send e-mail, or create a file for export you will see this
printer dialogue box: “Where Would You Like It Printed?” We shall go through each of
the available options in turn.
View – This button allows you to display your results on the screen. Once it prints to the
screen, you can use the scroll bars on the sides to move around – if it’s a large printout.
If you then decide you wish to print, click on the printer icon on the tool bar to bring up
another “Where Would You Like It Printed?” dialogue box and choose the appropriate
printer.
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Smart Viewer – This feature allows you to export your results into other third-party
applications – like Excel, Access, Acrobat, etc. – directly. To use Smart Viewer to
Acrobat, you must have the full feature version that allows you to create PDF files. If
Smart Viewer doesn’t work for you, check the settings of the MS-DOS Printer Style – if
there is any path indicated in the ‘Device/File Name’ field, Smart Viewer would not work.
Remove any reference to a path, leaving only ‘MS-DOS.LST’ as the file name.
Clicking on Smart Viewer will produce the next screen:
The Smart Viewer Options screen allows you to make adjustments to the formatting
before sending your printing to whatever application you choose. You can change the
Report Font, Font Size, which application will be opened, whether you want the
headings stripped off each page – except the first page (useful for column alignment and
less fiddling in applications like Excel), and the temporary file that is created when
sending output to Smart Viewer. Clicking ‘Proceed’ will cause the application to launch
and read in the temporary file.
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Advanced – This button allows you to control the Windows printer properties more
closely from within Jonas. This is especially important for those clients running
Windows 2000 or XP who need to print to different trays on the same printer. In earlier
versions of Windows, you could setup multiple printers that physically were the same,
but had different properties – this is now impossible in Windows 2000 or XP.
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Print – This button allows you to print to the Windows printer of your choice in
conjunction with a Jonas printer style. The Style types shown are dependant upon what
you are attempting to print – most things can be printed to GUI styles, but if a Text based
form is chosen, then only Text printer styles will be displayed. Restrictions from the
setup of the printer styles in the ‘Restrict To/From’ section also control the available list
of printer styles. If the report is too wide, then the list of available styles is also adjusted
to only display those that can handle the report width.
If the printer style is “tied” to a specific Windows printer name, then selecting the printer
style will fill in the associated Windows printer name in the “Printer” field. If there is no
association, then the terminal’s default Windows printer is displayed.

Export File
File – This button allows you to create a file for export. It can be saved and imported
into other third-party applications at a later date. Select the desired file style in the dropdown field beside the File button, and then click the button.
If you choose LOTUS, then a dialogue box will pop-up after the document is created,
advising you of the location where it was saved. This location is set in the System
Parameters (System Administration > System Setup), but can be overridden in the
Workstation Setup (System Administration > System Setup). The file created is named
“LOTUSxxx.PRN” where “xxx” is a number that increments to one plus the previous file
number in existence. For example, if a file LOTUS010.PRN already exists in the
location where you are creating the files, then the next one created in that same location
will be called LOTUS011.PRN. The LOTUS files are an ASCII text file – quotation
delimited, and comma separated (i.e. “Field1”,”Field2”,”Field3”).
At the time of writing this note, certain popular Microsoft Office products will only allow
you to import up to a maximum of 256 fields from an ASCII file.
This poses a problem for some of our clients when they create an ASCII file from within
Jonas that contains more than 256 fields. When imported into Excel, fields past 256 get
truncated and a message within Excel displays this occurance.
Microsoft has provided a potential workaround for this restriction that you may wish to
try. It involves importing your ASCII file into Excel using a Microsoft-supplied procedure.
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To view details regarding how to do this, please follow the instructions on the Microsoft
web site Knowledge Base in article Q272729. Read through the instructions provided. A
tip: in Step 4, simply cut and paste the code, don't attempt to type it in!
Disclaimer: Jonas has provided this note to our users for informational purposes only as
a courtesy to our valued clients. Please use this information at your own risk and
discretion. Please be aware that once data has been exported 'out of Jonas', that your
support contract does not cover help related to utilising the export file in a Third Party
product.
If you choose MS-DOS, then an ASCII text file is created called “MS-DOS.LST.” There
is no notification about the location of this file when it has finished printing to it. It is
always located in the folder from which Jonas started up in (the “Start in:“ folder from the
properties of your Jonas shortcut on your Windows Desktop). The MS-DOS.LST file is
always overridden each time you print to it, unless it is copied and saved under another
name. Its use is mostly limited to Jonas Support.
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If you choose WORD-M, then an ASCII text merge file is created and a dialogue box will
pop-up after the document is created, advising you of the location where it was saved.
This location is the same as that specified for the LOTUS style above. The file name is
“WPMRGxxx” where the “xxx” is the same sort of incremental number as the LOTUS
style above. This file can then be imported into Word or WordPerfect as a mail merge
source file.
We have deliberately left the report headings in to help you identify the file. You can
either delete them in the source file or remove them from the letters after you have
created them.
J-Mail – This button allows you to e-mail certain reports. Please see the Application
Brief on J-Mail for more information on setting up and using J-Mail.
Fax – This button allows you to fax certain reports using your third-party fax software.
Faxing is supported using FaxMaker or WinFax. Please see the Jonas Note “Faxing
Using WinFax” for more specific instructions regarding WinFax setups.
No. of Copies – This field allows you create multiple copies when running reports, some
invoice designs, etc. Certain forms – like checks – will not be offered this ability when
printing. If this is the case, the field will be disabled.
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APPENDIX A - Non-Proportional Font Types Sample
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APPENDIX B - Proportional Font Types Sample
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The author of this Application Brief is Richard Marhue.
This Application Brief was last reviewed and edited by Jeff Slaven.
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PRINTING
TRAINING GUIDE
Overview ............................................................................................................... 1
Setup .................................................................................................................... 2
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Microsoft Windows Printer Setup ............................................................. 2
Local Printers ...........................................................................................2
Print Server ..............................................................................................2
Printer Drivers ..........................................................................................3
Inkjet / Bubblejet.......................................................................................3
Jonas Printer Setup..................................................................................4
Factory Defined Printer Styles .................................................................. 5
Text and GUI Types .................................................................................6
Restrict Field ............................................................................................7
GUI or Text Preferences .......................................................................... 8
Proportional Fonts ....................................................................................8
Margin Settings ........................................................................................9
Printed Image......................................................................................... 10
Text Preferences .................................................................................... 10
Operations .......................................................................................................... 12
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Where Would You Like It Printed? ......................................................... 12
Export File .............................................................................................. 15
APPENDIX A - Non-Proportional Font Types Sample ........................................ 18
Participant
Date
Initials
Printing - 1 -
PRINTING
TRAINING GUIDE
APPENDIX B - Proportional Font Types Sample ................................................ 18
APPENDIX B - Proportional Font Types Sample ................................................ 19
Participant
Date
Initials
Printing - 2 -
Printing – Notes:
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