January 3, 2014
- State employees not enrolled in direct deposit were
provided with a letter informing them of mandatory
direct deposit enrollment effective July 1, 2014
- Employees were presented with two options:
- Enroll in Direct Deposit
- Enroll in the CashPay Card program
March 4, 2014
- Centralized Payroll opened enrollment in the CashPay
Card program on a voluntary basis to Treasury
employees
April 25
-
-
All state employees not enrolled in direct deposit
(or in pre-note for direct deposit) received another
letter regarding mandatory direct deposit
enrollment
Employees were presented with the two options to
comply with the mandate:
Enroll in direct deposit
- Enroll in the CashPay Card program
-
Direct Deposit Enrollment Option
-
All new Direct Deposit applications MUST be received by
Centralized Payroll by May 28, 2014
- If your office has a courier coming to Centralized Payroll
by May 23, the applications should be delivered by the
courier
- If your office does not have a courier coming to
Centralized Payroll before May 23, applications should
be faxed to Centralized Payroll at (609) 777-3530 to meet
the May 28 deadline
- You do not need to send the original application form
if you fax it to our office
- New direct deposit applications received after the May 28
deadline will not be processed until pay period 15 of
2014
- Applications from current direct deposit enrollees to
update their account information are not subject to
this restriction
CashPay Card Option
If an employee does not wish to enroll in direct
deposit, the employee MUST enroll in the CashPay
Card program
- Enrollment in the CashPay Card program is done
exclusively through the Employee Self Service
program
- The April 25 letter contained enrollment
instructions for both Employee Self Service and the
CashPay Card program
- Employees must enroll in Employee Self Service to
enroll in the CashPay Card program
- The deadline to enroll in the CashPay Card program is
June 11, 2014
-
EMPLOYEES THAT DO NOT
ENROLL IN EITHER DIRECT
DEPOSIT OR THE CASHPAY
CARD PROGAM WILL
AUTOMATICALLY BE
ENROLLED INTO THE
CASHPAY CARD PROGRAM
CashPay Card Auto-Enrollment
Centralized Payroll will provide Bank of America with
the employee’s address on file for mailing of the
CashPay Card
- Employees should be told to check the address on
their pay stub for accuracy and, if necessary, submit a
new W-4 with their correct address so we can update
our system
- If the employee’s address on file is not up-to-date,
receipt of the CashPay Card may be delayed
-
June 20
All state employees not enrolled in direct deposit will
receive a letter with the June 20 pay check reminding
them that this is their last live pay check
- The letter states the July 3 pay check will be the first
check deposited onto their CashPay Card
- CashPay Cards will be mailed by Bank of America on
June 18 to employees
-
-
If the employee enrolled in the program, the card will be
sent to the address provided in enrollment
If the employee did not enroll in the program, the card
will be sent to the address in Centralized Payroll’s
system, which appears on the employee’s pay stub
-
-
-
Employees may request to be exempt from the
mandatory direct deposit law and continue to receive a
live pay check
An exemption form is available upon request
The form must be filled out completely and submitted
to Centralized Payroll by June 11, 2014 for review
Limited access to a computer to view pay stubs or a
reluctance to enroll in direct deposit or the CashPay
Card program will NOT be considered sufficient
reasons to grant an exemption to the mandatory direct
deposit law
All decisions are final
-
Current Exemptions
Seasonal employees in Temporary Employment
Service Positions 880000 to 889999
NJ National Guard activated for State emergencies
Former State of New Jersey employees with retroactive
contractual payments of Back Pay Awards
Recipients of wage payments as a result of a consent
decree
Employees with a disability that prevents them from
using a computer to access their pay stubs
Medical/Disability Exemption
-
Exemption for medical/disability reasons must be
certified by the employee’s Human Resources unit
- A letter explaining the medical/disability exemption
reason must be included with the exemption
application
- The letter must be signed by the Agency’s HR
Officer
Pay Period 13 New Hires
-
Employees that begin state employment pay period 13
WILL NOT be automatically enrolled into the CashPay
Card program for the July 3 pay check
HOWEVER
-
Starting pay period 13, all newly hired employees will
have 2 pay periods to submit a direct deposit
application or enroll in the CashPay Card program
-
Employees that do not take action will be automatically
enrolled into the CashPay Card program by Centralized
Payroll
New Hire Example
John Smith starts working for the state on June 2,
2014, the first day of pay period 13 of 2014 (pay date
6/20/14)
- John Smith must submit a direct deposit application or
enroll in the CashPay Card program by pay period 15
of 2014 (pay date 7/18/14)
- If John Smith takes no action, Centralized Payroll
automatically enrolls John Smith into the CashPay
Card program effective pay period 16 of 2014 (pay date
8/1/14)
-
If your payroll has employees that should be exempt,
you need to notify Centralized Payroll before June 11
so we can remove them from the auto-enrollment list
- Centralized Payroll will review each exemption request
to confirm the employees qualify for exemption
-
As of pay period 11, 4,520 employees are eligible for
the CashPay Card
- 55 of these employees have submitted authorizations
to enroll in the CashPay Card program
- 175 of these employees do not have a mailing address
on file
-
- If these employees do not submit a W-4
to Centralized Payroll to update their
address, their CashPay Card will be sent
to your payroll office and you will be
responsible for distributing the CashPay
Card to the employee
As of pay period 11, 4,520 employees are eligible for
the CashPay Card
- 55 of these employees have submitted authorizations
to enroll in the CashPay Card program
- 175 of these employees do not have a mailing address
on file
-
- If these employees do not submit a W-4
to Centralized Payroll, their CashPay
Card will be sent to your payroll office
and you will be responsible for
distributing the CashPay Card to the
employee
A listing of the employees on your payroll that require
a W-4 to update their address in our system is
available upon request
- Please e-mail Patrick to request this list
-
Q: When will my paycheck be deposited onto my
CashPay card?
A: Paychecks are deposited onto the CashPay card
on pay day by 8am.
Q: What about supplemental pay checks?
A: Centralized Payroll is in the process of moving
supplemental pay checks to direct deposit. When
completed, all supplemental pay checks will be
deposited into an employee’s direct deposit bank
account or CashPay Card, depending on the
program the employee is enrolled in. Moving the
supplemental payroll deadline date to Friday of pay
week is the first step in this process. Payrolls will be
notified when the transition to direct deposit for
supplemental pay is complete.
Q: Can I take all my money out on pay day?
A: Yes, you can. Just visit any Bank of America
branch and go to the teller to request the funds from
your CashPay Card. You can also withdraw funds
from any Bank of America ATM with no fee. You can
also withdraw funds from a non-Bank of America
ATM twice per month without incurring a Bank of
America fee (fees from the non-Bank of America ATM
itself may be charged). Withdrawals from the ATM
may be limited to the ATM’s daily withdrawal limit.
Q: Can I use my CashPay Card for debit/credit card
purchases?
A: Yes. As long as funds are in the CashPay Card
account you can make debit/credit card purchases at
any merchant that accepts Visa cards.
Q: Will the state provide me with a statement for my
CashPay Card?
A: No. Employees can check the balance on their
card and view transactions on Bank of America’s
CashPay Card website. They can also check the
balance on their CashPay Card account at any ATM
or by calling the Customer Service line on the back
of the card.
Q: What happens to my pay stub?
A: Employees enrolled in direct deposit and the
CashPay Card program will be able to view and print
a copy of their pay stubs online through the
Employee Self Service program.
Q: I lost my CashPay Card? What do I do?
A: Contact Bank of America and they will mail you a
replacement card. There is no fee for the first
replacement card each year, and a $5.00 fee per
replacement for the rest of the year.
Q: What if an employee needs to change their direct
deposit account information?
A: Direct deposit account changes will continue to
be processed as they are now. The employee will
NOT be enrolled in the CashPay Card while the
application is in the the one pay period prenote/account verification process with their bank.
The employee will receive a live pay check for the
pre-note pay period.
Q: What if an employee needs to cancel their direct
deposit?
A: Employees can still cancel their direct deposit,
however they will need to either a) re-enroll in direct
deposit with a new bank account, or b) enroll in the
CashPay Card program within 2 pay periods of direct
deposit cancellation. Failure to take action after
direct deposit cancellation will result in the employee
being automatically enrolled into the CashPay Card
program by Centralized Payroll.
Q: My husband gets a pay check from his job. Can I
deposit his pay check into my CashPay Card
account?
A: No. Employees do not have the ability to make
any deposits into their CashPay Card account. The
only deposit made into the account will be the
employee’s pay check on pay day.
MAY 28
Deadline for submission of new direct deposit
applications
JUNE 11
Deadline for submission of CashPay Card
Authorizations on Employee Self Service
JUNE 20
Final live paycheck for state employees
JULY 3
First paycheck deposited onto CashPay Cards
We STRONGLY RECOMMEND that
employees sign up for direct deposit or
enroll themselves in the CashPay Card
program by these deadline dates to avoid
any confusion on July 3.