MINUTES OF THE ORDINARY PARISH COUNCIL MEETING
HELD ON TUESDAY 8th NOVEMBER 2011
IN THE VILLAGE HALL, TWYFORD ROAD, BARROW UPON TRENT AT 7.00PM.
Present:
Councillor Mrs Anne Heathcote – Chairman
Councillor Keith Slater – Vice Chairman
Councillor Mrs C Blackmore
Councillor Ken Atkin
Councillor Clare Vintner
District Councillor Peter Watson
County Councillor John Harrison
Mrs Alison Hicklin – Clerk
9 Members of the Public
Public Participation:
a) Members of the Public: One parishioner spoke on behalf of those present and asked for an
update on the Chellaston Academy Bus Service as it has been proposed that this service will be
stopped in April 2012.
County Councillor John Harrison replied to this question by telling the meeting that a “Safe
Walk route assessment will be taking place. He has drawn up a map of the route the children would
walk and he believes it wholly un-safe, not only do the children have to cross very busy roads at
least 8 times there are no footpaths in places. The County Council has now agreed to review the
situation and a “Safe Walk” will take place in the near future. This safe walk will be done by a
number of people from the County Council and Parish Councillors and parents will be invited. It will
take place at the same time as the children would be expected to walk along the road. It will be well
publicised to give anybody a chance to join in the walk.
Councillor Harrison told the meeting the Village Voice Newspaper have covered this story
extensively on their front page this month.
Councillor Harrison offered his continued support for this issue.
The Chairman Anne Heathcote thanked Cllr Harrison on behalf of the Parish Council and concerned
parents, for giving this matter so much of his time.
District Councillor Peter Watson offered to help in any way he could including joining the “Safe Walk” if
required.
b) Police Liaison Officer, County Councillor and District Councillor
There were no representatives from the police present.
Reported Crimes
A 4.15am on Sunday 6 November a burglary took place on Twyford Rd, Barrow-on-Trent. CR/57605/11.
Offender gained access to the garage and stole a PlayStation, WII, T.V. They then tried to force entry
through a rear door but unsuccessful, damage was caused.
Reported Incidents
None
Councillor Harrison then went on to inform the meeting that a burglary had taken place on Twyford Road
where the offender had gained access to the garage and stole a PlayStation, WII, TV.
b) Donington Park Race Track have been given permission to increase their race days from 40 to 60,
this will be on a two year trial basis.
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District Councillor Peter Watson reported that in the coming few months the District Council have got to
buy all their remaining council houses from the government. This will cost in the region of £60million and
they will be borrowing the money in order to do this. They will also be reviewing the rent on all council
houses to bring them into line with other social housing.
2) The District Council are still working with Severn Trent water on the flood maps that are used, Severn
Trent’s maps seem to be very out of date.
3) Cllr Watson asked if the Clerk will in future, send him minutes of the previous meetings once they have
been approved. This will be done.
Member’s representations on prejudicial matters
None
PART 1 – NON EXEMPT ITEMS
298/2011 Apologies for absence
District Councillor Anne Watson
299 /2011 Declaration of Members Interests
Name
Agenda
Nature of Interest
No
Cllr Mrs Anne Heathcote
13
Parish Plan
Cllr Keith Slater
13
Parish Plan
Treasurer of Parish
Plan Steering
Committee
Member of Parish Plan
Steering Committee
Cllr Mrs Catherine Blackmore
13
Parish Plan
Member of Parish Plan
Steering Committee
Personal/
Prejudicial
Remain/Leave
Personal
Remain
Personal
Remain
Personal
Remain
300/2011 Confirmation of the Non-Exempt Minutes of the last Meeting
The minutes of the Parish Council Meeting held on Tuesday 4th October 2011 had been previously circulated.
No amendments were requested and the minutes were approved by the Council and signed by the Chairman
as a true record.
301/2011 Items on Part 1 of the Agenda to be taken with the public excluded.
None
302/2011 The Chairman’s Report
The Chairman reported that:a) Lots of comments had been received regarding the possible cessation of the Chellaston Academy
School Bus Service.
b) A letter had been received in relation to planning application ref 9/2011/0301
c) A letter had been received about the stones at the Village entrances. These stones have now been
removed
d) A letter had been received from a Parishioner complaining about the amount of dog fouling on
Green Lane. It was resolved to put a message in the Parish News and the Clerk will contact Mr
Cunningham Gardiner from the clean team and ask him if he can patrol the area.
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e) The Chairman and the Clerk will be spending Thursday morning opening all the envelopes that have
been received from the land registry in relation the Parish Assets. Once the documents have been
checked they will be taken to the Solicitor for safe keeping.
303/2011 The Clerk’s Report
The report had been circulated to the Councillors and noted. A few points required discussion:The Clerk had been in contact with Formarke School regarding the Christmas tree that the Council usually
receives from them. Formarke have decided that they will be keeping it themselves this year. It was
resolved that the Clerk would look into the purchase or hire of a tree for this year.
304/2011 Reports from representatives on outside bodies
Cllr. Ken Atkin attended the South Derbyshire Area Forum Meeting on Thursday 27th October 2011 and
reported that: - the meeting was well attended; Sergeant Steve Todd from the police informed the meeting
that Crime was down in the area by 1.8%.
The meeting discussed the Chellaston School Bus service and the proposals being put forward.
Aston on Trent Parish Council reported to the meeting that they were in the process of purchasing portable
speed signs for their Parish.
The Police announced that there is now a new number to call when reporting crimes - this is 101.
Canal Bridge 16 was discussed, to date no repairs have taken place and the meeting was told that there
were no plans for repairing the bridge in the current financial year.
Cllr Clare Vintner had attended the Neighbourhood Planning Road show on Tuesday November 1st and
reported that the evening dealt with the localism bill and how it will impact on Parishes.
305/2011
Notification of Forthcoming meetings and appointment of representatives to
attend
1) There is a meeting of the Parish & Town Council Liaison Forum on Thursday 10th November
2011 – Cllr Keith Slater will attend.
306/2011
Planning Applications and Decisions
Planning Applications
Reg No: 9 2011 0820
THE ERECTION OF AN EXTENSION AND THE CONVERSION OF GARAGE INTO LIVING
ACCOMODATION AT 87 SWARKESTONE ROAD BARROW ON TRENT DERBY
No objections were raised
Reg No : 92011 0878
THE CONVERSION OF EXISTING BUILDING TO A HOLIDAY LET AND THE ERECTION OF AN
EXTENSION AT HIGHFIELD HOUSE FARM ARLESTON LANE ARLESTON DERBY
No objections were raised
Reg No 9 2011 0841
THE CROWN REDUCTION AND PRUNING OF TREES AT THE ALLOTMENTS CHAPEL LANE BARROW
UPON TRENT
No objections were raised
Planning Decisions
None
307/2011
Correspondence
Information Only
Date sent to Councillors
On receipt
04/06/2011
06/10/2011
06/10/2011
12/10/2011
1. DALC Circulars as per emails
2. QE11 Fields Challenge
3. SDDC Heath Profile
4. Airport News
5. Walkers training
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6. Notification of Planning Applications
7. Letter from Mr Graves
8. No Cardboard reminder
9. Deepdale Lane reply
10. Starting Pistol for the Olympics
11. Street Games
12. Solar Panels
12/10/2011
15/10/2011
17/10/2011
18/10/2011
18/10/2011
Requiring Action
A.
B.
C.
D.
E.
First Aid Letter
Rock & Tree Application
Town & Parish Council Liaison meeting
Free Trees notification
School Bus safe walk proposed route
At meeting
19/10/2011
At meeting
At Meeting
05/11/2011
All the correspondence was discussed and noted and it was agreed that:A. It was resolved to put an article in the Parish News magazine asking if anybody would be willing to
train as a first responder. The question of purchasing the Defibrillator would be discussed at a later
meeting.
B. The application forms for the siting of the rocks and trees will be completed and returned.
C. Cllr Clare Vintner will attend the Town & Parish Council Liaison meeting.
D. The Clerk had received notification that the Parish Council had been successful in its application of
th
10 free Trees. The Clerk will collect these on the 27 November from Swadlincote.
E. As the safe walk is taking place in the near future it was proposed to wait for the outcome until any
further action is taken.
308/2010 Finance
a) The following invoices were approved for payment
Payee
Details
Noel Baker Print
A1S Plumbing & Heating
VCV Landscapes
VCV Landscapes
October Parish News
No14, Boiler Service
Work at Greenacres p.order 004
Inv 20, fence repair at
Greenacres
Ground maintenance October
Clerks Wages & Expenses
October
Parish Lengthsman duties
October 2011
A Hydes Ltd
Mrs Alison Hicklin
Mr Ben Morton
Amount
VAT
£104.15
£78.00
£375.00
£140.00
£0.00
£13.00
£0.00
£0.00
Cheque
No
002008
002009
002010
002010
£784.80 £130.80
£415.62
£0.00
002011
002012
£45.84
£0.00
002013
* - Where there is more than one entry to a payee, all invoices will be paid on one cheque
It was agreed that all invoices were correct and it was resolved to pay them.
b) Income received
Rent
from Cottages
£2975.00
c) Requests for S137 donations
None had been received.
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309/2011 Parish Plan
a) Report from the Chairman of the Parish Plan – Nothing to report - there is a meeting next week.
310/2011 Parish News
The front cover for the December/January edition will be an article from the Brookfield Club about their
refurbishment.
It was agreed to print the new contact information for the Police and the Clerk will action this.
311/2011 Risk Assessment Inspections.
Cllr Atkin had completed the inspections for October and reported that mostly things were in order apart
from the fencing at Greenacres which was becoming slack in a couple of places; this will be watched for
further deterioration. Also there has been an increase in the amount of rubbish being dumped down Green
Lane.
At the Cemetery the broken headstone remains un-safe so the Clerk will write again to the family.
312/2011 Queens Diamond Jubilee
It was resolved that the Clerk would order 220 commemorative Medals to be given to the children during
next years’ celebrations.
313/2011 Greenacres
The Clerk reported that the contractor had fixed the breach in the fencing and was due to start work on the
final phase of the pruning this week, with all pruning’s being put over the fencing as a deterrent against
further breaches.
314/2011 Deepdale Lane & Canal Bridge 16
It has been brought to the Parish council’s attention that Canal Bridge 16 still remains un-repaired and the
metal fencing put up as a safety barrier has become very dangerous. The fencing has been bent and
contorted and now sticks out into the road. It was resolved that the Clerk will contact British Waterways
and inform them of the dangerous state of the fencing. It will also be mentioned to the local Police. The
Clerk will also inform British Waterways that the Gypsies have moved in to the car park at Deepdale Bridge
17.
315/2011 New Year Lunch 2012
The Clerk has had 31 people book in to date. Maximum no is 48.
It was resolved that Cllr Anne Heathcote and the Clerk will get the drinks for the event, this will be Red &
White Wine, Sherry and also some soft drinks.
316/2011 Community Response Plan
This was reviewed and updated; the clerk will send copies of the updated version to the relevant bodies on
completion
317/2011 First Responders
A letter had been received from a parishioner asking if the Parish Council would consider buying a
defibrillator machine to be located somewhere in the village at a cost of approx. £800. This is part of the
First Responders scheme and would require volunteers in the Parish to be trained to use the machine.
It was resolved to put a small article in the Parish News and see anybody in the Parish was willing to
volunteer to be trained and become a first responder. This will be discussed again in the New Year.
318/2011 Agenda Items for the Next Meeting
New Year Lunch
To discuss related items
Grass Maintenance Quotes
To discuss quotes received
Precept
88
To discuss precept for the coming year
Chellaston Academy Bus Service
To discuss any issues
Deepdale Lane & Canal Bridge 16
To discuss any issues
Hill Lodge
To discuss and issues
319/2011 Date and time of the next meeting
The next Parish Council Meeting is on Tuesday 6th December 2011 at 7.00 p.m. in the Village Hall. Planning
applications will be available for consideration from 6.45pm
The Chairman closed the formal part of the meeting and opened the floor for a period of not more than five
minutes per person to enable members of the public and Members of the Council to comment on any matter
that has been discussed by the Council in the Non Exempt Section of the meeting today.
A member of the public suggested we plant a Christmas tree in the Brookfield Club Grounds for future years.
A concerned parishioner suggested the Parish Council put the latest information regarding the Chellaston
Academy Bus Service on the village notice boards to keep everyone informed. This suggestion was taken up
by the Parish Council.
It was RESOLVED that, in accordance with Section 100(A)(4) of the Local Government Act 1972 (as
amended), the press and public be excluded from the remainder of the meeting for the following items
of business on the grounds that they involve the likely disclosure of exempt information as defined under
the paragraphs of Part I of Schedule 12A of the Act.
The Chairman thanked everyone for attending the meeting and the Non Exempt section of the meeting was
closed at 8.30p.m.
Signed: ...................................................................
Chairman/Vice Chairman
Date: 6th December 2011
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PART TWO - EXEMPT ITEMS
320/2011 Confirmation of the Exempt Minutes of the last Meeting
The minutes of the Parish Council Meeting held on 8th November 2011 had been previously circulated.
No amendments were requested and the minutes were approved by the Council and signed by the Chairman
as a true record.
321/2011 Clerk’s Report
The report had been circulated to the Councillors and noted. A few points required discussion:A quote had been received for the work required on the Door to cottage No 4. This will cost £120.00.
This quote was accepted by all the councillors.
The Clerk had spoken to Edbro Ag services regarding the outstanding work on the Gantry at the Village Hall
Car Park; this will be done in the next week weather permitting.
322/2011 Correspondence
Action Required
A Fencing Repair quote for Greenacres had been received £140.00 from V.C.V. Landscapes.
It was resolved to accept this quote.
The Quote for the repairs to the fencing behind the Cottages had been clarified and the contractor will
replace all rotten timber and concrete and uprights that required. This will all be painted when complete.
The Quote was for £700 approx. It was resolved to accept this quote.
Information Only
The Tenant from Cottage No 2 had replied to say she was living alone.
323/2011 Cottages
It had been brought to the attention of the Parish Council that a couple of tenants had been parking on the
pavement in front of the cottages. As this is a breach in the tenancy agreement it was resolved that the
Clerk will write to all the tenants and ask them not to park on the pavement. Letters will not be sent to
Cottage No’s 4, 6 & 8 as these tenants don’t have cars.
There is Ivy growing up the wall of cottage No 4. It was resolved to ask the tenant if they could remove
this.
324/2011 Agenda Items for the Next Meeting
Gas services quotes
To discuss the quotes
Clerks Pay Review
To discuss the pay review
There being no further business the meeting closed at 8.42p.m.
Signed: ……………………………………..
Chairman/Vice Chairman
Date: 6th December 2011
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