NOTICE TO THE MAYOR AND WARD COUNCILLORS.
An ordinary meeting of the Council of the City of Prospect will be held in the Civic Centre,
128 Prospect Road, Prospect on Tuesday 28 February 2006 at 7.30 pm
AGENDA
1.
OPENING
1.1
Acknowledgment of the Kaurna people as the traditional custodians of the land
1.2
Council Prayer
2.
ON LEAVE – Cr M Mitchell
3.
APOLOGIES – Nil
4.
CONFIRMATION OF THE MINUTES OF THE ORDINARY MEETING OF
COUNCIL HELD ON TUESDAY 20 DECEMBER 2005 AND THE MINUTES OF
THE SPECIAL MEETINGS OF COUNCIL HELD ON 10 JANUARY 2006
5.
MAYOR’S REPORT (Pages 24-25)
6.
VERBAL REPORTS FROM COUNCIL REPRESENTATIVES ON LOCAL
GOVERNMENT OR COMMUNITY ORGANISATIONS
7.
QUESTIONS WITH NOTICE
7.1
Questions on Notice from Councillor B Wellby (Page 26)
8.
QUESTIONS WITHOUT NOTICE
9.
PETITIONS – Nil
10.
DEPUTATIONS – Nil
11.
MOTIONS ON NOTICE
11.1 Cr B Wellby – 250 Churchill Road (Page 27)
11.2 Cr A Harris – 250 Churchill Road (Page 28)
12.
PROTOCOL
The Council has adopted the protocol that only those items on Committee reports reserved by
members will be debated and the recommendations of all other items will be adopted without
further discussion.
13.
REPORT OF THE SPECIAL GENERAL PURPOSES COMMITTEE MEETING
HELD ON TUESDAY 7 FEBRUARY 2006. (Page 29)
H:\Agendas\Council\2006\28 Feb 06.doc
14.
REPORT OF THE ENVIRONMENT & PLANNING COMMITTEE MEETING
HELD ON TUESDAY 14 FEBRUARY 2006. (Pages 30-31)
15.
REPORT OF THE COMMUNITY DEVELOPMENT COMMITTEE MEETING
HELD ON TUESDAY 14 FEBRUARY 2006. (Page 32)
16.
REPORT OF THE FINANCE & ADMINISTRATION COMMITTEE MEETING
HELD ON TUESDAY 21 FEBRUARY 2006. (Pages 33-35)
17.
REPORT OF THE INFRASTRUCTURE COMMITTEE MEETING HELD ON
TUESDAY 21 FEBRUARY 2006. (Page 36)
18.
CHIEF EXECUTIVE OFFICER’S REPORTS - Nil
19.
COUNCIL DIARY
19.1
Event:
Date:
Venue:
19.2
Event:
Date:
Venue:
Revamp – Martin Corbin
5 – 26 March 2006
Prospect Gallery
Prospect Fair
Saturday 11 March 2006
St Helens Park
20.
INFORMATION BULLETIN
(Page 37)
21.
GENERAL BUSINESS
Council has resolved that an Agenda Item “General Business” be included on Council and
Committee Agendas to enable members to raise matters of a minor nature for action by the
Administration, or to call for reports.
22.
GENERAL BUSINESS – URGENT MATTERS
Council has resolved that an Agenda Item “General Business – Urgent Matters” be included
on Council and Committee Agendas for members to raise matters of a genuinely urgent
nature, is not a change to Council Policy and can not wait until the next Council or Committee
meeting recognising that the leave of meeting will be required for each item on each occasion.
23.
CLOSURE
Ray Pincombe
Chief Executive Officer
24 February 2006
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24
ITEM NO.:
5
TO:
Council Meeting on 28 February 2006
FROM:
Mayor Kristina Barnett
SUBJECT:
Monthly Report
1.
ON AGENDA
MEETINGS
Wednesday 1st
Wednesday 1st
Wednesday 1st
Thursday 2nd
Thursday 2nd
Tuesday 7th
Wednesday 8th
Wednesday 11th
Tuesday 14th
Wednesday 15th
Wednesday 15th
Wednesday 15th
Thursday 16th
Tuesday 21st
Tuesday 21st
Wednesday 22nd
Wednesday 22nd
Thursday 23rd
Thursday 23rd
Friday 24th
Tuesday 28th
Meeting to work on new constitution for Australian Local
Government Assoc SA Branch at Office of Local Government,
Adelaide
Consultation meeting with State Emergency Services representatives
from state head office and Prospect SES together with Prospect
Council CEO
Board meeting of the Eastern Health Authority together with Cr
Newall
Local Government Association State Executive meeting
Meeting with Minister Holloway together with Prospect Council CEO
and General Manager Environmental & Planning Services
Chair the Special Council Meeting
Weekly meeting with Chief Executive Officer & Executive Assistant
Planning meeting Australian Local Government Women (ALGWA)
SA Branch Executive
SWAP Strategic Planning afternoon
LGA Financial Sustainability Forum at Marion Council
Welcome residents to 250 Churchill Road Focus Group meeting
Murray Darling River Assoc meeting at Walkerville Council
Weekly meeting with Chief Executive Officer & Executive Assistant
Attend briefing on ICLEI Water Campaign
Council committee meetings
Meeting with representatives from Broadview Football Club together
with Ginnie Moon, Prospect Council Finance Manager
Meeting with Executive Assistant
Attend Waste Care Board meeting as Deputy Member
Weekly meeting with Chief Executive Officer & Executive Assistant
Attend LGA community briefing consultation –Engaging the
community on State Gov Strategic Plan
Chair Council meeting
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City of Prospect
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2.
ACTIVITIES
Friday 3rd
Tuesday 7th
Wednesday 8th
Friday 10th
Wednesday 15th
Monday 20th
Friday 24th
Sunday 26th
Sunday 26th
Tuesday 28th
Welcome speech, Twilight Concert in the Park, Memorial Gardens
Prospect Gallery exhibition opening
Chair the Prospect Council Fair Stallholders’ meeting
Welcome speech, Twilight Concert in the Park, Memorial Gardens
Drop in briefly to Chicago Band Come and Try evening, Council
meeting room
Speech at launch of Prospect E-Watch together with Jane Reilly.
Prospect Council presented with Certificate of Appreciation from
Holden Hill Community Police
Welcome speech, Twilight Concert in the Park, Memorial Gardens
Prospect-Blair Athol Lion’s Club function
Tea Tree Gully Council function
Prospect Girl Guides Pancake Shrove Tuesday event, Labrina Ave,
Prospect Clubrooms.
3.
OTHER
o
o
o
o
o
o
Various letters, phone calls, emails
Mayor’s Report
Interview with Messenger Press reporter
View LGA SA website for circulars etc.
Internet information research
Planning for various council events
I’d be grateful if an Elected Member would move my report.
KRISTINA BARNETT
MAYOR
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City of Prospect
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ITEM NO.:
7.1
TO:
Council on 28 February 2006
FROM:
Chief Executive Officer
SUBJECT:
Questions on Notice – Cr B Wellby
FILE NO.:
4/4/11-2
1.
2.
ON AGENDA
Councillor B Wellby, having complied with the provisions of Regulation 10(1) of the
“Local Government (Procedures at Meetings) Regulations 2000” will ask:
(1)
In respect of the works that were done during the past 12 months on the railway
line at Islington, how many tons of materials were removed from the site during
these works;
(2)
What tests for contaminants were done on the soils beneath the tracks before the
works began;
(3)
What measures were put in place to protect the local residents from the dust
emanating from the site while the works were in progress;
(4)
As 250 Churchill Road was used to store all the debris before it was finally taken
away in trucks, what measures were put in place to ensure that all this activity on
the site of 250 Churchill Road (a known contaminated site) did not have any
adverse affect on the local residents?
The Presiding Member will reply at the meeting.
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City of Prospect
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ITEM NO.:
11.1 ON AGENDA
TO:
Council on 28 February 2006
FROM:
Chief Executive Officer
SUBJECT:
Motion on Notice – Councillor B Wellby – 250 Churchill Road
FILE NO.:
-
Councillor B Wellby having complied with the provisions of Regulation 13(3) of the
“Regulations Under the Local Government Act, 1999” will move:
(1)
That in accordance with the results of our public consultation a strong message be
relayed to the State Government via a letter to the appropriate Ministers and
Department Heads, to have the property at 250 Churchill Road not to be continued as
an industrial site and as a consequence we strongly implore the government to
reconsider its position, and suspend the sale of said property until it has been rezoned.
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City of Prospect
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ITEM NO.:
11.2 ON AGENDA
TO:
Council on 28 February 2006
FROM:
Chief Executive Officer
SUBJECT:
Motion on Notice – Councillor A Harris – 250 Churchill Road
FILE NO.:
-
Councillor A Harris, having complied with the provisions of Regulation 13(3) of the
“Regulations Under the Local Government Act, 1999” will move:
(1)
We call on the Government to fully remediate (ie decontaminate) the property at 250
Churchill Road before any sale takes place.
(2)
That the position of Council be made known to the State Government by a letter to the
appropriate Ministers and Department Heads.
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City of Prospect
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ITEM NO.:
13
ON AGENDA
TO:
Council on 28 February 2006
FROM:
Special General Purposes Committee
SUBJECT:
Report of the Special General Purposes Committee Meeting on 7 February
2006
FILE NO.:
-
The following recommendations of the Committee are submitted for adoption
Item No.: 4.1
250 Churchill Road
(1)
That the report be received and noted.
(2)
That the State Government be advised of the importance of remediating the site
and requested to include appropriate conditions relating to site remediation in any
sale of land agreement for 250 Churchill Road.
(3)
That the State Government be requested to confirm in writing that any transfer of
land will provide for appropriate conditions of sale so as to ensure sufficient time
for rezoning.
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City of Prospect
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ITEM NO.:
14
ON AGENDA
TO:
Council on 28 February 2006
FROM:
Environment & Planning Committee
SUBJECT:
Report of the Committee Meeting on 14 February 2006
FILE NO.:
19/1
The following recommendations of the Committee are submitted for adoption
Item 10.1:
(1)
(2)
Parks – Species selection to attract native birds
That indigenous (native) trees be selected when undertaking tree replacement
programs within Parks and/or Reserves.
Furthermore the Council policy “Parks, Gardens and Reserves
amended to reflect the changes as follows :
(Open spaces)” be
2.4.7 Tree Planting.
Species selection within Parks and/or Reserves shall be:
•
local indigenous (native) trees so as to improve habitat to attract native fauna, in
particular native birds.
•
areas in and around play equipment, to be planted with deciduous species that
allow light infiltration in winter and provide shading in summer months.
General Business
Item 10.2:
(1)
That a report be provided on the costs and benefits of requiring streetscape elevations
to be provided for development applications affecting existing residential streetscape.
Item 10.3:
(1)
Streetscape Elevations
Dog Friendly Recreation Areas
That a report be provided on the availability and distribution within the City of dog
friendly recreation areas, including suitable fenced areas for unleashed dogs.
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City of Prospect
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Item 10.4:
Native Fauna Brochure
(1)
That a report be provided on the production of a native fauna brochure and web pages
that assist Prospect residents to:
•
•
•
Identify significant fauna common to the City
Practice strategies that reduce dangers to significant fauna that are threatened with
extinction
Provide contact details for organizations that are willing to assist injured fauna and
their recovery.
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City of Prospect
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ITEM NO:
15 ON AGENDA
TO:
Council on 28 February 2006
FROM:
Community Development Committee
SUBJECT:
Report of the Committee Meeting on 14 February 2006
FILE NO:
19/1
The following recommendations of the Committee are submitted for adoption:
Item No. 10.1:
File No.:
Community Grants Program
3/12/1
Applicant
Basketry SA, Inc.
Rotary Club of Adelaide West
Books. Be In It
Lutheran Community Care - ‘Youth to
Youth Creative Expression Project’
Lutheran Community Care - ‘Welcome
Boyz Empowerment Project’
Junior Teams of Broadview Football Club
Prospect Blair Athol Lions Club/Prospect
Interchurch Council
Blackfriars Old Scholars Football Club
Prospect Primary School
Collinswood Friendship Club
Broadview Tennis Club
Kiwanis Club of Prospect
Nailsworth Primary School
Prospect Community Childcare Centre
Prospect and Enfield Kindergym
TOTAL
Amount
$1,000
$400
No funds
allocated for
2006
$2,000
$1,000
$1,850
$1,500
$500
$1,350
$400
$600
$1,350
$1,350
$1,350
$1,350
$16,000
GENERAL BUSINESS:
Creative Community Magazine
(1)
That a report be provided on the distribution of the Creative Community magazine.
Community Grants Program
(1)
That a report be provided on how we can improve the guidelines and process for the
Community Grants Program.
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ITEM NO.:
16
ON AGENDA
TO:
Council on 28 February 2006
FROM:
Finance & Administration Committee
SUBJECT:
Report of the Committee Meeting on 21 February 2006
The following recommendations of the Committee are submitted for adoption
Item 10.1:
File No.:
(1)
Land Agent Moveable Signs Permit Review
1/4/5
That land agents issued with permits to display A-frame moveable signs be reminded in
writing of the condition to remove the signs by 4:00pm and not to fix, tie or chain signs
to posts, or other objects, structures or trees.
Item 10.2:
File No.:
LGA Model Guidelines for the Control of Election Signs
1/4/5
(1)
That Council adopt the revised November 2005 LGA Model Guidelines for the Control
of Election Signs.
(2)
That the adopted Guidelines be included in the City of Prospect Policy Manual as
Policy 1.1.4 – Control of Election Signs in Public Places, in place of the existing Policy
1.1.4 – Election Signs in Public Places.
Item 10.3:
Accounting Policy and Procedures Manual
(1)
That the practice of providing a listing of all cheques disbursed as part of the agenda
papers be discontinued and a list be circulated separately to elected members who wish
to receive it.
(2)
That the City of Prospect Accounting Policy and Procedures Manual attached at
Attachment 4–48 on Agenda 10.3 to the Finance and Administration Committee on 21
February 2006 be adopted.
Item 10.4:
File No.:
(1)
Council Boundary Re-Alignment Request
Prop/2639
That Council approve the preparation of a joint boundary re-alignment proposal with
the City of Port Adelaide Enfield pursuant to Section 27 of the Local Government Act
1999 in order to alter the boundary that divides the property at 35 (Lot 54) Warren
Avenue, Prospect so that the property will be comprised wholly within the City of
Prospect.
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(2)
That the Chief Executive Officer be delegated the power and authority to do anything
else necessary or incidental to the proposal and/or the boundary realignment for the
purpose of facilitating the outcome described in 6.1.
Item 10.5:
File No.:
Delegations – Eastern Health Authority Incorporated
4/4/2 & 4/18/33
(1)
That the City of Prospect (“the Council”) hereby revokes all previous delegations made
to the Eastern Health Authority Incorporated.
(2)
That in exercise of the powers contained in Section 9 of the Supported Residential
Facilities Act 1992 the powers, functions and duties under the Supported Residential
Facilities Act 1992 contained in Attachments 2-6 are hereby delegated by the City of
Prospect this 21st day of February 2006 to the Eastern Health Authority Incorporated
(“the Delegate”) and the said powers, functions and duties may be sub-delegated by the
Delegate to any other officer of the Delegate.
(3)
That in exercise of the powers contained in Section 6 of the Public and Environmental
Health Act 1987 the powers, functions and duties under the Public & Environmental
Health Act 1987 contained in Attachments 6-7 are hereby delegated by the City of
Prospect this 21st Day of February 2006 to the Eastern Health Authority Incorporated
(“the Delegate”) and the said powers, functions and duties may be sub-delegated by the
Delegate to any other officer of the Delegate.
(4)
That in exercise of the powers contained in Section 6 of the Public and Environmental
Health Act 1987 the powers, functions and duties under the Public & Environmental
Health (Waste Control) Regulations 1995 contained in Attachments 8-10 are hereby
delegated by the City of Prospect this 21st Day of February 2006 to the Eastern Health
Authority Incorporated (“the Delegate”) and the said powers, functions and duties may
be sub-delegated by the Delegate to any other officer of the Delegate.
(5)
That in exercise of the powers contained in Section 44 of the Local Government Act
1999 the powers, functions and duties under the Expiation of Offences Act 1996
contained in Attachments 10-11 are hereby delegated by the City of Prospect this 21st
Day of February 2006 to the Eastern Health Authority Incorporated (“the Delegate”)
and the said powers, functions and duties may be sub-delegated by the Delegate to any
other officer of the Delegate.
(6)
That in exercise of the powers contained in Section 44 of the Local Government Act
1999 the powers under the Environment Protection Act 1993 contained in Attachments
11 are hereby delegated by the City of Prospect this 21st Day of February 2006 to the
Eastern Health Authority Incorporated (“the Delegate”) and the said powers may be
sub-delegated by the Delegate to any other officer of the Delegate.
(7)
That the delegations made by Council be incorporated into the Council’s Delegations
Register.
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35
Item 10.6:
Monthly Financial Report for January 2006
(1)
That the Monthly Financial Report for the month of January 2006 be received.
(2)
That it be noted that payments totalling $747,845.61 drawn on the General Fund, have
been made.
Item 10.7:
File No.:
(1)
Third Budget Review for 2005/06
4/14/5
That the budget adjustments to the end of January 2006 as listed in Attachment 1-2 of
agenda item 10.7 to the Finance & Administration Committee on 21 February 2006, be
approved and resulting in a projected operating deficit of $343,154 and cash surplus of
$8,668.
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ITEM NO:
17 ON AGENDA
TO:
Council on 28 February 2006
FROM:
Infrastructure Committee
SUBJECT:
Report of the Committee Meeting on 21 February 2006
FILE NO:
19/1
The following recommendations of the Committee are submitted for adoption:
Item 10.1:
File No.:
(1)
That this report be noted.
Item 10.2:
File No.:
(1)
Prospect Road – Barker Gardens Pedestrian Crossing
5/9-4
144-154 Prospect Road Development
That this report be noted.
GENERAL BUSINESS
Pedestrian Activated Device
(1) That a report be provided on supplying a pedestrian activated traffic device on Churchill
Rd at the corner of Boyle Street.
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ITEM NO.:
20 ON AGENDA
TO:
Council on 28 February 2006
FROM:
Chief Executive Officer
SUBJECT:
Information Bulletin
1.
PURPOSE OF REPORT
1.1
To receive the February 2006 Information Bulletin.
2.
DISCUSSION
2.1
The Information Bulletin for February 2006 has been circulated as a separate document.
2.2
The Information Bulletin is for receipt and noting.
2.3
However, should Elected Members have any queries they are kindly requested to
contact the author of the specific report prior to the Council meeting.
3.
POLICY
There is no relevant policy.
4.
RECOMMENDATION
It is recommended:
(1)
That the February 2006 Information Bulletin be received and noted.
Ray Pincombe
Chief Executive Officer
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City of Prospect