ECTC All-Staff Meeting
Wednesday, April 01, 2015
2:06 p.m. – Science Auditorium
Attendance & Quorum:
 All full-time regular staff signed an attendance roster and a quorum was met.
Discussion:
 Motions were made and seconded according to the outline that Adam Huddleston emailed out
to all Staff prior to the meeting.
I. Someone will move that Staff Executive Officers will be referred to as Staff Council members
throughout the Bylaw document. Made by Ron Dickerson.
A. A second to the motion will be made. Made by Jeff Haycraft.
B. The meeting moderator (Adam Huddleston – Staff Council chair) will entertain discussion on
the motion. N/A
II. Someone will move that Article III suggested changes be approved. Made by Eddie Clemons.
A. A second to the motion will be made. Made by Terri Simonsson.
B. The meeting moderator will entertain discussion on the motion. N/A
III. Someone will move that Article IV, Section 5 (Meetings) suggested changes be approved. Made
by Patti Donahue.
A. A second to the motion will be made. Made by Mike Burns.
B. The meeting moderator will entertain discussion on the motion. N/A
IV. Someone will move that Article VI, Section 1, Phase I (Nomination) suggested changes be
approved. Made by Shannon McCullough.
A. A second to the motion will be made. Made by Sam Sherrard.
B. The meeting moderator will entertain discussion on the motion. N/A
V. Someone will move that Article VI, Section 1, Phase II (Elections), bullet 2 suggested changes be
approved. Made by Adam Worth.
A. A second to the motion will be made. Made by Wesley Kiper.
B. The meeting moderator will entertain discussion on the motion. N/A
VI. Someone will move that Article VI, Section 1, Phase II (Elections), bullet 3 suggested changes be
approved. Made by Brenda Beale.
A. A second to the motion will be made. Made by Mary Jo King.
B. The meeting moderator will entertain discussion on the motion. Adam provided
clarification to Patti Donahue on what this bullet point stated with regards to run-off
elections. Item left to be put up to a vote.
VII. Someone will move that Article VI, Section 1, Phase II (Elections), bullet 5 suggested changes be
approved.
A. A second to the motion will be made
B. The meeting moderator will entertain discussion on the motion
VIII. Someone will move that Article VI, Section 2 (Process for Staff Representative to the Board of
Directors elections) suggested changes be approved. Made by Suzanne Darland.
A. A second to the motion will be made. Made by Terri Simonsson.
B. The meeting moderator will entertain discussion on the motion. Missy Milby stated that we
are trying to simplify this for future elections. Missy is concerned that if 5 people are running
for one position and not one of those people receives 51% of the votes, then we could
essentially be faced with repeated run-off elections.
IX. Someone will move that Article VII, Section 3 (Electronic Voting) suggested changes be
approved. Made by Melanie Lowe.
A. A second to the motion will be made. Made by Mary Jo King.
B. The meeting moderator will entertain discussion on the motion.
a. Patti Donahue encourages all staff members to consider the implications this voting
item could possibly have on all staff members in the future. Patti believes it should
be 51% of all eligible voters needed in order to pass a motion.
b. Kris Wood agrees with Patti Donahue’s point of view. Kris inquired about the
possibility of a staff member missing a voting opportunity due to being on vacation.
Adam stated that the Staff Council will give the staff ample notice of the upcoming
vote and stated that the voting item will not be sent out immediately, rather the
staff will have ample time to consider the matter up for vote before the voting polls
open.
c. Ron Dickerson suggested that a longer time frame of notification be given, possibly a
30 day notice.
d. Kris Wood suggested a different set of rules for major issues.
e. Wesley Kiper asked if there is a better way to get staff to vote.
f. Mary Jo King stated that a small group will not vote if there is an issue important
enough at hand, rather it is more likely that a large group will vote for important
issues. It is similar to voting for a President, a majority of those voting is required,
not the majority of those eligible to vote. Those that care will vote. Mary Jo
suggested an absentee ballot for those that will be out of town. If we wait for 51%
of those eligible to vote, we may never get anything resolved.
g. Patti Donahue stated that we have had absentee balloting in the past.
h. Cindy Carman stated that we are trying to make it possible for all staff to have the
opportunity to vote, we are trying to make the entire process simpler. We are not
trying to rush the process, we want to provide ample time for all staff to review the
proposed voting items.
i. Autumn O’Neal mentioned the idea of setting a certain time limit for the voting
period.
j. Connie Kintner referenced back to Kris Woods question of different voting rules for
major issues…what determines a major voting issue?
k. Samantha MacKenzie asked if there was an abstain voting option for electronic
voting. Adam answered yes, that is a voting option.
l. Kris asked how many people voted electronically for the polls and Adam said that is
was almost the exact same number of people as are in this meeting, approximately
55-60.
m. Electronic voting has already been passed.
n. Felicia Toliver stated that the current leadership of Staff Council seem to have
integrity and transparency and have the best intentions for all staff. Some of the
concerns brought up may not be an issue with the current Staff Council members.
Felicia is not sure of what major issues would arise that would impact our paychecks,
etc. If there are certain reasons that some staff do not vote then this should not
prevent the rest of the staff body from moving forward.
o. Connie Kintner does not have a problem with people abstaining…she would like to
see 51% of people to say something.
p. Terri Simonsson suggested having a read receipt option or something similar for
those who will not vote that they are abstaining, that way we know everyone had
the opportunity to vote and was aware of the opportunity.
X. Someone will move that Article VIII (Parliamentary Procedures) suggested changes be approved.
Made by Terri Simonsson.
A. A second to the motion will be made. Anna Dunkelberger.
B. The meeting moderator will entertain discussion on the motion. N/A
Parting Comments/Close Meeting:
 The Easter Egg Hunt is April 2, 2015 at 3:00 p.m. in the OTB. If you haven’t already, please RSVP
with Laura Lamb.
Meeting adjourned at 2:45 p.m.
Submitted by,
Emily Allen