Policies and Procedures for Membership Intake
Purpose
The purpose of this policy is to assist fraternities and sororities at Florida International University with their Membership
Intake process. This document is meant to educate FIU fraternity and sorority members, their advisors, and aspiring members
about the Membership Intake expectations, policies, and procedures of Florida International University’s Sorority &
Fraternity Life, under the Department of Campus Life. Sorority & Fraternity Life believes in partnerships with fraternity and
sorority members, Graduate/Chapter Advisors, and (inter) national headquarters/boards to ensure a successful and positive
experience for all involved. It is our philosophy that Membership Intake activities should support the mission and core values
of Florida International University, Sorority & Fraternity Life, and each (inter) national organization.
Privacy Statement
To protect the interests, privacy and confidentiality of all chapters conducting Membership Intake, Sorority & Fraternity Life
ensures that all documents submitted regarding Membership Intake will be kept confidential. Only Department of Campus
Life/Sorority & Fraternity Life staff, FIU administrators, corresponding Graduate/Chapter Advisors, corresponding Chapter
Presidents, corresponding Membership Intake Coordinators, and corresponding headquarters/regional staff/representatives
will have access to these files. Membership Intake files will be stored by Sorority & Fraternity Life for a minimum of twentyfour (24) months.
Prohibition of Hazing
FIU Department of Campus Life/Sorority & Fraternity Life -Hazing Policy:
Hazing is a violation of the FIU Student Code of Conduct. Hazing is defined as any group or individual action or activity that
inflicts or intends to inflict physical or mental harm or discomfort or which may demean, disgrace, or degrade any person,
regardless of location, intent, or consent of participant(s). Hazing includes, but is not limited to forced consumption of any
food, alcohol, controlled substances, drugs, or any other substance, forced physical activity, deprivation of food or sleep,
physical abuse of any nature, and verbal abuse, including yelling or demands.
The complete hazing policy, as stated in the FIU Student Code of Conduct, is as follows:
6. (i) Hazing
Any group or individual action or activity that inflicts or intends to inflict physical or mental harm or discomfort or which may
demean, disgrace, or degrade any person, regardless of location, intent, or consent of participant(s). Although hazing is
related to a person's initiation or admission into, or affiliation with, a student group or organization, it is not necessary to
have direct proof that a person's initiation or continued membership is contingent upon participation in the activity for a
charge of hazing to be upheld. The actions of either active or associate members (pledges) of an organization may be
considered hazing. Hazing includes, but is not limited to:
1. Interference with a student’s academic performance.
2. Forced consumption of any food, alcohol, controlled substances, drugs, or any other substance.
3. Forced physical activity.
4. Deprivation of food or sleep.
5. Kidnapping, including restricting a person to move about in free and lawful manner.
6. Physical abuse of any nature.
7. Performing personal chores or errands.
8. Verbal abuse or degradation, including yelling or demands.
9. Assigning or endorsing pranks (i.e. stealing, harassing other organizations, defacing property, etc.).
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10. Any action or threatened action that would subject the individual to embarrassment, humiliation or mental distress,
including the use of demeaning names.
11. Any other acts or intended acts, which constitute hazing pursuant to 240.1325 Florida Statutes.
In the State of Florida, hazing is a criminal offense. A person commits hazing, a third degree felony, when he or she
intentionally or recklessly commits any act of hazing upon another person who is a member of or an applicant to any type of
student organization and the hazing results in serious bodily injury or death of such other person.
In recognition of FIPG and (inter) national organizational standards, the activities listed below are also considered hazing by
Sorority & Fraternity Life:
 requiring active members to be called a particular title other than those prescribed by the (inter) national
organization (if any)
 throwing harmful substances at members
 any activity requiring members to march around particular locations
 treasure hunts, scavenger hunts, quests and abandonment
 wearing of public apparel which is conspicuous and not normally in good taste
 line-ups
 quizzing or testing on meaningless information or while under duress
The above definition applies to any act conducted on or off the FIU campus.
Expectations of Organizations Conducting Intake
1. The academic mission of the institution will be upheld and promoted to aspirants.
2. Membership intake activities will not interfere with academic endeavors or class schedules, will not occur between
the hours of 12 a.m. and 8 a.m., and will not include the presence or consumption of alcohol.
3. The selection of aspirants will be free of any form of mental and/or physical abuse and hazing.
4. Members will be selected on the criteria set forth by the (inter) national organization.
5. Chapters will not engage in pre or post hazing activities. Hazing is not tolerated in any form—as part of the new
member program or as acts of individual members of the chapter.
6. Chapters will be in good standing with their (inter) national organization, their respective council, Sorority &
Fraternity Life and Florida International University.
7. Chapters will complete all required paperwork thoroughly, in a timely fashion, and will not knowingly omit any
information.
8. Aspirants will be thoroughly educated on Florida International University Hazing Policy by the chapter.
9. Chapters are not to engage in any Membership Intake activities outside of the parameters outlined by their (inter)
national headquarters/organizations.
10. All membership intake activities (including New Member Presentations and any alternatives) are to conclude prior to
finals week.
11. All new members will attend Sorority & Fraternity Life new member orientation after completing the Membership
Intake process.
12. The position of Florida International University concerning a chapter’s Membership Intake process is that it will be a
positive, educational experience for all involved. Names such as “Hell Week” should not be used at any point during
the membership intake process.
13. The practice of surprising aspirants with the date/and or time of initiation is not acceptable. All initiation activities
and new member presentations must be completed one week prior to the University’s designated finals week.
14. Aspirants should never be subject to sleep deprivation, servitude and/or moral degradation or humiliation.
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15. Aspirants should never be forced to stay or live anywhere against their will.
Aspirants’ Rights
The Membership Intake process should be conducted in a manner that respects the dignity of aspirants and protects their
mental and physical well-being. Examples of acceptable behavior include activities that are not classified as hazing, but
promote scholarship, promote service, develop leadership and/or social skills, assist career goals, improve relations with
others, build awareness of fraternity or sorority history, instill a sense of brotherhood or sisterhood, foster chapter solidarity
or otherwise promote the institutional mission of the University.
Membership Intake Procedures
A. Prior to any Membership Intake activities being planned:
1. The organization will ensure that the official Membership Intake education policy set forth by the (inter)
national organization will be on file with the FIU Council Advisor (including any rules pertaining to New Member
Presentations or its alternatives, and parties related to celebrating aspirants).
2. Each chapter will receive a letter from Sorority & Fraternity Life certifying the chapter is in good standing for the
semester and eligible for intake activities within five (5) business days of the meeting with the Council Advisor
or designee of Sorority & Fraternity Life.
3. Following receipt of this letter, all chapters must fill out the Membership Intake Intent Form to specify whether
they intend to complete Membership Intake that semester or not. This form must be returned to Sorority &
Fraternity Life within twenty-five (25) business days of the start of the semester (but before Membership Intake
activities begin). Failure to submit this form will result in an organization being placed on probation with
Department of Campus Life/ Sorority and Fraternity Life. It is highly recommended that you turn this form in
prior to conducting an Informational.
4. The Membership Intake Coordinator (MIC) and Chapter President must schedule a meeting with the Council
Advisor or designee of Sorority & Fraternity Life (Chapter Advisors and Assistant Membership Intake
Coordinator may attend but are not required) at least ten (10) business days prior to the start of the
Membership Intake Process. At this meeting, the MIC and Chapter President will provide the following:
(a) Any (inter) national and/or regional documents that are to be completed by Sorority & Fraternity Life
(including any letters that need to be written to specific organization representatives, exact wording
needed, name of representative, and the mailing address, phone number(s), and email for such
representative)
(b) Completed Notice of Membership Intake
(c) Signed copy of the FIU Department of Campus Life/Sorority & Fraternity Life Anti-Hazing Agreement
(d) Completed Membership Intake Coordinator Agreement
(e) Outline of the Membership Intake Process
NOTE: Failure to bring any of these items entirely completed to this meeting will result in the meeting being
rescheduled for a later date.
B. Following the meeting between the chapter representatives and Sorority & Fraternity Life:
1. Within five (5) business days, the Chapter President and Membership Intake Coordinator will receive a letter
from Sorority & Fraternity Life certifying whether the Membership Intake process has been approved based on
the information presented or not approved based on pending details. If an organization receives an approval
letter, they may begin the Membership Intake process. In the event the Membership Intake process has been
denied the organization will need to submit additional information. It is important to understand that without
prior approval from Sorority & Fraternity Life to begin the Membership Intake process, the process will not be
officially or formally recognized by Sorority & Fraternity Life.
2. Five (5) business days following the chapter’s Informational Meeting, the MIC will submit the attendance
sheet(s) for each Informational Meeting conducted.
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3.
C.
Five (5) business days prior to the beginning of all Membership Intake activities, the MIC will submit a letter
from a (inter) national or regional official stating the chapter is eligible to conduct Membership Intake activities.
4. Two (2) business days after the start of the Membership Intake process (based on the timeline listed on the
Notice of Membership Intake), the Verification of Aspirants form and New Member Registration form must be
turned in. The Verification Form must include the names of all individuals approved by your organization
submitted to your regional and/or (inter) national representatives as aspirants for membership. Additionally, at
this time any changes to the Notice of Membership Intake form must be submitted.
Following Initiation:
1. Chapter Presidents must submit the End of Intake Report Sorority & Fraternity Life within five (5) business days
of initiation.
2. New Member Presentation: If the organization intends to have a New Member Presentation, the New Member
Presentation Agreement must be submitted to Sorority & Fraternity Life at least fifteen (15) business days prior
to the date of the show. All necessary paperwork must be submitted to Event Meeting Services and their proof
of approval must be attached to the New Member Presentation Agreement when it is turned in to Sorority &
Fraternity Life.
3. If the organization does not intend to have a New Member Presentation, written notice of any alternative
activities (including date, time, location, and description of the activity) must be submitted to Sorority &
Fraternity Life within ten (10) business days of the activity taking place. This activity must be approved by
Sorority & Fraternity Life for it to take place.
Forms
All forms submitted must include original signatures. Without the submission of the proper paperwork, Membership Intake
activities will not be approved. Should Membership Intake activities begin without adherence to the above mentioned
policies and procedures, Membership Intake activities will cease immediately and the organization will be referred for judicial
proceedings.
Organizational Qualifications for Membership Intake
All organizations participating in Membership Intake must be in good standing with Sorority & Fraternity Life, their respective
council, and (inter) national organization. To be considered in good standing, organizations must be fiscally and judicially
sound with their respective council, Sorority & Fraternity Life, the University and the (inter) national organization. In the
event the (inter) national organization requires the chapter to be certified in order to conduct Membership Intake activities,
proof of such certification will be required for the Intake processes to be approved. If an organization has a question
regarding their status, they are to contact the Council Advisor and/or their (inter) national organization.
Aspirants’ Qualifications for Membership Intake
All aspirants must meet the (inter)national Organization and Department of Campus Life/Sorority & Fraternity Life minimum
academic (grades and credit hour) requirements in order to take part in Membership Intake. Any additional criteria
designated by the (inter)national organization must also be met by aspirants’.
Timeline of Membership Intake Activities
All Membership Intake activities shall be conducted only in the fall or spring semester of each academic year. Special
permission for any summer Membership Intake activities must be attained from the Council Advisor or designee of Sorority &
Fraternity Life (all Membership Intake processes required during the regular school year are also required during the
summer).
Sorority & Fraternity Life considers the start of the Membership Intake process to be the point when the aspirant is being
extended an invitation for membership by the organization. Regardless of start date, all membership intake activities SHALL
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end prior to finals week. There is to be no crossover of Membership Intake activities from semester to semester (all
Membership Intake activities, including New Member Presentations, must happen in the same semester).
The Membership Intake process will not last any longer than what the (inter) national headquarters/(inter) national body for
each organization has approved. If an organization is not able to comply with these steps (due to requirements from its
(inter) national headquarters/(inter) national body), minor alterations are acceptable as long as changes and reason for the
changes are submitted in writing by the Chapter Advisor, the Regional Director and/or (inter) national headquarters at least
five (5) business days prior to the change. These changes must be approved by Sorority & Fraternity Life for them to be
considered valid. Failure to submit these changes and gain approval from Sorority & Fraternity Life will result in a violation of
the Membership Intake Policy.
Informational Meeting
Sorority & Fraternity Life defines an Informational Meeting as a meeting held by an organization for aspirants who are
seeking general information about the organization and/or a formal meeting held by an organization for potential members
that details the application process, rules of the organization, and allows them to show interest in being considered for
membership. Based on these definitions, all Membership Intake paperwork should be filled out according to these
descriptions. The Informational Attendance Sheet must be filled out and submitted to Sorority & Fraternity Life within five (5)
business days of the Informational.
Informational without Conducting Intake
The nature of an Informational is to provide aspirants with general information about the organization. An organization can
host an Informational without conducting Membership Intake the same semester. In order to do this, organizations must fill
out the Membership Intake Intent Form within the specified deadline and indicate in the form that they will host an
Informational. Dates, times, and locations need to also be submitted to Sorority & Fraternity Life. The Informational
Attendance Sheet must be filled out and submitted to Sorority & Fraternity Life within five (5) business days of the
Informational.
Following the Informational, organizations are not to engage in any pre-pledging activities not part of the (inter) national
Membership Intake process with these members.
Flyers for Informational Meetings
The chapter/colony will turn in to Sorority & Fraternity Life a copy of the flyer promoting Informational Meetings at least ten
(10) business days prior to the event.
Interest Groups
Sorority & Fraternity Life understands that each (inter) national organization conducts their Intake Processes in different
steps or styles. With this in mind, any organization that has a formalized interest group process on a (inter) national level
must get approval for such process from Sorority & Fraternity Life. In order to gain approval, each semester organizations
must submit supporting documents from the (inter) national organization documenting the interest group process,
requirements, and timeline and meet with the Council Advisor or designee of Sorority & Fraternity Life. Following this
meeting, organizations will receive a letter certifying whether their interest group process has been approved. Once the
interest group process has been approved, organizations will be allowed to select interest group members and/or start their
interest group activities. Within five (5) business days of any Interest Group activity, organizations must submit the Interest
Group Activity Report form. Membership in Interest Groups cannot be longer than the requirements the national
organization allows.
Initiation
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Initiation is defined as the ceremony in which aspirants become members of the organization (in some organizations, it may
be defined as “cross-over”). Under no circumstances is the date of the initiation ceremony to remain a secret from the
aspirants. Aspirants must be made aware of this date at least two weeks after the beginning of the educational process.
New Member Presentations
A copy of the organization’s (inter) national policy on New Member Presentations must be on file with Sorority & Fraternity
Life before planning for this type of event takes place.
A. Space must be reserved through Event Meeting Services for any type of presentation.
B. Prior approval from Sorority & Fraternity Life must be obtained for any type of new member presentation activities
(and the proper paperwork must be submitted by the appropriate deadlines).
C. Presentation of aspirants must take place no more than 30 business days after the members have been initiated into
the organization and prior Finals week.
D. Presentations should not take place during University holidays/closure.
Alternatives to New Member Presentations
Organizations that do not conclude Membership Intake with a New Member Presentation but would like to have another
method of introducing aspirants to the community must have the approval of Sorority & Fraternity Life as well as their
Regional Director. Approval is gained after submitting written notice of any alternative activities (including date, time,
location, and description of the activity) to Sorority & Fraternity Life ten (10) business days prior to the activity taking place
and receiving written notification that the activity has been approved from the Council Advisor or designee of Sorority &
Fraternity Life. Alternatives to New Member Presentations should not resemble a New Member Presentation in any way and
should therefore not include any of the following: choreographed and/or coordinated steps or movement,
unveiling/unmasking of any members, activities beyond the reasonable introduction of a member and/or disruptions of
normal University affairs. All rules pertaining to New Member Presentations apply to alternate presentations and a location
for the activity must be reserved through Event Meeting Services.
After Parties
If the organization intends to host a party following the New Member Presentation, the organization must have the event
approved based on Sorority & Fraternity Life Social Event Policy. Please refer to that policy for paperwork that needs to be
completed as well as deadlines that need to be adhered to.
Violations
A judicial process to determine violations of the Membership Intake policy and/or the anti-hazing policy by organizations and
its members will be handled through Sorority & Fraternity Life. Violations of the intake policy may include (but are not limited
to): intentional submission of improper paperwork (falsifying signatures, changing dates without approval, incomplete
forms), holding Membership Intake without adherence to the policies and procedures set forth by Sorority & Fraternity Life,
and not adhering to the policies of the (inter) national organization, Florida International University, and Sorority & Fraternity
Life as well as municipal, state, and federal laws. Penalties for violations may include (but are not limited to): fines in specified
amounts; probation for specified academic terms, with or without specified restrictions; loss of privilege of using University
space and facilities; and revocation of the privilege of being a registered student organization. The (inter) national office of
any student organization violating the anti-hazing rules and Membership Intake policies will be notified of any violations and
all penalties.
If you have any questions regarding paperwork that needs to be submitted or about the process for Membership Intake,
please contact Sorority & Fraternity Life and/or the respective Council Advisor at (305) 348-2138.
***acknowledgements are due to the University of South Florida as this document was adapted from their Membership Intake Policies and Procedures,
August 2009
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Membership Intake Paperwork Checklist
As your chapter proceeds through its Membership Intake process, please make sure that you complete the items on the
Membership Intake Paperwork Checklist below. The checklist should be completed in its entirety and by all deadlines. Failure
to submit paperwork and conduct meetings on time may result in the suspension of Membership Intake activities. Note: A
letter from Sorority & Fraternity Life certifying your chapter is eligible for Membership Intake must be received by your
chapter prior to turning in any forms (this letter will be sent within five (5) business days of the Membership Intake
Orientation or the start of the semester in the spring).
Action
 Membership Intake Intent Form
 Informational Meeting
Attendance Sheet
 Schedule and attend meeting
with Council Advisor or Sorority &
Fraternity Life designee
 Bring (inter) national or
regional paperwork to be
signed by Sorority &
Fraternity Life required by
your organization.
 Notice of Membership Intake
and Process Outline
 Anti-Hazing Agreement


Membership Intake
Coordinator Agreement
Verification of Aspirants
 Eligibility letter from (inter)
national or regional
representative
 New Member Presentation
Agreement
 End of Intake Report
Date Due
At least 30 days before the
Membership Intake process begins.
**It is recommended that you turn
this form in prior to having an
Informational**
5 business days following
Informational Meeting(s)
Completed by
Chapter President, Membership Intake
Coordinator and Chapter Advisor
10 business days prior to the start of
Membership Intake process
Chapter President and Membership Intake
Coordinator (optional: Chapter Advisor)
Meeting with Council Advisor or
Sorority & Fraternity Life designee
Organization representatives designated on
form
Meeting with Council Advisor or
Sorority & Fraternity Life designee
Meeting with Council Advisor or
Sorority & Fraternity Life designee
Meeting with Council Advisor or
Sorority & Fraternity Life designee
Meeting with Council Advisor or
Sorority & Fraternity Life designee
5 business days prior to Membership
Intake educational process beginning
**Changes to the Notice of Intake
form due**
15 business days prior to the date of
the show (accompanied by the EH&S
approval form)
5 business days following initiation
Chapter President, Membership Intake
Coordinator and Advisor Overseeing Intake
Chapter President, Membership Intake
Coordinator and Advisor Overseeing Intake
Membership Intake Coordinator and any
Assistant Membership Intake Coordinator
Membership Intake Coordinator, Chapter
President, Advisor Overseeing Intake
(Inter) national or regional organization
representative
Aspirants, Membership Intake Coordinator,
and Advisor Overseeing Intake
Chapter President and Chapter Advisor
Chapter President, Membership Intake
Coordinator, and Advisor Overseeing Intake
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Membership Intake Intent Form
Due 30 days before the start of the Membership Intake Process. Failure to submit this form will result in a $100 fine.
Note: It is recommended that this form is submitted prior to an Informational being conducted.
Section 1. Intent
This notice is to inform Sorority & Fraternity Life at Florida International University that the
/will not be conducting Membership Intake during the Fall /Spring semester of
chapter of
(year).
Chapter President Name
Signature
Date
Membership Intake Coordinator Name
Signature
Date
Chapter Advisor Name
Signature
Date
will
Section 2. Abstaining from Membership Intake but Conducting an Informational Meeting
The
chapter of
does not intend to conduct Membership Intake during the Fall /Spring semester of
(year) but plan to host an Informational Meeting for interested individuals. This meeting will take place on
(date)
at
(time) in
(location). The purpose of this meeting is to provide information to interested parties about our
organization, how to join, and membership criteria. We understand that we are not to engage in any pre-pledging activities
not part of the (inter) national intake process with these members.
Section 3. Membership Intake Information (to be completed only if Membership Intake will be conducted)
A. Chapter Contacts
Officer
Name
Phone
Email
President
Membership Intake Coordinator
Chapter Advisor Overseeing
Intake
Regional/(inter) national
Representative Overseeing Intake
B. Tentative Intake Outline
Tentative Interest Meeting Date:
Tentative Membership Intake
Completion Date:
Tentative Date of New Member
Presentation:
(Continued on next page)
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Membership Intake Intent Form (Cont.)
We, the undersigned, attest that this information is accurate and correct to the best of our knowledge.
Furthermore, we agree to the following as conditions of Membership Intake:
a. We will submit a copy of Informational or Interest Meeting flyers to Sorority & Fraternity Life at least ten (10)
business days prior to the meeting occurring.
b. We will comply with all of the policies and procedures regarding Membership Intake put in place by Florida
International University and our inter/(inter) national organization.
c. We will comply with local and federal laws and University and (inter) national organization rules, standards, and
codes during the Membership Intake process.
d. We will inform Sorority & Fraternity Life of any changes to our Membership Intake schedule by the required
deadline.
Chapter President Name
Signature
Date
Membership Intake Coordinator Name
Signature
Date
Chapter Advisor Name
Signature
Date
For Office Use Only
Date Rec’d: _______ By: ______
Copied: Folder: _____
Submitted flyers: Y N Date: _____
Page 9 of 21
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Notice of Membership Intake
Due at one-on-one meeting with Sorority & Fraternity Life Staff
This form will not be accepted unless it is accompanied by a signed copy of the FIU Department of Campus Life/Sorority &
Fraternity Life Anti-Hazing Agreement, the Membership Intake Coordinator Agreement, and an outline of the Membership
Intake Process.
A. Timeline
 The officers and members of
are proud to announce the Membership Intake of aspirants for the Fall
/Spring ( check one) semester of
.

Informational Meeting(s) will be held on the following dates, times, and locations:

Applications will be distributed on

If applicable, Interviews will be held on the followings dates, times, and locations:

Selection of Aspirants will conclude on the following date:

Education of aspirants will begin on the following date:
one):
the (inter) national organization
local chapter

Aspirants will be initiated on the following date:
campus
Off campus (If so, where?
)

The membership education process will last a total number of

Aspirants will be presented on the following date:
New Member Presentation
Other:
and will be due on
.
.
.
.
. The education process being developed by (check
combination of (inter) national and local process
. The location of initiation will be (check one):
On
weeks.
. The presentation will be (check one):
B. Membership Intake Personnel
The person in charge of Membership Intake for the chapter will be:
Name:
Email:
Phone Number:
The Advisor supervising Membership Intake for the chapter will be:
Name:
Sponsoring Graduate
Chapter (NPHC only):
Email:
Phone Number:
(Continued on next page)
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C. Membership Intake Process Outline – must be typed and attached to this form
This outline must include date, times, who will be in attendance (including advisors or alumni/ae), who is planning this
activity, and a short description of all activities and events. It should also include how aspirants were notified of the activities
and a description of the big brother/sister program if one exists for the chapter. Without this outline, this form will not be
considered complete.
The above and attached information is accurate and correct to the best of my knowledge.
Chapter President Name
Signature
Date
Membership Intake Coordinator Name
Signature
Date
Advisor Supervising Intake Name
Signature
Date
For Office Use Only
Date Rec’d: _______ By: __________
Final Version? _____
If not Final, date turned in? ________
Copied: Folder: _____
Page 11 of 21
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Membership Intake Coordinator Agreement
Due at one-on-one meeting with Sorority & Fraternity Life Staff
Semester:
Year:
Organization:
Membership Intake Coordinator Name:
_______
(Initials)
_______
(Initials)
_______
(Initials)
_______
(Initials)
_______
(Initials)
_______
(Initials)
_______
(Initials)
_______
(Initials)
_______
(Initials)
Fall
/Spring
I certify that I have read in full ALL of Florida International University Membership Intake Policies and Procedures, pertinent
university policies, and other relevant information from my inter/(inter) national organization regarding Membership Intake.
I will educate my chapter and the aspirants on all of the regulations of Membership Intake and will keep Sorority & Fraternity
Life informed on all Membership Intake activities conducted by chapter.
I agree to provide the names of the aspirants to Sorority & Fraternity Life within two (2) business days after the start of the
Membership Intake process.
I understand that if the Membership Intake forms are not fully completed and signed by all parties by the outlined deadlines,
intake of aspirants will NOT be allowed.
I declare that I will thoroughly review all information submitted to Sorority & Fraternity Life, will only allow information that is
true to be turned in and hereby give permission to Sorority & Fraternity Life to verify the validity of all information submitted.
I understand that if any of the information submitted to Sorority & Fraternity Life is found to be false or misleading, Sorority &
Fraternity Life reserves the right to suspend the Membership Intake process pending full investigation of all statements.
I understand that Sorority & Fraternity Life reserves the right to deny Membership Intake processes if evidence is present that
indicates the chapter is unfit for initiating aspirants.
I have read and signed Florida International University Anti-Hazing Policy and agree to abide by the statement. I will also make
sure that all members (including alumni/ae) understand and follow these guidelines. I further understand that Sorority &
Fraternity Life reserves the right to suspend the Membership Intake process if my chapter is found or suspected of being in
violation of this policy.
I understand that all Membership Intake activities will coincide with the policies set forth by my (inter) national organization.
Any deviation from the policies of my (inter) national organization must be supported in writing by the Chapter Graduate
Advisor, the Regional Director and/or my (inter) national headquarters.
Membership Intake Coordinator Name
Signature
Date
Asst. Membership Intake Coordinator Name
Signature
Date
Asst. Membership Intake Coordinator Name
Signature
Date
For Office Use Only
Date Rec’d: _______ By: ______
Copied: Folder: _____
Page 12 of 21
Sorority & Fraternity Life | Department of Campus Life – MMC | Florida International University
11200 SW 8th Street GC 2240, Miami, FL 33199 | T: 305-348-2138 | F: 305-348-3823 | greeks.fiu.edu| [email protected]
Anti-Hazing Agreement
Due at one-on-one meeting with Sorority & Fraternity Life Staff
A. Compliance Statement
We certify that all activities sponsored or required by our fraternity/sorority members or aspirants comply with Florida
International University Hazing Policy as well as FIPG and our (inter) national organization’s hazing policies.
We have informed the aspiring members of our fraternity/sorority of the contents of Florida International University AntiHazing Policy. This policy will be read to aspirants at the beginning of each semester of a chapter’s Membership Intake
process.
Hazing will not be tolerated in Florida International University community. No student or organization has the right to inflict
physical or mental harm on a person or to demean, disgrace, or degrade a person. Hazing is prohibited and defined by Florida
Statute, Florida International University Student Code of Conduct, and in the University Anti-Hazing Policy. All forms of hazing
by any university student, student organization members (including alumni/ae), or employee, are expressly prohibited and
serious penalties, such as separation from the University or loss of recognition by Florida International University, may be
imposed on individuals or groups found in violation of these rules.
We understand that failure to uphold the University’s Anti-Hazing Policy as stated in Florida International University’s Student
Code of Conduct and in the Membership Intake Policy may result in organizational and/or individual charges.
We understand that participation in any hazing activity or knowledge of it and taking no action to stop the hazing is in effect
giving our approval to haze. We understand our responsibility to not allow members of our organization, whether
graduate/alumni status or affiliated at another institution of higher education, to haze our aspirants. Failure to report any
such activity of which we become aware of may result in individual charges.
B. Expectations
1. The academic mission of the institution will be upheld and promoted to aspirants.
2. Membership intake activities will not interfere with academic endeavors or class schedules, will not occur between
the hours of 12 a.m. and 8 a.m., and will not include the presence or consumption of alcohol.
3. The selection of aspirants will be free of any form of mental and/or physical abuse and hazing.
4. Members will be selected on the criteria set forth by the (inter) national organization.
5. Chapters will not engage in pre or post hazing activities. Hazing is not tolerated in any form—as part of the new
member program or as acts of individual members of the chapter.
6. Chapters will be in good standing with their (inter) national organization, their respective council, Sorority &
Fraternity Life and Florida International University.
7. Chapters will complete all required paperwork thoroughly, in a timely fashion, and will not willingly omit any
information.
8. Aspirants will be thoroughly educated on Florida International University Hazing Policy by the chapter.
9. Chapters are not to engage in any Membership Intake activities outside of the parameters outlined by their (inter)
national headquarters/organizations.
10. All membership intake activities (including New Member Presentations and any alternatives) are to conclude prior to
the first day of Dead Week.
11. All new members will attend Sorority & Fraternity Life new member orientation after completing the Membership
Intake process.
Page 13 of 21
Sorority & Fraternity Life | Department of Campus Life – MMC | Florida International University
11200 SW 8th Street GC 2240, Miami, FL 33199 | T: 305-348-2138 | F: 305-348-3823 | greeks.fiu.edu| [email protected]
12. The position of Florida International University concerning a chapter’s Membership Intake process is that it will be a
positive, educational experience for all involved. Names such as “Hell Week” should not be used at any point during
the membership intake process.
13. The practice of surprising aspirants with the date/and or time of initiation is not acceptable. All initiation activities
and new member presentations must be completed one week prior to the University’s designated finals week.
14. Aspirants should never be subject to sleep deprivation, servitude and/or moral degradation or humiliation.
15. Aspirants should never be forced to stay or live anywhere against their will.
Our signatures below certify that we have read, understand, and agree to abide by Florida International University Hazing
Policy. We understand that the Office of Student Conduct and Conflict Resolution, the (inter) national headquarters, and the
chapter graduate advisors(s) will be notified of cases of alleged and/or confirmed violations of the Anti-Hazing Policy.
Chapter President Name
Signature
Date
Membership Intake Coordinator Name
Signature
Date
Advisor Supervising Intake Name
Signature
Date
For Office Use Only
Date Rec’d: _______ By: ______
Copied: Folder: _____
Page 14 of 21
Sorority & Fraternity Life | Department of Campus Life – MMC | Florida International University
11200 SW 8th Street GC 2240, Miami, FL 33199 | T: 305-348-2138 | F: 305-348-3823 | greeks.fiu.edu| [email protected]
Membership Intake Outstanding Paperwork Due Dates
Action
Due
 Informational Meeting Attendance Sheet
5 business days following Informational Meeting(s)
 Eligibility letter from (inter) national or
Regional representative
5 business days prior to Membership Intake
educational process beginning
**Changes to the Notice of Membership Intake form
due**
 Verification of Aspirants
Meeting with Council Advisor or designee of Sorority
& Fraternity Life
 End of Intake Report
 New Member Presentation Agreement
5 business days following Initiation
15 business days prior to the date of the show (must
include a copy of the EMS Approval Form) or 10
business days if there will be an alternate
presentation
Date Actual
Deadline Set
Our signatures below certify that we understand and agree to abide by the above deadlines set. We understand that Sorority
& Fraternity Life reserves the right to suspend the Membership Intake process and/or cancel any events associated with
Membership Intake if these deadlines are not adhered to.
Chapter President Name
Signature
Date
Membership Intake Coordinator Name
Signature
Date
Council Advisor Name
Signature
Date
For Office Use Only
Date Completed: _______
Copied: Folder: _____
Date sent to chapter: ________
Page 15 of 21
Sorority & Fraternity Life | Department of Campus Life – MMC | Florida International University
11200 SW 8th Street GC 2240, Miami, FL 33199 | T: 305-348-2138 | F: 305-348-3823 | greeks.fiu.edu| [email protected]
Informational Meeting Attendance Sheet
Due 5 business days following the Informational Meeting
Semester:
Year:
Organization:
Meeting Date/Time/Location:
Fall
/Spring
This organization requires that interested students must have a minimum grade point average of a
on a 4.0 scale.
Please note that students who do meet the minimum qualifications are not guaranteed membership in the organization.
Name
Interested Students in Attendance
(attach an additional sheet if more space is needed)
Phone
Email
I hereby certify that no names were left off of this attendance sheet and that this Informational Meeting was held in
compliance with our (inter) national organization’s procedures and guidelines.
Membership Intake Coordinator Name
Signature
Date
Advisor Supervising Intake Name
Signature
Date
For Office Use Only
Date Rec’d: _______ By: ______
Copied: Folder: _____
Page 16 of 21
Sorority & Fraternity Life | Department of Campus Life – MMC | Florida International University
11200 SW 8th Street GC 2240, Miami, FL 33199 | T: 305-348-2138 | F: 305-348-3823 | greeks.fiu.edu| [email protected]
Interest Group Activity Report
Due 5 business days following any Interest Group Activity
Semester:
Year:
Organization:
Date and time of Activity:
Location of Activity:
Description of Activity
Name
Fall
/Spring
Interest Group Members
(attach an additional sheet if more space is needed)
Phone
Email
I hereby certify that no names were left off of this report and that this activity was in compliance with our (inter) national
organization’s procedures and guidelines as well as those of Florida International University and Sorority & Fraternity Life.
Chapter President Name
Signature
Date
Chapter Advisor Name
Signature
Date
For Office Use Only
Date Rec’d: _______ By: ______
Copied: Folder: _____
Page 17 of 21
Sorority & Fraternity Life | Department of Campus Life – MMC | Florida International University
11200 SW 8th Street GC 2240, Miami, FL 33199 | T: 305-348-2138 | F: 305-348-3823 | greeks.fiu.edu| [email protected]
Verification of Aspirants
Due at one-on-one meeting with Sorority & Fraternity Life Staff
Semester:
Year:
Organization:
Total Number of Aspirants:
Date of Initiation Ceremony:
Fall
/Spring
A. Declaration
We hereby declare that as of
(date submitted), the individuals listed below are aspirants for membership into our
organization and will be duly initiated per the approval of our regional and/or inter/(inter) national representative(s).
Chapter President Name
Signature
Date
Membership Intake Coordinator Name
Signature
Date
Advisor Supervising Intake Name
Signature
Date
B. Anti-Hazing Policy Agreement
By signing below, I attest that the state of Florida statute on hazing and Florida International University policies on hazing
have been reviewed and explained to me. I understand that I am not to engage in any activities that violate the policy or law.
I understand that all illegal actions must be reported to Sorority & Fraternity Life.
Name
Signature
FIU
Student
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Y N
Student
ID
Cum.
GPA
For Office Use Only
Date Rec’d: _______ By: ______
Copied: Folder: _____
Page 18 of 21
Sorority & Fraternity Life | Department of Campus Life – MMC | Florida International University
11200 SW 8th Street GC 2240, Miami, FL 33199 | T: 305-348-2138 | F: 305-348-3823 | greeks.fiu.edu| [email protected]
End of Intake Report
Due 5 business days after Initiation
Semester:
Year:
Organization:
Total Number of Aspirants:
Date of Initiation Ceremony:
Fall
/Spring
Directions: List all individuals that attended your Informational Meeting below and place the appropriate check next to the
categories pertaining to them. Attach additional sheets if necessary.
Completed the
Requirements and
Were Initiated
If Individual left or was
removed from the
process, indicate date:
Started Membership
Intake Process but
Removed By Chapter
Started Membership
Intake Process but
Removed Self
Accepted Opportunity
to Participate in
Membership Intake
Selected to Participate
in Membership Intake
Submitted
Membership
Application
List of Interested Individuals
Our signatures below certify that no names were omitted from this list and no false information was presented.
Chapter President Name
Signature
Date
Membership Intake Coordinator Name
Signature
Date
Advisor Supervising Intake Name
Signature
Date
For Office Use Only
Date Rec’d: _______ By: ______
Copied: Folder: _____
Page 19 of 21
Sorority & Fraternity Life | Department of Campus Life – MMC | Florida International University
11200 SW 8th Street GC 2240, Miami, FL 33199 | T: 305-348-2138 | F: 305-348-3823 | greeks.fiu.edu| [email protected]
New Member Presentation Guidelines
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
All shows must be held no more than 30 business days after the members have been initiated into the organization or
prior to the start of Dead Week (whichever one comes first) and in a reserved location on Florida International
University’s campus.
Shows are not to be scheduled on the same night/time of a previously planned event of another chapter in the same
council OR an All-Greek meeting/event planned by Sorority & Fraternity Life.
Shows must be scheduled Monday through Thursday, before dead week.
No explicit or revealing attire is to be worn by the aspirants or other Show participants.
No alcoholic beverages are to be consumed prior to or during the New Member Presentation.
References to hazing and/or other illegal activities will be not allowed.
No physical abuse will be tolerated. This includes, but is not limited to: slapping, kicking, punching, pushing, poking,
caning, etc. (canes, staffs, sticks etc. may be used as part of the performance but may not be used as a weapon to
threaten or harm another individual).
Props and/or spectacle to be used during the show must be approved. Any outright symbols of “pledging” (such as but
not limited to paddles, bricks, and rocks) will not be allowed.
No profane language (in any language)/gestures in chants, music or speech will be used before, during, or after the show.
No members of the organization may dance provocatively with any members of the audience.
Chants/sayings/songs will not allude negatively to any other Greek organization, individual, or student group.
There are to be no references to any individual(s) departing from the Membership Intake Process.
Disruptions by other attending organizations will not be tolerated. This includes, but is not limited to: walking through
the presenters’ show, talking over the presenting organization, derogatory speech or comments and death marches.
The duration of the show will be no longer than 2 hours. Show must begin no later than 15 minutes of the time
advertised. Shows must be over and room vacated by 11pm.
In the event of a fight or other altercation during the show, individuals involved will be removed immediately. If a
member of the presenting organization is involved, the show will be stopped immediately and the show will not be
rescheduled.
The presenting organization will be responsible for ensuring the site is left in its original state after use.
Organizations are to meet with Graham Center Reservations no less than 20 business days prior to the New Member
Presentation to go over and have presentation details approved.
The Probate/New Member Presentation Agreement must be submitted to Sorority & Fraternity Life accompanied by the
Graham Center Reservation Approval Form no later than 15 business days prior to the date of the show.
A Department of Campus Life/Sorority & Fraternity Life staff member (or Campus Life staff member in the event that the
Sorority & Fraternity Life staff is unavailable) will be in attendance at all shows.
Shows must occur in the same semester as the new member education. There can be no delay in the presentation or
show.
All actions of organization members/aspirants must adhere to the Student Code of Conduct.
Violation of these guidelines will result in a referral to the Director/Assistant Director of Sorority & Fraternity Life and
could result in sanctions.
Page 20 of 21
Sorority & Fraternity Life | Department of Campus Life – MMC | Florida International University
11200 SW 8th Street GC 2240, Miami, FL 33199 | T: 305-348-2138 | F: 305-348-3823 | greeks.fiu.edu| [email protected]
New Member Presentation Agreement
Must be TYPED and attached to the Graham Center Reservation Approval Form/EH&S Form and script
Due 15 business days prior to New Member Presentation
Organization
Date of Show
Time of Show
Advertised time of start:
Actual start time:
End time:
Location
Description of Show
(including but not limited to):
 Complete Outline of
Show
 Music being used
 Skits being conducted
Materials/props that will be
used during the show:
** Sorority & Fraternity Life will keep the details of this show confidential and will use the information for planning purposes
only.**




My signature below indicates that:
I have read, understand, and agree to the New Member Presentation Guidelines.
The information provided on this form is accurate and true.
The show will not stray from the spirit and written description of the show or those details approved by Graham Center
Reservations and Sorority & Fraternity Life.
I understand that my organization, in addition to the President and individuals within, will be held accountable should
any of the guidelines be violated.
Organization Representative Name
Signature
Date
Chapter Graduate Advisor Name
Signature
Date
For Office Use Only
Date Rec’d: _______ By: ________
EMS Form Attached: ______
Approved: Yes ____ No ____
Placed in Folder ______
Page 21 of 21
Sorority & Fraternity Life | Department of Campus Life – MMC | Florida International University
11200 SW 8th Street GC 2240, Miami, FL 33199 | T: 305-348-2138 | F: 305-348-3823 | greeks.fiu.edu| [email protected]