Advanced Document Workflow for Medical Records.
healthcare
Dispatcher
Phoenix Healthcare
Upload To Content Management Systems.
Today’s healthcare organizations need to make sure
that medical information, such as doctor’s notes and
lab reports, can be shared and accessed immediately.
Dispatcher Phoenix Healthcare allows you to index, scan,
and store your paper-based patient records, charts, lab
reports, claims, and other documents into enterprise
content management systems, including OnBase.
Streamline.
As healthcare organizations move towards fully
adopting Electronic Health Record systems, medical professionals are looking for
ways to quickly and easily convert paper-based documents to electronic formats,
relieve the paperwork burden on providers, and implement security safeguards
to comply with the Healthcare Insurance Portability and Accountability Act
(HIPAA) standards and other regulatory restrictions. Konica Minolta’s Dispatcher
Phoenix Healthcare, an advanced document workflow application, addresses
today’s healthcare challenges by streamlining and automating the handling
of medical information. With Dispatcher Phoenix Healthcare’s cost-effective
and easy-to-use solution, patient records can be quickly scanned, processed,
and shared, helping hospitals and clinics control costs and maximize their
operational efficiencies.
PDF
Maintain Security Standards.
To assist with HIPAA compliance, Dispatcher Phoenix
Healthcare provides support for HID authentication, audit
trails to identify where documents are going, and file
conversion to password-protected PDFs. For complete
tracking, a copy of each message or document can be sent
to a specific email inbox. And, to ensure the confidentiality
of patient information, Dispatcher Phoenix Healthcare
offers an intelligent redaction process that permanently
removes all Personally Identifiable Information (PII) and
Protected Health Information (PHI) from medical records.
Dispatcher
Phoenix Healthcare
(Page 1 of 2)
Vaccine Administration Record
for Adults
Patient name: ______________________________
Birthdate: _________________________________
Chart number: ______________________________
Before administering any vaccines, give the patient copies of all pertinent Vaccine Information Statements (VISs) and make sure he/she understands
the risks and benefits of the vaccine(s). Always provide or update the patient’s personal record card.
Vaccine
Tetanus,
Diphtheria, Pertussis
(e.g., Td, Tdap)
Give IM.6
Hepatitis A7
(e.g., HepA, HepA-HepB)
Give IM.6
Hepatitis B7
(e.g., HepB, HepA-HepB)
Give IM.6
Human papillomavirus
(HPV2, HPV4)
Give IM.6
Measles, Mumps,
Rubella
(MMR) Give SC.6
Varicella
(VAR) Give SC.6
Type of Vaccine1
Pneumococcal
polysaccharide (PPSV23)
Give SC or IM.6
Meningococcal
(e.g., MCV4, conjugate;
MPSV4, polysaccharide)
Give MCV4 IM.6
Give MPSV4 SC.6
Date given
(mo/day/yr)
Funding
source Site3
(F,S,P)2
Vaccine Information
Statement (VIS)
Vaccine
Lot #
Mfr.
Date on VIS4
Date given4
Vaccinator5
(signature or
initials & title)
See page 2 to record influenza, zoster, and other vaccines (e.g., travel vaccines).
Scan To Patient Folder.
Many healthcare organizations organize their medical
records based on patient ID, creating a folder structure that
has sub-folders for each patient. With Dispatcher Phoenix
Healthcare’s folder browsing feature, clinicians can browse
through a Windows Explorer-like view of their PC folder
structure to find the appropriate patient’s folder to store
their scanned documents in – directly from the MFP.
How to Complete this Record
Abbreviation
1. Record the generic abbreviation (e.g., Tdap) or the trade name for each vaccine (see table at right).
2. Record the funding source of the vaccine given as either F (federal), S (state),
or P (private).
3. Record the site where vaccine was administered as either RA (right arm),
LA (left arm), RT (right thigh), LT (left thigh), or IN (intranasal).
4. Record the publication date of each VIS as well as the date the VIS is given
to the patient.
5. To meet the space constraints of this form and federal requirements for
documentation, a healthcare setting may want to keep a reference list of
vaccinators that includes their initials and titles.
Tdap
Td
HepA
HepB
HepA-HepB
HPV2
HPV4
MMR
VAR
PPSV23
MCV4
MPSV4
Trade Name & Manufacturer
Adacel (sanofi pasteur), Boostrix (GlaxoSmithKline [GSK])
Decavac (sanofi pasteur), generic (MA Biological Labs)
Havrix (GSK); Vaqta (Merck)
Engerix-B (GSK), Recombivax HB (Merck)
Twinrix (GSK)
Cervarix (GSK)
Gardasil (Merck)
MMRII (Merck)
Varivax (Merck)
Pneumovax 23 (Merck)
Menactra (sanofi pasteur); Menveo (Novartis)
Menomune (sanofi pasteur)
6. IM is the abbreviation for intramuscular; SC is the abbreviation for subcutaneous.
7. For combination vaccines, fill in a row for each antigen in the combination.
Technical content reviewed by the Centers for Disease Control and Prevention, March 2011.
For additional copies, visit www.immunize.org/catg.d/p2023.pdf • Item #P2023 (3/11)
This form was created by the Immunization Action Coalition • www.immunize.org • www.vaccineinformation.org
Integrate.
Look Up Patient Information at the MFP.
Hospital administrators and other healthcare staff
frequently need to access patient information directly
from the MFP in order to process or index their scanned
documents. Using Dispatcher Phoenix Healthcare, the MFP
display panel can be configured to display patient data that
is pulled from an ODBC-compliant database.
With seamless MFP control panel integration, file
conversion features, connections to Electronic Medical Record applications
through integration with OnBase®, Dispatcher Phoenix Healthcare is
suitable for large hospital systems as well as smaller physician practices.
Whether it’s converting patient charts to electronic format, looking up
patient information at the MFP control panel, automating repetitive manual
tasks needed to process records, using bar codes to quickly organize
insurance claim forms, or extracting data from medical forms for use
in other systems, Dispatcher Phoenix Healthcare simplifies document
processing for healthcare professionals, giving them more time to provide
quality care to their patients.
Dispatcher
Phoenix Healthcare
Deliver.
Dispatcher Phoenix Healthcare is a member of the Dispatcher Phoenix family of workflow
automation products designed to streamline and automate document processing. Other features include:
File Conversion
To access patient information, records
and other scanned documents can be
automatically converted to searchable
and editable formats, such as Microsoft Word and PDF Searchable. Files
can also be automatically converted to
PDF/A format for long-term archiving.
Rename
Scanned patient records can be
renamed via an automated workflow
or by the MFP user when scanning.
Annotate and Watermark
Mark charts and other medical files as
“reviewed,” and place a “Confidential”
watermark on each page – with one
automated workflow.
Document Enhancement
Automatically enhance patient
information with despeckle and
deskew processes that improve the
quality of scanned images.
Barcode Processing
As healthcare facilities
transition to electronic
records, barcodes have
become an important method
for managing medical
documents. With Dispatcher
Phoenix Healthcare’s barcode
recognition feature, documents
can be automatically routed to
various destinations, and split,
named, and annotated based
on the value of the barcode.
Advanced OCR
Manually entering data from medical
forms to other business applications
or document management systems is
an error-prone and time-consuming
process. With Dispatcher Phoenix
Healthcare, OCR zones can be
defined to automatically extract
relevant patient data for use in other
applications, including medical backend systems.
Forms Processing
Use advanced pattern matching
to find and process privileged
information, such as Addresses,
Social Security Numbers, Date
of Birth, etc.
Visit kmbs.konicaminolta.us/
dispatcherphoenix for more
information on other Dispatcher
Phoenix offerings.
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100 Williams Drive, Ramsey, New Jersey 07446
CountOnKonicaMinolta.com
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