PROCEDURES MANUAL
FOR
ROTARY INTERNATIONAL DISTRICT 6220
TABLE OF CONTENTS
Page 1
ARTICLE I
ARTICLE II
Section 1
Section 2
Section 3
ARTICLE III
Section 1
Section 2
Section 3
Section 4
ARTICLE IV
Section 1
Section 2
Section 3
Section 4
ARTICLE V
ARTICLE VI
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 10
Section 11
Section 12
Section 13
ARTICLE VII
ARTICLE VIII
ARTICLE IX
ARTICLE X
Page 2
Page 2
GENERAL
DISTRICT LEADERSHIP PLAN
Background
District Executive Committee
District Leadership Team
DISTRICT OFFICERS – ELECTED
Term of Election
District Governor – Incumbent [DG]
District Governor – Incoming [DGE]
District Governor Nominees [DGN, DGNN]
DISTRICT OFFICER – APPOINTED
Assistant Governor [AG]
District Secretary
District Treasurer
District Trainers [DT]
DISTRICT ELECTORS
DISTRICT COMMITTEES
Presidents-Elect Training Seminar [PETS]
District Assembly
Finance
Nominating
Foundation
Conference
Rotary Youth Exchange
District Project Fund
RYLA
Grants Committee
Public Relations Committees
Membership Committee
Other Committees
DISTRICT RESOLUTIONS
DISTRICT FILES
DISTRICT PROPERTY
PROCEDURES MANUAL CHANGES
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Page 4-5
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Page 5-11
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Page 7 & 8
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PROCEDURES MANUAL FOR
ROTARY INTERNATIONAL DISTRICT 6220
ARTICLE I: GENERAL
Section 1 – These Procedures are for Rotary International District 6220 establishing rules
and procedures to assist the District Governor, elected and appointed officers, committees of the
District and local Clubs in the effective administration of the affairs of the District. They are
termed “Procedures” to distinguish them from the By-Laws of Rotary International, but shall
serve as by-laws for the District.
Section 2 – These Procedures, upon adoption shall supersede all prior Procedures, ByLaws, Rules and Enactments provided that these and/or any future amendments thereto shall not
contravene any provisions of the Constitution and By-Laws of Rotary International or its Manual
of Procedure; anything in these Procedures in conflict is deemed to be without effect.
Section 3 – Each club shall be responsible for sending a copy of the June 30 th and
December 31st Semi Annual Reports, as submitted to Rotary International, to the current District
Governor.
ARTICLE II: DISTRICT LEADERSHIP PLAN (See appendix #1)
Section 1 – Background: The District Leadership Plan makes possible the reorganization
of the way our District operates by appointing ten Assistant Governors (AG), and redistributing
much of the District Governor’s (DG) administrative workload among these assistants. It also
allows for greater flexibility in conducting the official visit and for greater continuity in District
leadership. The purpose of the plan is to enable the DG and his/her Leadership Team to better
serve the District’s clubs and, thus, enable the District as a whole to function more effectively.
Essentially, the Plan enables Districts to change the DG’s emphasis from club visitation to
exploring and developing new means of meeting the District’s needs. The votes of the District
Leadership Team [DLT] and Executive Committee shall be advisory to the District Governor.
Section 2 – The District Executive Committee shall consist of the DG who shall serve as
the Chairperson, the Treasurer, DGE, DGN, DGNN, immediate PDG, District Foundation Chair,
District Membership Chair, District Finance Chair, and District Trainer. The District Secretary
will serve as a non-voting member. The District Governor may invite other officials and
committee chairs to attend meetings from time to time and to participate in the discussions, but
to be without a vote. Expenses of all persons attending official District meetings may be paid,
including mileage and lodging if necessary, from District funds (except as related to the District
Conference).
Section 3 – The District Leadership Team [DLT] shall consist of the District Executive
Committee; the 10 AG’s; and other officials and committee chairs as invited by the District
Governor that may include, but is not limited to, the Avenues of Service Chairs, District Public
Relations Chair, District GSE Chair, District RYE Chair, District RYLA Chair, District Grants
Chair or District Secretary. Expenses of all persons attending official District meetings shall be
paid, including mileage and lodging if necessary, from District funds (except as related to the
District Conference).
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ARTICLE III: DISTRICT OFFICERS – ELECTED
Section 1 – The elected officers of the District shall be the District Governor [DG], and
District Governor Nominees [DGE, DGN, DGNN]. Insofar as practical, the nominations shall
reflect the geographic distribution of the District. The terms of all elected District Officers shall be
for one year commencing in July following the District Conference with progression of the DGNs
in logical fashion to their year as DG. Vacancies in any elected office shall be filled in keeping with
the provisions of the By-Laws of Rotary International.
Section 2 – District Governor – [DG] The District Governor is the only officer of Rotary
International in the District. The DG is nominated by the clubs in the District, and following the
successful Zone and International Assembly training required by RI, is elected by the International
administration of the District. The DG may delegate duties, but the responsibility for prompt and
proper completion remains that of the District Governor. Qualifications for the DG are set forth by
the Constitution and By-Laws of Rotary International and should include serving at least a year at
the District level either as a District Chair or an Assistant Governor. The DG is responsible to
Rotary International and must carry out the duties as prescribed in the current Manual of
Procedure of Rotary International as well as those duties set forth in the District 6220 job
description which is on file with the District Secretary.
Section 3 – District Governor Elect – [DGE] The District Governor Elect [DGE] is that
Rotarian who shall begin the term of office of District Governor on the 1 st of July next occurring.
The duties and responsibilities of the District Governor Nominee are detailed in Rotary
International publications and set forth in the job description on record with the District Secretary.
He or she shall be an ex-officio, nonvoting member of all District committees, except the
Nominating Committee, and shall be a voting member of those committees covered specifically
by this manual or appointed to by the District Governor.
Section 4 – The District Governor Nominees – [DGN, DGNN] are those Rotarians
who shall begin their term of office as District Governor on the 1st of July second and third
occurring. The duties and responsibilities of the DGN, DGNN shall be those as appointed by
the DG and in the job description on file with the District Secretary. These nominees shall
succeed to the office of DG in the order in which they are nominated.
ARTICLE IV: DISTRICT OFFICERS – APPOINTED
In consultation with the DGE, Officers of District 6220 are appointed by the District Governor.
Such appointments shall be made by the District Governor prior to assuming office, but are in
effect only during that District Governor’s administration unless otherwise noted in the description
of the office.
Section 1 – Assistant Governor [AG] The Assistant Governor [AG] is the key
representative of the DG in club administration. Normally appointed for three year terms that
may be renewed, but no more than two consecutive terms at a time. The AG, after taking a term
off may resume as AG. The AG will represent a sub-region of the District generally consisting
of 3 – 7 clubs. See appendix #1 for criteria used to select the AG. The AG performs the
following critical roles:
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A.
B.
C.
D.
Holds regularly scheduled meetings with each club.
Assists in scheduling and planning for the visit of the DG to each club.
Attends all official District functions, PETS, and others as designated by the DG & DGE.
Monitors each club’s performance, conducts official annual visits and prepares reports for
the DG.
E. Participates in the development of the incoming DG’s District goals.
Section 2 – District Secretary [DS] The DG will hire a well-qualified individual to
serve as the District Secretary. The District Secretary may assist the DG in completing the
following duties:
A. Answer correspondence.
B. Maintain a file of all official correspondence by the DG.
C. Maintain a file of District records except that the financial records are kept by the District
Treasurer.
D. Help prepare a directory of the District.
E. Prepare mailing lists.
F. Compile, publish and mail monthly attendance reports of the District to RI.
G. Assist and act as recording secretary for such District meetings, institutions and assemblies
as the DG deems appropriate.
Section 3 – District Treasurer [DT] The District Treasurer shall be appointed by the
DGE for service during his/her DG term. The District Treasurer, a qualified Rotarian, may serve
for more than three consecutive years, as confirmed by the Finance Committee. The District
Treasurer is charged with the following duties:
A. Shall maintain such records and accounts as may be necessary to show the receipts,
expenditures and financial condition of the District, and shall perform all other duties
connected with his/her office.
B. Shall send notices each year to each club in the District for District dues using membership
numbers on copies of the club-prepared Semi-Annual Reports to the District Governor as of
June 30th last.
C. Shall be empowered to disburse District Funds when adequately substantiated.
D. Shall prepare a semi-annual and final District Treasurer’s Report for the DG, The District
Finance Committee and all clubs of the District that lists a summary of receipts,
disbursements, assets and liabilities of District 6220.
E. The Treasurer and any assistants, as well as the DG, each shall be bonded for $100,000.00,
the premium for which shall be paid out of District Funds.
F. Shall be a member of the Finance Committee.
G. In addition to procedures stated herein, the District Finance Committee shall oversee the
administration of District Funds.
H. Shall be responsible for turning over all records of the office in an accurate, orderly and upto-date condition to his or her successor.
I. In the event the District Treasurer cannot complete the term of office, or is incapacitated,
the DG, in consultation with District Leadership, shall appoint a successor.
J. Shall be reimbursed for all expenses incurred as District Treasurer.
K. Shall file and report to the DG the filing status of all returns required of the District by any
federal, state or provincial government.
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Section 4 – District Trainer The District Trainer will be an appointed position that could
have up to a three year term, but no more than two (2) consecutive terms. They are required
to attend Zone, and therefore the District will pay up to $2,000 for the District Trainer to
attend Zone. Zone training is significant; therefore DT does not have to be a PDG. The
District Trainer should be an experienced Rotarian.
The District Trainer’s role is an ongoing and vital part of developing club and District
leaders. The District Trainer will coordinate with past trainers and District Leadership to
develop an appropriate training team. The District Trainer will be responsible for
coordinating annual training of AG’s, and assisting the DGE in preparing the District
Presidents-Elect Training Session and District Assembly.
ARTICLE V: DISTRICT ELECTORS
Each club in the District shall select, certify and send to the annual District Conference one (1)
Elector for every twenty-five (25), or major fraction thereof, of its members, honorary members
excepted, based upon the number of members of the club as of the last day of the month
preceding the month in which the conference is held, provided that the club in the District has no
outstanding indebtedness to Rotary International or Rotary International District 6220 for more
than three months preceding the month in which the Conference is held. Each club in the District
shall be entitled to at least one Elector. Each Elector shall be an active, senior active or past
service member of the club and be present at the District Conference to be entitled to cast one
vote. There shall be no proxies allowed during such voting procedures.
ARTICLE VI: DISTRICT COMMITTEES
District Committees are formed to assist the Rotary Clubs of District 6220 in carrying out the farreaching programs of Rotary International and to enhance District administration. The DG shall
appoint the committees deemed necessary to carry out the programs during his administration.
Section 1 – Presidents-Elect Training Seminar [PETS] It is the responsibility of the
DGE to appoint members of the Midwest PETS Council. Budgetary needs must be discussed
with the Finance Committee.
Section 2 – District Assembly It is the responsibility of the District Governor Elect to
convene and organize the District Assembly. The DGE and District Trainer will prepare a budget
for conducting the District Assembly and the District Trainers will assist at the DGE’s direction.
The District Assembly shall provide Rotary instruction, information and coordination of District
activities.
Section 3 – District Finance Committee The District Finance Committee shall consist
of six members: DG, DGE, DGN, iPDG and the District Treasurer. Each year, the DG will
appoint one member from the District at large. The Chairperson will be chosen by the Finance
Committee and approved by the Executive Committee.
A. The District Finance Committee shall meet no later than October 30th each year to review
the District Treasurer’s and outside accountant’s year-end reports and close the books for
the Rotary year concluded June 30th just past.
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B. No later than November 30th, the District Treasurer shall provide copies of the year-end
reports to Club Presidents and later to the participants of the next occurring District
Conference.
C. The District Finance Committee shall meet in January or February to review the District
Treasurer’s six-month report of income and expenditures as compared with the approved
budget. The Committee may make adjustments to the budget as it deems necessary.
D. Also, during January, the DGE and the District Finance Committee shall prepare a
recommended budget for the year beginning the next July 1 st. This budget will be finalized
in time for presentation and discussion at the February District Board Meeting for approval
at the District Annual Meeting. The budget shall then be presented to the District
Conference.
1. The DGN shall present to the Finance Committee his/her proposed budget for the
International Convention for their DGE year. On an annual basis the Finance
Committee will approve the maximum amount to be reimbursed for the DGN’s
International Convention year.
2. All AG’s are to present to the Finance Committee his/her proposed budget for their
mileage for their quarterly club visits during their AG year. No other AG costs for club
visits are to be reimbursed by the District.
E. Each Rotary Club shall contribute an amount per member per year for District
expenses. This amount shall be payable September 1st based on the club membership
size on the previous June 30th.
F. The per capita dues will be determined annually prior to completion of the District budget
and voted upon at the District Annual Meeting.
G. The following guidelines apply to the budgeted income, expenditures, disbursements and
reimbursable expenses:
1. Administrative expenses of the DGE in preparing for the term as DG.
2. Attendance of the DGE and spouse/partner at the International Rotary Convention in the
DGE Rotary year.
3. Attendance of the AGs at PETS (President Elect Training Seminar) and one District
Assembly – Spouses expenses are not covered.
4. The District does not pay for overnight stays for AGs to make their Club Visits. The
District will pay for mileage at the IRS charity rate.
5. District Assembly and the District Conference for the District Secretary, District
Treasurer, DG, DGE, and DGN are all reimbursed mileage, meals,
accommodations, and registration.
6. District Assembly and the District Conference for all other Executive Committee
Members is mileage only at the IRS standard rate.
7. Registration costs for AGs to attend District Conference. No mileage, meal costs
outside the Conference, or hotel costs are to be reimbursed. Spouse expenses are not
covered.
H. Reimbursable expenses for the DGN and DGNN as deemed appropriate by the DG and the
Finance Committee.
I. Reimbursable expenses for other District officials subject to Finance Committee
guidelines.
J. The DG has the final control of how allocated budget monies are spent, but expenses over
the total budget allotment must have the approval of the Executive Committee.
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A.
B.
C.
D.
E.
F.
G.
Section 4 – Nominating
The District Nominating Committee shall consist of the most recent five (instead of 3)
Past District Governors who are living in this District. The most recent of these PDGs will
be chair. The Nominating Committee will interview the candidates along with their
spouse (if applicable) before making their selection. The Nominee must have participated
at the District level either as a District Chair or an Assistant Governor.
From November 1 until January 15th, clubs may submit names of qualified candidates
for the office of DG. Submission shall be in the form of a resolution adopted at a regular
club meeting and certified by the club secretary or club president. The resolution must
certify that the Rotarian whose name is proposed meets the qualifications listed for a DG
in the By-Laws of Rotary International.
From January 16th through February 15th, the Nominating Committee shall make its
selection of the Rotarian who shall be designated as DGNN beginning July 1st following the
most recently elected DGN. In making the selection, the committee shall not be limited in
its selection to those names submitted by clubs of this District.
Not later than February 25th, the DG shall advise each Club President of the name of the
Rotarian selected by the Nominating Committee.
Not later than March 25th, any club who had previously submitted a candidate in a timely
manner, and whose candidate was not the selection of the Nominating Committee, may
resubmit that candidate’s name as a challenging candidate. In that event, the DG shall
follow the By-Laws of Rotary International.
If by March 25th there has been no resubmission of the names of candidates, then the DG
shall declare the nominations closed and the candidate of the Nominating Committee shall
be elected by acclamation of all present at the next District Conference.
If for any cause whatsoever, no nomination continues effective at the time of the District
Conference, then proposals of nomination for the office of DG shall be made from the
floor of the conference by Electors from the clubs in the District.
Section 5 – Rotary Foundation It is recommended by the Trustees of the Rotary
Foundation of Rotary International that the chairperson of the District Rotary Foundation
Committee (DRFC) be a Past District Governor who supports enthusiastically the goals of the
Rotary Foundation. District 6220 supports that recommendation but acknowledges that a
dedicated District Rotarian may assume that responsibility following the recommendation of the
DG and Executive Committee. It is the responsibility of the Chairperson to coordinate the work
of the various Rotary Foundation subcommittees and assume th e responsibilities of any
subcommittee not appointed or functioning, serve as the liaison between the Trustees of the
Rotary Foundation and the clubs of District 6220, serve as an active member of each DRFC
subcommittee, and assist the District Governor in the promotion of the objectives and activities
of the Rotary Foundation. Because of the need for continuity and the continuing nature of the
several Foundation programs, it is recommended that the DRFC, at the discretion of the DG,
serve at least a three year term. Whenever possible the DRFC Chairperson will attend an annual
Regional Foundation Seminar and conduct, either separately or in conjunction with PETS or The
District Assembly, a District Foundation Seminar. The complete duties of the DRFC
Chairperson and DRFC subcommittees are set forth in the Rotary Foundation Handbook issued
by the Rotary Foundation of Rotary International. The DGE is responsible for submitting the
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names of the incoming DRFC Chairperson and the DRFC subcommittee Chairs in January
preceding the DG’s year of office.
The District Rotary Foundation Committee shall consist of the DRFC, the DG, DGE, DGN, the
Foundation Trainer, and the Chairs of the District Grants, Polio Plus, and Stewardship
Committees.
The following Subcommittees may be appointed by the District Governor after consulting with
the Chairman of the Rotary Foundation Committee. Other subcommittees may be appointed by
the DG as needed or in accord with directives from The Rotary Foundation
A. Rotary World Peace Fellowship Subcommittee
B. Vocational Training Team Subcommittee
C. Grants Subcommittee
D. Alumni Subcommittee
E. PolioPlus Subcommittee
F. Annual Giving Subcommittee
G. Permanent Fund Subcommittee
Section 6 – District Conference The Annual District Conference furthers the programs of
Rotary through fellowship, inspirational addresses and the discussion of and upon matters relating
to the affairs of clubs. The DG, the District Conference Committee and Rotary Club Presidents
shall strive to obtain the largest possible attendance at the District Conference.
The DG, in accordance with recommendations of Rotary International, shall appoint a District
Conference Chairperson. The DG and the Conference Chairperson may then appoint as many
others to the District Conference Committee as they may desire.
Section 7 – Rotary Youth Exchange To further the goal of Rotary International to
improve world understanding and therefore the worldwide chances for peace, District 6220
participates in Rotary Youth Exchange (RYE). District 6220 may join in a multi-district effort to
more efficiently further the program of international youth exchange.
A. The DG shall appoint a chairperson and committee members as necessary to
committees that address both short-term and long-term programs.
B. The Chairpersons of the committees shall petition the District Finance Committee for the
necessary funds to fulfill their mission. An annual accounting of all receipts and
disbursements of the committee shall be made to the Finance Committee and/or the DG no
later than 60 days before the end of the fiscal year.
C. Because of the need for continuity, it is recommended that the chairpersons of these
committees, at the discretion of the DG, serve at least a three year term.
Section 8 – District Project Fund The District Project Fund was established in 1998-99
to provide matching funds for club and District projects that do not qualify for Rotary
Foundation financial support. Funding must be used to finance a District Project not in the
budget, a World Community Service project or a local community project.
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A. Projects which are approved for funding must comply with the following criteria:
1. Maximum grant amount is $2,500 per Club and up to $5,000 if multiple Clubs
collaborate.
2. Clubs are limited to one grant per Rotary year.
3. Club sponsored projects must include active participation of Rotarians. On your
club’s application, please explain in detail how Rotarians will be actively involved
in this project.
4. Club sponsored projects which do not qualify include outright contributions from
clubs to other groups or organizations. Rotarians need to be sponsors of funded
projects. (As an example, a Rotary club which wants to give money to a nonprofit
group for their literacy program will not qualify for matching funds).
5. Club sponsored projects which do not qualify include funding on-going expenses or
projects. Projects must be new start-up projects, or include a new twist to an existing
project.
6. All District sponsored projects are required to apply to The Rotary Foundation
Matching Grant Program, (when applicable), and must have an active districtwide fundraising campaign. (Exemptions to this policy must be approved by the
District Project Fund committee).
7. Grant moneys will not be distributed to the requesting club unless that club’s
District dues and fees are current and paid in full. Any unused grant monies must
be returned to the District Treasurer.
8. Clubs are required to make a minimum contribution that averages $50/member to
The Rotary Foundation.
B. Grant requests must be submitted on the authorized application form found on the District
web site at www.ridistrict6220.org. Forms should be submitted electronically. Only
complete forms will be considered. Additional information may be provided. The District
Project Fund committee will consider all applications received within a two week period
once the application is complete.
Notification of the committee action will be sent to the primary contact person on the
application.
C. Reports are to be made annually to the District Project Fund Chair and at the completion
of the project. Annual reports are due on April 1st of each year in order that Fund reports
can be made available at the District Conference /Assembly. The reports will include the
following:
1. Description of the project in relation to the expressed goals, the goals which
were achieved, and achievements beyond the expressed goals.
2. When physical achievements are expected, photographs of before the project
started, of the project in progress, of the final outcome should be included with
the report.
3. Letters from those being positively affected by the completed project are to be
included in the final report.
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4. Financial report reflecting all sources of income, budgeted expenses, and actual
expenses will be submitted with each report.
5. Final reports, in addition to being sent to the District Project Fund Chair, will be
sent to the District Secretary for inclusion in the District Newsletter.
The committee shall serve at the request of the District Governor with the responsibility of
receiving and evaluating request for matching funds.
The committee will be composed of five members, including the District Governor, District
Governor Elect, District Rotary Foundation Chair (DRFC) and two at-large members who shall
not be current members of the District Board. The at-large members will serve (two) 2-year terms
whereby one person will be chosen in even years and the other in odd years so that one at-large
member will be new during each year. The at-large members will be chosen by the DG and DGE.
The committee will report to the Executive Committee at the winter meeting, those proposals
submitted and funded.
Section 9 – Rotary Youth Leadership Award The objectives are to give public
recognition to the many young people who are already rendering important services to our
communities, to encourage and develop young leaders and potential leaders by providing them
with a meaningful training experience, and to demonstrate Rotary’s respect and concern for our
youth.
Section 10 – Grants Committee The committee will be composed of seven members,
including the District Governor, District Governor Elect, District Rotary Foundation Chair
(DRFC), District International Service Chair, District Grants Chair, and two at-large members
who shall not be current members of the District Board. The at-large members will serve (two) 2year terms whereby one person will be chosen in even years and the other in odd years so that one
at-large member will be new during each year. The at-large members will be chosen by the DG
and DGE.
Section 11 – Public Relations Committee This committee promotes Rotary to external
audiences and fosters understanding, appreciation, and support for the organization’s programs. It
also helps Rotarians understand that effective external publicity, favorable public relations, and a
positive image build support for the organization, inspire potential donors and attract possible
candidates for membership.
Section 12 – Membership Committee This committee identifies, markets and implements
membership development strategies that are appropriate for the District and will result in
membership growth. The committee also works with the District Public Relations committee to
plan activities that will aid membership development efforts; and encourages Clubs to develop and
implement innovative membership development strategies.
Section 13 – Other Committees The DG may appoint any other committee which the DG
feels will be of assistance in furthering the objects of Rotary during the DG’s term of office.
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ARTICLE VII: DISTRICT RESOLUTIONS
Section 1 – District resolutions may be proposed by a club or by the District Governor.
These resolutions are presented at the District Conference provided the proposed resolution has
been submitted in writing to the DG, sixty (60) days prior to the District Conference. The DG
shall submit all of the proposed resolutions to each club in the District at least thirty (30) days
prior to the opening of the District Conference. The DG shall then submit them to the credentialed
Electors of the District present at the District Conference for voting. No amendment may be
introduced during the conference which would greatly change the intent or purpose of the
resolution. A simple majority of the Electors present shall be required to pass a District resolution.
Section 2 – Conference resolutions of a courtesy nature thanking the President’s
Representative, the meeting place, the Conference Committee members, the DG, etc., do not
require sixty (60) days notice.
ARTICLE VIII: DISTRICT FILES
Section 1 – To better serve the many Rotary Clubs of District 6220, the DG is directed to
maintain files on each club in the District. The files shall contain, at a minimum, copies of the
Official Visit conducted by the AG and/or DG, Summary of Club Plans and Objectives, Followup Letter to the Club President and Presidential Citation Records.
Section 2 – The DG shall add the reports filed during the DG’s year of office to those of
the DG’s four immediate predecessors. The club files need not have historical data contained
therein older than five years, except, if any club shall have been rated as “poor” or “critical” then
that file shall show a ten-year history until the last three DGs rate the club “good” or “excellent,”
then the file shall show a five year history. The files of any DGs that rate a club “poor” or
“critical” are a permanent part of that club’s file.
Section 3 – In as much as Rotary International no longer retains for its files either District
or club records or reports older than for five years, both summaries of an actual official reports &
District Governors’ records should be maintained in a District repository and one a District data
base for as long a period as possible to enable an accurate record of the history of District 6220.
District Governor-sensitive confidential reports should have access limited to relevant PDGs, the
DG and DGNs.
ARTICLE IX: DISTRICT PROPERTY
From time to time, the District purchases property for more than a single use. That property
usually is of an audiovisual nature, but may as well be items for use at seminars, assemblies,
conferences or by individual clubs for whatever purpose. The District Governor shall provide
every club with a listing of such property, and its location, and the person to contact to arrange to
borrow the property. These properties shall be turned over to the District Governor not later than
July 15th of the District Governor’s administration.
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ARTICLE X: PROCEDURES MANUAL CHANGES
Changes to this District Procedures Manual may be made by amendment enacted at the District
Annual Meeting. Such amendments may be proposed by any Rotarian in this District or by the
DG. Such proposed amendments must be submitted to the DG not less than thirty (30) days prior
to the District Annual Meeting. Such proposals will be discussed and presented for vote at the
District Annual Meeting. The District Secretary must then submit copies of the proposed
amendment/s to the president of each club in the District not less than thirty (30) days prior to of
the District Annual Meeting. Such proposed amendments shall be voted upon at the District
Annual Meeting. A simple majority of the Electors present shall be required to pass an
amendment to this Procedures Manual. Any amendments passed shall become effective on the
first occurring July 1 st after the day they vote.
Revised October 12, 2013 by District 6220 Board of Directors
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