Executive Director Report
Prepared for the Carpe Diem West Board of Directors
Background for March 10, 2017 Board Meeting
March 8, 2017
To access all documents for this Board meeting please copy and paste this Dropbox Link
into a new browser:
https://www.dropbox.com/home/Board%20of%20Directors%20%20External/meetings/2017/March%2010%2C%202017
Dates for your calendar:
Healthy Headwaters 12th Convening – Aurora, CO
Thursday, March 30 – Leadership Team Meeting & Team dinner
Friday, March 31 – Convening
Good - to - excellent News
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Terrific equity consultant & team on board
Healthy Headwaters convening focus in part on water justice
Alki Fund & Campbell Foundation grants received (total $90,000)
Great kick-off to Water is Life program
Eight organization memberships (including the USFS) in the door
Kresge program officer very supportive of CDW work with foundation colleagues and other
grantees
Overview
1.
Governance and Corporation
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Annual filings: 2016 IRS 990 and other tax documents filed
Insurance: Directors & Officers liability insurance, and general and property liability
insurance policies renewed and in effect
Corporate Resolutions: Corporate and governance resolutions approved and in effect
New Board members: Marguerite Young, East Bay Municipal Utility Board Director
(elected), SEUI international policy developer and former head of Clean Water Services
“is very interested” and will be joining us on March 10. Susana de Anda, Co-Director of
the Community Water Center “I would love to join your board just right now is not a
good time – maybe this summer.”
209 Caledonia Street, Sausalito, CA 94965 | t 415.332.2112 | f 415.332.4889 | www.carpediemwest.org
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Strategic framework: Adopted in 2015 and being implemented
Finance and Budget
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Financial Reports: Supporting documents (12/31/16) are in Dropbox. As of 12/31/16:
56% of budgeted revenue raised; 83% of budgeted expenses spent
Current 2017 projections (through first quarter): Estimated cash on hand (not
counting $126K in reserve fund), through 03/31/17 $45,000
Financial audit/review: 2015 audit completed and in Dropbox, 2016 audit is scheduled
April 6, 2017.
Financial accounts: 6 total (same): checking, business savings, 2 money markets,
Schwab, and Marin Community Foundation. Various “checks and balances” safety
measures in place to limit hacking and fraud problems
Budget 2017: No revisions to 2017 budget. Supporting documents in Dropbox
Fundraising/Revenue
3.
Foundation grants received to date (2016)
$200K Kresge (7/1/16 – 6/30/17 grant)
$45K Bullitt (February 2016 – 18 month grant)
$40K Campbell (2016)
Foundation grants received to date 2017
Alki $50K
Campbell $40K
Foundation proposal invited/in process:
US Endowment/Healthy Watersheds $400,000 (over two years)
Earned revenue:
Trust for Public Land $16K contract (Nov 15, 2016 – March 15, 2017) with good chance for
renewal
Organization membership: $2992
Government grants: None to date
Major donor fundraising: Board giving: 100% in 2016
4.
Operations & Staffing
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Current staffing: ED (Kimery) 1.0FTE; Deputy Director (Kristiana) 1.0FTE – no longer
employed as of 9/30/16; Operations (Renee) .75FTE. Program Manager (Lauren Barnum)
1.0FTE - no longer employed as of November 9, 2016
Consultants: Kristiana Teige Witherill, Program Consultant; Lori Benjamin/program
writing/marketing; Heather Bergman, Peak Consulting (Aurora convening); Belinda
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Griswold, Resource Media/Communications; Sterling Grogan/Healthy Headwaters (pro
bono); Holly Hartmann/Science Director (pro bono); Sue Cross/strategic planning (pro
bono) outside vendors for accounting, web development, technology
Personnel issues: none
Health and retirement benefits: All employees continue on an ala carte health plan and
receive retirement benefits
Office space: Current lease at 209 Caledonia renewed for one-year (9/16 – 8/17) with
the option for a one-year renewal at the same terms
Personnel Policy: updated and in Dropbox – for review and approval
Programs
See Logic Model and Outcomes in Dropbox. Go to http://www.carpediemwest.org/ for
updated program information, recent news, interviews, etc
A.
Healthy Headwaters
Definition of the Healthy Headwaters work: We work at the local level to advance and bring to
scale watershed protection programs in individual communities. We work at the state, regional,
and national level by supporting the use of smart science and innovative approaches in the
crafting of public policy.
The best place to get a sense of how this work is evolving and “sticking” is our website. You’ll
want to read the newly revised Policy Platform and criteria, the assessment of the Mountain
Accord federal legislation, the new communications primer and some of the most recent
Confluence e-newsletters.
B.
Water is Life: Health, Western Water, and Climate Change
The webinar last fall kicked off the program. First in a three part series, this one was moderated
by Dr. Tracy Delaney with the Southern California Health Alliance, and featured Dr. Linda
Rudolph, with the Public Health Institute and a nationally known expert on health and climate
change, and our very own Laura Briefer. This webinar had the highest registration of any we’ve
held; the launch was a terrific success. The next webinar, which focuses on the Central Valley,
is scheduled for April.
C.
Equity & Inclusion
Internal: Jonathan Poullard and his colleague Walker completed the 15 assessment interviews
and look forward to seeing everyone March 9.
External: We continue to prioritize “allyship” with water justice leaders and organizations to
advance the work, and most importantly, to identify where to find common ground. In addition
to our deepening internal conversations around equity and justice we’re also using our
significant communications and networking assets to bring water justice issues to the primarily
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white western water management world. We have responded to requests for assistance from
water justice leaders on communications strategies and tactics, and we’re highlighting water
justice at the March 2017 Healthy Headwaters convening.
5.
Marketing & Communications
Please go to http://www.carpediemwest.org website for more information.
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Confluence e-newsletter: Have stepped up to a once a month schedule (except
December) to 3,500 + larger network. Per analytics, the newsletter brings the most traffic
to our website
Blogs: blogging approximately 2-3 times a month
Twitter: We have been following the “Belinda Way” on tweeting
Webinars: November 14 webinar on Communicating Water Justice; Water is Life
webinars to follow in the new year
User data: Continue to gather and assess user data (via Google analytics and surveys),
for both the website and twitter.
Media/Communications strategy: Belinda Griswold and Resource Media continue to
help steer overall communications work
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