HSS Handbook
Academic Policies and Procedures
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HSS Handbook
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ACADEMIC DISMISSAL http://www.suu.edu/pub/policies/pdf/PP1320Student.pdf
Academic integrity policy:
ADA statement: http://www.suu.edu/pub/policies/pdf/PP119Disability.pdf
ADMINISTRATIVE ASSISTANTS
ADVISING
ADVISORS http://www.suu.edu/pub/policies/pdf/PP611Academic.pdf
BANNER
BUDGET
Program Fees –
CALENDAR 2008-2009 http://www.suu.edu/academics/calendar.html
Academic, Registration, and Final Exam Calendars
CATALOG
CELL PHONE POLICY
CERTIFICATES
CHECK REQUISITIONS
CLASSROOMS
CLASS ROSTER
CLASS SCHEDULES
CLUBS http://www.suu.edu/suusa/clubs/
CODES
COLLEGE COMMITTEES
COMMENCEMENT
COMPUTER
COPY MACHINE
COPYRIGHT ISSUES
Course Codes http://www.suu.edu/academics/catalog/2008/ch15terminology.pdf
COURSE FEES
CRYSTAL REPORTS
Curriculum Changes http://www.suu.edu/academics/provost/curriculum.html
DEAN’S LIST
Department Chairs rotation
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31. DESK COPIES
32. E-mail (via GROUPWISE)
33. ENROLLMENTS
34. EVALUATIONS https://secure.suu.edu/academics/evalreports/login.aspx
35. FACULTY ANNUAL ACTIVITY REPORTS (FAAR)
36. FINAL EXAMS http://www.suu.edu/pub/schedule/finals.html
37. FINANCIAL AID http://www.suu.edu/ss/financial/
38. FIFTH WEEK REPORTS
39. FORMS http://www.suu.edu/ss/registrar/student-forms.html
40. GRADES http://www.suu.edu/pub/policies/pdf/PP613Grading.pdf
Due Dates
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HSS Handbook
Posting Grades
Change of Grade report
Incomplete Grades
Policy for “T” Grades
Grade Appeal
http://www.suu.edu/pub/policies/pdf/PP619Grade.pdf
HSS Grade Appeal rooted in Academic Dishonesty
41. Grants
42. GRE (Graduate Record Exam) http:///www.ets.org/gre
43. Guide to Language, Grammar, Punctuation
44. HIRING FORMS FOR NEW FACULTY
45. LIBRARY
46. LRT http://www.suu.edu/pub/policies/pdf/PP61Faculty.pdf
47. MAIL
http://www.suu.edu/ss/postoffice/
48. MILEAGE http://suu.edu/ad/facilities/motorpool/mileage.html
49. mySUU http://pear.suu.edu/render.userLayoutRootNode.uP
50. ONLINE COURSES through E-learning (formerly WebCT 6)
51. PAYROLL FORMS
52. PHONE NUMBERS
53. Provost Newsletter http://www.suu.edu/academics/provost/newsletters.html
54. PUBLIC SAFETY http://www.suu.edu/ad/facilities/safety/
55. PURCHASE REQUISITIONS
56. SAFETY http://www.suu.edu/ad/facilities/safety/
57. SCHEDULING
58. SENATORS
59. SEXUAL HARRASSMENT
60. STRATEGIC PLAN https://intranet.suu.edu/facstaff/strategicplan.pdf
61. STUDENT
62. Summer Schedule
63. SYLLABI http://www.suu.edu/pub/policies/pdf/PP636Course.pdf
64. TAX ID 87-600048
65. TEXTBOOKS http://online.bookstore.suu.edu/wm_loginth.htm?cmd=010
66. THUNDERBIRD FILM FESTIVAL http://www.thunderbirdfilmfestival.suu.edu/
67. TRAVEL FORMS http://suu.edu/ad/controller/forms.html
68. VOICEMAIL
69. WEB LIAISON
70. APPENDIX FORMS (found online)
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1. ACADEMIC DISMISSAL
http://www.suu.edu/pub/policies/pdf/PP1320Student.pdf
2. Academic integrity policy:
(Sample text: Scholastic dishonesty will not be tolerated and will be prosecuted to the fullest
extent. You are expected to have read and understood the current issue of the student handbook
(published by Student Services) regarding student responsibilities and rights, and the intellectual
property policy, for information about procedures and about what constitutes acceptable oncampus behavior.);
3. ADA statement:
http://www.suu.edu/pub/policies/pdf/PP119Disability.pdf
Required text for syllabi “Students with medical, psychological, learning or other disabilities
desiring academic adjustments, accommodations, or auxiliary aids must contact the Office
for Students with Disabilities. The Office for Students with Disabilities determines eligibility
for and authorizes the provision of these services and aids”. Room 206F of the Sharwan Smith
Center or (435) 865-8022.
4. ADMINISTRATIVE ASSISTANTS
Staff support is available for the production of class-related materials. Duplicating in support of
University and community service activities may be provided as resources allow. Work submitted
by individuals is always prioritized behind departmental business. Please observe lead times when
submitting syllabi, exams, handouts, ect. (Three full workdays for typing and/or duplicating.)
Generally the Department cannot provide clerical support for individual faculty research. See the
Department Chair if you have special needs.
5. ADVISING
• All Faculty are required to maintain a minimum of five, reasonable, publicly-posted office
hours per week per Policy 6.27, III C. http://www.suu.edu/pub/policies/pdf/
PP627Faculty.pdf
• Majors seeking advisement should be sent to the correct Advisors (see section Advisors)
• Students who contact faculty with complaints or problems with grades, graduation
requirements, etc., should be sent to the department chair first.
6. ADVISORS
http://www.suu.edu/pub/policies/pdf/PP611Academic.pdf
History, Sociology and Anthropology
Andrea Donovan ~ [email protected] Student Center 101E ~ (435) 865-8427
Communications, Foreign Languages and Philosophy
Katya Konkle [email protected] Student Center 205G ~ (435) 865-8431
Psychology:
Jennifer Hedrick ~ [email protected] General Classroom 308D ~ (435) 865-8248
English, Criminal Justice, Political Science
Aaron Templin [email protected] Student Center ST 205T (435) 8371
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7. BANNER
Banner is the records system used to work with and obtain student records including class rosters
and grades. There are two parts to the Banner System, both web-based: Banner Self-Serve and
Internet Native Banner.
You will need access and training to both systems
Banner Student: obtained from the Registrar’s Office http://www.suu.edu/ss/registrar/
Below are some useful codes.
SAAADMS
Admissions Application
SOAPCOL
MA
SFAREGS
EMPHASIS
SHATERM
Grades
SGASTDN
General Student Information, GPA
SSADETL
Course Fees
SPAIDEN
Identification, address, phone, email
SOAIDEN
Person Search, locate T #’s
SOAHOLD
Hold information
SOATEST
Test Score Information-GRE
SGAADVR
Advisors
SCACRSE
Course Schedule
SCADETL
Course Catalog detail (co-requisistes)
SSADETL
Course schedule detail, GE codes, fees
SSAMATX
Building/Room Schedule
SLARDEF
Room capacity
SHATATC
Transfer Course Articulation
SHATRNS
Transfer Course Information
SHADEGR
Degrees and other formal awards
SIASSGQ
Faculty assignment query
SFAREGQ
Student Registration Query
8. BUDGET
There are many budgets, however, they are broken down into the State Appropriated or E
& G which is mandated by the Utah State Legislature. There are non-appropriated budgets
which are revenue accounts. The most common on the non-appropriated accounts are
program fees. Program fees are used for specific purposes relating to the students. For example:
They may not be used to purchase furniture for a faculty member’s office, but they may be used
to purchase furniture for a student lab such as the writing center. They may not be used to send
faculty to a conference, but they can be used to send students and faculty to a conference where
they are presenting.
9. CALENDAR 2012-2013
http://www.suu.edu/academics/calendar.html
July
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Master’s program application deadline to start Fall is July 15th
August
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Faculty contracts begin
President Benson’s Welcome
Picnic with President
HSS Fall Forum
Classes start
Annual Reports due to Provost
September
• 3 Labor Day
• 4 FAAR reports to Chairs
• 4 Three-Year Review to Chairs
• 4 Rank Advancement to Chairs
• 4 Post tenure review
• 17 FAAR to Department LRT
• 17 Three-Year Review to Chairs
• 17 Rank Advancement to Chairs
• 17 Post tenure review
October
• 8 FAAR reports to Dean
• 8 Three-Year Review to Dept. LRT
• 8 Rank Advancement to Dept. LRT
• 8 Post tenure review to Dept. LRT
• 22 Fall Holliday—campus closed
• 23 Fall Holiday—no classes
November
• 4 Daylight Saving Time Ends
• 5 Three-Year Review to Dean
• 5 Rank Advancement to Dean
• 5 Post tenure review to Dean
• 21 Thanksgiving—no classes
• 22-23 Thanksgiving—campus closed
December
• 1 Scholarship application deadline for new students
• 3 Rand Advancement to University LRT
• 3 Tenure to University LRT
• 3 Post Tenure Review to University LRT
• 7 Last day of classes
• 10 Study day
• 11-14 Finals
• 15 FAAR—reviewed by chair
• 15 Three Year Review-- reviewed by chair
• 17 New Freshman Orientation
• 19 Grades due
• 25 Campus closed
January
• 1 New Year’s Day—campus closed
• 7 Spring Semester Starts
• 15 - Provost Faculty Development Grant deadline
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• 21 Martin Luther King Day—campus closed
February
• Scholarship application deadline for returning/transfer students
• Black History Month
• 15 Graduation paperwork due for December graduates
• 15 Master’s program application deadline to start Summer semester
• 18 President’s day—Campus closed
March
• Native American Week
• Sterling Scholar
• TRIO Achiever Luncheon – Service Learning (Pam Branin and Earl Mulderink)
• 11-15 Spring Recess
• 15 Spring Recess—campus closed
April
• Thunderbird Film Festival
• Program Fee budgets to Mary Jo
• 16 Provost Faculty Development Grant deadline
• 25 Last day of class
• 26 Study Day
• 27-May 2--Finals
May
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HSS Academic Awards
General Commencement
HSS Commencement
June
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Budget clean up
Academic, Registration, and Final Exam Calendars
• Academic Calendar: http://www.suu.edu/academics/provost/calendar.html
• Registration Calendar: http://www.suu.edu/ss/registrar/reg-schedule.html
• Final Exam Schedule: http://www.suu.edu/pub/schedule/finals.html
• Training Calendar: http://www.suu.edu/calendars/
10. CATALOG
Each year, mid-spring, the department chair & the department admin assistant will receive their
hardcopies of the catalog from the Provost Office. By June 1st, the admin assistant may go to the
Admissions Office and get a copy for each of the faculty and staff members. Starting in 2009-2010,
the catalog will only be printed every other year. The last ten years worth of catalogs may be found
online at http://www.suu.edu/academics/catalog/.
The deadline schedule for changes to next year’s catalog are found on the Provost’s web pages
through the following link: http://www.suu.edu/academics/provost/pdf/catalog-timeline-0809.pdf.
Most changes MUST go through a Curriculum Committee so be aware of those dates. Any changes
for the next year’s catalog that require Curriculum Change forms should be completed in September
of each year.
11. CELL PHONE POLICY
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Effective July 1, 2008, SUU Employees will not be given or use cell phones that are
paid by the University. If you are using a personal cell phone to conduct university
business, a stipend may be acquired to cover costs. The payment is included with your
paycheck. For more info, use the following link: http://www.suu.edu/ad/hr/documents/
CellularPhoneRequestFormandProcedures_000.pdf
12. CERTIFICATES
Academic Awards Certificates
Academic Awards Certificates are created by each department and awarded at the end of Spring
semester at the individual college Academic Award ceremonies. (Catalog Page 103 refers to them as
Academic Honors Convocations)
Degree Certificates
There is a degree audit worksheet on file with the Registrar’s Office for all approved certificate
programs. The catalog also lists each approved certificate program – found via the following link:
http://www.suu.edu/academics/catalog/2008/ch15programs.pdf
International Relations
Students may earn a certificate in International Relations along with their BA/BS degree. Michael
Stathis is in charge of this program. Department Admin Assistant will print the certificates and they
are handed out at Academic Awards night each spring.
Public Administration
Students may earn a certificate in Public Administration along with their BA/BS degree. John Howell
is in charge of this program. Department Admin Assistant will print the certificates and they are
handed out at Academic Awards night each spring.
Speech Certificate
Students may earn a certificate in Speech Certificate along with their BA/BS degree. Jon Smith is in
charge of this program. Department Admin Assistant will print the certificates and they are handed
out at Academic Awards night each spring.
13. CHECK REQUISITIONS
Check requisitions have specific uses. Please use the following link from the Controller’s Office
website to learn their proper use and to find an example of a properly completed form: http://
suu.edu/ad/controller/pdf/check_inst.pdf
Check requisitions that are not completed correctly will take longer to process and may be returned
for correction. The actual forms may be obtained from the Controller’s Office.
Check requisitions are to be used for Subscription Renewals, Dues and Memberships, Registration
Fees, and the services of Independent Contractors ONLY.
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Check requisitions are NOT to be used for reimbursements for items or food purchases.
Check Req forms may be obtained from the Controller's Office and have a numbering
system that changes each fiscal year (so do not keep old forms).
Type on the form and FOAPALS or Indexes may be used in the accounting space.
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•
Two signatures are required. Usually the faculty/staff member and then the department
chair signature is sufficient.
14. CLASSROOMS
Do not change the room in which your class is assigned. Changes must be requested through the
Registrar’s Office. Opportunities to change rooms are limited. If a SMART classroom is needed you
need to indicate this when the semester schedules are submitted to the Registrar’s Office. SMART
classrooms are limited and in great demand.
15. CLASS ROSTER
Class rosters are available via banner web/“Web for Faculty/Advisors” or via Crystal Reports with
the assistance of your departmental administrative assistant (see Crystal Reports below)
16. CLASS SCHEDULES
Changes to the schedule of classes must be requested by the department chair. As per Policy 6.46,
http://www.suu.edu/pub/policies/pdf/PP646Academic.pdf, course enrollment caps must be set at
room capacity unless there is special approval by the Dean.
17. CLUBS http://www.suu.edu/suusa/clubs/
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Alpha Chi - is the National Honor Society. Top 10% of students at this university are eligible.
It is currently housed under the department of Psychology with Lynn White as the advisor.
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Alpha Kappa Delta (sociology) http://www.suu.edu/hss/histsoc/s-alphakappadelta.html
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Alpha Phi Sigma (criminal justice)
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Lambda Pi Eta (communication) http://www.suu.edu/hss/comm/lpe/
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Pi Sigma Alpha (political science) http://www.suu.edu/orgs/pisigmaalpha/
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Psi Chi (psychology) http://www.suu.edu/orgs/psichi/activities.htm
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Phi Alpha Theta (history) http://www.suu.edu/hss/histsoc/h-phialphatheta.html
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Sigma Delta Pi (Spanish)
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Sigma Tau Delta (English)
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Society of Professional Journalists/Sigma Delta Chi
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PI Alpha Alpha (MPA)
18. CODES
CRN = Course Registration Number. This is a 5 digit number that corresponds with each class a
student registers for.
Examples are: 10512 for Business Statistics, 30075 for Managerial Finance, etc.
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Section Codes = Section codes are #s linked to CRNs to identify & separate specific sections of one
course being taught.
Most regular classes' section numbers are just 01, 02, 03, etc.
Ex: ENGL 1010-01 could be English 1010 MWF 10-10:50 am; 30263-02 could be TR 1-2:20 pm, etc.
The online course section numbers end with I for internet
Ex: COMM 1010-30I could be online Intro to Communication.
Concurrent enrollment ONLINE (high school students) section numbers end in a C
Ex: COMM 1010-13C could be Intro to Communication.
Concurrent enrollment (high school students, Success Academy) section numbers end in a 200 level
number
Ex: ENGL 1010 -213 is English for concurrent enrollment .
Individual/Independent study courses are section number 103
Ex: PSY 6300-103 could be Forensic Psychology, Independent Study. (Overload paid for out of
Individual Fee accounts that are set up by each College, students pay an extra $67 per credit for an
Individual class and the professors are paid $50 per credit per student to teach – the remaining $17 is
for the college to spend at their discretion.)
Student Success cohort groups reserved for new freshmen end with S
Ex: UNIV 1000-01S could be UNIV 1000/LM 1010
EdNet courses (courses broadcast to outreach centers) have section numbers 60E or 70E
Ex: CJ 6200-60E could be Criminal Law, broadcast at Dixie State College. (Overload paid for by the
SUUDC account)
Upward Bound have section numbers 14U
Ex: COMM 1010 14U (LeAnn Maxwell is over Upward Bound courses)
Semester Codes = term codes are done by using the 4 digit year and 2-digit suffix for semesters as
follows:
10 = Spring
20 = Summer
30 = Fall
Ex: 200630 would be Fall Semester 2006, 200720 would be Summer Semester 2007, etc.
19. COLLEGE COMMITTEES
College LRT
• 5 members from HSS.
• must be tenured
• may NOT be on a department LRT nor the University LRT committee while they
are on the college committee
• No department chair may serve on the college committee
• Term of service is X years.
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Name
Larry Ping
Earl Mulderink
Kirk Fitzpatrick
Art Challis
Service Ends
2013-2014
2013-2014
2014-2015
2012-2013
College Scholarship
By default, department chairs serve as the 6 members as long as they are a
department chair
College Curriculum Committee
• 2 members per department
• Advisors serve
• Dean is Chair
Undergraduate
Committee
Dpt
Comm
Comm
Engl
Engl
FLHP
FLHP
SOSC
SOSC
Name
Paul Husselbee
2 yr Service
Ends
2014-2015
Jessica Tvordi
Nozomi Irei
2014-2015
2014-2015
Rosa Perez
Emily Dean
Randy Hart
Jim Gustafson FLHP
UNIVERSITY rep
POLSCJ Randy Allen
PSYCH Grant Corser
PSYCH Steve Barney
Advisor
Katya Konkle
Advisor
Aaron Templin
2013-2014
2013-2014
2013-2014
2014-2015
2013-2014
2014-2015
Advisor
service does
NOT end
Advisor
service does
NOT end
20. COMMENCEMENT
The Marketing & Public Relations Office is in charge of Commencement for the entire university.
Admin Asst IVs in each college (dean’s level) are in charge of Commencement/Convocation
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procedure for each college. Each Admin Asst below the dean’s level needs to assist their Admin Asst
IV in preparation of and on the day of commencement. A substitute may be found if needed, such
as a faculty member. Any hours worked on Commencement day should receive comp time.
a. Graduation
Commencement is held once a year only, usually in May. Use the link for more info: http://
www.suu.edu/graduation/
b. Undergraduate
• Undergraduate students should go to the Registrar’s Office to pick up the graduation
packet a year before their actual graduation (students graduating in 2013 should pick up
their graduation packet May 2012, etc.). Graduation worksheets are due in October of
their senior/graduating year; students should schedule appointments with their advisor in
advance. Signatures must be gathered in the order presented on the worksheet. There is a
$50.00 fee assessed for any graduation paperwork that is late.
• The dean is the last signature required before they pay the graduation cap and gown fee at
the cashier’s office and return the degree audit form to the Registrar’s office.
• Undergraduate students will receive their diploma cover as they walk at Commencement.
The actual diploma is mailed later in the summer. Students may walk at Commencement in
May and still take up to 12 credits of summer courses to actually complete the degree.
c. Graduate/Masters
• Masters students also have a graduation packet to complete in the same time frame as the
undergraduates. Graduate Students will also need to pay a graduation fee for cap, gown,
and hood in order to walk at Commencement.
• Master students will walk ahead of undergraduate students. Graduate students carry their
hoods in their hands until they walk across the stage at which point their (emphasis) advisor
will hood them.
• Master students will receive their diploma AFTER the department notifies the Registrar’s
office that the student’s final thesis, project, or internship is complete.
d. Associate Degrees
• Associate students march with the College of Humanities and Social Services. students
should go to the Registrar’s Office to pick up the graduation packet a year before their
actual graduation (students graduating in 2013 should pick up their graduation packet May
2012, etc.). Graduation worksheets are due in October of their senior/graduating year;
students should schedule appointments with their advisor in advance. There is a $50.00 fee
for late graduation paperwork.
21. COMPUTER
Access
Faculty and Staff: Contact IT representative for computer user name & password, ext 7737
Students: Contact the Computer Lab Assistant in the Library at ext 8278. For e-mail help,
students need to call ext 5474.
Printing
• Office computer use is restricted to University business. Please avoid any computer activity
that may be construed as non-business use. IT staff routinely monitor computer use.
• Computers are inventoried by the Department and are not to be reassigned, modified, or
cannibalized by individual faculty.
• Please do not contract for computer repairs or installations except through the IT. Requests
should be made in writing (a short email note is sufficient).
Security
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Computer security is increasingly problematic. Do not share your password with anyone, or leave
your machine on unattended. You can lock your machine by pressing ctrl, alt, delete at the same
time. Click on lock this machine. To unlock the machine, type in your password.
22. COPY MACHINE
Students may make copies for themselves at the Media Center or the Copy Center located on the
first floor of the library.
Students that work for the departments have been assigned a code to use the copy machines for
work-related purposes only.
23. COPYRIGHT ISSUES
Students and faculty need to check with the library or an instructor before copying excessive
pages of a book or article. This includes articles on the internet. Credit needs to be given to
any information used in papers, thesis, etc.
24. Course Codes http://www.suu.edu/academics/catalog/2008/ch15terminology.pdf
SUU uses the following course numbering system:
0001-0999
Development courses, no graduation credit
1000-1999
Lower Division, intended for freshmen
2000-2999
Lower Division, intended for sophomores
3000-3999
Upper Division, intended for juniors
4000-4999
Upper Division, intended for seniors
5000-5999
Advanced Upper Division, Graduate Courses/Cont. Educ
6000-6999
Advanced Graduate Courses
7000-7999
Advanced Graduate Courses
University-Wide Course Numbers – these courses may or may NOT be found in the catalog
Readings & Conference
2830, 4830, 6830
Workshops
2920, 4920, 5920, 6920
Coop Education
2840, 4840, 6840
Internship
4890, 5890, 6890
Convocation
2010
Service Learning
2120
Undergraduate Research
2850, 2990,
25. COURSE FEES
In order to increase, decrease or initiate course fees, see Policy 6.42 http://www.suu.edu/pub/
policies/pdf/PP642Course.pdf. The last page of the policy is the form.
For Course Fee Request Process, see: http://www.suu.edu/academics/provost/
coursefeeprocess.html
26. CRYSTAL REPORTS
You get to Crystal Reports on the same page where you log into Banner. Once you are in, click on
Public Folders, then Student, and finally Academic Department, from here select the type of report
you want, such as a class roster. You can print the report or export it to Excel for manipulation by
clicking on the Export icon (see arrow below) and then selecting the file format as Excel (data only).
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27. Curriculum Changes
http://www.suu.edu/academics/provost/curriculum.html
5000 Level courses should only be used for Continuing Education and are not listed in the catalog.
If you are wanting to offer a Continuing Education you need to contact Susan Durfee, Director of
SCPS Operations: Office: CC 103B, Phone: (435) 586-7850, E-Mail: [email protected], Department:
Continuing & Professional Studies, Fax: (435) 865-8087
1. Dpt Curriculum committees approve changes for their department and submit the proper
form to the college committee.
2. College Curriculum committee: James McDonald, Chair; dean’s administrative assistnat;
two faculty representatives from each HSS department, and both college advisors. Once the
college committee approves the changes the form is sent to the University Committee.
3. University Undergraduate Curriculum committees –Assistant Provost, Bill Byrnes, Chair;
Aimee Uchman, administrative Assistant; Jim gustafson is HSS representative.
4.
GE proposal process
For GE Courses only, the following items need to be answered and submitted to the college
committee. After the first 3 steps above are completed, and the course has been approved by the
University Undergraduate Curriculum Committee, the course proposal then needs to be submitted
to the General Education Committee:
1) Briefly state how your course fits into the learning outcomes for general education as a
whole. (critical thinking, communication, value processing, etc.)
2) Indicate the appropriate Skills Area, Knowledge Area, Fine Arts Area, Humanities Area, Life
and Physical Science Areas, or Interdisciplinary areas goals (listed in Catalog Page 108-109)
that this course will address. Explain what the students will be expected to do to indicate
that they have fulfilled particular goals.
3) Does the design of this course, as a general education offering, differ from how the course
would be designed and taught if offered to majors or in preparation for the majors?
4) What is the communication component of this course? Are there essays exams, written
assignments, term papers? If there are multiple choice tests, how are they balanced by
instruments to determine how the student articulate their knowledge?
5) Describe how students will be required to access and evaluate current sources of
information in the field including appropriate print and electronic media.
6) Describe how and what other values of general education are included in this course.
28. DEAN’S LIST
SUU Dean’s List
The letters are preprinted and come from the Registrar’s Office each semester. Colleges mail them
to the students.
29. Department Chairs rotation
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Communication 3 years – voting to take place Spring 2013
English 3 years – voting to take place Spring 2015
Foreign Language 3 years – voting to take place Spring 2015
History and Sociology 3 years – voting to take place Spring 2013
Political Science and Criminal Justice 3 years – voting to take place Spring
2013
f. Psychology 3 years – voting to take place Spring 2015
a.
b.
c.
d.
e.
30. SANS EARLY ALERT SYSTEM
31. DESK COPIES
Faculty may ask the admin assistant to get them a 'desk copy'. A desk copy is a textbook sent to the
faculty member, free of charge, so that they may review it for possible use in one of their classes.
The best (but not the only) way to handle this is to ask Carolyn Jones in the bookstore to get you
a copy when you place your textbook order. You may also look up the publisher and see what the
specified instructions are for obtaining desk copies. It is easier if you have the ISBN; otherwise you
will need the title and author.
32. E-MAIL (via GOOGLELMAIL.COM)
In the past, the e-mail format is your last name at suu.edu, such as [email protected]. If there is
already an individual on campus with the same last name, then the format is lastnamefirstintial such
as [email protected] However, the format has been varied. Sometimes it is first and last name
together, or first name and last initial.
33. ENROLLMENTS
Adding Classes: http://www.suu.edu/ss/registrar/add-drop.html
Auditing:
Registered Students may audit a course by registering and paying for the credits through the
Registrar’s Office (ST 166). A student may NOT change the course to an audit after the 9 th week of
the course. (This is usually the approach when a student is failing the course).
Dropping Classes: http://www.suu.edu/ss/registrar/add-drop.html
Withdrawal:
If a student stops attending a class without officially withdrawing, he/she will receive a “UW”
(failure) for the course from the Instructor. This grade is calculated in the GPA as an “F.”
Class Roster:
Students who are attending class but whose names do not appear on the class roster should be sent
immediately to the Registrar’s Office. If a student’s name does not appear on the class roster he/
she has NOT paid to be enrolled in the course. (Each semester a number of students who attended
a class and completed all the work but who do not appear on the class roster make contact about
receiving their grade. This should never occur and the department chair will be notified of faculty
who failed to verify their class roster.)
Independent Study Contracts : http://www.suu.edu/ss/registrar/pdf/
WebIndividualStudyForm.pdf
When the Independent Study Contract form is completed, the original is sent to the Registrar’s
Office, a copy is kept in the department until a grade has been awarded. An overload contract
should be completed for each instructor who signs a contract with a student for independent study
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($50 per credit is the current rate.) After the grades are awarded, keep the contract and grade
change form for two years.
Waitlist:
Course waitlists may be performed through Banner. This will allow students to add their name to
the waitlist via the web. However, academic advisors must prioritize the waitlist and register the
students as necessary. Please work closely with the academic advisor if your course has a waitlist.
34. EVALUATIONS
https://secure.suu.edu/academics/evalreports/login.aspx
IDEA Evaluations are conducted both on-line and in face to face classes. IDEA faculty Information
Forms, are given to the departments the second week of the semester. The professors are
encouraged to get the forms back to the Dean’s office by the end of September. Six weeks before
the end of the semester, the student survey forms are sent to the departments. They are due back
the week of finals when they are sent to the IDEA Center for review. The reports are sent back
around the middle of January or May and given to the faculty then.
(Note: Evaluations are used in faculty 3 year Reviews)
Faculty evaluations MUST be done each semester and are done in class using a paper format. All
faculty members are evaluated every semester if their class has more than 7 students
IDEA ON-LINE COURSE EVALUATION SYSTEM, EFFECTIVE FALL 2007 - INSTRUCTIONS FOR FACULTY
Students should complete the evaluation outside of class, at home, in a computer lab, or on any
computer with Internet access.
Faculty Information Forms
The online FIF’s are sent out via the computer the 2nd week of
September. Faculty are reminded once a day to get them filled out.
Student Surveys
Student Surveys go out the last 3 weeks of the semester. Students
receive a reminder once a day to fill out the forms.
The reports are sent to the Dean’s office using the same schedule as
the paper surveys.
35. FACULTY ANNUAL ACTIVITY REPORTS (FAAR)
Faculty will be graded on three criteria
1) Teaching
2) Research
3) Collegiality
“In addition to the normal teaching workload, faculty members are expected to
1.
2.
3.
4.
assume other professional responsibilities such as advising/mentoring students
maintaining a minimum of five, reasonable, publicly-posted office hours per week,
performing public service, and engaging in scholarly and creative activities.
An appropriate service load of on- or off-campus committees (boards, professional
organizations) per year is expected as part of the basic load at the discretion of the
chair and the dean.
5. Participation descriptions and levels of activity should be reported in rank
advancement, tenure, post-tenure reviews and in annual reviews for merit salary
increases.”
6. Per Policy 6.27 III C http://www.suu.edu/pub/policies/pdf/PP627Faculty.pdf
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•
•
•
•
•
All faculty complete FAAR's every year. All faculty members document their
accomplishments and activities in FAAR. The Department Chair reviews all FAARS and
prepares an evaluative letter for each.
Tenure Track but not tenured Faculty have their Chair review the FAAR and write an
evaluative letter which is then forwarded to Dept LRT Committee.
For All other faculty, the Chair letter and FAAR are forwarded to the Dean directly.
Department Chairs prepare an FAAR that is reviewed by the Dean
Course evaluations are used in Faculty 3 year Reviews
36. FINAL EXAMS
http://www.suu.edu/pub/schedule/finals.html
Classes must meet during Final Exam time. Papers and presentations or a regular class
meeting may be substituted for a Final Exam but the class time may not be skipped.
37. FINANCIAL AID
http://www.suu.edu/ss/financial/
38. SANS
This is an on-line system that is accessed through the SUU Portal. Faculty (and especially faculty
that are teaching 1st year students), are asked to give a graded assignment during the first 3 weeks
of class. If a student is doing poorly, faculty are asked to submit a SANS report. A peer mentor
will be assigned to help the student get help thorough tutors and study groups. If a student begins
to show signs of psychological or behavioral or other problems, faculty are asked to submit a
confidential alert. This alert will go directly to Vice President of Student Services and will be handled
confidentially. The Vice President of Student Services will assess the alert and provide needed help
to the student
39. FORMS
http://www.suu.edu/ss/registrar/student-forms.html
40. GRADES
http://www.suu.edu/pub/policies/pdf/PP613Grading.pdf
Due Dates
All grades are due by 4 p.m. on the Wednesday after finals. This includes independent study, online,
concurrent enrollment and internship courses. Grades may be changed easily as long as they have
not been “rolled to history.” Once the grades have been “rolled” or set on the students’ permanent
academic records (indicated by a “Y” next to the roster grade box) a grade change card must be
submitted to the Registrar’s Office. Any grades that are not submitted by the deadline must be
submitted via a Grade Change Card available in the Registrar’s Office.
Posting Grades
Do not post grades by student name, initials, social security number, or any other way that permits
personal identification.
Change of Grade report
Changes of Grade Reports are slips of gold colored paper that come from the Registrar’s Office. They
must be signed by the faculty member and delivered to the Registrar’s Office by the faculty member
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or the admin assistant. Once the grade change has been made in the Banner system, the Registrar’s
Office will send the form back to the department with a red stamp indicating “Confirmation of
Grade Change”. Keep these forms for two years before shredding them.
Per Policy 6.13, grades may only be changed for legitimate reasons by the instructor who submitted
the original grade. Students shall not be allowed to submit assignments outside of the term, unless
an incomplete contract is on file in the Registrar’s Office. The time limit on changing grades is two
years after the posting of the incorrect grade.
Incomplete Grades
An incomplete grade may only be used when due to extenuating circumstances the student is
unable to complete the assigned course work by the end of the semester. An incomplete grade
should be granted only if the student has completed 75% of the course AND is passing the class
at the time the contract is issued. No incomplete contract may extend past 12 calendar months.
When the student has completed the necessary course work or the contract has expired, the
instructor must submit a Change of Grade card to the Registrar’s Office
Policy for “T” Grades
A grade of “T” indicates that a student is currently in progress toward the attainment of
course objectives that extend beyond a single semester. The “T” grade is used only for
courses that include internships or coursework that spans two semesters as is issued only
after the completion of a “T” Grade Form obtainable from the Registrar’s Office. The time
limit for removal of "T" grade is determined by the instructor, but will not exceed one
semester following the semester in which the grade was issued. “T” Grades not
removed within the time limit will be replaced by the Registrar with a grade of
“F.”
Grade Appeal
http://www.suu.edu/pub/policies/pdf/PP619Grade.pdf
HSS Grade Appeal rooted in Academic Dishonesty
1. Faculty discovers potential plagiarism and determines possible sanction.
2. Evidence of plagiarism is given to an outside reviewer from another department (here you could
also convene an in-house academic dishonesty committee).
3. If the review determines academic dishonesty, the student is notified of the ruling and sanction.
The student may appeal to the Department Chair.
4. If the Chair and the student do not reconcile the case, the student may appeal to the Dean for a
final determination.
41. Grants
For help with writing grants or for places to search for grants contact, Joan Fitton, Director of
Sponsored Research and Grants. 435 865-8175 or [email protected].
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42. GRE (Graduate Record Exam)
http://www.takethegre.com/new-gre-test
All students interested in attending graduate school need to take the GRE before applying to their
graduate program. Information can be found online via the above link.
43. Guide to Language, Grammar, Punctuation
There is a guide to language on the web located at http://www.suu.edu/ad/pr/pdf/guide-tolanguage.pdf. Some items in the document are for consistency across campus such as using Adviser
not Advisor, and using theatre not theater.
44. HIRING FORMS FOR NEW FACULTY
• Instructions to complete the recommendation for appointment form are found
on the Provost Office website at: http://www.suu.edu/academics/provost/pdf/
NewFacultyRecommendation.pdf
• The actual form can be found on the SUU website
(http://www.suu.edu/ad/hr/pdf/new-faculty-recommendation.pdf)
• An Affirmative Action form also needs to be completed at the same time: http://
www.suu.edu/ad/hr/pdf/aa.pdf
• An Equal Employment Opportunity Form is also completed: http://www.suu.edu/ad/hr/
pdf/eeo.pdf
45. LIBRARY
A. Books
If a staff or faculty member would like a copy of a particular book in the library (that is not already
currently there), complete the form found at http://www.li.suu.edu/library/dept_request.htm after
checking the ISBN number at http://catalog.li.suu.edu/uPortal/ to make sure that it is not already in
the library holdings.
http://www.li.suu.edu/library/copycntr/ccindex.htm
B. Copy Center
Faculty
Center
http://www.li.suu.edu/library/faccntr/fcindex.htm
C.
46. LRT
http://www.suu.edu/pub/policies/pdf/PP61Faculty.pdf
Leave Rank Tenure
6.1.1 Evaluation of Faculty FAAR= Faculty Annual Activity Report
6.1.2 Third-year Review of Tenure-track Faculty
6.1.3 Faculty Rank and Promotion
6.1.4 Faculty Tenure
University LRT representative Britt Mace.
College LRT Committee as of Fall 2008:
1. Larry Ping, Chair,
2. Earl Mulderink
3. Kirk Fitzpatrick
Policy 6.1 which, amid all of its verbiage, outlines the composition of LRT committees on P. 14.
The deadline schedule is found on P. 19 and a flow chart on P. 25.
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College committee members cannot have "successive" service on either their department or
university LRT committees. The dean's office sends out a ballot to all HSS faculty (tenured and
tenure-track) to vote on the composition of the college LRT committee. (LRT committees strive to
have both male and female committee members). No administrators, meaning department chairs,
may serve on a college LRT committee.
For Post tenure review, tenure, rank advancement, 3 year review, the process is:
1. the faculty pull their information together and submit it in binder(s),
2. to the appropriate Dpt Chair,
3. the Dpt LRT,
4. the College LRT committee ,
5. the Dean ,
6. the University LRT committee,
7. and finally the Provost.
This all takes about 6 months before faculty receive their binders back.
Rank coding for Post tenure review, tenure, rank advancement, 3 year review is:
SP Satisfactory Performance
LP Limited Performance
UP Unsatisfactory Performance
47. MAIL
http://www.suu.edu/ss/postoffice/
A representative of the mailroom will pick up and drop off mail once a day. The mail brought into
the office should be distributed in the faculty/staff mailboxes. When sending off-campus mail, place
the account index either under the sender's address or where the stamp would go so that the post
office knows which account to charge for postage.
48. MILEAGE
http://suu.edu/ad/facilities/motorpool/mileage.html
From Cedar City (one way) to common destinations as approved by Motor Pool will be found at the
above link. This is useful when trying to complete travel authorizations/reimbursements.
49. mySUU
http://pear.suu.edu/render.userLayoutRootNode.uP
• The goal of mySUU is to provide a customizable, one-stop access to all online resources
provided by Southern Utah University. Once you have logged in, you will see information
tailored to your role at SUU (student, faculty, staff, etc). You can also customize your
content to feature your interests including news, weather, local movie listings, etc.
• mySUU is for all current students, faculty and staff. In the future, we hope to extend mySUU
to alumni, prospective students, and newly admitted students
50. ONLINE COURSES through E-learning (formerly WebCT 6)
• Creation of an online course https://elearning.suu.edu/webct/entryPageIns.dowebct
• Once the online course has been created, the course is ready to be listed in the class
schedules.
• E-mail the Registrar’s Office with the course number and instructor’s name.
• E-mail the same information to Continuing Education.
• E-mail the same information to Web Development (who oversee WebCT).
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•
Students will register for these courses in the same manner that they register for campus
courses. The Registrar’s Office will assign a CRN & section number and the students will
have access to this CRN & section number through Banner.
Once classes start, students will go to https://elearning.suu.edu/webct/entryPageIns.dowebct
where they can log into and access their class. Inside E-learning is the course syllabus, schedule,
assignments, and anything else the instructor has loaded, including e-mails.
51. PAYROLL FORMS
Overloads: Completed for current SUU faculty/staff who get benefits
Special appointments: Completed for those who are doing temporary salaried work with no benefits
and have no guarantee of future employment
When hiring a new adjunct, please attach the adjunct faculty member’s resume (CV) and
transcript to the completed Special Appointment form. We MUST have these on file for every
instructor. Later submissions for the same faculty member will not require you to attach a resume
and transcript, unless the instructor has completed a higher degree since initial appointment (for
example, they complete a PhD while teaching). The Provost’s Office needs accurate, updated
information on file.
Summer Contracts: Completed for those regular faculty who teach in the Summer
The pay schedule is found on HR’s website through http://suu.edu/ad/hr/documents/
SummerSession2008_000.pdf. Each faculty member should receive a copy of the pay schedule with
every overload form they sign.
52. PHONE NUMBERS
SUU provides a campus directory with pictures and campus maps (used to be referred to as the 'face
book'). The online director is found at http://www.suu.edu/general/directory/facsearch.html
53. Provost Newsletter
The Provost Newsletter will be edited by Rosalyn Eves. She will send out the information as soon as
she is ready to proceed. She can be contacted through the English Department.
54. PUBLIC SAFETY
http://www.suu.edu/ad/facilities/safety/
Law Enforcement, Public Safety, Medical emergencies, Campus Safety, Fingerprinting
Presentations, Property ID (on personal laptops)
Concerns about Student behavior – early intervention
Campus Alerts via Web Page, IP Phones, Speakers on ELC
55. PURCHASE REQUISITIONS
Online Purchase Requisitions
http://www.suu.edu/ad/purchasing/onlinereq.html
Purchase requisitions are used for larger expense items (such as computers or furniture) that
need to be purchased. (PCards are used for smaller expense items such as supplies). Purchase
Requisitions are now completed and authorized all online.
56. SAFETY
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Please do not leave your office door unlocked when you leave the office, even for a few moments.
There have been a number of thefts in recent months, and faculty and staff have been held
responsible for the cost of replacing stolen University equipment.
57. SCHEDULING
Classes
Policy 6.46 Academic Scheduling
III 3B no more than 12% of the combined classes under HSS can be in any one given time slot.
Page 3 chart shows NO classes scheduled during Convocation time on Tues/Thurs
58. SENATORS
HSS 2008-2009 ~ Azita Tizpa, Jed Webb, Natalie Gunn
59. SEXUAL HARRASSMENT
It is strongly advised that you avoid any sort of physical contact with student which lends itself
to misinterpretation (ex hugs, arms around waist). Any behavior which could be construed
as “unwelcome sexual advances” puts the faculty member at considerable risk.
60. STRATEGIC PLAN
https://intranet.suu.edu/facstaff/strategicplan.pdf
2008-2009 Goals of SUU
1. Employee Compensation
2. Invest in Academics
a. Academic Excellence – endowments, faculty development
b. Campus Enhancement and Expansion – new Science building
i. Enhancing Student Life (1. Honors, 2. Internships, 3. Study Abroad, 4.
Service Learning, 5. UGRASP)
c. Community Engagement
3. Infrastructure - facilities
61. STUDENT
a. Student Employment
http://www.suu.edu/ss/career/students.html
b. Student Time Sheets & Payroll
Students are responsible for entering their own hours into Banner Self-Serve during the pay period.
c. Student Travel
http://suu.edu/ad/controller/forms.html
If you are taking a class on a field trip, be sure to complete a travel form (this is for insurance
purposes.) Student travel that will be reimbursed by the department follows the same procedure as
faculty/staff and uses the same forms for reimbursement. For detailed instruction see the section
on Travel Forms.
62. Summer Schedule
Maymester rule is one class per discipline and only one class per instructor.
63. SYLLABI
http://www.suu.edu/pub/policies/pdf/PP636Course.pdf
1) For syllabus template go to Page 2 of the above link
2) Syllabi MUST be completed for each course and distributed to students or posted online by
the second class meeting.
ADA statement:
http://www.suu.edu/pub/policies/pdf/PP119Disability.pdf
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Required text for syllabi “Students with medical, psychological, learning or other disabilities
desiring academic adjustments, accommodations, or auxiliary aids must contact the Office
for Students with Disabilities. The Office for Students with Disabilities determines eligibility
for and authorizes the provision of these services and aids”. Room 206F of the Sharwan Smith
Center or (435) 865-8022.
Academic integrity policy:
(Sample text: Scholastic dishonesty will not be tolerated and will be prosecuted to the fullest
extent. You are expected to have read and understood the current issue of the student handbook
(published by Student Services) regarding student responsibilities and rights, and the intellectual
property policy, for information about procedures and about what constitutes acceptable oncampus behavior.);
3) For each course with an approved fee, the class syllabus MUST specify the amount of the
fee and its intended use per Policy 6.42 II D 1. http://www.suu.edu/pub/policies/pdf/
PP642Course.pdf
4) It is recommended that syllabi be posted on the web. Any syllabi posted to the web MUST
be in PDF format for ADA compliance
5) For other rules and regulations, please see the above link.
64. TAX ID 87-600048
65. TEXTBOOKS
http://online.bookstore.suu.edu/wm_loginth.htm?cmd=010
Textbooks are ordered online via the above link. The bookstore will send out forms that each
professor needs to complete with his/her texts requests for the coming semester. These need to be
filled out as soon as possible so that the bookstore knows which books are eligible for student book
buyback.
66. THUNDERBIRD FILM FESTIVAL
The festival is put on in April of each year.
http://www.thunderbirdfilmfestival.suu.edu/
67. TRAVEL FORMS
http://suu.edu/ad/controller/forms.html
Complete an online travel authorization form at the above link. Print a copy of the form after your
supervisor approves it.
If you are getting a travel advance, you will need to complete that form at the same time as the
travel authorization form.
Upon return, complete a travel reimbursement form (also found at the above link) and attach it to
your travel authorization. Turn in that form to the Controller’s Office (ADMIN 207).
• The per diems rates can be found at http://www.suu.edu/ad/facilities/motorpool/
Rates.html
• Motor Pool vehicle rental rates and mileage charge rates are found at: http://www.suu.edu/
ad/facilities/motorpool/calculator.html
68. VOICEMAIL
To access voicemail, dial 8400 from any on-campus phone, or 865-8400 from off-campus.
At the next prompt, press # and enter your 4 digit phone extension
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When it asks for the security code, the default code is CEDAR. If you forget your code, call ext 7785
who will reset it.
After the system is initialized again, you can set any code. Further instruction can be found online in
the manual at http://www.suu.edu/ad/facilities/telephone.pdf
69. WEB LIAISON
Each department or area needs to have a web liaison or a person in charge of updating your
department’s web pages.
For details on responsibilities see http://www.suu.edu/it/webdev/liaison.html. It is the web
liaison’s responsibility to update the web pages.
70. APPENDIX FORMS (found online)
Budget Office
http://www.suu.edu/ad/budget/forms.html
Controller’s Office
http://www.suu.edu/ad/controller/forms.html
Facilities Management http://www.suu.edu/ad/facilities/
HR Office
http://www.suu.edu/ad/hr/forms.html
Motor Pool
http://www.suu.edu/ad/facilities/motorpool/
Purchasing Office
http://www.suu.edu/ad/purchasing/forms.html
Registrar’s Office
http://www.suu.edu/ss/registrar/student-forms.html
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