GROUP ONE ONBOARDING WEBINAR
Denise Daudelin
Pieta Blakely
Mridu Pandey
Jacob Silberstein
June 7th and 9th, 2016
Agenda
• Introductions
5 minutes
• The Common Metrics Initiative
10 minutes
• Timeline
5 minutes
• Scorecard
10 minutes
• RBA Implementation Activities
10 minutes
• Questions and Discussions
15 minutes
Introduction
• Tufts Team
• Group 1 Participating Hubs
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Boston University Medical Campus
Duke University
Georgetown-Howard University
Johns Hopkins University
Mayo Clinic Rochester
Northwestern University at Chicago
Oregon Health and Science University
Stanford University
State University of New York at Buffalo
University of Arkansas for Medical Sciences
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University of California San Diego
University of Florida
University of Iowa
University of Massachusetts Medical School Worcester
University of North Carolina Chapel Hill
University of Texas Health Science Center
University of Texas Medical Center Galveston
University of Utah
University of Wisconsin Madison
Wake Forest University Health Sciences
The Common Metrics Initiative
A strategy the CTSA Program is using to help achieve
innovations in research translation
and workforce development that will get
more and better treatments and cures
to more patients faster and at less cost.
The Common Metrics Initiative Goals
• Work more effectively as a network to generate better results together than hubs
can do individually.
• Implement a set of Common Metrics that the PIs and NCATS will use for hub and
consortium strategic management and to define and gauge the impact of the
CTSA Program.
• Balance operating as a unified network with enabling hubs to be individually
innovative.
• Approach this process as an experiment so we can learn how to improve the
usefulness of the Common Metrics for increasing the impact of the CTSA Program.
Development of the Common Metrics
PI and evaluator groups identified
 common functions across hubs
 customers served
 desired impact of those
functions on customers
Working groups included
 Workforce Development
 Resources and Services
 Collective Impact of a Hub
 CTSA consortium 2.0
For additional information about metric development visit
https://ctsacentral.org/wp-content/uploads/CTSA-Common-Metrics-Booklet-12-16-2015.pdf
The First Set of Metrics – DRAFT
• IRB Duration - the median number of calendar days from the official IRB
application receipt date to the official date of IRB final approval granted for all
protocols from the CTSA primary institution (hub).
• Pilot Funding Publications and Grants - number and percent of research projects
that used any hub pilot funding that resulted in additional funding or in a publication.
• Sustainable Careers - the percent of graduates of TL1 and KL2 programs,
respectively, who are currently engaged in research.
• *Study Start Up - the median number of calendar days from the official IRB final
approval granted for all protocols from the CTSA primary institution (hub) to the
enrollment of the first study subject.
Common Metrics Operational Guidelines
• Metric Title
• Operational specification
• Technical Description (include key definitions, timeframe, data scope)
• Data Sources, Method of Data Collection, Exclusion Criteria
• Frequency of data collection and Reporting
• Unit of Analysis
• Scoring
• Notes/Comments
Results Based Accountability
• What is Results-Based Accountability?
Results-Based Accountability™ (“RBA”) is an approach to decision-making used
to collaboratively develop and implement strategies that will produce measurable
impact for customers and communities.
Building your Implementation Team
• Project Leader - strong project management skills, will be primary contact (attends
RBA training)
• Project Champion – ensures everyone is on board
• Metric Data Collector – oversees the collection of metric data (attends CM trainings)
• Metric Topic Expert – involved in making management or operational decisions
intended to improve the metric (attends RBA training)
Hub Implementation Team Activities
• Select first metric to use during training
• Gather your team and clarify roles and timeline
• Participate in training, coaching and learning collaborative sessions
• Collect metric data
• Develop RBA plan to “Turn the Curve” – Milestone
• Begin collecting remainder of metrics (12 weeks from start of training)
• Disseminate RBA to others at hub
Timeline
Detailed Training Calendar – Group 1
• PI Training – Option 1 – (June 21st, 2016 10:30am – 11:30am)
• RBA Training – Module 1 – (June 22nd, 2016 1pm – 3pm)
• RBA Training – Module 2 – (June 29th, 2016 1pm – 3pm)
• PI Training – Option 2 – (July 12th, 2016 1:00pm – 2:00pm)
• RBA Training – Module 3 – (July 13th, 2016 1pm – 3pm)
• Final Webinar (Full Hub Team) – (July 14th, 2016 2pm – 3pm)
• Proposal for a potential launch per site (trained teams disseminate with PI’s and
colleagues at hub, inviting Tufts CTSI trainers for Q&A)
Scorecard Software
• Cloud-based software designed to facilitate use of the Results Based
Accountability framework in the management and improvement of
programs and services.
A flexible and easy-to-use tool for capturing and reporting program and
population-level data.
• Site Access/Licenses
RBA Implementation Activities
• Trainees – Project Leader, Metric Data Collector/Metric Topic Expert
• Training (4 weeks)
• RBA Framework & Scorecard Software
• Coaching (alternate weeks for 14 weeks~100 days)
• Learning Collaborative (once a month)
• On-call and Ad-hoc Support (whenever you need us for queries and troubleshooting)
Your Role - Trainees
• Preparatory Work
• Interactive Sessions
• Interim Work – Videos, Reading and Activities
• Learning Assessments
Our Role
• Trainings and Materials
• Coaching and Individualized Support
• Learning Collaborative Sessions
• On-Going Support (Help Desk)
THANK YOU AND WELCOME ABOARD !!
Thank you and Welcome Aboard
• For additional questions about the Common Metrics Initiative or
the metrics, please contact NCATS at:
[email protected]
• For questions about the Tufts Implementation, please contact
us at:
[email protected]
617-636-8722