Department
Chair/Administrative Director
Information Guide
2015-16
© 2015, School of the Art Institute of Chicago
It is the policy of SAIC not to discriminate on the basis of age, handicap,
color, creed, national origin, religion, race, sex, or sexual preference in
student recruitment and admissions, in financial aid programs, in student
and employee services, in educational programs and activities, or in
employment practices.
School of the Art
Institute of Chicago
Department Chair /
Administrative Director
Information Guide
2015-16
ARTICard.................................................................25
How to Contact: SAIC Administrative Units
(by location).................................................................... 2
Background Checks ...........................................25
How to Contact: Office of the Deans...................... 5
Faculty Searches.................................................26
How to Contact: Office of Student Affairs ........... 6
Hiring
Practices
for
Sophomore Seminar ...........................................27
Academic Calendar 2015–16................................... 7
Responsibilities of Department Chair .................. 9
Teaching Resources ..................................................10
L e t t e r
of
Appointment
and
Compensation Information ..............................27
New Course Proposals...................................... 11
Tenure ......................................................................27
Team Teaching Award Applications.............. 11
Part Time Promotions ........................................28
Student Attendance............................................13
Contract Requests...............................................29
Syllabi......................................................................13
Faculty Governance ..................................................30
Plagiarism .............................................................. 14
Faculty Handbook................................................30
Textbook Orders................................................... 14
Committee Governance.....................................30
Art School Considerations...............................15
Elected Faculty Representatives...................30
Field Trips: Day Trip Guidelines......................16
Resources......................................................................31
Study Trip Proposal Process ..........................18
Add/Drop Period .................................................18
C o m p u t e r
Resources
and
Information Technologies (CRIT)...................31
Digital Course Evaluations ..............................18
Course Progress Reports (CPRs) .................19
Critique Week .......................................................19
Libraries ................................................................. 33
The Earl and Brenda Shapiro Center
for Research and Collaboration......................34
Grades .....................................................................20
Fiscal Policies............................................................ 35
Student Services .......................................................21
Counseling Services...........................................21
Disability and Resource Learning Center .. 22
Writing Center ......................................................23
Grade Appeals.......................................................23
Refund Review Board.........................................24
Faculty Dashboard..............................................32
Budgets................................................................... 35
Capital Asset Requests ....................................36
Facilities and Equipment..........................................37
SAIC Telephones .................................................38
Lockers ....................................................................39
Hiring and Personnel.................................................25
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I. SAIC Administrative Units
(By Location)
Columbus, 280 S. Columbus Dr.
Ceramics, Performance, Printmedia, Photography and Sculpture (Room 112)
Sr. Administrative Director: Rana Siegel, 312.443.4750, [email protected]
Administrative Assistant: Nicholas Szczepanik, 312.965.7886, [email protected]
Administrative Assistant: Kelsey Dalton, 312.443.3338, [email protected]
Department Faculty Chairs
Ceramics: Katherine (Kitty) Ross, 312.443.7263, [email protected]
Performance: Robin Deacon, 312.443.3782, [email protected]
Sculpture: David Raskin, 312.443.3349, [email protected]
Photography: Robert Clarke-Davis, 312.443.3783, [email protected]
Printmedia: Peter Power, 312.857.7117, [email protected]
Undergraduate Painting & Drawing (3rd floor)
Administrative Director: Nevin Tomlinson, 312.443.3785, [email protected]
Administrative Assistant: Erin Washington, 312.443.3785, [email protected]
Department Faculty Chair:
Terry Myers, 312.345.3593, [email protected]
IRFM (Room 306D)
Asst. Director of Facilities Management: Michael Pollard, 312.443.3398, [email protected]
Office: 116 S. Michigan Ave., suite 1600
280 Facilities Coordinator and Light Metals Technician: Eva Bialecki, 312.296.1418,
[email protected]
Media Center (Room 201)
Media Center Manager: Emerson Granillo, 312.857.7670, [email protected]
Metal Shop (Room 024 and 027)
Assistant Director: David Nelson, 312.443.3909, [email protected]
Wood Shop (Room 024 and 027)
Assistant Director: Seth Keller, 312.443.4759, [email protected]
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Sharp Building, 37 S. Wabash Ave.
Visual Communication Design (Room 1101)
Fiber and Material Studies (Room 901)
Administrative Director: Anne Nepokroeff 312.899.1290, [email protected] Administrative
Assistant: Cole Chickering, 312.899.5134, [email protected]
Department Faculty Chairs:
Visual Communication Design: Renate Gokl, 312.629.6505, [email protected]
Fiber and Material Studies: Joan Livingstone, 312.899.5080, [email protected]
Art Education, Art Therapy (Room 713)
Administrative Director: Kathleen McGrath, 312.899.7469, [email protected]
Administrative Assistant: TBA
Licensure Specialist: Isak Applin, 312.899.7482, [email protected]
Art Education: Andres Luis Hernandez , 312.899.7495, [email protected]
Art Therapy: Cathy Moon, [email protected], 312-899-7467
Contemporary Practices (Room 316)
Director: Brian Sikes, 312.899.5181, [email protected]
Administrative Director: Sarah Nodelman, 312.899.5184, [email protected]
Administrative Assistant: TBA
Administrative Assistant: Matthew Schlabaum, 312.899.5183, [email protected]
IRFM
Facilities Coordinator: Amelia Sawyer, 312.759.1576, [email protected]
Media Center (Room 307)
Media Center Manager, Figure Model Scheduling: Paul Richter, 312.629.1352, [email protected]
Instructional Shops (Room 312)
Assistant Director: Sue Frame, 312.899.7417, [email protected]
Sullivan Center, 36 S. Wabash Ave.
Architecture, Interior Architecture, and Designed Objects (12th floor)
Senior Administrative Director: Ryan Deemer, 312.629.6621, [email protected] Administrative
Director: Brooke Barnett, 312.629.6653, [email protected]
Administrative Assistant: Kate Bresnan, 312.629.6654, [email protected]
Administrative Assistant: TBA
AIADO Director: Jonathan Solomon, 312.629.6673, [email protected]
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Program Faculty Chairs:
Designed Objects Program Chair: Helen Maria Nugent, 312.629.6657, [email protected]
Architecture & Interior Architecture Chairs:
(Undergraduate) Ellen Grimes, 312.629.6650, [email protected]
(Graduate) Anders Nereim, 312.629.6650, [email protected]
Fashion Design (7th floor)
Administrative Director: Michelle Maynard, 312.629.6713, [email protected]
Administrative Assistant: Caitlyn Keenan, 312.629.6714, [email protected]
Fashion Technician: Dolly Robertson, 312.629.6720, [email protected]
Department Faculty Chair:
Anke Loh, 312.629.6717, [email protected]
IRFM
Facilities Coordinator: Chase Sperry, 312.899.5174, [email protected]
Fabrication Studio Sullivan (Room 1243)
Assistant Director: 312.629.6690
Art and Technology Studies; Film, Video, New Media and Animation (FVNMA);
Sound (Room 512)
Administrative Director: Jeff Armstrong, 312.345.3539, [email protected]
Associate Admin. Dir. & Dir of Public Programs: Amy Beste, 312.345.9184, [email protected]
Administrative Assistant: Katie Short, 312345.3827, [email protected]
Department Faculty Chairs:
Art and Technology Studies: Peter Gena, 312.345.3570, [email protected]
FVNMA: Jon Cates, 312.345.3541, [email protected]
Sound: Shawn Decker, 312.345.3566, [email protected]
Facilities Managers:
Art & Technology Studies: Mark Anderson, 312.345.3558, [email protected]
Electronic & Kinetics: Anna Yu, 312.345.3620, [email protected]
FVNMA: Mickey Mahoney, 312.345.3536, [email protected]
Sound: Robb Drinkwater, 312.345.3573, [email protected]
Art History, Arts Administration, and New Arts Journalism (Room 601)
Senior Administrative Director: Shay DeGrandis, 312.345.3786, [email protected]
Administrative Assistant: Elyse Allen, 312.345.3788, [email protected]
Department Faculty Chairs:
Art History: Michael Golec , 312.345.3523, [email protected]
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Arts Administration: Adelheid Mers .312.345.3837, [email protected]
New Arts Journalism: James Yood, 312.345.3772, [email protected]
Liberal Arts and Visual & Critical Studies (Room 601)
Administrative Director: Teena McClelland, 312.345.3787, [email protected]
Administrative Assistant: Kelly Christian, 312.345.3707, [email protected]
Department Faculty Chairs:
Liberal Arts: Adam Mack, 312.345.3787, [email protected]
Visual Critical Studies: Shawn Smith, 312.345.9135, [email protected]
Graduate Painting & Drawing (Room 1506)
Administrative Director: Eric Lebofsky, 312.345.3593, [email protected]
Administrative Assistant: Erin Washington, 312.345.3593, [email protected]
Department Faculty Chair:
Terry Myers, 312.345.3593, [email protected]
Maclean Center, 112 S. Michigan Ave.
IRFM (Room 812)
Assistant Director of Facilities Services: Michael Pollard, 312.499.3398, [email protected]
Facilities Coordinator: Will Porter, 312.345.3709, [email protected]
Media Center
Idriys Lowe , 312.345.3630, [email protected]
Campus AV Systems Manager: Henry Kim, 312-345-3616, [email protected] or 9-IRFM
Assistant Director of Media Production: Yoni Goldstein, 312-345-3704, [email protected]
Lakeview Building, 116 S. Michigan Ave.
Historic Preservation (16th floor)
Senior Administrative Director: Ryan Deemer, 312.629.6621, [email protected]
Administrative Director: Brooke Barnett, 312.629.6650, [email protected],
Administrative Assistant: Kate Bresnan, 312.629.6654, [email protected]
Administrative Assistant: TBA
Program Director: Anne Sullivan, 312.629.6680, [email protected]
Writing Program
Administrative Director: Amber Da, 312.629.1876, [email protected]
Department Faculty Chair:
Ruth Margraff, 312.899.7447, [email protected],
BFAW Program Coordinator: Sally Alatalo, [email protected], 312-899-7413
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IRFM (Room 1600)
Instructional Resources and Facilities Management (IRFM) is one of the largest departments on campus
and offers a variety of services ranging from media equipment and tool checkout to large construction
projects to supplying dry erase markers in classrooms. If you are looking for a building-specific facilities
coordinator, media center manager, or shop manager, those individuals can be found in the Administrative
Units by Location section.
Vice President for Campus Operations: Thomas Buechele, 312.499.4923, [email protected]
Assistant Directory of Facilities Services for Sharp, Sullivan, and Residence Halls:
Michael Plummer, 312.499.4929, [email protected]
Assistant Director of Facilities Services for MacLean, Columbus Dr, Lake View and Spertus:
Michael Robert Pollard, 312.499.4932, [email protected]
Assistant Director of Campus Services: Bert Schlingmann, 312.499.4932, [email protected]
Special Events and Projects Manager: Jes Standefer, 312.499.4934, [email protected]
Sustainability Coordinator: Megan Isaas, 312.499.4926, [email protected]
President’s Office
SHARP BUILDING, 37 S. WABASH AVE., 8TH FLOOR
President: Walter E. Massey, 312.899.5136, [email protected]
Executive Assistant to the President: Allison Green, 312.899.5136 , [email protected]
Special Assistant for Executive Communications: Damien Berliet, 312.759.1447, [email protected]
President’s Office Coordinator: Cate Breasley, 312.899.1452, [email protected] Provost’s Office
SHARP BUILDING, 37 S. WABASH AVE., 8TH FLOOR
Provost, Senior Vice President of Academic Affairs: Elissa Tenny, 312.899.5133, [email protected]
Assistant to the Provost: Jeff Ward, 312.899.5133, [email protected]
Vice Provost: Paul Coffey, 312.759.1573, [email protected]
Administrative Assistant to the Vice Provost and the Director of the Shapiro Center:
Caitlin Allen, 312.759.1573, [email protected]
Associate Provost of Education Technology and Innovation: Alan Labb, 312.345.3730
Administrative Assistant to the Associate Provost: Jessie Lafree, 312.345.3557, [email protected]
Director of The Earl and Brenda Shapiro Center for Research and Collaboration
(Associate Professor AIADO): Douglas Pancoast, 312.759.1571, [email protected]
Research Associate for The Earl and Brenda Shapiro Center for Research and Collaboration:
Jaclyn Jacunski, 312.899.1291, [email protected]
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Office of the Dean of Faculty
SHARP BUILDING, 37 S. WABASH AVE., 8TH FLOOR
Dean of Faculty, Vice President of Academic Affairs: Lisa Wainwright, 312.899.1236,
[email protected]
Assistant to the Dean of Faculty: Geof Teague, 312.899.1236, [email protected]
Special Assistant to the Dean for Diversity & Inclusion: Kelly Humrichhouser, 312.759.1647,
[email protected]
Associate Dean of Budget and Administration: Amy Falkowski, 312.759.1497, adanefalkowski@saic.
edu Associate Director of Faculty Employment Resources: Dann Morr, 312.629.1879, [email protected]
Assistant Director of Faculty Employment Resources: Timothy Wright, 312.899.5154, twright@
saic.edu
Faculty Empoyment Resources Assistant: Duangdow Arjsiri, 312.759.1575, [email protected]
Assistant Director of Faculty Services: Molly Scranton, 312.899.7472, [email protected]
Graduate Division
Interim Dean of Graduate Studies: David Getsy,
Associate Dean of Graduate Studies: Lynn Tomaszewski, 312.759.1645, [email protected]
Administrative Assistant to the Dean of Graduate Studies: TBA
Faculty Chair, Associate Professor, Liberal Arts: Beth Wright, 312.759.1448, [email protected]
Faculty Liaison, Prfessor Art History, Theory & Criticism: Nora Taylor, [email protected]
Administrative Director, Graduate Division: Lisa Majer, 312.629.6175, [email protected]
Administrative Director, Graduate Division: TBA, 312.629.6176,
Undergraduate Division
Dean of Undergraduate Studies (Professor, Art & Technology Studies):Tiffany Holmes,
312.759.1671, [email protected]
Associate Dean of Undergraduate Studies: Amy Honchell, 312.759.1496, [email protected]
Administrative Assistant to the Dean of Undergraduate Studies: Nia Easley, 312.759.1494,
[email protected]
Office of Student Affairs
SULLIVAN CENTER, 36 S. WABASH AVE., 12TH FLOOR 312.629.6800
The Office of Student Affairs enhances the student experience at SAIC and includes Academic
Advising, the Career + Co-op Center, the Wellness Center, International Affairs, Korean Student
Advising, Multicultural Affairs, Residence Life, and Campus Life,. This network of student services is a
resource for faculty who have concerns about a student’s academic or personal well-being. The faculty,
staff, and students who comprise this office are available to partner with you to create a rewarding
campus community experience for all SAIC students.
7
Student Affairs, 312.629.6800
Vice President & Dean of Student Affairs: Felice Dublon, 312.629.6800
Dean of Student Life: Debbie Martin, 312.629.6804
Assistant Director of Student Affairs: Rachel Buckmaster, 312.629.6803
Academic Advising, 312.629.6800
Assistant Dean of Student Affairs for Academic Advising: Paul Jackson, 312.629.6826
Director of Student Support: TBA, 312.629.6894
Korean Student Advising, 312.629.6870
Assistant Director of Student Affairs, Korean Student Advisor: Cheeyon Cha, 312.629.6836
Campus Life, 312.629.6800
Associate Dean of Student Affairs for Campus Life: Patrick Spence, 312.629.6872
Career + Co-op Center, 312.499-4130.
Dean of the Career + Co-op Center: Terri Lonier, 312.499.4135
Co-Director of the Career + Co-op Center: Vicki Engonopoulos, 312.499.4122
Co-Director of the Career + Co-op Center: Kate Schutta, 312.499-4123
International Affairs, 312.629.6830
Director of International Affairs: TBA, 312.629.6835
Multicultural Affairs, 312.629.6870
Assistant Director of Student Affairs for Diversity and Inclusion: Rashayla Marie Brown,
312.629.6869
Residence Life, 312.629.6870
Assistant Dean of Student Affairs for Residence Life: Abigail Holcomb, 312.629.6873
Director of Residence Life: TBA, 312.629.6874
Wellness Center, 312.499.4278
Counseling Services, Disability and Learning Resource Center (DLRC), and Health Services
Executive Director of the Wellness Center: Joe Behen, 312.499.4272
Director of the DLRC: Valerie St. Germain, 312.499.4286
Academic Calendar
http://www.saic.edu/calendar/#gcal
8
II. Responsibilities of Department
Chair
• Mentor pre-tenure faculty through the tenure
review progression, including yearly reviews of
pre-tenure faculty members’ progression toward
tenure
The Chair is defined as the chief academic and
administrative head of an academic department
or program. S/he reports to the Dean of Faculty.
In consultation with the Office of the Deans and
Division Chairs, the Department Chair is responsible for the operation and development of a
department or program. S/he is responsible, in
consultation with appropriate departmental faculty
and the Administrative Director, for administering
policies and practices that are consistent with the
Faculty Handbook and other institutional policies
and guidelines. S/he is the spokesperson for the
academic department or program with its members,
with other departments or programs, and with the
administrative offices of the school. In addition, the
Chair may be asked to represent the Department
and SAIC outside of the institution. Where appropriate, the Chair may delegate responsibility for
various tasks to other department faculty or staff.
• Review full-time faculty performance
• Interview, hire, and review part-time faculty
members in consultation with other department
members
• Initiate hire paperwork and conduct promotion
reviews of part-time faculty
• Appoint Teaching Assistants as appropriate for
the department or program
Curriculum
• Work with Academic Deans on curricular development and program advancement
Chairs are given release time from their normal
teaching assignments in order to fulfill their
responsibilities as Chair. Each course release is
equivalent to nine hours of service (teaching contact time + course preparation). Chairs are expected
to be on campus and available of Wednesdays for
departmental business and meetings.
• Schedule and submit class schedules and
faculty assignments in consultation with the
Administrative Director and in accordance with
institutional guidelines
• Review and coordinate new and/or revised
course descriptions as submitted by departmental faculty
The Chair is responsible for (but not limited to) the
following specific obligations:
Searches, Contract Reviews, and Faculty
Evaluations
• Convene department faculty to plan and revise
department curriculum
• Organize and conduct searches for full-time
faculty in consultation with the Office of Deans
and Division Chairs
• Organize contract reviews of full-time faculty
9
Budget, Capital
Resources, and
Facilities
appropriate), and enroll first semester graduate students in consultation with the Office of
Admissions and the Office of Dean of Faculty.
• Organize departmental graduate student
orientations.
• Manage departmental fiscal resources, capital
assets, and physical facilities in consultation
with the Administrative and/or Budget Director
Communications
• Annually inform all department or program
faculty of contractual obligations regarding
instruction, attendance, substitute policy,
course evaluations, service on faculty committees, and participation on scheduled graduate
and undergraduate critique panels. Report
non-compliance to the Dean of Faculty.
Student Support
and Advising
• Provide student advisement, including (but not
limited to) receiving student complaints and
appeals, and meeting with graduate students
about issues, including academic standing
• Participate in scheduled Department and/or
Program Heads meetings and assigned Faculty
Senate committees and report the content of
such meetings to department or program
members.
• Schedule departmental graduate critiques (for
studio departments)
• Chairs are encouraged to attend thesis exhibitions and events and graduation
• Review, revise, edit, or compose departmental
materials for inclusion in online and printed
materials, including the undergraduate catalog,
graduate catalog, bulletin, website, and other
promotional materials to assist enrollment and
recruitment, and with regard to specific degree
planning and promotional materials.
Supervision
• Supervise the Administrative Director and
all non-administrative staff assigned to the
department or program
• Provide departmental summaries and analysis
for self-studies, space analysis, budget, graduate admissions, faculty hires and promotions,
etc.
Admissions
•
Organize graduate admissions procedures,
review undergraduate admissions (as
10
III.Teaching
Guidelines for
Development of
Departmental
Schedules
–– Check with Graduate Admissions w ho can
provide enrollment goals for incoming Masters
Degree programs. (See Grad Project scheduling below)
• Maximize studio and instructional spaces by
fully utilizing mornings, afternoons, evenings,
and weekend time slots
The primary objectives for creating course schedules should be based on student academic needs,
pedagogy, and enrollment and retention goals.
• Spread out basic, introductory, and required/
core courses in the department across the
week, day and evening in varied time slots. It
is critical that chairs schedule sufficiently for
high demand courses to accommodate student
needs.
Department Chairs must reexamine the offerings
each semester and develop a schedule based on
the curricular needs as well as optimal and efficient utilization of faculty, space, and equipment.
The previous year’s schedule should not be automatically rolled over.
• Minimize schedule conflicts for students.
Communicate with other departments to
understand popular program requirements by
contacting other chairs and ADs.
Department Chairs are responsible for creating a
well-distributed and balanced schedule with the
Administrative Directors by using these guidelines:
• Prioritize faculty ranks— full-time first, adjunct
second, instructor third. When in a hire year,
create TBAs in the schedule for courses to be
taught by the new full-time faculty.
• Compare a proposed schedule with the previous year’s equivalent semester enrollment,
making sure to review the previous semester’s
add/drop rates.
• Communicate the proposed schedule with
department faculty
• Determine the number of sections to be offered
each semester based on the previous year’s
enrollment. For example, if only five sections of
a course are running for the current fall semester, one should not offer six sections of the
course in the next fall’s schedule, unless there
is compelling evidence to indicate enrollment
will grow for that course. Another example for
adding a section would be if the current course
utilization in fall is at high capacity.
• Review courses repeatedly, cancel due to low
enrollment, and offer the canceled courses
again only after they have been thoroughly
revised
• Make available your department’s designated
classrooms that are not being utilized so that
other departments can use the additional
space. This can be done through the Space
Utilization Report on Self-Service and through
communication between departments.
–– Check enrollment in Self-Service
11
New Course
Proposals
• Be strategic in introducing new courses and
faculty. When adding a new elective to develop
curriculum without increased enrollment,
another course should be removed from the
schedule.
Each academic year the school offers more than
2,200 courses in the degree programs, and departments regularly work with faculty to develop new
courses. For a new course to be offered, it must
first be submitted as a New Course Proposal that
is reviewed by the Department Chair, and then
sent to the Registrar for review by the Course
Proposal Review Committee. New Course Proposals are submitted on December 1, along with the
schedule for the following academic year. If there
are concerns or questions about the course, its
content, or the course description, the Registrar
will return the proposal, with comments, to the
department for review or revision.
Graduate Projects:
MFA
• Faculty should be chosen based on their expertise and reputation with the students
• Sections should be determined based on the
department’s expected enrollment while being
interdisciplinary.
Anticipated enrollment can be determined by
this formula:
All course proposals are submitted electronically
using the New Course Proposal Form. Questions
from faculty regarding ideas for new course
proposals should be directed to the appropriate
Department Chair.
Combine incoming student enrollment goals
+ expected number of returning students, multiplied by the number of sections (usually 2)
that a MFA student will register for in a given
semester.
Team Teaching
Awards
• Faculty should not over-enroll their Grad
Projects— this can lead to low enrollment and
cancellations in other sections
http://www.saic.edu/media/saic/pdfs/faculty/
Combined-Team-Teaching-Announcement_16_17.
pdf
After the schedule is published and students are
registered, the Chairs and Administrative Directors are responsible for:
Art/Design Nexus
Team Teaching
Awards
• Reviewing and modifying the schedule in light
of actual enrollment
• Making decisions, in collaboration with Associate Dean of Budget and Administration, regarding possible addition or deletion of sections
http://www.saic.edu/media/saic/pdfs/faculty/
Combined-Team-Teaching-Announcement_16_17.
pdf
12
Academic Status
Wednesday, January 14 (Winter Interim)
Monday, April 6 (Spring Semester)
http://www.saic.edu/media/saic/pdfs/faculty/
academic_status.pdf
Reasonable cause to miss a class might include:
Student Attendance
• Illness or hospitalization (the student should
contact Health Services, who will relay information to the faculty in whose class the student
is enrolled)
saic.edu/lifeatsaic/academicadvising
• Observation of a religious holiday
Requirements for student attendance should be
clearly stated on faculty syllabi and presented to
each class at the beginning of the semester. SAIC
policy states that students are expected to attend
all classes regularly and on time.
• Family illness or death
Ultimately, it is at the faculty member’s discretion
whether to adhere to or modify these recommendations. However, in all cases, your attendance
policy should be clearly stated on the syllabus for
each course.
The Undergraduate Division strongly recommends
that all faculty members keep accurate written
attendance records and call for attendance at all
classes.
Syllabi
Students should miss class only with reasonable
cause. If a student needs to miss class with reasonable cause, it is the student’s responsibility
to contact the instructor to receive instruction
for how to make up for the missed class. It is the
instructor ’s responsibility to give this information to the student. Missing class for other than
a reasonable cause may jeopardize the student’s
academic standing in the class.
Each department is required to maintain current
syllabi for all courses offered in a program year.
Departments are expected to establish and maintain a file of all syllabi for their current courses, and
a history of syllabi is recommended for reference.
Syllabi typically include:
Our recommended institutional policy is as follows:
• A summary description and goals of the course
If a student misses MORE than three classes,
whether or not for a reasonable cause, the student
will fail the class. If the student does not withdraw
from the class prior to the deadline for withdrawal
with a grade of “ W,” the student will receive a
grade of “No Credit.”
• Criteria for successful completion of the course,
outlining assignments and other measures as
appropriate such as class participation, progress, and punctuality
Deadlines for withdrawal:
• May include criteria for unsuccessful completion of course
• Faculty member ’s policy on attendance
Tuesday, October 28, 2014 (Fall Semester)
13
• Planned absences where faculty member will
not be present in class
instructors. This letter must be presented before
any accommodations will be implemented. You
should contact the DLRC as early in the semester
as possible. The DLRC is located on the 13th floor
of 116 South Michigan Avenue.
• Planned field trips that are a required part of
the course
• Plagiarism: statement to be used on syllabi:
Valerie St. Germain, Director
Disability and Learning Resource Center School
of the Art Institute of Chicago 116 S. Michigan
Ave., 13th floor Chicago, IL 60603
312.499.4286 [email protected]
The School of the Art Institute of Chicago prohibits “dishonesty such as cheating, plagiarism,
or knowingly furnishing false information to the
School” (Students’ Rights and Responsibilities,
Student Handbook). Plagiarism is a form of intellectual theft. One plagiarizes when one presents
another’s work as one’s own, even if one does not
intend to. The penalty for plagiarizing may also
result in some loss of some types of financial aid
(for example, a No Credit in a course can lead to a
loss of the Presidential Scholarship), and repeat
offenses can lead to expulsion from the school. To
find out more about plagiarism and how to avoid it,
use SAIC’s Avoid Plagiarism - Quick Guide found
under “Guides and Forms” on SAIC’s Academic
Advising page:
Plagiarism
Please follow the procedures for academic misconduct/ plagiarism described in the 2015-16
Student Handbook. In summary, if a student is
suspected of academic misconduct/plagiarism
the faculty member should:
• Review the allegation, sanction, and communicate this to the student.
• Offer to meet with the student if they wish to
discuss the finding. (Note: this meeting is not
expected to impact the outcome, and faculty
are only asked to offer to meet—if the student
declines to meet or respond, the process moves
forward as below).
saic.edu/lifeatsaic/academicadvising
• DLRC statement to be used on syllabi: Accommodations for Students with Disabilities
SAIC is committed to full compliance with all laws
regarding equal opportunities for students with
disabilities. Students with known or suspected
disabilities, such as a Reading/Writing Disorder,
ADD/ADHD, and/or a mental health or chronic
physical condition who think they would benefit
from assistance or accommodations should first
contact the Disability and Learning Resource
Center (DLRC) by phone at 312.499.4278 or email
at dlrc@ saic.edu. DLRC staff will review your disability documentation and work with you to determine reasonable accommodations. They will then
provide you with a letter outlining the approved
accommodations for you to deliver to all of your
• Assign a grade for the project/paper/class as
appropriate and inform the student of this in
writing.
• Refer the student to the Student Handbook for
detailed information about student rights and
responsibilities in an academic misconduct
process.
• Inform the Department Chair and the Assistant
Dean of Student Affairs for Academic Advising
14
• If a student wishes to dispute the finding, he
or she should contact the Department Chair.
Faculty teaching any First Year courses, including Art History Survey, Essay Writing, Writing
Workshop, or First Year Seminar, must include a
statement on their syllabi stating SAIC’s policy
on plagiarism.
list in Self-Service with your Course Listing (this
can only be done by ordering your book through
Barnes & Noble). Since the DePaul University
Loop Campus Bookstore is college-based and
staffed by employees who deal with numerous
varied publishers and a large consortium of faculty, you can be assured of their understanding,
responsiveness, and support in dealing with you
and your materials.
For a guide on how to recognize and avoid plagiarism, please download a guide available here:
• Go to depaul-loop.bncollege.com to submit a
Textbook Adoption Form. Place orders online or
submit on paper via email or fax: bookstores@
depaul. edu/312.362.8795. This website
also provides the Faculty Center Network,
a resource to assist you in reviewing and
receiving desk copies for potential textbook
adoption, including publisher information and
contacts as well as a means for creating adoption lists which can easily be transferred to the
bookstore.
artic.edu/webspaces/portal/library/plagiarism_
packet.pdf
For when to give credit, please consult: artic.edu/
webspaces/portal/library/plagiarism_ credit.pdf
You may refer your students to a useful quick guide,
which can be found here: artic.edu/webspaces/
portal/library/plagiarism.pdf
Textbooks
• The DePaul Bookstore website has a direct
link to SAIC as one of its selected campuses,
along with all of our courses, course numbers,
and titles taken directly from the Self-Service
database. Students will be able to see all of the
books needed for their classes just by entering their schedules. They will also be able to
use their ARTICard to make purchases at the
DePaul University Loop Campus Bookstore.
DePaul Barnes & Noble Bookstore
1 E. Jackson Dr.
Contact: Brooke Schweim 312.362.8795 or
[email protected]
Main Store Number 312.362.8792
Mon.–Fri., 7:00 a.m.–10:00 p.m.
Sat., 8:00 a.m.–8:00 p.m.,
Sun., 11:00 a.m.–6:00 p.m.
• Although you will be turning in all of your materials directly to the bookstore, your contact person for any difficulties, concerns, or questions
will be your SAIC departmental Administrative
Director.
Textbooks are ordered and sold through Barnes &
Noble at their DePaul University Campus bookstore. To adopt a book for your class, complete
and submit a Textbook Adoption Form or fill one
out online at: depaul-loop. bncollege.com or facultyenlight.com
• DePaul Bookstore has a buy-back program for
students and sells used copies of the books
you require semester after semester. Students
will not only be able to save money at the time
of purchase, they will also be able to get some
All textbooks for each course, required or only
recommended, must be added to your textbook
15
of it back at the end of the semester. This is a
great opportunity for our students.
safety and legal concerns during the conceptualization of a project. If a project involves any of
the items on the checklist, discuss the project with
your Student Project Coordinator (SPC).
• Once you have placed your textbook order
either online, via email or fax, please make a
follow-up phone call to the bookstore to ensure
that they have received your order.
SPCs are full-time staff that currently advise
students on various aspects of art making in our
shops, studios and classrooms. Art School Considerations posters with SPC contact information
should be posted in each department.
Due Dates for Book Orders
Fall: February 15
Winter/Spring: September 15
Summer: February 1
Once the SPC has reviewed the project proposal, the SPC will make recommendations. If
for some reason the nature of the project or the
recommendations presented by the SPC are not
feasible; the SPC will refer the proposed project
to SAICs Student Project Review Committee for
a final resolution and decision. Students, faculty
and advisors are welcome to attend the Student
Project Review Committee meeting to assist in
identifying a resolution.
Art School
Considerations
http://www.saic.edu/media/saic/pdfs/publicprograms/sullivangalleries/mfashow/Art-SchoolConsiderations.pdf
For more information please contact the designated SPC in your department. To find out who
your department’s SPC is, see your department’s
Administrative Director or contact IRFM.
Art School Considerations is designed to help
students realize projects that may present health,
safety or legal challenges. Art School Considerations is a list, a discussion and a process and
provides an avenue for students work under the
motto “Its Not No, It’s How” with the goal to:
Art School Considerations posters with SPC contact information are posted around campus. If your
area needs a poster or an update, please contact
asc_saic@ saic.edu.
1. Provide timely guidance to student art projects and advocate for student success, and
Art School Considerations List: If a project contains any of the items on the list below, discuss the
project with an advisor, faculty, or student project
coordinator:
2. Enable Student Project Coordinators to work
with students, faculty and staff to identify
alternatives that will allow the student to proceed with projects in a way that is acceptable
to the student and also addresses any health,
safety and legal concerns.
Here’s how Art School Considerations works:
• Food, Liquids, and Controlled Substances:
food, water, alcohol, other liquids prescription,
over the counter medications
Students, Faculty and staff should consult the list
below to determine if a project may present health,
• Chemicals and Hazardous Materials: potentially hazardous materials requiring special
16
Field Trips: Day Trip
Guidelines
ventilation large amounts of materials/supplies
not typically used or is prohibited
• Biomatter, Bloodborne Pathogens (BBP), and
Organic Materials; live animals, untreated
hides, taxidermy, biomatter (living or recently
living organisms) bloodborne pathogens (BBP):
blood, urine, or other bodily fluids decomposing
materials plants, soil, sand, rocks
http://www.saic.edu/media/saic/pdfs/faculty/
DayTripGuidelines.pdf
In-Town Course-Related Day Trip
Guidelines
http://www.saic.edu/media/saic/pdfs/faculty/
DayTripGuidelines.pdf
• Performative: audience interaction/audience
participation actions that may place duress on
the body
saic.edu/media/saic/pdfs/faculty/off_site_waivers .pdf
• Weapons: weapons or objects that resemble
weapons
Hosting off-campus events:
http://www.saic.edu/media/saic/pdfs/faculty/
Hosting-Off-Campus-Events-Policy.pdf
• Structures and Kinetics: unprotected sharp
edges, points, or moving components pedestals, objects, heavy or unstable objects installations outside the gallery or classroom objects
hanging from above building a wall / altering a
wall overhead closures (tents, roofs, etc.) window coverings
Academic Off-Campus Over night
Policy:
• Electrical and Sound Levels: bare wiring,
spliced wires, invented or altered electrical
items sound levels and frequency
Study Trip Proposal
Process
http://www.saic.edu/media/saic/pdfs/faculty/
AcademicOvernightTravelPolicy.pdf
• Alternative Spaces: SAIC public spaces stairways, hallways, elevators, sidewalks, exterior
facing windows ceilings: pipes, drop-down,
sprinkler systems
Study Trip Course Proposal Process
Submission of a Study Trip course proposal
is a two- part process saic.edu/academics/
studyabroadoff- campus/forfaculty
• Fire and Safety: candles, open flames fire
extinguishers, exit signs, and alarm systems
as artwork potential tripping hazards projects
that block egress
Part 1 of the proposal is due September 15 for
review by the Dean’s Selection Committee, Vice
Provost, Dean of Student Affairs, Director of
International Affairs, Assistant Director of Study
Abroad, and Director of Risk Management. A
limited number of initial (Part 1) proposals will
be selected based on a variety of destinations,
associated costs, and expected student interest. Faculty are notified mid-October of the
• Community and Courtesy: confidentiality
privacy & anonymity permissions copyrights
public interaction
• Anything you are unsure about.
17
Committee’s decision. Initial proposals approved
for full development must be submitted complete
with itineraries, syllabi and budgets by December
1 for full consideration by the Committee.
Each semester students will be asked via email to
participate in a digital course evaluation for each
class that they are enrolled in.
Faculty are asked to administer the course evaluations during class time in the following manner:
The Undergraduate Dean and Director of International Affairs offer two workshops to assist faculty
with crafting proposals on the following dates:
1. Designate a 15-minute time block for students
to fill out the evaluation for your course. This
time block should be scheduled during one of
the last two class meetings.
Thursday, August 21, 11:00 a.m.–12:00 p.m.
Student Leadership Suite, Sharp Building, 37 S.
Wabash Ave., room 205
2. Email students one or two days prior to the
designated evaluation day to bring their laptops to class. Remind them that they will be
filling out course evaluations on their laptops.
If necessary, students can share laptops
or borrow from the Media Center. Please
note that the students can also fill out the
evaluations online via smartphones with web
software.
Wednesday, August 27,12:00–1:00 p.m.
Student Leadership Suite, Sharp Building, 37 S.
Wabash Ave., room 205
Any questions may be addressed directly to [email protected].
Add/Drop Period
3. In class, explain to students that the course
evaluations help improve the quality of
instruction throughout the school. Please try
to be positive and detail why students should
take these evaluations seriously.
Add/drop period occurs during the first two weeks
of each semester. During this time, you should
anticipate students contacting you for permission to add your class, or to sit in on the first day.
Do not feel obligated to go beyond the class limit.
Book orders and room sizes are anticipated on
the designated class capacity. If you decide to
add students, simply sign their add/drop form, or
you can give the student a permission number that
can be obtained from Self-Service. To access SelfService, go to the Faculty Dashboard at saic. edu/
faculty and click on the link to Self-Service in the
Quicklinks section.
4. Students will receive more than one email
toward the end of the semester prompting
them to fill out their evaluations if they do not
complete them in class. However, if a student
cannot find the course evaluations email, follow these instructions:
First, search the inbox for evals_admin@saic.
edu. If a student misplaces or deletes the
email with evaluation links, please have them
email [email protected] from their SAIC
email account and include this message in the
subject heading: “Send course evaluations
link.” Have them put their ID number in the
main body of the email.
Digital Course
Evaluations
In accordance with the procedure begun in fall
2012, SAIC uses an online evaluation tool to invite
student feedback about our curricular offerings.
18
Critique Week
5. Please note to students that the evaluation
content is entirely anonymous, though the
software can track who has and who has not
submitted course evaluations.
What it is:
Panels of four to five faculty meet with nearly
400 graduate students for 45-minute critiques
throughout the course of one week. In the fall you
will be assigned to a panel within your department.
In the spring you will be assigned with faculty outside of your area/ department. During the spring
critique, graduate students working in a variety
of disciplines are also invited to participate in
critique panels.
Students requesting access to completed course
evaluations will be directed to the Office of Student Affairs where they will be allowed to view
printed or electronic PDFs; this is no different than
the process used with the older paper evaluations.
Students will be able to access printed copies of
the electronic evaluations only within the office
of Student Affairs and will not be able to access
evaluations online at this time.
Please note that all faculty teaching this year
who are currently involved in contract and tenure
review have been requested to remain using paper
evaluations. Questions should be addressed to Nia
Easley (neasley@ saic.edu) if they relate to contract progression and the permission to use paper.
Questions about getting the actual paper course
evaluations should be sent to Rachel Buckmaster
([email protected]).
When it Takes Place:
Fall 2014 Critique Week (disciplinary):
Spring 2015 Critique Week (interdisciplinary)
Who Participates and How:
All Master of Fine Arts, Master of Design, and
Master of Architecture students are required to
have four critiques during their program. PostBaccalaureate students are required to have two
critiques.
Course Progress
Reports (CPRS)
During critique week all classes are canceled
except:
Course Progress Reports allow instructors to
alert both a student and the Office of Student
Affairs/ Academic Advising that their progress in
the course may be compromised. You can access
CPRs via Self-Service under Quicklinks on the
Faculty Dashboard at saic.edu/faculty.
1000-level Art History classes, and classes in
the following departments and areas:
Art Education Art Therapy
For instructions on how to use CPRs, please visit:
saic. edu/media/saic/pdfs/lifesaic/academicadvising/ Submitting-a-CPR-Spring-2014.pdf .
Arts Administration and Policy Historic
Preservation
Contemporary Practices Research Seminars
19
Contemporary Practices Core Studio English
for International Students Academic Access
Program*
in Graduate Critique Week on their teaching day(s)
in the spring by making arrangements in advance
through their department Chair and Administrative Director.
• Full-time faculty are required to take part on
two critique panels, part-time faculty on one
panel. Participating is a contractual obligation unless their department or course is listed
above and therefore exempt, or if they are parttime and only teaching evening (after 4:00 p.m.)
or weekend course(s).
Faculty should contact Lisa Majer within the first
six weeks of each semester if they anticipate
any other type of scheduling conflict that will
necessitate them being scheduled on a day other
than their teaching day for that end-of-semester
critique. Exempt faculty can also volunteer to
participate on panels in the spring by contacting
Lisa Majer.
• Faculty will be scheduled for your critique
panel on their normal teaching day(s)
Lisa Majer
Administrative Director,
Graduate Division Sullivan Center, room 368
[email protected]
• If faculty teach both in an exempt and a nonexempt department, they will be scheduled
on the day(s) that they regularly teach for the
non-exempt department or course. If they
teach both on the same day they should email
Lisa Majer at [email protected] and arrange a
day(s) that will work for them instead.
Grades
http://www.saic.edu/media/saic/pdfs/faculty/
saic_grading_howto.pdf
*Contemporary Practices faculty who teach
Research Studio or Core Studio may participate
IV.Student Services Academic
Review Board
The Academic Review Board considers student
appeals for exceptions to the school’s academic
and administrative policies (e.g., late withdrawal
with a “ W ” grade; academic suspension or dismissal; and exceptions to degree and certificate
requirements). Exceptions will only be granted if
the student can demonstrate extenuating circumstances. The Academic Review Board comprises
representatives from the Deans’ Office, the Office
of Student Affairs, and Enrollment Services. A
student must submit a written appeal to the
Registrar’s Office for consideration by the board.
The form can be obtained at the Registrar ’s Office
or in Academic Advising. The student should also
submit written copies of any supporting documentation (e.g., doctor ’s note).
Request for Reconsideration of Academic
Review Board Decision
The student may submit a Request for Reconsideration of the Academic Review Board’s decision
only if the request indicates that there is new
20
How to Schedule an
Appointment
information that was not available at the time
the student submitted their original appeal. A
Request for Reconsideration should be in writing,
state the basis for the request, and be submitted
to the Registrar ’s Office within 10 business days
after receiving written notice of the initial decision.
The Academic Review Board will consider any new
information that was not available at the time of
the original appeal and give notice of its decision
to the student in writing.
To schedule an appointment, call 312.499.4271 or
make one in person at 116 South Michigan Avenue,
13th floor. Regular Counseling Services hours are
9:00 a.m.–5:00 p.m. Students will typically meet
with a psychotherapist for an intake session within
a few days of contacting Counseling Services.
Students in crisis will be seen as soon as possible.
Common Reasons Students Seek Counseling and
Psychotherapy
Counseling Services
• Anxiety, fears, worries, nervousness
116 S. Michigan Ave., 13th floor, 312.499.4271
• Academics/school work/performance
Joe Behen, Ph.D.,
Director and Clinical Psychologist, 312.499.4272
• Depression
Nancy Easton, Psy.D.,
Training Director, 312.499.4273
• Self-esteem/self-confidence
• Finances
The mission of Counseling Services at the School
of the Art Institute of Chicago (SAIC) is to assist
students in meeting their emotional, psychological, and mental health needs and to contribute to
a campus environment that facilitates the healthy
growth and development of students. The service
carries out its mission through four essential roles
and functions: counseling and psychotherapy;
crisis intervention; consultation; and outreach
programming. Counseling Services is staffed by
full-time doctoral-level licensed psychologists, a
post-doctoral fellow in psychology, and part-time
psychotherapists from local doctoral psychology
programs working under supervision.
• Concentration
• Uncertain about future, life after college
• Procrastination/getting motivated
• Stress management
• Decisions about career/area of study
Confidentiality
Counseling Services are confidential. Information communicated to SAIC counselors will not be
disclosed to anyone outside Counseling Services
without written consent from the client. There are
rare exceptions to this policy. These are when, in
the judgment of the counselor, disclosure is necessary to protect the patient or someone else from
serious harm or when the law requires disclosure.
Eligibility
Currently enrolled degree-seeking SAIC students
may receive up to 16 sessions of free, confidential
counseling and psychotherapy.
21
Consultation
so that students have equal access to all programs, activities, and services of the institution.
The DLRC cultivates opportunities for students
to articulate their strengths, empowers them to
advocate for their own learning needs, and identifies and responds to the dynamic nature of student
needs and learning environments.
Counseling Services staff are available to SAIC
faculty, staff, students, and parents for consultation. Consultation topics include:
• Emotional, psychological, or other health
issues affecting academic performance
• Coping with mental health disorders
Eligibility
All currently enrolled degree-seeking SAIC students are eligible to receive services from the
DLRC.
• Adjustment to major life transitions
• Responding to others’ distressing behavior
• Population-specific topics: International student stress; Lesbian, Gay, Bisexual, Transgender, and Questioning student needs
How to Schedule an Appointment
Students may schedule an appointment by calling
312.499.4278 or emailing [email protected]. Appointments can also be made in person at 116 South
Michigan Avenue, floor 13. Regular DLRC hours
are Monday– Friday, 9:00 a.m–5:00 p.m.
Outreach Programs
Outreach programs offered by Counseling Services emerge out of joint interests of the SAIC
community and the Counseling Services staff.
Outreach programming is available on request.
Disability Resources
DLRC specialists are available to assist students
with disabilities. In accordance with the ADA
Amendments Act of 2008 and Section 504 of the
Rehabilitation Act, DLRC staff works to provide
equal access to all SAIC programs, services, and
facilities for students with disabilities. The DLRC
conducts outreach and programming on practical
and artistic disability topics, serves as a resource
for faculty and staff, and provides individual
accommodations for students.
Disability and Learning
Resource Center (DLRC)
116 S. Michigan Ave., 13th floor
312.499.4278
Valerie St. Germain, Director of DLRC
312.499.4286 [email protected]
Accommodations may include but are not limited
to the following:
The mission of the Disability and Learning
Resource Center (DLRC) is to support a universally accessible educational community that
fosters full participation and contribution of every
member. The DLRC carries out its mission by
delivering innovative and high quality services to
SAIC students with disabilities and by facilitating
and advocating for reasonable accommodations
• Priority registration
• Extended time on exams
• Distraction-reduced testing area
22
Learning Resources
• Note-taking assistance
Using a strengths based approach, specialists at
the School’s Disability and Learning Resource
Center (DLRC) provide academic support for students who have documentation of a disability or
suspect they may have a disability, students currently enrolled in the Academic Access Program
(AAP) or are currently on academic warning or
probation, or students who have been referred
for support by a member of SAIC faculty or staff.
Sessions are generally one hour in length and
are tailored to each student’s unique learning
needs. Eligible students will learn how to utilize
more effective study skill strategies in the areas
of reading comprehension and written expression,
note-taking, and organization and time management. DLRC staff may also address stress management and offer guidance for accessing available resources.
• Recording lectures
• Assistive technology
• Furniture modifications
• Housing modifications
• Digital format/text accessibility
• Sign language interpreters
• Reduced course load
• Preferential seating
Accommodations Process
Students must take the first step towards receiving
reasonable accommodations by disclosing a condition or need for them to a member of the DLRC
staff. During that initial conversation, students are
informed about the documentation process, if it is
required, and what accommodations are considered reasonable. Once reasonable accommodations have been determined, DLRC staff provides
a letter to students that lists and describes the
approved accommodations. Students are responsible for delivering the letter to their instructors
at the beginning of each semester. If instructors
do not receive the letter, they are not obligated to
provide accommodations and accommodations
are not retroactive.
Writing Center
MacLean Center Basement
112 S. Michigan Ave., B1-03
Coordinator Contact Information:
Leila Wilson, [email protected], 312.345.3588
Fall and Spring Semester Hours:
Monday–Thursday: 9:00 a.m.–7:15 p.m.
Friday: 9:00 a.m.–5:15 p.m.
Designated walk-in hours:
4:15 – 7:15, Monday – Thursday.
The Writing Center is open during the winter
interim and summer sessions with limited hours.
Students are under no obligation to disclose their
diagnosis or justify their need for accommodations to their instructors. However, students are
encouraged to work collaboratively with their
instructors to better address their accommodation
needs. Thus, it is often beneficial to talk openly
to instructors about the impact of a disability on
academic performance.
SAIC offers free, hour-long writing tutorials at
the Writing Center, which is located in the basement of MacLean. Tutors are available to assist all
currently enrolled students with any stage of the
writing process, including the following:
23
• Getting started with writing
openings. When students come to their tutoring
appointments, they should make sure to bring their
assignments with them and have all work printed
out.
• Forming a claim or thesis statement
• Developing ideas
Online schedule instructions are available outside
of the Writing Center suite (in the hallway outside
of MC B1-03).
• Strengthening organization
• Improving writing style
Grade Appeals
• Revising drafts
• Correcting grammar, spelling, and punctuation
errors
If a student disputes a final grade they receive in a
class, they should first attempt to resolve the issue
with the individual faculty member. If the student is
unable to resolve the issue with the faculty member,
they should meet with the applicable Department
Chair to file a complaint. In the event the student is
unable to resolve the issue after meeting with the
Department Chair,
• Addressing MLA, CMS, and APA style questions
• Citing references
Writing Center tutors work with students to help
them find their own solutions to questions. Rather
than correcting or editing papers for students,
tutors work with students to help them identify
issues that need further attention. Tutors may ask
students to discuss their ideas as a way to specify,
clarify, or deepen them. They may also offer feedback on drafts, suggest writing approaches, review
information, and help students analyze their own
writing. Ultimately, the goal in the Writing Center
is to help students become more proficient, independent writers.
Appointments
To schedule an appointment with a Writing Center
tutor, students first need to create an account on
our online sign-up system:
supersaas.com/schedule/saic/writingcenter
they may submit a written appeal to the appropriate academic dean (or designee). The student
must file this appeal no later than the end of the
add/drop period of the next semester (e.g., if a
final grade was received in the fall semester, the
student has until the end of the add/drop period of
the spring semester to file an appeal). In rare and
extraordinary circumstances, the appropriate academic dean (or designee), at their discretion, may
permit the consideration of an appeal after this
time period. The appropriate academic dean (or
designee) will not review the appeal if the student
has not first attempted to resolve the issue with
the appropriate academic department chair. The
appropriate academic dean will notify the student
and the faculty member of their decision in writing.
This response will state the final determination of
the appeal.
Once students have set up their own account,
they may sign up for appointments. Weekly standing appointments are available upon request, and
students may walk in at any time to see if there are
24
Additional Appeal Processes
In situations, other than grade appeals (addressed
immediately above), where a student is requesting
an exception to the school’s academic or administrative policies or procedures, they should first
seek a remedy with the individual or department
that is involved.
Students may appeal certain administrative and
academic decisions affecting them by going to
the Academic Review Board or the Refund Review
Board. Depending upon the issues raised, the
school reserves the right to refer any appeal to a
more appropriate internal review process. A student may not pursue his/her complaint through
more than one internal procedure, with the exception of appeals to the Academic Review Board and
the Refund Review Board. All appeals must be filed
with the school within one year from the date of the
alleged violation. In rare and extraordinary circumstances, the appropriate appeal board/committee,
at its discretion, may permit the consideration of an
appeal after this time period.
Refund Review Board
The Refund Review Board considers student
appeals for exceptions to the school’s refund and
administrative policies. Exceptions will only be
granted if the student can demonstrate extenuating circumstances. The Refund Review Board
is composed of representatives from the Deans’
Office, the Office of Student Affairs, and Enrollment
Services. A student must submit a written appeal
to the Registrar ’s Office for consideration by the
Board. The form can be obtained at the Registrar ’s
Office or in Academic Advising. The student should
also submit written copies of any supporting documentation (e.g., doctor ’s note).
Health Services
116 S. Michigan Ave., 13th floor, 312.499.4288
The mission of Health Services at the School of the
Art Institute of Chicago is to provide quality healthcare to SAIC students and to encourage students
to focus on their physical and emotional well being.
Health Services is staffed by Board Certified Nurse
Practitioners who offer basic medical care for minor
injuries and illnesses. The nurse practitioners also
focus on health promotion and education and provide referrals to appropriate off- campus healthcare providers.
Eligibility
Currently enrolled degree-seeking SAIC students
may visit Health Services.
Fees
There are no fees for visits to Health Services.
There may be additional charges for laboratory
work, medications, and outside referrals.
How to Schedule an Appointment
To schedule an appointment, call 312.499.4288 or
make one in person at 116 South Michigan Avenue,
13th floor. Regular Health Services hours are 9:00
a.m.–5:00 p.m. Students will typically see a nurse
practitioner within one to two days of contacting
Health Services. Students with immediate health
care needs will be seen as soon as possible.
Confidentiality
SAIC Health Services staff endeavors to safeguard
each student’s privacy and has a duty to maintain
confidentiality of all student health information.
The duty of confidentiality, however, is not absolute; disclosure may be warranted to protect the
25
Health Requirements
for New Students
student, other parties, and when required by law,
such as for public health reasons. Health Services
staff may also disclose information about a student with the student’s consent.
All incoming students are required to complete an
Admission Health Record Packet (which includes
immunization history) and provide proof of health
insurance. Detailed information about these
requirements can be found on SAIC’s website:
Available Services
• Evaluation and treatment of minor illnesses and
injuries
• STI screening and treatment; HIV testing and
prevention counseling
saic.edu/lifeatsaic/wellnesscenter/healthservices/ healthrequirementsfornewstudents
• Woman’s wellness exams
SAIC-Sponsored Student Accident and Sickness
Insurance Plan
• Free condoms and dental dams
Information about the Student Accident and Sickness Insurance Plan designed for the students of
the School of the Art Institute of Chicago and their
dependents can be found at saicinsurance.com.
• Immunization information
• Dental, vision, and medical specialty referrals,
including Health and Safety in the Arts
The current plan rate can be found on SAIC’s
Financial Services website: saic.edu/financialaid
• Individual consultation on health and lifestyle
topics such as nutrition, sexual health, smoking
cessation, and sleep
Questions regarding benefits should be directed
to the insurance plan administrator:
Common Visit Reasons:
Associated Insurance Plans International, Inc.
28085 Ashley Circle, suite 201
Libertyville, IL 60048
800.452.5772
• Upper Respiratory Infections
• Ear and Eye Infections
• Minor Injuries
• Sore Throat
• Skin Conditions
• Sexual Health
• Woman’s Wellness
• Emotional Concerns
• Allergies
26
V. Hiring and Personnel
ARTICard IDs
Returning staff and faculty must turn in their
expired ID in order to receive a new ID. There is a
$15 replacement fee for lost IDs (even if expired).
ARTICard Office;
Sharp Building Room 254
312.629.9362, [email protected]
saic.edu/articard
Background Checks
Benjamin Capps;
312.443.3564 [email protected]
Office Hours:
Mon.–Tues., 8:30 a.m.–5:00 p.m.;
Wed.–Fri., 8:30 a.m.–4:30 p.m.
An offer of employment from SAIC is contingent
upon legal eligibility to work in the United States—
either as a U.S. citizens or as a foreign citizen with
the necessary authorization, as well as successful
completion of a background check. New faculty
must complete a background check no less than
72 hours before their teaching assignment begins.
Any irregularities with the background check, i.e.
an indication of a police record, are forwarded
to the Dean’s Office for review and evaluation of
employment impact. Upon an offer of employment
the new hire will be instructed on the steps needed
to complete the background check from Faculty
Employment Resources department via the email
supplied on their Personal Information form. Submitting the background check form or completing
Every faculty member/employee is required to
have an SAIC ARTICard photo ID which will be
used to access all buildings at the School of the
Art Institute of Chicago and the museum, as well
as for loaning privileges at the Flaxman Library.
The ARTICard also functions as a debit card and
can be used for photocopies, printing, Resale purchases, Service Bureau purchases, food service,
etc. It also provides entry to specialized classrooms across campus. The ARTICard provides free
or discounted access to many local and national
museums including the Art Institute of Chicago
and its bookstore, Museum of Contemporary Art,
Field Museum, Adler Planetarium, and the Shedd
Aquarium.
the online background check authorization, completes their participation in the background check
process. The School, in its sole discretion, shall
determine whether the applicant has satisfactorily completed these items. In the event that the
School determines that the applicant has not satisfactorily completed these items the Contract/
Letter of Appointment/Letter of Appointment will
be null and void and neither party hereto shall
have any claim against the other.
To receive your ARTICard, all new staff and faculty,
and faculty who have not taught at SAIC for over
one year, must first submit their complete background check form to Human Resources. Please
allow 1-3 business days for the background check
to be completed. Once the background check has
been completed, you may visit the ARTICard office
to receive your ID. You must also bring a government issued ID (driver’s license, state ID or passport). Faculty are also required to bring a copy of
their contract as proof of employment.
27
Contact Information
description, identifies search committee members, and works with the Administrative Director
to determine the calendar of commitments for the
year in which the search takes place.
Your name, address, Social Security number,
phone number(s), and email address(es) are held
in strict confidence, but they should be updated
whenever a change is made. Please access the
SAIC Self-Service system to review your contact
information and revise as appropriate.
In particular, the Dean of Faculty must attend all
finalists’ search presentations, as well as meet
with each candidate individually.To coordinate
events with the Dean’s schedule, please contact
Molly Scranton, Assistant to the Dean of Faculty.
One of the elected Division Chairs is assigned to
each Search Committee with the responsibility of
maintaining institutional standards and practice,
and providing institutional overview.
Self Service: The registration, financial preferences, and personal contact information Portal is
located under the Quick Links of the home page.
Additional log-in is required.
Faculty Searches
Ideally, job descriptions are finalized in May, and
positions are listed in July and August, with deadlines for submission in December or January. In
February, the Search Committee members review
all applications, then identify up to 20 candidates
for phone interviews to be conducted in late February. From this pool, three finalists are identified,
and invited to give on-campus presentations in
February or March. Shortly after the final presentation, the committee is expected to make its
recommendation to the Dean of Faculty for consideration and review.
Full-Time Faculty Searches
The Dean of Faculty determines a department or
program’s need for a new full-time faculty member,
either as a replacement hire or an expansion of
the existing faculty. Planning for searches is part
of the long-range budget planning in the Deans’
Office, and searches are often determined years
in advance. A faculty search may take up to 18
months from initial proposal to successful new
hire.
The Dean of Faculty must approve and make all
direct job offers, preferably in April, for positions
that begin the following fall. This calendar allows
for several important considerations—the course
schedule can reflect new faculty appointments
and courses, there is ample time for visa applications as needed, and the new hire can coordinate
relocation efforts in a timely manner.
To begin the process, a Department Chair submits a search request for a new full-time faculty
member(s) to the Dean of Faculty. The Deans’
Office then assesses and prioritizes department
need with a review of factors including the number
and ratio of full-time to part-time faculty, the number and range of courses offered and their total
enrollment, the population of dedicated graduate
students in the department, specialized facilities
managed by the department and its staff, and any
other extenuating circumstances.
Negotiations regarding the specific details of the
hire made between the candidate of choice and
the Dean take place in April and May until a formal
hire letter and contract is issued in the summer
preceding the fall semester.
When a search is confirmed the Department
Chair (or Search Committee Chair) drafts a job
28
Part-Time Faculty
Recruitment
Applicants receive an email from the Deans’ Office
confirming receipt of the materials and stating
that their materials have been forwarded to the
appropriate department(s), who will contact them
directly if there is need or interest.
Department Chairs take responsibility for the
recruitment of part-time faculty, though the Deans’
Office may assist in recruitment efforts. All new
hires must meet or surpass institutional standards for addressing the needs of SAIC students.
Recent graduate students may be considered as
necessary, but departments are encouraged to
expand and diversify their faculty beyond recent
graduates.
Hiring Practices for
Sophomore Seminar
Currently, the Sophomore Seminar instructors are
hired via Department Chairs with final approval by
the Dean’s Office. Department Chairs are advised
to hire SAIC core faculty—full-time faculty or
adjunct faculty. The rationale is that these core
faculty have a comprehensive understanding
of the interdisciplinary curriculum. Additionally,
core faculty typically maintain a longer tenure at
the school, and thus could potentially teach the
course again in a different year.
Newly hired Instructors are offered a starting per
course rate (PCR) of $4,000 per class. The Dean
of Faculty must approve salary requests that
exceed the standard PCR. Administrative Directors should submit the candidate’s résumé along
with the contract request. No faculty hire is finalized until the candidate completes a background
check and provides evidence of their eligibility to
work and receive wages in the United States. They
must also have a Social Security number.
The Dean’s Office will coordinate the orientation
of Sophomore Seminar faculty to the specific
curricular requirements and course goals. All
Sophomore Seminar faculty will be contractually
required to submit course syllabi and bios to the
Dean’s Office on or before October 1 in the academic year that they are scheduled to teach the
course, which is typically taught in spring. More
information about the Sophomore Seminar can be
found at: blogs.saic.edu/sophseminar.
Unsolicited Inquiries for
Faculty Positions
SAIC’s website maintains an open invitation for
applications from qualified artists and scholars
for part- time teaching opportunities. All faculty
listings can be found under “About SAIC > Jobs
at SAIC.” Applicants are asked to send a letter of
introduction, a current résumé, examples of work,
course syllabi for those with teaching experience,
and/or course proposals for those who wish to
teach a specific course at SAIC. Phone inquiries
are directed to do the same.
Applications and support materials are sent to
the attention of the Deans’ Office. Materials
are reviewed, then forwarded to the appropriate
Department Chairs and Administrative Directors
to retain, should the need for new faculty arise.
29
Letter of
Appointment and
Compensation
Information
Tenure
Since its founding in 1915, the American Association of University Professors (AAUP) has seen
tenure as necessary to protect academic freedom.
Tenure, briefly stated, is an arrangement whereby
faculty members, after successful completion of a
period of probationary service, can be dismissed
only for adequate cause or other possible circumstances and only after a hearing before a faculty
committee. The Association, also from
Letter of Appointment
Contact [email protected]
its inception, has assumed responsibility for
developing standards and practices, sometimes
in cooperation with other organizations, to give
concrete meaning to tenure.
Requests are submitted to the Deans’ Office
by the department(s) in which you are teaching.
Letters of Appointment are typically issued as
either: term- only appointments, which last for
one semester (fall, winter, spring, summer) for
Instructors or twelve-month appointments for fulltime faculty, visiting artists, and adjunct faculty
with benefits. After receiving three copies of your
Letter of Appointment via mail and signing it, you
must return two copies to the Deans’ Office prior
to the beginning of the semester; keep one copy
for your records.
The tenure review process at SAIC is based on
guidelines and criteria described in the Faculty
Handbook. SAIC employs five criteria to formalize
its review of candidates:
• Teaching Effectiveness;
• Professional Involvement;
• Appropriateness of Content of Teaching in
relation to curriculum, department needs, and
school philosophy;
Compensation
After a faculty member ’s Letter of Appointment
has been signed and returned to Faculty Services
in the Deans’ Office, payroll checks are issued on
a semi- monthly basis on the fifteenth and last day
of each month. The beginning and end dates as
well as the number of payments faculty will receive
are specified on the Letter of Appointment. Direct
deposit is available and encouraged; information
and forms are available at Faculty Services in the
Deans’ Office or online through the intranet, which
can be accessed while on campus at information.
artic.edu/pa/dirdep2006.pdf.
• Service to the school; and
• Evidence of outside recognition, particularly for
Tenure Reviews.
Full-time, tenure-track candidates are typically
reviewed in the 2nd, 4th, and 6th year of full-time
service as a faculty member at SAIC, and these
reviews are known as First Contract, Penultimate,
and Tenure Reviews, respectively. Faculty are
reviewed by their Chair and colleagues assembled as a Departmental Review Committee. In
small departments, committee members may
also be drawn from the candidates original hiring
30
committee. Following the departmental review,
faculty are reviewed on an institutional level by
elected faculty members who serve as Division
Chairs, and by the full-time faculty elected to serve
on the Faculty Contract and Tenure Review Board
(FCTRB), who make recommendations regarding
contract progression and tenure appointments to
the Dean of Faculty. For tenure, the Dean solicits
external reviewers who are prominent professionals in the candidate’s field, and are not affiliated with SAIC. The Deans’ recommendation is
reviewed by the Provost and the President, who
then present the recommendations to the Board
of Governors for final approval.
member at SAIC. The Adjunct Review Committee
considers departmental support, student evaluations, original date of hire, the range and number of
courses taught, professional practice, and letters
of recommendation.
In the past year, a number of adjunct assistant
professor slots were reserved for interdisciplinary
practitioners who actively taught in two or more
departments. Applicants were reviewed in both
departments, and were required to have letters of
support from both chairs.
Promotions to Adjunct Associate Professor are
not restricted by department, although certain
departments may conclude that they have no more
Adjunct Associate Professor positions available.
Guidelines for each level of review are provided to
candidates and departmental staff each year as
appropriate.
The number of promotions available school- wide
is dependent on institutional budgetary planning. Criteria for eligibility for promotion to the
rank of Adjunct Associate Professor are teaching
effectiveness, a minimum of five years as a faculty member at SAIC, and professional involvement. The Adjunct Review Committee considers
departmental support, student evaluations, original date of hire, professional practice, and letters
of recommendation.
Part-Time Faculty Titles
and Promotion
Part-time faculty members are generally hired
at the rank of Instructor. Instructors may teach
a maximum of five courses between the fall and
spring semesters and may take additional assignments during the winter interim and summer
semester.
Promotion to the rank of Adjunct Professor begins
with nomination by the department and is reserved
for individuals who meet all of the qualifications
of Adjunct Associate Professor but have also
achieved a significant reputation in their field and
can be described as experienced master teachers.
Guidelines for promotion to Adjunct ranks
are posted on the SAIC website > Faculty >
Opportunities.
Under the Adjunct Stabilization initiative, the
number of adjunct promotions are determined
each year by the Deans’ Office, based on program
growth or, more likely, departures of other adjunct
faculty.
Faculty who plan to apply for promotion should
work closely with their department heads and
administrative staff regarding the process and
timetable. Those who work regularly in more than
one department should ask one of their department heads to supervise the process, and request
a letter of support from the other(s).
Criteria for eligibility for promotion to the rank
of Adjunct Assistant Professor are teaching
effectiveness, professional involvement, and a
minimum of three years or equivalent a a faculty
31
Promotion to Adjunct ranks entitles the faculty
member access to institutionally supported medical, dental, and welfare benefits if the minimum
teaching requirements (six credit hours in fall and
spring) are met. Adjunct Associate Professors and
Adjunct Professors are eligible to apply for onesemester paid leaves. As of fall 2014, all adjunct
faculty with at least three-years of continuous
employment are eligible to participate in the
Tuition Exchange Scholarship program.
Class information must include action (add/
remove), semester/term number, class number,
subject (ex: PTDW), catalog number, course load
for contract (ex. 3 credit hours = 1.0 course load.
Do not write “3 credits,” “full/half load,” etc.), team
teaching, and cross listing, and combined section,
if applicable. Any non-teaching assignments
should be listed on the ‘Non-Teaching Assignment’
form (1 release day=1.0 course load).
Non-teaching assignments include release time
for administrative duties, Professor Research
Release days, Thesis Advising release, sabbaticals, leaves of absence, and any other additional
assignment that does not appear on the course
schedule.
Timetables and procedural guidelines are available in the Faculty Handbook and Faculty Handbook Supplement.
Contract Requests
New faculty contract requests are entered on the
‘New Faculty Request Form’ and must contain the
faculty member ’s name, rank, contract type (Ex:
Fall Only, Fall & Spring Instructor, 12-Month FT,
etc.). Class information must include action (add/
remove), semester/term number, class number,
subject (ex: PTDW), catalog number, course load
for contract (ex. 3 credit hours = 1.1course load.
Do not write “3 credits,” “full/half load,” etc.),
team teaching, and cross listing, and combined
section, if applicable. Any non-teaching assignments, releases, etc., should be listed on the
‘Non-Teaching Assignment’ form (1 release day =
1.0 course load). It is not necessary to complete
the “suggest salary” box for returning faculty.
Contract request forms are due four times per year:
April 15
For academic year and fall term-only
October 15
For spring term-only
November 1
For winter interim
November 15
For summer sessions
Contract requests must match the course information listed on the schedule of courses maintained
by the Registrar.
Department Chairs must review and approve all
requests before they are submitted to Faculty
Employment Resources. A digital signature will
suffice. Forms may only be submitted electronically via email to [email protected]
New part-time faculty members are usually hired
at the rank of Instructor. Instructors can teach a
maximum of five courses total between the fall
and spring semesters and may take additional
assignments during the winter interim and summer semester.
Returning faculty contract requests are entered
on the ‘Change in teaching Assignment’ form and
must contain the faculty member ’s name, rank,
and ID number. It is not necessary to complete the
“suggest salary” box for returning faculty.
A suggested starting Per Course Rate (PCR) must
be listed for all new part-time faculty. Any amount
above the current base PCR for Instructors
32
Faculty Credentials
($4,000) must be accompanied by a letter from the
Department Chair with justification for the higher
suggested salary and approved by the Dean of
Faculty. All contract requests for new-hires MUST
be submitted with SAIC Faculty Application and
CV or résumé.
SAIC maintains materials that verify the credentials of its faculty as advertised on the website
and in publications. Currently, SAIC focuses on
documenting and collecting the credentials of
the full-time faculty and requests that transcripts
are submitted for the most advanced degree held
by each full-time faculty member. All new faculty
members are asked for their transcripts during the
search process or at the point of hire. For European degrees, a copy of the diploma suffices.
Full-time faculty salaries are negotiated with the
Dean of Faculty. All contract requests for full-time
new-hires MUST be submitted with SAIC Faculty
Application and CV or résumé.
VI.
Faculty Governance
Faculty Handbook
Committee
Governance
The current copy of the Faculty Handbook can
be found on the Faculty Dashboard at saic.edu/
faculty.
The Faculty Business Senate is a committee of
faculty who are elected to represent the interests
of the faculty body in matters of governance and
policy at the school. The committee meets weekly
throughout the academic year, on Thursdays at
4:15 p.m. It is composed of nine full-time faculty
Senators who are elected to serve three-year
terms and two part-time faculty who are elected
to serve two-year, staggered terms. The members
elect a full-time faculty Senator as Chair of the
Faculty Business Senate each year, and Chairs
often serve for consecutive years. The Chair
receives annual administrative release time equal
to three courses, and Part-time Representatives to
Faculty Business Senate each receive compensation equal to two courses for each year of service.
Below the Quicklinks section, there is a section
of links to “Forms, Guides, Policies.” Here you will
find links to the Faculty Handbook, Handbook
Supplements, Legal Supplements, etc. Or, type
the following into your browser to go straight to
the PDF:
Faculty Handbook: saic.edu/pdf/faculty/pdfs/
facultyhandbook.pdf
Faculty Handbook Supplement: saic.edu/media/
saic/pdfs/faculty/faculty-handbook-supplement.
pdf
Legal Supplement: saic.edu/media/saic/
pdfs/faculty/FacultyHandbookLegalSupplement_060413.pdf
33
Initiatives:
Elected Faculty Representatives Both full-time
and part-time faculty who are elected by their
peers serve SAIC in a variety of important ways.
Through institution-wide elections, they serve as
representatives of their constituencies within the
administration, and contribute to the shaping of
institutional policies, procedures, and programs.
• The Senate requests that each committee
establish short- and long-term goals that are
communicated to the Senate, faculty, and Dean.
• Committee meetings reflect the studio teaching schedule, and are held from either 12:00–
1:00 p.m. or at 4:00 p.m.
Elected Faculty serve, for example, as Division
Chairs with three-year terms within the central
administration, and participate in searches, contract reviews and tenure appointments. Elected
representatives serve on the Faculty Senate,
Part- Time Concerns Committee, Faculty Contract & Tenure Review Board, and on the Dean’s
selection committees for enrichment grants,
team-teaching awards, Professor Research Days,
Adjunct Paid-Leaves, merit raise review, and residency opportunities.
• The Senate, in discussion with the Dean and
the Provost, has established alternative service for faculty in addition to, or instead of,
Senate Committee work. Examples of alternative service include: working with Admissions,
serving on Search Committies, Strategic Planning Action Groups, etc.
Continuing Senate Committees:
• Curriculum Committee
In addition to the regular meetings of standing
committees throughout the year, there are schoolwide All-Faculty Meetings to which all members
of the administration, faculty, and staff are invited.
Each semester the All-Faculty Meetings provide
an opportunity to receive updates and provide
feedback.
• Fiscal Affairs Committee Diversity Advisory
Group (DAG)
• Curriculum Sub-Committee of the Diversity
Advisory Group
• Communications Sub-Committee of the Diversity Advisory Group
Full-Time Faculty Elected
Positions
• Connectivity Sub-Committee of the Diversity
Advisory Group
There are five areas of governance in which elected
Full-time and Part-time Faculty Representatives
participate in the School’s administration—the
Division Chairs within the Deans Office, the Faculty Business Senate, the various Senate Committees, the Faculty Contract and Tenure Review
Board, and the Full-time Faculty Representativeat-Large who participates in Department Heads,
Faculty Business Senate, Academic Steering, and
the Faculty Senate Committees. Elected Faculty
Chairs and the Rep-at- large are compensated for
their time, while committee members serve as part
of their ongoing institutional service.
• Climate Sub-Committee of the Diversity Advisory Group
• Exhibitions & Events Committee
• Handbook Committee
• Library Committee
• Part-time Faculty Concerns Committee
• Remunerations and Benefits Committee
34
2014–15 Academic Year Full-Time
Faculty Elected Representatives
Include:
All Part-time Faculty Representatives are members of the Dean’s Part-Time Faculty Advisory
Committee that meets twice each semester to
address issues of particular concern to parttime faculty. The committee includes the Deans,
Division Chairs, and the Part-Time Faculty
Representatives.
Undergraduate Division Chair
(three-year term through spring 2015)
Elizabeth Wright, Associate Professor, Liberal Arts
2014–15 Academic Year Part-Time
Elected Faculty Representatives
Include:
Graduate Division Chair
(three-year term through spring 2014)
Werner Herterich, Associate Professor, Performance, Contemporary Practices
Part-Time Faculty Representative-at-Large
(two-year term through Spring 2015)
TBD, Election to be held summer 2013
Full-Time Faculty Representative-at-Large
(one-year term for 2012–13)
Part-Time Faculty Representatives for Faculty
Business Senate
(two-year terms)
Mark Jeffery, Assistant Professor, Performance
Chair in 2014–15
Judith Brotman, Adjunct Assistant Professor, Contemporary Practices (through spring 2015)
Faculty Business Senate
(three-year term through spring 2014)
Rebecca Keller, Adjunct Associate Professor, Art
Education, Sculpture, and Art History (through
spring 2014)
Rachel Weiss, Professor, Arts Administration and
Policy Chair in 2014–15,
Faculty Contract & Tenure Review Board
(three-year term through spring 2014)
Instructor Rank Representative to the Parttime Concerns Committee
(two-year term through spring 2015)
Raja Halwani, Professor, Liberal Arts
TBD, Election to be held summer 2013
Part-Time Faculty Elected
Positions
There are three areas of governance in which
elected Part-time Faculty Representatives participate in SAIC’s administration— as the Part-time
Faculty Representative-at-Large, as members of
the Faculty Business Senate, and as members of
the Part-time Faculty Concerns Committee.
35
VII.Resources
Computer Resources
and Information
Technologies (CRIT)
or her work should copy it somewhere else prior to
the removal of the account. As always we strongly
urge you to keep a backup of your work at all times.
It is the responsibility of the account holder to keep
a backup of their email and webspace files.
Information Technology Support: startit.artic.edu
Helpful technical support information regarding email, mobile computing, networks/storage,
desktop computing, and more can be found on the
information technology support website at startit.
artic.edu or saic.edu/crit.
CRIT Help Desk
Help Desk: 312.345.3535
or [email protected]
The CRIT Help Desk is the centralized Help Desk
service providing computer support for the SAIC
community. SAIC provides free email accounts
to all faculty, staff, and students. Activate email
accounts for the first time with an on-campus computer at password.artic.edu. Follow the prompts to
establish your email account immediately. Once
activated, email can be checked from anywhere.
For additional assistance visit the Help Desk in 112
South Michigan Avenue, 9th floor (MC 905), or at
37 South Wabash Avenue, 4th floor, Monday–Friday, 8:30 a.m.–5:00 p.m.,.
Email, Webspace, and Remote Access Password.
artic.edu is an online service used to activate personal SAIC accounts. Your SAIC account gives
you access to Google Apps for Education, which
includes SAIC Gmail (@saic.edu), Google Drive,
and Google Calendar. To learn more about your
account, visit startit.artic.edu/kb/artic/general/
artic_overview.html
Termination of saic.edu Accounts Accounts are
made available for currently enrolled/ employed
students, faculty, and staff. Faculty and staff
accounts are inactivated upon termination of
employment while student accounts remain active
for two academic semesters (fall and spring) after
their last enrollment. Anyone wishing to retain his
Questions?
Please direct questions regarding your saic.
edu account to the CRIT Help Desk by phone at
312.345.3535, or by email at crithelpdesk@saic.
edu. Or visit the Help Desk in MC 905 or in Sharp
401, Monday– Friday, 8:30 a.m.–5:00 p.m.
An Introduction to Faculty Dashboard, Self-Service, Canvas Faculty Dashboard: saic.edu/faculty
The Faculty Dashboard is a page on the SAIC
website designed to be your entry point to all of
the important information you need as an SAIC
faculty member. To get there, just type saic.edu/
faculty into your browser or visit SAIC’s home page
and click the Faculty link in the right-side menu.
We recommend that you bookmark this page or set
it as your browser ’s home page so you can easily
find your way back.
What you will find:
•
36
Quicklinks: Access SAIC Self-Service, which
gives you the who, what, where, and when of your
classes, and Canvas, a learning management
system (LMS) that provides tools to help manage your curricular resources and communications with students. You can also find the link
to your email account, calendar, handbook, and
ARTICtime where you can view and approve
student worker timesheets.
3. Enter your user name and password Canvas
Canvas is a cloud-based learning management
system that you and your students can access
from any computer with an Internet connection.
It provides tools to help manage your curricular
resources and communication with students.
You can store and deliver files including syllabi,
assignments, readings, quizzes, surveys, videos,
and other media to your students. You can also
collect student work online.
• Forms, Guides, Policies: Download the things
you need to successfully administer your
class(es).
• Online Tools: Connects you with library
resources, course listings, contact information,
and other facilities-related information.
Once you create your course in Canvas, the system automates communications. If you change
a due date or create a new assignment, Canvas
automatically notifies all students enrolled in the
class.
• Resources: Provides information on other
departments and offices in the school that can
support you and your students.
How to Get Started:
• Opportunities: Find guidelines for promotions
and raises.
• Facebook: Don’t forget to “like” SAIC on Facebook for the latest news and events.
Before you use Canvas, you will need to complete
a required orientation, which is available as either
a self-paced online course within Canvas, or a
three-hour instructor-led workshop. Both versions will follow the same curriculum, and you
can enroll and get more information at saic.edu/
canvastraining.
SAIC Self-Service
John M. Flaxman Library
Self-Service is where you can go to see all of the
information about the course(s) you are teaching. You can see who is taking your class plus
the course title, time, and location. You can also
use Self-Service to update your personal contact information and even view and print your
paychecks.
Sharp Building, 6th floor
• News: Read the latest coverage of SAIC in the
news.
Circulation Supervisor 312.899.5097
Reference Desk
312.899.5096
[email protected]
libraryguides.saic.edu
How to log in:
For information regarding the John M. Flaxman
Library, including I-Share, CARLI, Ryerson and
Burnham Libraries, and the Center for Research
Libraries in Hyde Park, please follow this link:
1. Visit saic.edu/faculty
2. Click the Self-Service link under Quicklinks
37
saic.edu/academics/librariesandspecialcollections/ johnmflaxmanlibrary
312.443.3671 artic.edu/research/
visiting-libraries
Flaxman Library Special Collections include: the
Joan Flasch Artists’ Book Collection, Randolph
Street Gallery Archives, and the 16mm Film Study
Collection, please follow this link:
For information regarding the Ryerson and Burnham Libraries, please follow this link:
saic.edu/academics/librariesandspecialcollections/ johnmflaxmanlibrary
saic.edu/academics/librariesandspecialcollections/ johnmflaxmanlibrary
The Earl and Brenda Shapiro Center for
Research and Collaboration
SAIC Digital Libraries
37 S. Wabash Ave., suites 821-J and 821-1
312.899.1291
digital-libraries.saic.edu
saic.edu/shapirocenter
To reference SAIC Digital Libraries, please follow
this link:
For information on the Mission of the Eral and
Brenda Shapiro Center for Research and Collaboration, please follow this link:
saic.edu/academics/librariesandspecialcollections/ johnmflaxmanlibrary
saic.edu/academics/shapirocenter
The Ryerson and Burnham Libraries
Art Institute of Chicago, 1st floor,
VIII. Fiscal Policies
Budgets
In the second half of the fall semester, Department
Chairs and Administrative Directors meet with Paul
Coffey, Vice Provost, Amy Dane Falkowski, Associate Dean of Budget and Administration, and Caitlin
Allen, Assistant to the Vice Provost, to review their
departmental budgets. During this meeting, the
department will submit requests for both mid-year
adjustments (emergency only) and changes for
the upcoming fiscal year to accommodate staffing,
courses, and supply needs. Please prioritize both
mid-year requests as well as adjustments for the
next fiscal year.
After the meeting, the Administrative Director will
update the budget worksheet with any changes
prior to the Vice Provost’s Office submitting all
budget requests to the Budget Planning Committee, chaired by the Provost. Once the requests
are reviewed and approved they will be sent to the
Office of Finance and Administration for implementation. The updated budgets are sent to the
Accounting Office and entered into Self-Service.
Departments will be sent a preliminary approved
budget in the spring semester to prepare and plan
for next fiscal year.
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Capital Asset Requests The annual Instructional
Capital Asset program allows for departments to
request funding for resources, facilities improvements, and construction/renovation projects.
Instructional Capital Asset Request forms are sent
to Department Chairs, Administrative Directors,
and Technical Managers in the fall of each academic year. Departments may request resources
in the following categories:
Institutional Policies
and Processes
ARTICTime
• All hourly employees and student workers must
use WebClock to record time worked
• Media Production Technology
• All supervisors should be trained to use and
approve WebClock hours
• Smart System Display Technology
• Computers, Software and Peripherals
• Cash Receipts Policy
• Equipment and Tools
• All cash received must be deposited to the Bursar ’s Office (7th floor Sharp Building) daily
• Furniture
• Academic Facilities Renewal
Contract Approval Process
• Expenditure commitments and related contracts
more than $10,000 should be reviewed with the
Deans’ Office and Fiscal Office. The Legal Office
assists in certain types of contracts. Strategic
Sourcing can also help with preferred supplier
recommendations and sourcing alternatives.
• Construction/Renovation
• New Space Needs
Instructional Capital Asset requests are reviewed
by representatives of the Dean’s and Provost’s
Offices, Instructional Resources and Facilities
Management (IRFM), Computer Resources and
Information Technologies (CRIT), and the Fiscal
Office. Department allocations are announced in
the following spring semester. Spending of these
allocations begins at the turn of the following Fiscal Year on July 1.
• Contract approval forms should be used, including acquiring all appropriate signatures. All
commitments and related contracts including,
transportation of students, hazardous material,
web design, catering including liquor, off-site
events, copyright/Trademarks, activities with
safety issues require a contract and contract
approval form. Reference the intranet at information.artic.edu/depts/ legal/index.shtml for a
number of standard contracts.
For any questions or clarifications please contact
Sarah Hicks, Executive Directive of Facilities Services, IRFM, at [email protected] or 312.499.4928.
For more information regarding Capital Assets
requests and planning, please follow this link: saic.
edu/irfm/facilitiesservices/capitalassetsrequests
Transport Policy
All transportation requests, including those under
$10,000, must follow the contract approval process.
More information may be found at information.artic.
edu/policies/ Contract_Policy.html
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Holiday Parties
• Staff payments need to be signed by the Fiscal
and Human Resources Offices
• The institution/school funds a single institutionwide Faculty/Staff Holiday Party in December
Invoice Payment Request and Pcard information.
artic.edu/pa/Accounts_Payable/Accounts_Payable_Pol1.pdf, information.artic. edu/artmart/
index.php/policies-procedures
• All invoices should be paid promptly either by
filling out an Invoice Payment Request form
(IPR) or with your PCard
• Signature should be obtained prior to commencement of services
Student Fellowships,
Scholarships, and Taxation
Travel and Entertainment Policy
i n f o r m at i o n . a r t i c . e d u /a r t m e / i n d e x . p h p /
policies-and-procedures
To apply for a PCard, please contact Strategic
Sourcing at [email protected] or
through the Art Mart Intranet Portal: information.
artic.edu/ artmart/index.php/contacts
Lecturer and Special
Speaker Contract
• Standard contract for Independent Contractor
lectures or speakers
• Provides for recording and photography rights
Liquor Policy
• Use licensed bartenders and caterers to
purchase and serve alcohol off-campus, oncampus licensed locations include GSFC and
Ballroom
• Individual purchase of liquor from retailers such
as Costco and Binny’s cannot be reimbursed as
it compromises the institutional liquor license
• Regardless of whether a receipt is required, the
traveler must clearly state the business purpose
of the trip in the Expense Report. Examples of
acceptable statements of business purpose are
“ Travel to Washington for research at Smithsonian for XYZ catalogue;” “Speaker on School
recruitment trip to San Francisco;” “Attended
conservation conference in Rome;” “Board
of Governors trip to East Coast art schools.”
Examples of unacceptable statements of business purpose are “AIC travel;” “Professional
development;” “ Trip to D.C.” If the business
purpose is not properly specified, the Expense
Report will be returned to the traveller to update.
• Meals with ONLY AIC staff or faculty are presumed not to be reimbursable unless you can
demonstrate the business purpose for the meeting and justification for conducting the meeting
over a meal. You may contact the Controller for
advance approval if you are uncertain whether
the expense would be reimbursed.
information.artic.edu/policies/contract_ policy_
atta/Final_ Version_T_%26_E1.pdf
One-Time Payment Requests
• Faculty payments > $300 should be sent to the
Deans’ Office for approval
• Expense Reports are completed using the
Travel and Entertainment reimbursement software – Concur. Access to Concur is available to
all employees and can be gained by contacting
• Payments > $1,000 should be sent to the Fiscal
Office and the Deans Office for approval
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the Strategic Sourcing department through the
T&E portal Art ME
information.artic.edu/artme/index.php/ contacts or [email protected]
• All Expense Reports must be approved by the
appropriate approver: Department Head ERs
should be approved by their Direct Supervisor.
For faculty Department Heads, this is the Dean
of Faculty. Administrative Director ERs should
be approved by the Associate Dean of Budget
and Administration.
information.artic.edu/pa/Travel/Signature_
and _Approv.pdf
• Next, the “Detail of Business Expense” reports
each receipt; each receipt must also be included
with the completed ERC. The “Statement” and
“Detail” can be duplicated, as needed, to account
for the entire period for which you are seeking
reimbursement as well as all receipts.
• In accordance with AIC policy, ERC forms must
be submitted within 30 days after completing
the trip and no later than 20 days following the
end of the fiscal year. Since AIC’s fiscal year
ends June 30, completed ERC Forms for all
travel expenses incurred during one fiscal year
must be submitted by no later than July 20 of
the next fiscal year. If
there are extenuating circumstances relating to
the fiscal year end deadline, the traveller should
request an extension of time from the Controller
and an Assistant Officer. The extension request
should be submitted before July 20 and should
include a memo signed by the traveller’s supervisor or Department Head stating why the extension
of time is needed.
• All completed ERs will route through Concur
to the Accounting department for final review
and payment processing. Signing and approval
authority for processing vendor invoices
through an ERC is established through the
School’s Approval Signature Form located at
information.artic.edu/pa/AP.shtml
IX.Facilities & Equipment
SAIC Telephones
224, 312, 630, 847, 773, 708, and 800
Long Distance Calls
Internal Dialing
For long distance calls, you need an individually
assigned PAC access code.
(Between SAIC campus buildings)
Dial the last five digits of the phone number
Ask your administrative office for assistance if
you need to make a long distance call.
Local calls (all area codes)*
Dial 8 + 1 + (area code) + xxx.xxxx + PAC when
prompted
Dial 8 + 1 + (area code) + xxx.xxxx
*Area codes:
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International Calls
For Columbus Drive Building, 312.443.3775 For
MacLean Center, 312.345.3698
Dial 8 + 011 + country + city code + telephone number Look up country codes at countrycallingcodes.
com Toll free calls (800, 888, 877, 866)
Forward Calls to Voice Mail System
Press FORWARD (FWD); dial voicemail extension
you are forwarding to.
Dial 8 + 1 + (toll free code - above) + xxx-xxxx
Special Functions
Put caller on hold : Press HOLD (HOLD)
Feature Access Codes
Take caller off hold : Pick up receiver, press the
flashing line button
If you do not have a key on your phone for a feature, you can use that feature by dialing its feature
access code.
To access a feature using the key pad:
Transfer a Call
Press TRANSFER (XFER), dial extension or 8 + outside number, and hang up; line connects with caller.
• If you have a dial tone, dial the feature access
code.
You cannot transfer an already transferred call.
• If you are already connected to another line,
press the TRANSFER key followed by the feature access code.
Cancel Call Transfer
Press CONNECT (CNCT)
Commonly Used Feature Codes
Bad Line Reporting: *563 Changing Ring Tone:
*572 Forwarding, Variable—All: #91
Forward Calls
Press FORWARD (FWD); dial extension to receive
forwarded calls. Line flashes when forwarding is on.
Forwarding, Variable—External: #92 Forwarding,
Variable—Internal: #93 Forwarding, Variable—
Cancel: ##91 Last Number Redial: ##4
Undo - Forward
Press flashing line; press FORWARD (FWD) or
press *
Lockers
* 91; forward flashing light turns off.
To register for a locker, follow the instructions in
order: (Browser: use Firefox, NOT Safari)
Voicemail
1. Login to SAIC Self-Service (from the intranet)
Call full number to access from off site.
2. Go to Student Center page
Call either full number or extension to access on
site. For Sullivan Center, Sharp Building, 116 S.
Michigan Ave., 312. 629.6516
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3. Under the Personal Information section, click
on Locker Registration
4. Click Add Locker
sessions in August and all remaining locks will be
cut and the contents will be disposed of or recycled.
Security will not honor “Faculty Locker ” or “Do Not
Cut” signs placed on lockers at any time.
5. Select the Building, Floor, and Locker Number
(use the magnifying glass icon to see the available options)
Pay attention to all announcements notifying you
when locker checks will be taking place. Available
lockers may be registered at any point during the
school year; however, you must keep a lock on your
locker for the duration of your registration or your
locker may be released.
6. Read and Agree to the Locker Registration
Policy and click Save
7. Put a lock on your Registered Locker Faculty
can register one locker.
Lockers are available to you on a limited basis. If
faculty would like to use a locker, it must be registered by logging on to SAIC Self-Service. Do not
put a lock on prior to registering online. After a
locker is successfully registered online, then a lock
is put on that registered locker. You are responsible
for supplying your own lock.
This information is also available at startit.artic.
edu/kb/ telecomm/index.html
Forgot your locker number? Need to switch to a
different locker? Not using your locker and want to
release it for someone else to use?
Follow the instructions to access the locker registration in SAIC Self-Service. Your registered locker
number, building, and floor will be listed.
• To release the locker, click Delete and then Yes
to confirm.
• To register a new locker, follow the instructions
starting with Add Locker.
Important:
Lockers are checked for valid registration two times
per year. During this time online locker registration
is suspended. Lockers are checked after add/drop
of both the fall and spring semesters. If an unregistered locker is found locked, the lock will be cut
and the contents disposed of or recycled. A registered locker found without a lock will be released
for someone else to use. All locker registrations
will automatically expire at the end of the summer
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saic.edu