MEXICAN GRAND PRIX 2017 WRE
17 - 23 April 2017 Monterrey, Nuevo León (México)
Version 1.0 (December 19, 2016)
TO ALL WORLD ARCHERY MEMBERS ASSOCIATIONS
Dear President,
As Chair Organizing Committee (MEX) of the Mexican Grand Prix 2017, which will take
place in Monterrey, Nuevo Leon, Mexico from April 17 to 23, 2017, I invite you all to be part
of one of the most important events of Archery in America in this 2017.
Monterrey is the capital of Nuevo Leon, state with all the charm of the Mexican northeast
characterized by its impressive mountains, home of visionary people and cordial treatment.
It is recognized for its solid industrial development, world-class education, high standards in
health, quality of life and great environment for business development.
Monterrey is located in northeastern Mexico, 2 hours from the US border. It is one of the
most important economies in Mexico, home to important industrial groups and 3
internationally recognized universities. It has the third largest airport in Mexico.
Athletes in the world know that Monterrey is also a city where important archery events have
been held. In 2012 was held the 1st Continental Tournament of America for Cadets and
Youth. Participants from more than 10 countries have enjoyed the experience of competing
in our city. Those who joined us in advance will no doubt have to come back and be our best
ambassadors to announce our Grand Prix Mexican 2017 among the rest of the world's
athletes.
Welcome to this incredible city that is the scene of great events. Our goals are the same as
those of your arrows, our hearts are ready to make your visit unforgettable and enjoyable.
"Monterrey and Mexico are waiting for you with open arms."
Sincerely yours,
SANTIAGO AVITIA HERNANDEZ
Chairman of the Organizing Committee
1
IMPORTANT DATES
Star date for On-Line registration WAREOS
(http://register.worldarchery.org)
2016
Preliminary entries deadline
Final Entries deadline
Preliminary Accommodation Reservation deadline
25 December
13 February 2017
20 march 2017
13 February 2017
Final Accommodation Reservation deadline
20 march 2017
Final Accommodation Payment deadline
20 march 2017
Entry Fee Payment deadline
20 march 2017
Submission of Transportation Form deadline
20 march 2017
2
PRELIMINARY PROGRAMME
Day 0
Sunday
16 April
Official arrival day
Day 1
Monday
17 April
Official Practice & Equipment Inspection for Recurve and Compound
Day 2
Tuesday
18 April
QUALIFICATION RW - RM (70 m)
Team Managers Meeting: 14:00 hrs. At the qualification venue.
QUALIFICATION CW – CM (50 m)
Recurve Mixed Team and Compound Mixed Team Rounds 1/8 – Semifinals
INDIVIDUAL ELIMINATION RW & RM
Day 3
1/48 – 1/24 in the morning, and 1/16 to 1/2 in the afternoon
Wednesday
INDIVIDUAL ELIMINATION CW & CM
19 April
1/48 – 1/24 in the morning, and 1/16 to 1/2 in the afternoon
Day 4
Thursday
20 April
TEAM ELIMINATION Recurve
1/8 – Quarterfinals & Semifinals in the morning
TEAM ELIMINATION Compound
1/8 – Quarterfinals & Semifinals in the morning
Day 5
Friday
21 April
MEDAL MATCHES COMPOUND BOW
Day 6
Saturday
22 April
MEDAL MATCHES RECURVE BOW
Day 7
Sunday
23 April
Official Departure Date
Morning: TEAMS - Bronze and Gold, CW & CM
Afternoon: MIXED TEAMS - Bronze & Gold INDIVIDUAL - Bronze & Gold, CW & CM
Morning: TEAMS - Bronze and Gold, RW & RM
Afternoon: MIXED TEAMS - Bronze & Gold INDIVIDUAL - Bronze & Gold, RW & RM
Transportation from the Official Hotel to the Airport is free of charge
NOTE
This preliminary program is subject to change according to the number of participants in each division.
All changes will be published and distributed to all participants in advance.
3
CATEGORIES
Categories
Age
Division
Recurve
Children A
8-10 years
Compound
Recurve
Children B
11-13 years
Compound
Recurve
Cadet A
14-15 years
Compound
Recurve
Cadet B
16-17 years
Compound
Recurve
Youth
18-20 years
Compound
Recurve
Open
There is no age limit
Compound
Recurve
Master
More than 50 years
Compound
Paralympic W1
Open
Compound
Recurve
Paralympic W2 y ST
Open
Compound
Gender
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
Men
Women
System Classification
FITA 1440 (50-40-30-20 mts.)
FITA 1440 (50-40-30-20 mts.)
FITA 1440 (50-40-30-20 mts.)
FITA 1440 (50-40-30-20 mts.)
4 Rounds 60 mts.
4 Rounds 50 mts.
4 Rounds 60 mts.
4 Rounds 50 mts.
4 Rounds 70 mts.
4 Rounds 50 mts.
2 Rounds 70 mts.
2 Rounds 50 mts.
4 Rounds 60 mts.
4 Rounds 50 mts.
4 Rounds 50 mts.
4 Rounds 70 mts.
4 Rounds 50 mts.
4
AWARDS
Medals will be awarded to the first 3 places of each category, division and gender as follows:
Children A & B: FITA 1440, ROI, ROE y ROEM
Cadet A & B: Total of the 4 Rounds, ROI, ROE y ROEM
Youth: Total of the 4 Rounds, ROI, ROE y ROEM
Open: Total of the 4 Rounds, ROI, ROE y ROEM
Master: Total of the 4 Rounds, ROI, ROE y ROEM
Paralympic W1, W2 y ST: Total of the 4 Rounds, ROI, ROE y ROEM
Is considered champion of the Mexican Grand Prix 2017 the archer that gains the ROI.
UNIFORM
According to the WA Regulations, the athlete's name (initial and surname) and the acronym or full
name of the country or state it represents will be mandatory. This uniform must be worn from official
practice. (No denim trousers are allowed in uniform or sandals).
5
PRELIMINARY & FINAL REGISTRATION
All registration must be done using the World Archery Online Registration System (WAREOS) at
http://register.worldarchery.org. No entry forms will be accepted for registering to this event if they are
not made with WAREOS.
There is no limit on the number of participants per country in each category of the Tournament. The
preliminary entries have to be using the WAREOS system.
For team competition, each country must announce a maximum of 4 names one day before the team
captains' meeting.
In order to use WAREOS, please login on: http://register.worldarchery.org with your username and
password assigned by World Archery. After entering WAREOS, please go to "Online Registration" and
register your athletes for this event. A "WAREOS User Manual" can be downloaded in PDF format
using the same website link.
 Start date for online registration with WAREOS is:
 End of preliminary registration with WAREOS is:
 End and Final registration with WAREOS is:
25 December 2017
13 February 2017
20 march 2017
Please pay attention to the deadlines. National Associations will not be able to enter or update the
data of their teams in WAREOS after the deadlines as the system will be blocked. If, teams wish to
make or change Final Registration after the deadline, please contact the World Archery Services
Coordinator.
Final entries processed after the deadline will result in a penalty fee of $ 50 USD per athlete to be paid
to the Organizing Committee upon arrival at the field.
Final entries that have been submitted after the preliminary deadline will be penalized with $ 150 USD
to be paid to the Organizing Committee upon arrival.
6
OFFICIAL ENTRY FEES
Entry fees:
Individual:
Official:
$ 120 USD per athlete
$ 20 USD per person
Entry fees for teams not using official hotels or book accommodation through Organizing
Committee.
Individual:
Official:
$ 240 USD per athlete
$ 40 USD per person
Reminder: Non-official accommodation means accommodation that has been not brooked through the
Organizing Committee.
Teams using non official hotels or accommodation, not booked through the Organizing Committee, will
not have local transportation. Arrival and departure transportation to the airport is included in the
entrance fees only on the official arrival and departure dates.
 Official Arrival Days: Saturday 15 and Sunday 16 April 2017
 Official Departure Day: Sunday 23 April 2017
Payment conditions: The Grand Total (Total Entry fees plus Total Accommodation Fees) must be paid
in full, on or before 20 March 2017.
7
GENERAL INFORMATION
Organizing Committee Contact: Santiago AVITIA
Email: [email protected]
Language: Spanish and English
ACCOMMODATION
To offer you top quality service and comfort, the official accommodation will be provided at the Hotel
Safi Tower. This hotel is located in the heart of Monterrey, close to business, shopping and restaurants.
Accommodation rates include continental breakfast, hot meal and dinner (food will always be served
at the archery field), service charges and taxes.
Teams choosing to book their accommodation at non-official hotels (not through the Organizing
Committee) will have to pay "Non-official Entry Fees" (double entry fee).
8
HOTEL SAFI TOWER
9
Cancellations & Changes
Cancellations must be in writing and received by the Organizing Committee on or before 27 March
2017 in order to make a full refund of the payment. All refunds will be processed by the Organizing
Committee after 27 March 2017. For any cancellation made after 27 March 2017, NO reimbursement
will be granted. The same applies to changes made after 27 March 2017 to the final number of
participants whose total or partial payment was transferred to the Local Organizing Committee.
The name change (the same category and division) will be accepted up to 72 hours before the event
without any additional charge. Teams must email the Organizing Committee immediately of any change
by sending an email to [email protected] no later than 72 hours before arrival. For teams
arriving after their original time, room charges will start from the original date as indicated in the
accommodation request sent by the Member Association.
Airport Transportation
Airport transportation will begin on Saturday 15 April and Sunday 16 April (2) days before the official
practice day and will end on Sunday 23 April 2017 (the day after the finals). Registration fees on the
equipment include transportation to the airport in both directions on official days.
Practice Fields
Before the official event dates
There will be a practice field available at the "CARE High Performance Center" starting Saturday 15
April 2017. It is located 15 minutes from the official hotel.
Meals
Breakfast: Buffet Breakfast will be provided to the teams staying at the official hotel: it will be served
from 06:00 to 09:00 hours.
Lunch will always be provided at the competition venue: Hot Buffet will be served from 12:00 to 2:00
pm, only to participants staying at the official hotel.
Dinner: the buffet dinner will be served from 18:00 to 21:00 at the official hotel.
Climate
The average historical temperature in the month of April in Monterrey oscillates between 20 ° C
minimum and 30 ° C maximum.
10
ACCOMMODATION RESERVATION FORM
Preliminary accommodation reservations will be accepted from 13 February 2017. Reservations are
processed in the order they are received. Hotel priority is on a first come, first serve basis.
Organizing Committee: Santiago AVITIA
Email: [email protected]
Country/Team: ______________________________ Email: _______________________________
Contact Given Name: ________________________Family Name: ___________________________
HOTEL
Safi
Towers
Room type
Occupancy
Number of
Room by
Type
Numbers of Persons
Female
Male
Total
People
Fee per
Persons
Nights
Total
Single
X
$110
X
=
Double
X
$90
X
=
Triple
X
$75
X
=
Quadruple
X
$60
X
=
Total Accommodation
=
FULL BOARD OPTION (Breakfast, Lunch and Dinner, including Taxes)
Federation contact person/Phone: _____________________________________________________
Email: ___________________________________________________________________________
Arrival Date: ____________________________Departure Date: ____________________________
o All Accommodation is subject to availability at the time of booking.
o Please check here if you require facilities for the disabled.
o Please inform us if any of your team members have any dietary requirements or food
allergies.
11
ENTRY FEES AND PAYMENT FORM
Contact Organizing Committee: Santiago AVITIA
Email: [email protected]
Country/Team:
_____________________________
________________________________
Email:
Contact Given Name: _______________________
Family Name: _________________________
Phone: __________________________________
Fax: _________________________________
Entry Fees
Number of Persons
Female
Total
People
Cost PP
(USD)
TOTAL USD
Male
Individual
Entry Fee
Official Hotel
Official Entry
Fee Official
Hotel
X
USD 120
=
X
USD 20
=
Total: =
GRAND TOTAL DUE

=
Participants who choose to book their accommodation in other hotels (unofficial hotel), or if
participants have booked their accommodation without the Organizing Committee will have to
pay the double rate. Registration Fee Unofficial Hotel USD $ 240 and Official Registration
Fee Unofficial Hotel USD $ 40.
12
INFORMATION FOR THE PAYMENT
Contact Organizing Committee: Santiago AVITIA
Email: [email protected]
Country/Team: _____________________________ Email: _______________________________
Contact Given Name: _______________________
Family Name: _________________________
Phone: __________________________________
Fax: _________________________________
Bank Transfer
A/C Name:
Asociación de Tiro con Arco del Estado de Nuevo León, A.C.
Association Address:
Quintana Roo 1238, Colonia Nuevo Repueblo
Phone:
+52 (81) 81901224
City and Country:
Monterrey, Nuevo León, México
Bank
Santander
Swift Bank Receptor:
BMSXMXMMXXX Banco Santander (México), S.A.
Account Number:
65-50304043-1 (Cuenta Tradicional)
CLABE:
014580655030404317
13
TRANSPORTATION REQUEST FORM
Please send this form to the Organizing Committee with the final accommodation reservation form
before 20 March 2017. Email: [email protected]
Country/Team: ____________________________
Email: ________________________________
Contact Given Name: _______________________
__________________________
Phone: __________________________________
Family
Name:
Fax: __________________________________
Number of people in your Group: _____________
ARRIVAL INFORMATION: We will arrive at Monterrey International Airport by plane:
Date: (DD/MM/ AAAA) _____________________ Carrier (i.e. Delta, United): ___________________
Flight Number: ___________________________ Flight Arrival Time_________________________
Check here if you are renting a vehicle and DO NOT NEED transport from the Airport.
DEPARTURE INFORMATION: We will depart from Monterrey International Airport by plane:
Date: (DD/MM/ AAAA) _____________________ Carrier (i.e. Delta, United): ________________
Flight Number: ___________________________
Flight Departure Time______________________
Check here if you are renting a vehicle and DO NOT NEED transport from the Airport.
The official departure date of the airport is Sunday 23 April 2017. Departures after this date, teams will
have to pay an additional cost for transportation to the airport back. Contact the Organizing Committee
for a quotation.
14
IMPORTANT INFORMATION REGARDING MEXICO VISAS
VISAS
If your country requires a visa to travel to Mexico, it is important that this process be initiated as soon
as possible. Your Federation must send your visa applications to the Mexican consulate in your country
as soon as it is necessary for your visas to be issued in good time to travel to Monterrey, Nuevo León,
Mexico.
Applications and obtaining travel visas to Mexico are the total responsibility of the participating teams.
The process for obtaining a visa requires that each person submit an application through a Mexican
Embassy or Mexican Consulate.
This is a process that must be done by individual applicants, the Organizing Committee can not do this
on their behalf.
The information contained in this document is current at the time of publication. For up-to-date
information on visa requirements when traveling to Mexico, consult your Mexican Embassy.
15
Countries and territories whose citizens require a Mexican Visa:
16
Countries and territories whose citizens do not require a Mexican visa:
17
VISA INVITATION LETTER FORM
Please return this form, no later than 20 march 2017. Only when we have received the below details
can we provide your teams which the necessary visa invitation letters to apply for a Mexican Visa.
Country/Team: ____________________________
Email: ________________________________
Contact Given Name: _______________________
__________________________
Phone: __________________________________
__________________________________
Male or
Female
First Name
Family Name
Indicate
Athlete or
Official
Family
Name:
Fax:
Date of
Birth
DD/MM/YY
Place of
Birth
Passport
Number
Expiration
Date of
Passport
DD/MM/YY
18