Clarke & Sons Municipal Services LLC.
P.O. Box 262 Long Island, Maine 04050
207-766-4432 or 207-650-0433
[email protected]
LONG ISLAND MUNICIPAL SERVICES
COST PROPOSAL
REVISED 4-6-13
THIS FINAL PROPOSAL REPLACES ANY AND ALL PRIOR
PROPOSALS
ROADWAY and ROADSIDE MAINTENANCE
PROPOSAL
ROADWAY and ROADSIDE MAINTENANCE PROPOSAL
EQUIPMENT
1990 Case 580 SK Backhoe/Loader 4x4
1978 Case 580 C Backhoe/Loader
1969 International 2444 Tractor W/York rake, 5’ bush hog, 5’ sickle bar
2005 Ford F-550 6.0 ltr. diesel 4x4 with Minute Mount 9.5’ Vee Plow, 1.5 cy. Byers stainless steel hopper
sander w/gasoline engine.
2002 Ford F-550 7.3 ltr. diesel 4x4 with 9’ dustpan quick switch plow and 9’ wing, 4 cy Down Easter
stainless steel sander w/hydraulic power.
1979 International 1800 466-DT Diesel 11’ Dustpan Plow (one way) 10’ wing, 6 cy Swenson
stainless steel hopper sander (TRUCK TO BE REPLACED IN 2013)
1969 Allis Charmers grader (diesel) with 12’ moldboard
11’ Stihl HT 101 Pole Saw
18’ Sthil 039 Chain Saw
Sthil 81 T hedge trimmer
Hand tools shovels, rakes etc.
Mechanic/Construction tools.
Equipment Costs
2005 Ford F-550 4 (four) cubic yard dump truck 4x4 with operator included in cost.
Cost per hour $ 52.93 (fifty two dollars and ninety three cents)
2002 Ford F-550 4x4 4 (four) cubic yard dump truck with operator included in cost.
Cost per hour $ 55.08 (fifty five dollars and eight cents)
1990 Case 580 SK 4x4 Backhoe/Loader 1 ¾ cubic yard bucket with operator included in cost.
Cost per hour $ 53.96 (fifty three dollars and ninety six cents)
1978 International 8 cubic yard dump truck with operator included in cost.
Cost per hour $ 69.38 (sixty nine dollars and thirty eight cents)
1969 International 2444 Tractor W/York rake, 5’ bush hog, 5’ sickle bar with operator included
in cost.
Cost per hour $ 50.89 (fifty dollars and eighty nine cents)
1969 Allis Charmers grader (diesel) with 12’ moldboard with operator included in cost.
Cost per hour $ 72.75 (seventy two dollars and seventy five cents)
11’ Stihl HT 101 Pole Saw with operator and fuel included in cost.
Cost per hour $ 31.75 (thirty one dollars and seventy five cents
18’ Sthil 039 Chain Saw with operator and fuel included in cost.
Cost per hour $ 32.15 (thirty two dollars and fifteen cents
Sthil 81 T hedge/under guard rail trimmer with operator and fuel included in cost.
Cost per hour $ 31.75 (thirty one dollars and seventy five cents
LABOR RATE
Hourly Labor Rates
Foreman/Equipment Operator $ 32.30 hr (thirty two dollars and thirty cents)
Equipment Operator $ 30.15 hr (thirty dollars and fifteen cents)
Part time employees $ 30.15 hr (thirty dollars and fifteen cents)
Road Sweeping
This proposal includes sweeping of all approved town asphalt roads, intersections and parking
areas included with this proposal. Sweeping of the town roads and mariners parking lot are a
safety concern with walkers/joggers,bicyclists, safe vehicle operation and pedestrians.
Sweeping
Sweeping will consist of using a rented sweeper that sweeps the material off the roads and
parking areas. Cleaning of Mariners Wharf and parking area not obstructed by vehicles will be
considered as part of the sweeping duties. It is the responsibility of the town to have vehicles
removed or keys available to allow the vehicles parked in the work areas to be relocated to allow
the work to be completed if an area is not safe or available it will not be serviced. Sweeping
proposal is for forty (40) hours of sweeping of town accepted roads* and properties. Hours
exceeding forty (40) hours are subject to per hour charges of equipment used and Clarke & Sons
hourly labor rates.
If Clarke & Sons provides rental sweeper,
40 hours per year
Sweeper cost will be cost price plus 15% (fifteen percent) overhead plus 10% (ten percent)
profit plus fuel and barging/shipping costs. If Clarke & Sons provides fuel and barging/shipping
the same formula will apply. Net 10 (ten) days from date of invoice. A copy of original invoice
will be included with bill. Interest rate of 1.5% (one and one half percent) per month interest
will be charged for any charges exceeding thirty (30) days from date of Clarke & Sons invoice.
Clarke and Sons provides Rental Sweeper
Terra-mite T-5536 Ride on Sweeper
Sweeper cost $1.500.00 (one thousand five hundred dollars) for 40 (forty) hours
Fuel cost 30 (thirty) gallons x $ 4.77 (four dollars and seventy seven cents) = $ 143.10 (0ne
hundred forty three dollars and ten cents)
Barging/transportation costs of $ 600.00 (six hundred dollars and no cents)
Labor 40 (forty) hours at $30.15 hr (thirty dollars and fifteen cents) = $ 1.206.00 (one thousand
two hundred and six dollars and no cents)
Total cost $ 3,006.00 (three thousand six dollars and no cents)
Terms net 10 (ten) days with 1.5% (one and one half percent) interest per month past date of
Clarke and Sons invoice date.
If Town Supplies Rental Sweeper
40 hours per year
Town pays rental and delivery/pickup agreement plus barge/transportation and fuel costs.
Clarke and Sons will supply labor.
Sweeper cost $ 1.300.00 (one thousand three hundred dollars and no cents)
Fuel cost 30 gallons x $ 4.77 (four dollars and seventy seven cents) = $ 143.10 (0ne hundred
forty three dollars and ten cents)
Labor 40 (forty) hours at $30.15 hr (thirty dollars and fifteen cents) $ 1.206.00 (one thousand
two hundred and six dollars and no cents)
40 (forty) hrs x $30.15 (thirty dollars and fifteen cents) per hour = $ 1.206.00 (one thousand
two hundred and six dollars and no cents) (less fuel cost)
Total Sweeping $ 3.106.00 Clarke and Sons Supplied* (three thousand one hundred six
dollars and no cents)
Total Sweeping $ 2.649.10 Town Supplied* (two thousand six hundred forty nine dollars
and ten cents)
DITCH LINE/ SHOULDER MAINTENANCE
Culvert cleaning/maintenance, Ditch line maintenance and shoulder
maintenance
All items are tied to the most important part of road maintenance and preparation for winter road
maintenance and ice control. Maintaining the drainage system saves the town expense in unnecessary
road surface stress and emergency repairs that include loss of soils due to erosion during weather events.
Proper drainage prevents private/public property loss and damage and in winter months it prevents Ice
conditions to improve safe travel.
Not included is removal of debris placed in drainage ditches, culverts and shoulders by means other than
natural occurrence. Equipment and labor used to remove debris placed/discarded or damaged purposely
will be billed to the town or property owner at the rates listed in proposal. It is the towns responsibility to
enforce the State law governing blocking of drainage ditches.
Culvert cleaning/maintenance
This work consists of inspection every Monday or at other times of weekly review of all town roads. Any
debris or other obstacles shall be removed promptly to maintain continuous drainage flow. During large
rain events, drainage ditches will be inspected for flow and obstructions and cleared immediately to
reduce damage. Especially in the fall months with leaves.
60 hours per year
Equipment 580 Case 60 hrs @ $ 53.96 = $ 3.237.60 2002 F-550 @ 52.93 = $ 3.175.80
60 hours total cost = $ 6.413.40
Recently some culverts have been replaced and upgraded to accommodate the increased flow
due to construction and loss of the forested areas. Capital Improvement work has upgraded
culvert sizes and include catch basins etc. to allow access for maintenance in the future. Drainage
is the most important part of a road and its maintenance is essential to having cost effective
roads. By proactively upgrading culverts it will allow the asphalt roads to be prepared for future
overlays or other paving treatments.
Drainage/ditch work will be performed, as directed by the Road Commissioner and as
recommended by the RSMS program road maintenance priorities. Work will only be performed
on approved town roads and properties included in this proposal. Interest rate of 1.5% (one and
one half percent) will be billed after thirty (30) days of date on Clarke and Sons invoice.
Emergency disaster recovery work is not regular maintenance work and will be charged an
hourly rate of equipment used and any materials used to return town property to pre disaster
conditions or stabilize until a permanent repair can be made. Interest rate of 1.5% (one and one
half percent) will be billed after thirty (30) days of date on Clarke and Sons invoice.
The town has the ability to recover a percentage of the emergency work performed if the disaster
meets the count/state threshold of damage amount and is declared a disaster by both the
Governor and the President of the United States.
Shoulder maintenance
Shoulder maintenance includes removal of built up soils that prevent proper drainage of water
from the roadway to the side ditch. The three most important parts of a good road is 1. Drainage
(surface) 2. Drainage (sub surface) 3. Drainage (side) Build up from winter sand, trash/cigarette
butts natural vegetation decomposition are the cause of shoulder build up. Removal is essential
to proper road maintenance. Use of the grader and backhoe are standard practice for this work.
75 hours per year
75 hrs x $ 30.15 (labor) = $ 2.261.25 (two thousand two hundred sixty one and twenty five cents)
75 hrs x $ 32.30 (labor) = $ 2.422.50 (two thousand four hundred twenty two dollars and fifty
cents)
75 hrs x $40.45 (grader) = $ 3.033.75 (three thousand thirty three dollars and seventy five cents)
75 hrs x $22.78 (F-550) = $ 1.708.50 (one thousand seven hundred eight dollars and fifty cents)
75 hrs x $23.81 (Case SK) = $ 1.785.75 (one thousand eighty five dollars and seventy five cents)
Total per hour $ 149.49 x 75hrs = $ 11.211.75
Total equipment and labor $ 11.211.75
VEGITATION MANAGEMENT
Brush clearing
Brush clearing shall be done to maintain clear passage over town ways and provide line of sight
and unobstructed views at intersections and including all regulatory traffic signs to allow line of
sight on shoulders to reduce accidents with wildlife and pedestrians also to avoid Ticks and to
clearly view regulatory traffic signs as mandated by Maine Department of Transportation Traffic
Engineer and the Manual on Uniform Traffic Control Devices (MUCTD) it also will allow for
emergency stops along the road shoulders where practical.
35 hours per year
EQUIPMENT
10 hrs x 11’ Stihl HT 101 Pole Saw $ 31.75 (w/operator) = $ 317.50
20 hrs x 18’ Sthil 039 Chain Saw $ 32.15 (w/operator) = $ 643.00
15 hrs x Sthil 81 T hedge trimmer $ 31.75 (w/operator) = $ 476.25
Hand tools shovels, rakes etc.
35 hours equipment/labor costs = $ 2.391.25
Roadside Mowing
Roadside mowing allows line of sight for vehicle and pedestrian traffic, reduces exposure to
ticks for pedestrians and vehicle accidents with wildlife , reduces unwanted tree growth in the
drainage ditches and road shoulders allowing proper drainage flow, reduces fire hazard from
discarded cigarettes.
60 hours per year
20 hours x 1969 International 2444 Tractor w/york rake, 5 foot’ bush hog = $50.89hr (fifty
dollars and eighty nine cents) = $ 1.017.80 (one thousand seventeen dollars and eighty)
Fuel 10 (ten) gallons Gasoline x $ 4.70 gal = $ 47.00 (forty seven dollars)
Total $ 1.064.80 (one thousand sixty four dollars and eighty cents)
If Clarke and Sons Supply Mower
40 hours x Cat Challenger Roadside Mower w/5 foot bush hog on 20 foot side boom =
$ 3.500.00 ( three thousand five hundred dollars and no cents) for 40 (forty) hours
Fuel 60 (sixty) gallons x 4.77 gal = $ 286.20 (two hundred eighty six dollars and twenty cents)
Labor 40 hrs x 32.30 = $ 1.292.00 (one thousand ninety two dollars and no cents)
Total $ 5.078.20 (five thousand seventy eight dollars and twenty cents)
If Town Supplies Rental Mower
Town pays rental and delivery/pickup agreement plus barge/transportation and fuel costs.
Clarke and Sons will supply labor for 40 (forty) hours at $30.15 hr (thirty dollars and fifteen
cents) $ 1.206.00 (one thousand two hundred and six dollars and no cents).
40 hours per year
Equipment 40 hours x Cat Challenger Roadside Mower w/5 foot bush hog on 20 foot side boom
= $ 2.600.00 (two thousand six hundred dollars and no cents) (HP FairField)
Fuel 60 (sixty) gallons x 4.77 gal = $ 286.20 (two hundred eighty six dollars and twenty cents)
Labor 40 (forty) hrs x $30.15 (thirty dollars and fifteen cents) per hour = $ 1.206.00 (one
thousand two hundred and six dollars and no cents)
Total $ 4092.20 (four thousand ninety two dollars and twenty cents)
Total Vegetation Management $ 5.078.20 Clarke and Sons Supplied*
$ 4.092.20 Town Supplied*
ROAD SURFACE MAINTEANCE/REPAIRS
Road surface maintenance/repairs
Roads shall be maintained and tracked by using The 2011 Road Surface Management Software
(RSMS-11) Maine Local Roads Program. This program will assist the town in budgeting for long
term repairs and maintain the proper position in the road maintenance curve. Having the
assistance of the Maine DOT local roads program will ensure that an objective view is used and
once the baseline is established the program will provide the required data needed for planning.
RSMS eliminates the need to use consultants that will use similar software to get the same
results.
Grading
Roads will be graded twice a year spring and fall as needed according the the recommendation of
the Road Commissioner to maintain a suitable crown and pitch for drainage. Gravel and Asphalt
roads will be patched during the year with material needed to provide a short/long term repair.
Proper crown and grade is essential to good gravel roads. Many hours of education and hands on
training has put the Town of Long Islands gravel roads in more than acceptable condition.
Grading will be done with Clarke & Sons power grader and grading is subject to a hourly charge.
With a minimum charge of 25 hours applied per year or per grading of all gravel roads.
25 hours per year labor & equipment
25 hours per year x $ 72.75 = $ 1.818.75 (one thousand eight hundred eighteen dollars and
seventy five cents)
Crack Sealing
Will be considered as a road surface treatment that would also include chip/sand seal, cold
mix/hot mix overlays or any other pavement treatment. This work can be done by Clarke and
Sons but contracting the work out to professional companies would be it the town's best interests.
It would be more cost effective to perform a one time application rather than a yearly smaller
application considering transportation costs and other overhead costs. If Clarke & Sons provides
the crack sealing treatment it will charge Cost plus fifteen percent (15%) overhead plus ten
percent (10%) profit on all material, equipment,transportation/freight and barge costs. Net 10
(ten) days from date of Clarke & Sons invoice. A copy of original invoice will be included with
bill. 1.5% (one and one half percent) interest per month will be charged for any charges
exceeding thirty (30) days from date of Clarke & Sons invoice.
Guardrail Maintenance
Is included in roadside maintenance work and repair replacement of damaged sections would be
done by Clarke & Sons. New installations would be contracted out by the town. Town of Long
island would supply all materials. If Clarke & Sons provides the materials the cost will be cost
price plus fifteen percent (15%) overhead Plus ten percent (10%) profit plus barging/shipping
costs If Clarke & Sons provides fuel and barging/shipping the same formula will apply. Net 10
(ten) days from date of Clarke & Sons invoice. A copy of original invoice will be included with
bill. 1.5% (one and one half percent) interest per month will be charged for any charges
exceeding thirty (30) days from date of Clarke & Sons invoice.
10 hours per year
Labor 10 hrs x $ 30.15 = $301.50 (three hundred and one and fifty cents)
2002 Ford F-550 @ $22.78 x 10 = $ 227.80
10 hours labor and equipment = $ 529.30 (five hundred twenty nine and thirty cents)
Striping
Mariners Parking Lot, Long Island School and other areas as needed would be contracted out.
This work needs to be done every two years to maintain visibility of the striping. Use of glass
beads provides additional protection of the paint used. The town will be responsible for costs for
striping plus barging to and from the island for the contractor. It is the responsibility of the town
to ensure the areas to be striped are accessible for the work to be completed in a timely manor.
Clarke & Sons will ensure the areas to be striped will be clear of debris/sand and ensure that the
contractor can get to each job location on the island. This cost is included in the public
works/services contract.
If Clarke & Sons provides the materials and the contractor it will be Cost price plus 15% (fifteen
percent) overhead Plus 10% (ten percent ) profit plus barging/shipping costs If Clarke & Sons
provides fuel and barging/shipping the same formula will apply. Net 10 (ten) days from date of
Clarke and Sons invoice. A copy of original invoice will be included with bill. 1.5% (one and
one half percent) interest per month will be charged for any additional charges exceeding thirty
(30) days from date of Clarke and Sons invoice.
30 hours per every other year
Labor 30 hrs x $ 30.15 = $ 904.50 (nine hundred and four and fifty cents)
30 hrs x $ 32.30 = $964.50 (nine hundred and sixty four and fifty cents) Equipment
30 hrs x $ 22.78 = $ 182.24 (0ne hundred eighty two and twenty four)
30 hours labor and equipment = $ 2.051.24 (two thousand fifty one dollars and twenty four
cents)
Resurfacing of gravel roads
Included as road maintenance up to 2 (two) inches of depth as regular road maintenance to allow
coverage of outcropping of bedrock that would hinder proper grade and surface drainage. (gravel
roads loose about one inch per year from snow removal, dust, and tracking) Priorities will be set
by the Town Road Commissioner understanding that maintaining the gravel roads in an above
average condition as set by the RSMS program and the Road Commissioners experience with the
town roads will provide the best cost effective approach to maintaining the towns roads. It costs
less to maintain then to rehabilitate a road. This cost is included in the Road Maintenance
contract with a limit of two hundred (200) cubic yards of gravel per year.
75 hours per year
Equipment
75 hrs x $22.78 (F-550) = $ 1.708.50 (one thousand seven hundred eight dollars and fifty cents)
75 hrs x $23.18 (Case SK) = $ 1.738.50 (one thousand seven hundred thirty eight dollars and
fifty cents)
75 hrs x $ 30.15 (labor) = $ 2.261.25 (two thousand two hundred sixty one dollars and twenty
five cents)
75 hrs x $ 32.30 (labor) = $ 2.422.50 (two thousand four hundred twenty two dollars and fifty
cents)
75 hours labor/equipment costs = $ 8.130.75 (eight thousand one hundred thirty dollars and
seventy five cents)
If Clarke & Sons provides the materials, the cost will be Cost price plus 15% (fifteen percent)
overhead plus 10% (ten percent) profit Plus Fuel and Barging/shipping costs. If Clarke & Sons
provides barging/shipping the same formula will apply. Net 10 (ten) days from date of Clarke
and Sons invoice. A copy of original invoice will be included with bill. 1.5% (one and one half
percent)interest per month will be charged for any additional charges exceeding thirty (30) days
from date of Clarke and Sons invoice.
Paving
As part of the RSMS program the paving would be put out to bid according to the maintenance
schedule. Continued support from the main Local Roads program and the Maine Department of
Transportation Paving engineer would also be utilized in the type of surface treatment that is best
suited for the island roads. Any paving or maintenance work that exceeds one hundred thousand
dollars ($100,000.00) will require the oversight of a professional engineer at the expense of the
town. As a CIP project the work associated with paving would be the shouldering and culvert
and drainage upgrades prior to the paving treatment.
Dust control
Dust control (application of Calcium Chloride flake to gravel roads) to reduce road dust in dry
conditions is included it the proposal up to 2 (two) times per year as determined by the Road
Commissioner. Application of Cal-Chloride will be on all affected gravel roads and applied in a
uniform pattern that provides the maximum advantage to retain the fines and reduce gravel dust
caused by vehicle traffic.
32 hours
32 hrs x $ 32.30 = $ 1.033.60 (one thousand thirty three dollars and sixty cents)
32 hrs x $ 30.15 = $964.80 (nine hundred sixty four dollars and eighty cents)
32 hrs x $ 22.78 = $728.96 (seven hundred twenty eight dollars and ninety six cents)
32 hours labor/equipment = $ 2.727.36 (two thousand seven hundred twenty seven dollars and
thirty six cents)
Calcium Chloride or any other dust control materials used, If Clarke & Sons provides the
materials, the cost will be cost price plus 15% (fifteen percent) overhead plus 10% (ten percent)
profit plus barging/shipping costs If Clarke & Sons provides barging/shipping the same formula
will apply. Net 10 (ten) days from date of Clarke and Sons invoice. A copy of original invoice
will be included with bill. 1.5% (one and one half percent)interest per month will be charged for
any additional charges exceeding thirty (30) days from date of Clarke and Sons invoice.
Pot holes
Pot holes in gravel and asphalt roads will be filled to capacity and using uniform materials on the
type of road being repaired. Use of 3/4” (three quarter inch) gravel or QPR (quality pavement
repair) or other similar type materials,
If Clarke & Sons provides the materials, the cost will be Cost price plus 15% (fifteen percent)
overhead Plus 10% (ten percent) profit plus barging/shipping costs If Clarke & Sons provides
fuel and barging/shipping the same formula will apply. Net 10 (ten) days from date of Clarke and
Sons invoice. A copy of original invoice will be included with bill. 1.5% (one and one half
percent)interest per month will be charged for any additional charges exceeding thirty (30) days
from date of Clarke and Sons invoice.
100 hours per year
100 hrs x $ 30.15 (labor) = $ 3.015.00 (three thousand fifteen dollars and no cents)
100 hrs x $ 22.78 ( F-550 truck) = $ 2.278.00 (two thousand two hundred and seventy eight
dollars and no cents)
50 hrs x $ 23.81 (case 580 SK backhoe/loader) = $ 1.190.50 (one thousand one hundred ninety
dollars and fifty cents)
100 hours labor/equipment costs = $ 6.483.50 (six thousand four hundred eighty three dollars
and fifty cents)
Sign maintenance
Sign maintenance is replacement of damaged regulatory traffic signs and non regulatory
municipal signs such as parking signs including mounting posts. All signs that are regulated by
the Manual of Uniform Traffic Control Devices (MUCTD) shall be installed as regulated by the
MUCTD and/or the Maine Department of Transportation Traffic Engineer. Non regulatory signs
such as parking and local ordinances shall be regulated by the board of Selectmen. It is the town
responsibility to provide regulatory and non regulatory signage and mounting hardware.
16 hours per year
16 hrs x $ 30.15 = $ 482.40 (four hundred eighty two dollars and forty cents)
hrs x $ 22.78 = $ 364.48 (three hundred sixty four dollars and forty eight cents)
16
16 hours labor/equipment costs = $ 846.88 (eight hundred forty six dollars and eighty eight
cents)
If Clarke & Sons provides the materials, the cost will be Cost price plus 15% (fifteen percent)
overhead plus 10% (ten percent) profit plus barging/shipping costs If Clarke & Sons provides
fuel and barging/shipping the same formula will apply. Net 10 (ten) days from date of Clarke and
Sons invoice. A copy of original invoice will be included with bill. 1.5% (one and one half
percent)interest per month will be charged for any additional charges exceeding thirty (30) days
from date of Clarke and Sons invoice.
Storm Damage Response
Storm response will include stabilizing damages and restoring to pre disaster conditions if
possible. Clarke & Sons respond with the Fire and Rescue Department and are capable to
provide service to maintain the town's infrastructure and stabilize damages. Any storm response
outside of basic debris removal is subject to additional charges for labor, equipment and
materials if any used. Examples would be wash outs of drainage and roadways, float/ramps and
wharf damages and structure/building damage.
30 hours per year
30 hrs x $ 30.15 = $904.50 (nine hundred and four dollars and fifty cents)
30 hrs x $ 32.30 = $969.00 (nine hundred and sixty nine dollars and no cents)
30 hrs x $ 22.78 = $ 683.40 (six hundred and eighty three dollars and forty cents)
30 hrs x $ 2.00 = $ 60.00 (sixty dollars)
30 hours labor/equipment costs = $ 2.616.90 (two thousand six hundred sixteen dollars and
ninety cents)
Tree/brush removal assistance with utility companies to restore service and/or opening the town
roads for passage would be considered regular road maintenance. Chipping debris removal from
the side of the road following a storm/disaster would be considered non maintenance work and
subject to additional labor,equipment and material charges if any used. Tree and brush work is
included in a separate proposal.
Clarke & Sons is not responsible for removing debris intentionally placed in the town road or
drainage ditches by private individuals or contractors. A rate for the Clarke & Sons equipment
used to remove the debris or repair damage caused by others in a ditch or town road is at the
expense of the town or property owner. It is the town's responsibility to ensure that the State law
is enforced about placing debris in a town road or ditches and its removal. The town will be
charged for the hours per piece of equipment used to complete the clean up work. This time will
be billed to the town at the rates of labor and equipment in this proposal. Natural materials such
as branches leaves and other organic material that are there naturally would be covered by the
roadside maintenance proposal costs.
Road maintenance materials
It has been successful using the following materials ¾ t crushed gravel though 4 inch minus
gravel purchased from Portland Sand and Gravel (Grey pit) as surface/subsurface material for
gravel roads. Crushed stone/ledge purchased from Pike industries (Westbrook) Hot mix asphalt
purchased from Pike Industries (Portland/Westbrook) Quality Pavement Repair (QPR) cold patch
purchased from Pike (Westbrook) Winter Sand purchased from Portland Sand and Gravel (Grey
pit) Salt purchased though the Greater Portland Council of Local Governments (COG) yearly bid
winner. Culverts purchased from one of the following vendors Portland Plastic Pipe, E.J Prescott
or Shurtleiff.
AMOUNT OF MATERIAL USED PER YEAR
¾ Gravel 300 cubic yards per year
¾ crushed stone 17 cubic yards per year
12 inch minus blasted ledge 17 cubic yards per year
Winter sand 200 cubic yards per year
Salt 50 ton per year
Culverts between four (4) to six (6) twenty foot lengths of 12-18 inch culverts per year
Catch Basins one per year size depends on application and drainage upgrades
COST PER UNIT FOR MATERIALS
Consumable materials
If Clarke & Sons Municipal Services LLC. provides any consumable materials, it will be at Cost
Plus 15% (fifteen percent) overhead plus 10% (ten percent) profit. Payment due net ten (10)
days from date of Clarke and Sons invoice a copy of material bill will be included. Interest rate
of 1.5% (one and one half percent) will be billed after thirty (30) days of date on Clarke and
Sons invoice.
If the Town provides material, it is the town's responsibility to ensure that the material is paid for
and delivered to the town garage and placed in the proper location approved by Clarke & Sons
prior to use. Clarke & Sons will then charge only the fee for loading distributing/installing the
material as described in this proposal.
Transportation of Materials
Transportation of materials used for the town of long island is subject to cost of Barge
Transportation or Freight costs. Plus 15% (fifteen percent) overhead plus 10% (ten percent)
profit. Payment due net ten (10) days from date of Clarke and Sons invoice a copy of material
bill will be included. Interest rate of 1.5% (one and one half percent) will be billed after thirty
(30) days of date on Clarke and Sons invoice
PAYMENT
Payment shall be divided over 12 (twelve months) of payment in equal payments due on the last
Thursday of each month. Additional costs of services not covered shall be billed separately and
payable within ten (10) days of Clarke and Sons invoice. Interest of 1.5% (one and a half
percent) per month billed after 30 (thirty) days of Clarke and Sons invoice.
Any work outside of this proposal is subject to hourly labor and equipment rates plus any
expenses. Mutual agreements may be made and amended to the contract as needed.
Annual Adjustments
Each year a 3% (three percent) increase in the contractual total amount will occur on the renewal
of the contract on July 1 with a three year maximum.
Clarke And Sons reserves the right to borrow against the contracted amount to cover emergency
equipment repairs and purchases/replacement of equipment to perform the duties in the within
the contractual year. Providing service is being delivered in a dependable in professional manor.
A fuel surcharge based on present fuel prices are extremely unpredictable. Fuel costs that exceed
$5.00 (five dollars and no cents) per gallon (island retail cost) shall be subject to a fuel
surcharge of the amount incurred. Fuel gallons will be recorded at time of dispense and billed to
the Town monthly for surcharge. Net ten days from date of Clarke & Sons invoice. Interest rate
of 1.5% (one and one half percent) per month will be billed after thirty (30) days of date on
Clarke and Sons invoice.
TOTAL BID AMOUNTS PER YEAR ROADWAY and ROADSIDE
MAINTENANCE
First year of contract $ 53.405.28 (fifty three thousand four hundred five dollars and twenty
eight cents) (Clarke and Sons*)
First Year of contract $ 51.962.38 (fifty one thousand nine hundred sixty tow dollars and
thirty eight cents) (Town*)
Accepted Town Roads and Properties
TOWN ROADS
Jerry Point Lane from intersection of Fowler,Island and Jerry Point to turn around located at 118
Jerry Point lane (Oldfield) DEAD END ROAD
Shipwreck Road from intersection at Jerry Point Lane to turn around located at 39 Shipwreck
Road (Merkwaz) DEAD END ROAD
Fowler Road from intersection of Island,Jerry Point and Fowler to Beach Avenue intersection
Cushing Street from intersection of Cushing and Fowler to intersection of Cushing and Island
Ave.
Floyd Street From intersection of Floyd and Island Ave to end turn around located at 44 Floyd
Street (Stuart) DEAD END ROAD
Beach Avenue from intersection of Island Avenue to turn around at south beach located at 317
Beach Ave. DEAD END ROAD
Garfield Street from intersection of Island Avenue and Garfield to French Road.
French Road from Garfield Street to intersection of Beach Avenue.
Ponces Road from intersection of Island Avenue and Garfield Street to Ponces Wharf.
Wharf Street from Intersection of Island Avenue to intersection of Island Avenue
Gorham Avenue from intersection of Fern Avenue and Gorham Avenue to Ocean Street
Ocean Street from intersection of Beach Avenue to turn around located at 101 Ocean Street
DEAD END ROAD
Harbor De Grace Street from intersection of Island Avenue and Harbor De Grace Street to
intersection of Fern Avenue and Harbor De Grace Street.
Leavitt Street from intersection of Island Avenue and Leavitt Street to intersection of Fern
Avenue and Leavitt Street.
Cove Road from intersection of Fern Avenue and Cove Road to turn around at intersection of
Messalonski Road. DEAD END ROAD
Messalonski Road from intersection of Cove Road and Messalonski Road to turn around located
at 56 Messalonski Road. DEAD END ROAD (Road closed for winter/not plowed)
Vernon Road from intersection of Island Avenue and Vernon Road to turn around located at 33
Vernon Road. DEAD END ROAD
Greenwood Lane from intersection of Island Avenue and Greenwood Lane to turn around
located at 32 Greenwood Lane. DEAD END ROAD
Eastern Avenue from intersection of Island Avenue and Eastern Avenue to turn around located at
144 Eastern Avenue. DEAD END ROAD
Winterview Lane From intersection of Leavitt Street and Winterview Lane to turn around located
at 55 Winterview Lane. DEAD END ROAD
Island Avenue from intersection of Fowler,Jerry Point and Island Avenue to Cleaves Landing
located at 1108 Island Avenue. DEAD END ROAD
Fern Avenue from intersection of Beach Avenue to intersection of Island Avenue.
TOWN PROPERTIES
Long Island School
Long Island Fire Station
Long Island Town Office
Long Island Garage Building
Long Island Community Building
Long Island Marine Building
Mariners Landing Municipal Parking Lot
Long Island Town Garage
Long Island Generator Building
Dry Hydrant Roads (2)
New hill cemetery