Tender for purchase of about 2 (two) acre ( plus
or minus 10%) land for construction of
bungalows near Gift City, Gandhinagar
Techno-Commercial Bid
1
RE: TEN:
Dt.
TENDER COVER LETTER
Tender for Purchase of about 2 ( two) acre (plus or minus 10%) Land for Construction of
bungalows near Gift City, Gandhinagar
Last Date /Place of Submission of
Completed tender documents
:
Tender in two bid system to be
submitted on or before 26.09.2016 up to
3.00 p.m. in the tender box kept at the following
address:
The Assistant General Manager (P&E),
State Bank of India,
Premises & Estate Department,
3rd Floor, Local Head Office, Bhadra,
AHMEDABAD- 380001
Due date of opening
:
1. Technical bids shall be opened
in the presence of bidders on 26.09.2016 at
4.00 p.m.
2. The date of opening of Price Bids shall be
Intimated to the short listed bidders later on.
Pre bid meeting
01.09.2016 at 3.00 PM
2
MODE OF SUBMISSION OF TENDER
The tenderers are requested to submit their offer in the following manner:
1.
Envelope marked Number 1- super scribed
“Tender for Purchase of 2 (two) acre ( plus or minus 10%) Land for Construction of
bungalows near Gift City, Gandhinagar: Technical Bid"
and shall contain Technical Bid along with the tender document duly signed by the
authorized signatory with a covering letter in the prescribed format.
Earnest Money Deposit – A sum of Rs. 2, 00,000/- ( Rupees two lakhs only) should be deposited as
Earnest Money by way of Bank draft / pay order/ banker’s cheque of any Bank favoring State Bank of
India payable at AHMEDABAD along with Technical bid for each proposal. No interest will be payable
thereon.
After opening and scrutiny of Technical bids, the earnest money of bidders who are not shortlisted for
further consideration will be refunded. The EMD of shortlisted contractors will be kept till finalization of
proposal.
The EMD of successful tenderer shall be forfeited in case builders / developers refuse to accept the
Letter of Intent ( LOI). The above amount of successful tenderer will be refunded after execution of sale
deed / agreement and delivery of possession of purchased land. .
2.
Envelope marked Number 2- super-scribed
“Tender for Purchase of Land 2 ( two) acre ( plus or minus 10%) for Construction
of bungalows near Gift City, Gandhinagar:: Price Bid”
and shall contain “Price Bid” duly signed by the authorized signatory in the prescribed
format.
3.
Envelope marked number 1 & 2 shall be put in a large envelope of adequate size. It shall
be sealed and marked to Assistant General Manager (P&E.), LHO Ahmedabad and
put in the Tender Box kept at the following address:
Premises and Estate Deptt.
State Bank of India
Third Floor, Bhadra
Ahmedabad (Gujarat) - 380 001
3
Schedule of events
Events
Announcement of RFP on Bank’s web site
Publication of brief advertisement in news papers
Pre bid meeting
Uploading clarification of pre bid meeting on web site
Start date of submission of tender documents
Last date of submission of tender document
Opening of tenders ( technical bid)
Date
22.08.2016
23.08.2016
01.09.2016
( 3.00 PM)
03.09.2016
04.09.2016
( 11.00 AM)
26.09.2016
(3.00 PM)
26.09.2016
( 4.00 PM)
The bidders are advised to regularly visit Bank’s web site at frequent intervals till the finalization of the
proposed purchase to know the updates as all the information regarding this tender shall be uploaded on
bank’s web site only.
4
Instructions for Filling / Submitting Tenders
State Bank of India intends to purchase 2 ( two) acre (plus or minus 10%) free hold
land for construction of bungalows from eligible bidders in an appropriate good
location situated near GIFT CITY , Gandhinagar. Therefore tenders are invited in
sealed bids ( in two cover system viz technical bid and financial bid ) from eligible
bidders subject to the following specifications.
(i) The area of land should be 2 ( two) acre ( 8094 sq mtrs) plus or minus
10% . The location of offered plot shall be within the area of
consideration (AOC) . The boundaries of AOC are shown in the
enclosed sketch which are (a) North side: Road connecting Raksha
shakti circle to Sabarmati river . (b) South side: Mind space IT SEZ
Road (c) West side: Road connecting Koba to Raksha shakti circle. (d)
East : Sabarmati River. The proposal which is offered beyond AOC
boundaries will be rejected.
(ii) The shape of plot should approximate to be rectangular to a reasonable
extent. If a rectangle of maximum possible size is drawn inside plot,
the area within the rectangle so drawn must be 90% or more than total
area of the plot and none of side of this rectangle should be less than 70
meter in length. The bidders must prepare a Plan showing that the
rectangle of 90 % or more can be accommodated in the plot and same
should be submitted along with the application.
(iii)
The land should have motorable access and should not be more
than 300 meters from a tarmac road.
(iv)
The land should be non agriculture, free from encroachment,
squatters or any litigation whatsoever.
(v) Owner(s) of the land in person or through their authorized
representative/power of attorney holder authorized for this specific
purpose should submit the bid. If any bidder intends to offer more than
one plot than he should submit tender separately for each plot. A bid
submitted by an estate agent or any person other than owner(s)/
authorized representative will be rejected.
(vi)
The land should be non agriculture and use of the land should be
residential.
(vii)
Plots with easement in or for the plot shall not be considered.
1.
Sealed tenders are hereby invited for “Purchase of Land 2 ( two) acre (plus or minus
10%) acre land near Gift City, Gandhinagar” for state Bank of India. The bidder shall
submit his/ her offer as detailed in the mode of submission of tender.
2.
Tenders shall be submitted in sealed cover addressed to Asstt. General Manager (P&E.),
Local Head Office, State Bank of India, Premises & Estate Department, 3rd Floor, Bhadra,
Ahmedabad- 380001 on or before 26.09.2016 upto 3.00 pm in the office of SBI. The
5
tenders submitted after stipulated date and time shall not be accepted. The tenderer
should study the tender documents carefully and understand the conditions, specifications
etc. before quoting. If there are any doubts, he should obtain clarifications, but this shall
not be a justification for late submission or extension of opening date/time of the tenders.
The tender should be strictly in accordance with the requirement /specifications mentioned
in the Tender Documents.
3. The tender should be submitted in the prescribed tender format as detailed in the tender
document.
4.The tenderer should quote as per the tender terms. The rate quoted should be expressed
both in figures and words, where discrepancy exists between the two; the rates expressed in
words will prevail.
5.All Tenders and subsequent communications relating thereto, if any, should be submitted in
cover (sealed) boldly super scribed on the outer cover, Tender Number, Closing Date/Time to
be dropped in the tender box kept in the concerned authority's office before closing date/ time .
6..The rates should be quoted in the same units as mentioned in tender schedule.
7. All entries in the Tender Documents should be in ink/typed. Corrections, if any, made while
filling the tender, must be attested by dated initials of the tenderer. Over writing of figures and
use of white fluid shall not be permitted. Every page of the tender document shall be signed by
the Tenderer or his authorized signatory at the end of last entry thereon.
8.The quoted rates shall be valid for a period of Six months from the due date of opening of
the technical bids. No upward revision of rates will be accepted after opening of the tender.
9.The tender should be submitted by the owners only. And in case of non individual owner, the
person submitting the tender should have proper authority to do so. Copy of such authority
should be submitted along with the tender.
10.Tenderers who resort to canvassing shall be liable to rejection.
11..Tenders containing additional conditions will be rejected.
12.Tenders which do not fulfill all or any of the conditions or are incomplete in any respect will
be rejected.
13.The acceptance of the tender will rest with State Bank of India. SBI reserves the right to
reject any or all the tenders received without assigning any reason or accept the whole or any
part of the tender received and the tenderer shall be bound to perform the same at the quoted
rates.
14.Incomplete tenders, conditional tenders, tenders received late or tenders not conforming to
the Terms and Conditions prescribed in the Tender Documents will be rejected.
15.The technical bids will be opened by the authorized committee of the bank on the
prescribed date and time. The bidders can remain present if they want to do so. Bidders or their
duly authorized representatives shall be allowed to participate in the tender opening after
6
submission of appropriate documents in support of their identity and authority.
16.The financial bids of all the bidders shall be segregated after opening of main covers and
financial bids shall be kept in a separate sealed cover in presence of committee and
authorized representatives.
17.The payment will be made only for actual area of land. Built-up/ super built up area shall not
be considered for payment The amount of Income Tax to be deducted at source as per Income
Tax act provision from the sale price.
18.When the Party signing the tender is not the sole Proprietor, the necessary Power of
Attorney authorizing the party to act on behalf of the Proprietor or the Organization should be
produced before signing the Agreement.
19.Tenderer should specially note the following.
i. Rates quoted by the Tenderer shall be valid for a period of Six months from the
due date of opening of the tender ( technical bid) .
ii. No upward revision of rates will be accepted after opening the tender.
iii. The Technical / Price Bid shall be unconditional. The conditional Tender shall be
rejected.
iv. On completion of the technical evaluation, the commercial bids of only those
bidders whose bids are technically acceptable will be opened in presence of
bidders who choose to remain present . The commercial bids will be opened in
the presence of the bidders whose bids have been technically accepted. The
technically qualified bidders shall be informed in advance the date/time of
opening commercial bids.
v. Preference shall be given to Central / State Govt. organizations and
Govt. Public Sector undertakings. In case we do not get suitable
technical / commercial bid from the Central / State Govt. organizations
and Govt. Public Sector undertakings, then the bids of the private
parties / private companies or any other agency will be considered as
per the suitability criteria mentioned in the tender documents.
20.EMD: A sum of Rs 2,00,000.00 ( Rupees two lakhs only) by way of banker’s cheque / DD/payorder
favouring State Bank of India, payable at Ahmedabad be deposited with the technical bid. The offer
without EMD will not be considered. In case the bidder will fails to handover the peaceful possession of
the plot or will withdraw the offer in between, their EMD will be forfeited.
21.SBI reserves the right to accept or reject any or all tender at any stage without assigning
any reason whatsoever.
7
Tender Terms and Conditions
1.
The sellers shall represent and assure SBI with necessary documentary proof that they
are the sole and absolute owners of all the rights, title and interest in the said property
and no person has or can have any claim on title or interest in the said property and the
said property is not subject or any charges mortgages, liens, encumbrance, prior sale,
acquision/reservation, stay order attachment and there is no dispute, litigation or
proceedings pending and that vendor has full and unrestricted right to sell and transfer
the aforesaid property to SBI. The seller should submit title search report /
ownership letters of the property along with technical bid in the prescribed format.
2.
The seller shall from time to time and at all times hereafter shall keep SBI harmless and
indemnified for the amount paid by SBI and received by the seller and also from and
against all actions, losses, damages, claims and demands whatsoever in respect of the
said property for which SBI may be liable by reason of defect in the title of Seller or
restriction in his right of sale and in such cases, vendor on demand by SBI shall be
bound to pay the whole amount of consideration so received by him along with interest at
the bank rate and all the amount of expenses incurred in this connection by SBI.
3.
The seller confirms that all statements made by them and documents enclosed are true
and correct and no information in concealed.
4.
If the offer of the seller is accepted, SBI shall independently investigate the title of the
offered plot of land. The decision of the SBI shall be final and binding.
5.
The Seller shall make out marketable title of the property in favour of SBI. If SBI finds
any issue other than title of the seller to the above mentioned premises, the same will be
intimated to the seller to rectify such issue within a period of 2 months from the date of
intimation. In spite of the above, if the sellers fails to resolve the issue in such an event
the offer of the Tenderer shall be treated as cancelled and EMD shall be forfeited.
6.
If the title of the premises is accepted / treated as accepted by SBI, the Deed of
Conveyance shall be executed in the format approved by SBI.
7. The sale shall be completed upon execution of conveyance deed and handing over the
plot to the SBI. The seller shall also handover all the title deeds and documents in the
chain of title in respect of the said plot and SBI shall simultaneously hand over the sale
price .
8. All the taxes, cess or any other charges payable on the land till the date of sale shall be
borne by the seller. In case bank receives any notice for arrears in future the bank will
intimate to the seller and seller shall pay the same forthwith.
9.
The Transfer Fees or any other charges or contributions and other expenses demanded
by and/or payable for transfer of plot of land shall be borne by SBI (like stamp duty,
registration charges,etc).
8
10. In all disputes and/or differences arising out of or relating to or concerning this offer and
the contract, if any, between the Seller and SBI concerning and/or relating thereto
and/or relating to the above mentioned plot of land, the Civil Courts of Ahmedabad/
Gandhinagar shall have exclusive jurisdiction.
11.
The tender documents can be downloaded from the Bank’s Web Site www.sbi.co.in under
“Procurement News” from 22.08.2016 to 26.09.2016. Separate tender documents are to be
submitted for each proposal. The bidders may also collect copy of blank tender from Premises
and Estate Department, State Bank of India, Local head office, Bhadra, Ahmedabad , free of cost
on any working day within office hours till the last date of submission of tenders.
12
The proposal will be evaluated on the basis of techno-commercial analysis. The discretion of
Bank will be final and binding to all in respect of finalizing parameters on which technical bids will be
analyzed . 70% weightage which will be allocated for technical part and 30 % weightage will be
allotted to commercial/financial part. The Bank reserves the right to reject any or all the tenders without
assigning any reason there for. Canvassing in any form will disqualify the tenderer. No brokers
please.
13. All the offers received will be screened and shortlisted by the In-house Committee of the Bank
based on the requirement specified and the details submitted by the bidder, by carrying out inspection
of the offered sites. All such shortlisted offers will be further inspected and examined by the Building
Committee of the SBI and will be further evaluated on the qualitative aspects in various parameters as
per following details.
14.The bank will make technical evaluation of all the offers meeting eligibility criteria and
bank shall select top four offers for the purpose of opening of financial bid. The pooling of land
by different owners shall not be permitted.
15.The weightage for technical part shall be 70% and weightage for financial part shall be 30%. The
marks awarded by the Bank’s authorized committee on predetermined technical parameters will be
final, binding to the bidders and shall be unchallengeable.
PARAMETERS FOR TECHNICAL EVALUTION:
NO.
Technical Parameter
MAXI. SCORE
01
Shape of the Plot (Maximum possible size of the square or rectangular
inside the plot). The bidder must provide the plan showing the
maximum size of square or rectangular inside the plot to enable bank
to award the mark)
9
02
(i)
Above 95% ------- 9
(ii)
Up to 95%----------- 6
(iii)
Up to 90%---------- 3
Status of seller.
(i)
Govt/PSU……………………….. 9
9
9
(ii)
(iii)
03
Private limited/ Ltd co.-----6
Individual/ partnership-------- 3
Distance from GIFT CITY by shortest route( GIFT Building no 1). The
bidder must provide the layout showing the shortest route to reach the
plot from GIFT CITY Building no. 1 and must indicate the distance in
KMs to enable bank to award the mark).
9
1 Within 4 Km…………. 9
2.within 4- 5 Km ………….6
3. Wihin 5-7 Km ….3
04
05
06
07
08
09
Area offered
2 acres plus/minus ----5% ------ 9
2 acres plus/minus 10 %----------4
Topography of the plot ( bidder must submit survey drawing showing
contour map of the plot and also specify the level difference between
highest level and lowest level of the plot to enable bank to give
marking)
(i)
Fairly leveled plot level (difference between highest level
and lowest level of the plot should not be more than 1.00
mtr------------7
(ii)
Fairly unleveled plot level (difference between highest
level and lowest level of the plot more than 1.00 mtr…….0
Availability of power within or adjoining to plot ( max 3.00 mtr)
………..4
Non availability ……0
Connectivity of tarmac road up to plot………..5
Non availability ……0
Connectivity to Pandit deen Dayal Upadhyay Petroleum University
PDPU main road. The bidder must provide the layout showing the
shortest route to reach the plot from PDPU road and must indicate the
distance in KMs to enable bank to award the mark.
On road ……………….
9
Within 0 .5 Km…………… 7
Within 1.00 Kms ……….…5
Within 1.00 to 2 Kms ……. 3
More than 2 km and up to 3 kms………….. 1
Marks based on Jantri rate. (The plots with highest Jantri rates shall
9
7
4
5
9
9
be treated as base and shall be given 9 marks and other offers will
be given marks in proportion to their Jantri rates vis-à-vis highest
Jantri rates.)
TOTAL (A)
70
The offers will be arranged in order of merit based on the marks secured and top 4 offers will be
shortlisted for opening of price bids. The Building Committee may negotiate rates with the bidder who
will get maximum marks and becomes most successful bidder after combined score of technical and
financial bid.
10
Marks in the price bid will be evaluated as under:
The lowest offer shall be treated as base and shall be given 30 marks and other bidders will be
given marks in proportion to their price bid vis-à-vis lowest price bid.
16. Measurement of plot area : The actual plot area ( net area) shall be jointly measured by the
bank in presence of the bidder/representative by engaging a licensed surveyor. Surveyor shall be
engaged by the bank. No claims shall be entertained by the bank for on account of super built up area.
The finally selected bidder based on the techno-commercial evaluation of the plot will have to give
an irrevocable letter of undertaking to the Bank that he will keep his commitment for sale of plot to the
Bank and will not back out for any reason whatsoever.
17.Certificate – We have carefully perused the aforesaid terms and conditions and agree to abide by
the same in all respect what so ever. .
Place :
Signature and name of
Authorized signatory
Date :
( in case of company/partnership firm seal should also be
Affixed)
11
INDICATIVE LIST OF DOCUMENTS TO BE SUBMITTED WITH TECHINICAL BID:
1. Details of the land being offered (Address, Location, Area, Land use etc.)
2. The title document of the property . Copy of Registered Sale Deed/Sale Agreement in
favour of the Owner/ Copy of Share Certificate of the Society in favour of Owner, Copy of
7/12 extract, copy of 6/12 extract (Pherphar Patrak), Property Record Card appearing in
the name of Owner, copy of tax paid receipt of last three years etc. .
3. The documents of Partnership Deed/Agreement, Memorandum and Articles of
Association with list of Directors if applicant is a Limited Company or Partnership firm.
4. The copy of dimensional plot layout with nearby prominent features clearly showing the
approach roads, approximate distance from Gift City ( GIFT ONE Building at GIFT CITY
) , PDPU etc.
5. The break up of the prevailing property tax, rates or any other outgo to be given along
with the proposal.
6. The details regarding Income tax i.e. a copy of latest Income Tax Clearance Certificate
7. Title Investigation Report (TIR) of land from a practicing lawyer for a period covering 30
years in the format prescribed by SBI. The proforma of TIR is enclosed
8. Latest receipt of payment of municipal/ local authorities dues
9. Latest bill of electricity, if there is electric connection on property
10. Identification proof (like Driving license/ Passport) and address proof of owner of land. If
land is owned by company or partnership firm then Identity proof and address proof of
Directors/ Partners should be provided
12. PAN card of owner of land. If owner is not having PAN CARD than a affidavit should be
furnished stating that he is not income tax assessee.
13.Survey drawing showing contour map of the plot. It should indicate level
difference between highest level and lowest level of the plot to enable bank to
give marking. The bidder must mention the level difference in meters in the map
clearly.
14.The bidder must draw maximum possible size rectangular inside the plot and
the maximum area of so drawn rectangular must be mentioned to enable bank
to scrutinize the offer and give marking.
15. All documents of features required for award of evaluation of marks should be furnished
invariably.
12
Format I
DETAILS OF LAND REQUIRED FOR CONSTRUCTION OF BUNGALOWS
Seller to furnish information as per format below:
A.
DETAILS OF TENDERER / SELLER
1.
Name of the Applicant
:
_________________________________
2.
Full Address
:
_________________________________
_________________________________
_________________________________
_________________________________
3.
B.
1.
Contact Details
Telephone no. (Office)
:
________________________________
Telephone no. (Residence)
:
_________________________________
Mobile no.
:
_________________________________
FAX no.
:
_________________________________
E-mail address
:
_________________________________
:
________________________________
PROPERTY DETAILS
Full address of property
_________________________________
_________________________________
_________________________________
_________________________________
2.
Area of the property (sq.mtr)
:
__________________________________
3.Ownership of Plot of Land being offered : Individual/ Partnership/ Limited Company
/HUF
13
i.
In case of Partnership firm, please enclose a copy of registered deed of
partnership.
ii.
In case of limited company, please enclose:
a)
b)
Registration certificate under companies act
Memorandum and Articles of Association
iii.
Year of Establishment, in the case of Firm
iv.
HUF letter in case of HUF
4.Latest Income Tax Clearance Certificate :______________
5.
Location of plot of land offered with complete address and near by landmark
The plot offered is bounded by
i.
North :
ii.
South :
iii.
East :
iv.
West :
V.Land Mark:
6. Whether the plot is part of any town planning scheme/any development plan of
Government : Yes / No
7.
Whether land is notified for acquisition by any Government Agency : Yes / No
8.
Availability of civic facilities in the plot of land offered .
Yes/NO
i.
Electricity
:
Yes / No
ii.
Water supply
:
Yes / No
iii.
Approach Road
:
Yes / No
iv.
Street Lights
:
Yes / No
14
If no, then also distance from
the plot
v.
Telephone ( landline)
:
Yes / No
vi.
Drainage (covered / open)
:
Yes / No
09..Details of plot of land offered
i. Area of plot (in Sq. mtrs.)
:
( please enclose certified copy of approved plan of land with dimensions, boundaries, site plans etc)
ii Whether the plot is of regular/ irregular size :
(Please attach a copy of dimensional plot layout with nearby prominent features)
10.Permitted use of land as per GOVT records:
11.Local Bye laws
i.
FAR / FSI permitted
:
ii.
No. of storey permitted
:
12.Name of the Government/Statutory body which shall approve the construction
plans:______________________________________________________________
13.
Whether clearance under Urban Land Ceiling Act is required : Yes / No
14.
Whether clearance from Environment Dept. is required : Yes / No
15.
Whether clearance from local Government body is required for transfer of property in the
name of SBI : Yes / No
16.
Whether 37-I Income Tax Clearance is required before transfer of property in the name
of SBI : Yes / No
17.
Details of infrastructure available in the vicinity of plot of land offered
(School, Hospital, Post- Office, Banks, Market, Police station, Theatre etc.,)
18.
Whether the land is having boundary wall : Yes / No
19.
Is there any temporary structure for watch and ward etc.: Yes / No
If yes, give details of structure.
20.
Is there any bore well in the offered plot of land: Yes / No.
15
21. Whether taxes pertaining to the property are paid up to date : Yes / No
If yes, upto which date the taxes have been paid?
If no, what are the pending tax details?
22.
Whether the property is free from all encumbrances, litigations, illegal encroachments,
disputes etc.: Yes / No
23.
Whether the property is free from attachment orders of any kind including Income Tax &
Wealth Tax : Yes / No
24.
Easement right if any:
Name & Address
Signature
Place & Date
Seal/ Rubber Stamp
(in case of company / partnership firm)
16
FORMAT II
(TO BE SUBMITTED IN SEPRATE SEALED ENVELOPE-B)
PRICE BID
PROFORMA FOR SUBMISSION OF THE PRICE BID
Purchase of land for construction of bungalows near Gift City, Gandhinagar
We have understood the qualification criteria, the terms and conditions for purchase of land specified
by SBI in their technical bid and we will abide by the same in case our proposal is accepted.
Accordingly, we now quote rate of offered by us for sale to SBI in Rupees per Square Meter
Rate in figures: …………………………… (Rupees per Square Meter)
Rate in words: ……………………………………………………………………………..................................
(Rupees per Square Meter)
Signature, name and designation of the Authorized signatory
Date:
Place:
( in case of company/partnership firm seal should also be
Affixed)
17