Process name: Adding a Scout Group
Roles: This process will most likely be used by the District Commissioner, or District Secretary. An Area
Commissioner or Regional Commissioner (Scotland) or the Secretary may do this where there is no District
structure.
Process overview: The process helps the District add a new Group to the membership database. Details
of the meeting location and a primary contact will be needed. This may need to be amended once the
Leadership of the Group is finalised. Adding the Group and then adding the required Sections will be
required before you can add the Leadership Team and the Youth Members to Compass.
Useful Links: Adding a Section
Adding a Group to a District
1. Click My Scouting which is located on the top left of the Home Page.
2. The My Scouting page is split into 7 sections, each one being a level of the Scout Association’s local
hierarchy.
3. Each section will have its own menu that can be accessed by clicking the arrow next to it on the left hand
side. Click the arrow next to the District heading so the menu is visible.
4. Find the District you want to add a Group to (if there is more than one option listed). Under the options
heading on the far right hand side of the page, click the Add Group button.
5. A popup window will appear titled New Group, with the District’s name underneath. The popup window is
split into three sections. These are Details, Contact Details and Minibus Permits. These sections will be
displayed in a menu on the left hand side.
6. The first section is Details and you will automatically be on taken to that section. This section is split into two
parts. These are New Group – Details and Addresses.
7. Using the text boxes and dropdown menus fill in the information required in both of these sections.
When filling in the addresses, click
Address if they are the same.
to transfer the Meeting Place Address over to the Correspondence
8. When you are ready to move on, click the Next button on the bottom right of the page to be taken to
Contact Details.
Comment [Celia1]: There is also an
additional menu called ‘new group –
RAF/RN recognition status’ which is for
sea/air Scout Groups – need to add
something in about this.
9. The Contact drop down menu can be ignored at this point as the there will be no members to choose from.
Once the group has been populated with members it can be set.
10. You will need to provide a telephone number and email address in the boxes provided.
11. The final part of Contact Details will allow you to input a website for a Group if they have one and any social
media pages.
12. When you are ready to move on, click the Next button on the bottom right hand side of the page.
13. Minibus Permits can only be edited by HQ staff so this field can be ignored when creating a new group.
14. When you are ready to create the new group click the Save/Finish button on the bottom right hand side of
the page.
NB Once the Group has been added, you will need to add Sections to the Group before you can add Adult
and Youth Members.