GLOUCESTERSHIRE COUNTY SCOUT COUNCIL
Registered Charity No: 302129
Minutes of Extraordinary Meeting and Annual General Meeting
Held on Tuesday 10th September 2012 at the Chantry Centre, Dursley
Extraordinary Meeting
1.
Introduction by Acting County Chairman
2.
Proposed adoption of the amendments to the Constitution of the County Scout Council
following a review by the County Executive Committee and in line with changes to POR.
Amendment to POR April 2013
Rule 5.16: Constitution of the County Scout Council - County Scout Network Leader added to the list
of Ex-officio members of the County Scout Council
Proposed by the County Chairman and seconded by Liz Hodge, the proposal was carried
unanimously.
Closing remarks, Acting County Chairman
The Chairman thanked members and handed over to the County President to open the AGM.
3.
Annual General Meeting
1.
2.
3.
4.
Welcome by County President
The President, Charles Berkeley, welcomed members and guests to the AGM. A particular welcome
was made to the Regional Commissioner: Gordon Weston, Vice Presidents: Frank Smith and John
Priest, Girlguiding Commissioner: Helen Welsh and the Vice Lord Lieutenant of Gloucestershire:
Robert Bernays
He then handed over the meeting to the Chairman, Joan Goldsmith.
Introduction by County Chairman
The County Chairman thanked everyone for attending.
Apologies for absence
Patron: Dame Janet Trotter, Life Vice Presidents: Major Tom Wills, Major John Berkeley, The Lord
Wigram, Vice Presidents: Geoffrey Stevens, Michael Baston, Robin Stayt and Tony Stocks, High
Sheriff of Gloucestershire: Hugh Tollemache, Regional Development Manager: Donna Tew,
Girlguiding Commissioner: Carole Pennington, Barbara Lyle and 27 other members.
Reaffirm President, Life Vice Presidents and Vice Presidents for the forthcoming year.
The County Commissioner reaffirmed the following:
Mr
Charles Berkeley
President
Major
The
John
Lord
Berkeley
Wigram
Life Vice President
Life Vice President
Major
Tom
Wills
Life Vice President
Mr
Michael
Baston
Vice President
Mrs
Joan
Goldsmith
Vice President
Mr
John
Priest
Vice President
Mr
Frank
Smith
Vice President
Mr
Mr
Robin
Stayt
Geoffrey Stevens
Vice President
Vice President
Mr
Tony
Vice President
Stocks
5.
Adoption of minutes of the Annual General Meeting held on 18th September 2012
Proposed by Dave Hall and seconded by Farid Bahooshy, the minutes were approved unanimously
and were signed by the Chairman.
6.
Receive and consider the Annual Report of the County Executive Committee and Annual
Statement of Accounts
The Chairman presented the “Gloucestershire County Scout Council Annual Report 2012-2013” to
the meeting. Thanks were given to the Executive Committee, the County Treasurer and the County
Commissioner for steering the County through another successful Scouting year.
The Chairman then handed over to the Treasurer who reported a small surplus for the year. This was
due to:
 an increase in membership
 an increase in subscription rates
 a surplus on a number of events
 an improved performance of Cranham Scout Centre
 an under-spend on the training budget
It was noted that the large reserves held on deposit at the end of the financial year were largely
attributable to the Mad13 event.
The Treasurer thanked the County Executive Committee, the Finance sub-Committee and staff at
Cranham Scout Centre for their assistance throughout the year.
Having been audited by Andorran Ltd, the Statement of Accounts was approved by the County
Executive Committee on 27th June 2013.
A question was raised about subscription rates for the forthcoming year. It was explained that budget
holders had submitted their budgets for 2014 - 2015 and the Finance Committee were due to
consider them and make recommendations to the County Executive Committee. The possibility of
freezing subscription rates would be considered at this time.
Following this statement, the Annual Report and the Accounts were approved by the meeting.
County Commissioner
The County Commissioner thanked all those who had contributed to the Annual Report. Thanks were
extended to Colin Steward who had worked tirelessly to ensure that the report was completed.
It was noted that the County was in a firm position both financially and organisationally. Most
positions on the County team had been filled.
The County had been working with Executives to look at their role as Trustees.
A busy Scouting year has been enjoyed by a large number of young people ranging from the County
Beaver Sleepovers, Scout Badge Weekends and camps. The highlight of the year was the Explorer
Belt Expedition to Madagascar, which was well organised and very successfully executed.
Approval of County Commissioner’s nomination of the County Chairman
The County Commissioner nominated Joan Goldsmith to continue as the County Chairman for the
forthcoming year. The nomination was approved by the meeting.
Election of County Treasurer
The continuation in office of WJ Bowen was proposed by Tony Dover and was seconded by Colin
Steward. There being no other nominations, the proposal was carried.
Appointment of Auditor for 2013/2014
The County Treasurer proposed that Andorran Limited be re-appointed Auditor for the ensuing year.
The proposal was seconded by Liz Hodge and was accepted unanimously.
Election of members of the County Executive Committee
As there were less than six nominations, the following members were elected to the County
Executive Committee:
Adam Griffiths
Ann Haseler
Helen Syms
Colin Steward
7.
8.
9.
10.
11.
12.
Approval of County Commissioner’s nominations to the County Executive Committee
The County Commissioner nominated Dave Hall and Tony Dover.
13.
Election of representatives to the Council of the Scout Association
The County Commissioner proposed the election of Colin Steward as the Nominated Member of the
Council of the Scout Association and confirmed the continuation of Rishona Haigh-Neal as the
Nominated Youth Member. This was approved by the meeting.
14.
Presentation of Awards
Ted Hughes – Silver Wolf
Felicity Cleaves - Long Service Award: 20 years:
County Awards
For an outstanding commitment to the building of the bunkhouse at Pennwood Campsite:
Paula Pitcher
Steve Pitcher
Lewis Dangerfield
Martyn Weaver
Steve Powell
For an outstanding commitment to the development of the day cabin at Cranham Scout Centre:
Paul James
15.
16.
17.
Address by Regional Commissioner, Gordon Weston
The Regional Commissioner noted the growth in adult membership. He stated that it was essential
that leaders produced quality programmes and that mutual support and assistance were offered
where it was needed. It was also important that young people played a part in the decision making
process – there needed to be a partnership between youth members and adults.
The Madagascar Expedition typified Scouting at its best. With the pending selection of participants
and leaders for the World Scout Jamboree in 2015, Scouting had much to offer.
Everyone was thanked for all they did in Scouting.
County Chairman’s closing remarks
The County Chairman thanked everyone for attending. Thanks were extended to Carole O’Donnell
for arranging the venue and to the Explorer Scouts for assisting during the evening.
Talk – presentation by Lewis Lane
Lewis gave a very entertaining presentation about the Explorer Belt Expedition to Madagascar, which
took place during July and August 2013.
County Chairman:
Date: