Fact Sheet – Expression of Interest
Professional/General Staff Appointments
Division of Human Resources Fact Sheet
When to consider an Expression of Interest:
An Expression of Interest (EOI) is method of collecting applications within an internal advertising recruitment process and
is considered a competitive merit based process. There are two options where EOI process is appropriate:
Option 1
A) Temporary vacancy (normally less than 12 months) in which the hiring manager can source an internal candidate
within a particular cohort or area and where a full application is not required. The recruitment process is managed by the
hiring manager including collecting applications and coordinating shortlisting and interviews where appropriate.
B) This method should also be considered for continuing positions when looking to promote staff from a particular cohort
where a new position will be created from existing funding (ie the successful applicant’s position is disestablished).
Option 2
Temporary vacancy (normally more than 6 months) in which the hiring manager can source an internal candidate across
the whole university and where a full application is not required. The recruitment process is managed by the Division of
Human Resources including collecting applications and coordinating shortlisting and interviews where appropriate
The benefits include:
1. A template is available for applicants to provide a consolidated version of their application which aids shortlisting for
the selection committee;
2. Creates a development opportunity for suitable internal staff members which promotes capacity building, career
progression and identification of opportunities for succession planning;
3. Provides an open, fair and equitable process to maintain staff morale. It also encourages a healthy workplace culture
around recruitment and staffing practice.
If you are looking to fill a role that is new to the University or for continuing roles above level 6, an internal vacancy
requesting a full and detailed selection criteria is more appropriate.
Before commencing an expression of interest process, approval from the Delegated Officer must be obtained on a
Recruitment Action Form and advice sought from your HR Liaison team. A HR Liaison Officer will review draft
advertisements before they are placed to ensure compliance with policy, procedure and practice.
Where more than one application is shortlisted it would normally be appropriate to interview candidates. All applications
will be provided with feedback by the hiring manager. Selection Committee constitution and requirements should be
discussed with your HR Liaison Officer.
Option 1
Option 2
Who is Responsible
Who is Responsible
Steps in process
Identify need, plan for vacancy and contact HR for advice
Hiring Manager
Hiring Manager
Complete Recruitment Action Form and gain approval from
Delegated Officer
Hiring Manager
Hiring Manager
Draft internal advertisement (EOI)
Hiring Manager
HR Liaison Officer
HR approval of advertisement and provision of further advice
Hiring Manager
Hiring Manager
Place internal advertisement.
Hiring Manager
HR Service Centre
Hiring Manager (or
nominee)
Hiring
Manager/Selection
Committee Member
Hiring Manager (or
nominee)
HR – Web kiosk
Hiring Manager
Hiring Manager
Applications are received
Consider applications and interview as appropriate
Conduct Reference Checks if necessary
Complete relevant form and gain approval to appoint
Hiring Manager/Selection
Committee Member
Hiring Manager (or
nominee)
In the event of any discrepancy between this fact sheet and the Enterprise Agreement or Staff Recruitment policy, the terms of the Agreement or Policy
will prevail.
Last reviewed: April 2017
Asset ID # 2748899
Fact Sheet – Expression of Interest
Professional/General Staff Appointments
Division of Human Resources Fact Sheet
Option 1 A) - Higher Duties Allowance or Acting Appointment
form Professional/General Staff
Option 1B) and Option 2 - Recommendation for Appointment
Form
Offer of employment/secondment
HR Liaison Officer
HR Liaison Officer
Advice and feedback provided to applicants regarding outcome
Hiring Manger
Hiring Manger
In the event of any discrepancy between this fact sheet and the Enterprise Agreement or Staff Recruitment policy, the terms of the Agreement or Policy
will prevail.
Last reviewed: April 2017
Asset ID # 2748899
Fact Sheet – Expression of Interest
Professional/General Staff Appointments
Division of Human Resources Fact Sheet
Advertising Template
Internal Vacancy - <Insert Position Title>, <Insert School and/or Faculty/Division>




Position Title - <Insert Position Title here>
Duration - <Insert effective dates here>
Remuneration - <Insert position classification level>
Location - <Insert campus locations applicable>
Position Overview
<Reason for vacancy>
<Insert paragraph providing a brief overview of the role and key objectives>
A detailed position description is located at <insert location> or < attached>
Applications are invited from:
Expressions of Interest are being invited from <insert Faculty/School/University>
<Insert brief description of selection criteria/prerequisite skill set required>
Contact for further Information:
<Name, Position Title here>
<Phone number>
<Contact Email>
How to Apply
Submit a current resume/CV and <insert other application requirements e.g. a 1-2 page cover letter/EOI template
outlining your interest in the role and your skills, attributes and experience as relevant to the role> <briefly addressing the
selection criteria> to the contact listed above by <insert date and time>.
General Information
<Where applications are sought from outside the relevant cohort/across the university>
Secondment: To be eligible to apply applicants must have successfully completed probation in a continuing or fixed term
appointment at Charles Sturt University with a minimum of one (1) year of service, including participation in CSU’s
Employee Development and Review Scheme.
Applicants should make themselves familiar with the Secondment Appointments Policy and be aware a Secondment
Release Form will be required to accompany their expression of Interest.
<Where applications are sought from existing casuals>
To be eligible for an internal vacancy, applicants must have completed a minimum of 12 months continuous service with
Charles Sturt University.
In the event of any discrepancy between this fact sheet and the Enterprise Agreement or Staff Recruitment policy, the terms of the Agreement or Policy
will prevail.
Last reviewed: April 2017
Asset ID # 2748899
Fact Sheet – Expression of Interest
Professional/General Staff Appointments
Division of Human Resources Fact Sheet
Application Template
Applicant’s details
Name:
Email:
Phone:
Position Details
Current substantive position:
Position applied for:
Vacancy number:
Briefly address the selection criteria, summarising skills, attributes and experience as relevant
to the role. Maximum 1-2 pages.
Criteria
Response
1.
2.
In the event of any discrepancy between this fact sheet and the Enterprise Agreement or Staff Recruitment policy, the terms of the Agreement or Policy
will prevail.
Last reviewed: April 2017
Asset ID # 2748899