MACRAO Conference Committee Chair Application Materials
Thank you for your interest in serving as a Conference Committee Chair. Carefully review the information
below. If you believe you have what it takes to plan a successful annual conference, MACRAO’s Board of
Directors (BOD) would love to hear from you! Kindly complete the attached application form and email it to
the President, Libby Bonnell ([email protected]) on or before Tuesday, March 1, 2016. Qualified members
who submit an application will be interviewed by members of the BOD. The top candidates will be brought
to the board for final approval and subsequent appointment by the President.
General Description
The Conference Committee Chair shall serve as the coordinator for the annual conference and shall be the
liaison between the Conference Committee and the Board of Directors. This is a one-year, non-voting
membership position.
Estimated Time Commitment
Varies, but averages 5-10 hours per week with increasing time closest to the conference
Duties:
1.
Serves on the MACRAO Board of Directors (BOD) and regularly attends BOD Meetings – All year for
the two years leading up to the chair’s conference
2.
Selects members for the Conference Committee for approval by the BOD – (10-12 total) –
November/December
3.
Works with the President-Elect in determining site for future conferences to be formally presented
on and voted by the BOD
4.
Works with the President-Elect on a budget for the annual conference including registration fees,
vendor fees, etc., for approval by the BOD
5.
Coordinates all activities associated with planning the annual conference and keeps the BOD
updated monthly
6.
Acts as the liaison with the hotel/conference center location for the annual conference – All Year
7.
Gives frequent updates to the membership on the upcoming annual conference – All Year
8.
Invites past honorary members to the annual conference in conjunction with the Historian –
August/September
9.
Invites Past Presidents to the annual conference in conjunction with the Historian –
August/September
10.
Gets tax exempt forms to the conference site (if applicable) – Michigan Sales & Use Tax Certificate in
conjunction with the Treasurer – September/October
11.
Secures location for the first timers reception at the annual conference (with the President as lead) –
November
Meetings* which the 2017 Conference Committee Chair would need to be in attendance for the 2015-2016 year:
April 15, 2016
May 20, 2016
June 17, 2016
July 21-22, 2016
September 16, 2016
October 14, 2016
BOD & Chairs/Co-Chairs
Board of Directors
BOD & Chairs/Co-Chairs
BOD/Conference Walk-Thru
BOD & Chairs/Co-Chairs
Board of Directors
Lansing Community College, Lansing, MI
Lansing Community College, Lansing, MI
Lansing Community College, Lansing, MI
Bavarian Inn, Frankenmuth, MI
Lansing Community College, Lansing, MI
Lansing Community College, Lansing, MI
*Meetings are 10 am to 2 pm, except the July 21-22 walk-thru.