0
RegisteredStudent
Organization
AdvisorManual
2016-2017
1
TableofContents
Introduction.................................................................................................................................................3
StudentActivitiesandInvolvement.............................................................................................................4
AboutStudentActivitiesandInvolvement..............................................................................................4
StudentOrganizationsandActivities.......................................................................................................4
CampusPrograms....................................................................................................................................4
GeneralAdvisorInformation.......................................................................................................................6
WhatisanAdvisor?.................................................................................................................................6
WhyBecomeanAdvisor?........................................................................................................................7
AdvisorExpectationsandResponsibilities...............................................................................................7
AdvisingDosandDon’ts..........................................................................................................................9
AdvisorLiabilityandRiskManagement...................................................................................................9
Hazing....................................................................................................................................................10
CleryAct.................................................................................................................................................10
RegisteredStudentOrganizations.............................................................................................................12
ResponsibilitiesandPolicies..................................................................................................................12
Regulation4.006................................................................................................................................12
Re-RegistrationProcess.....................................................................................................................12
EventRegistration..............................................................................................................................13
Contracts............................................................................................................................................13
COSOFunding....................................................................................................................................13
Fundraising........................................................................................................................................15
Off-CampusBankAccounts...............................................................................................................16
Travel.................................................................................................................................................17
LogoPolicy.........................................................................................................................................17
ResourcesforRegisteredStudentOrganizations..................................................................................18
CouncilofStudentOrganizations(COSO)..........................................................................................18
GraduateandProfessionalStudentAssociation...............................................................................18
StudentOrganizationTraining...........................................................................................................18
DiversityandMulticulturalAffairs.....................................................................................................18
CampusRecreation............................................................................................................................19
StudentGovernment.........................................................................................................................19
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StudentUnion....................................................................................................................................19
AdvisorTips...............................................................................................................................................21
AssistingwithOfficerTransition............................................................................................................21
ConflictResolutionandStrategies.........................................................................................................22
MotivatingStudents..............................................................................................................................22
AnAdvisor’sRole:AnExerciseinCommunicationandExpectations....................................................25
StudenttoAdvisorEvaluation...............................................................................................................26
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Introduction
TheAdvisorManualisintendedtobeatoolforadvisorstoRegisteredStudentOrganizations(RSOs)and
InterestGroupsatFloridaAtlanticUniversity.AllRSOsarerequiredtohaveanadvisor,butyourroleis
moreimportantthanmerelyanameonapieceofpaper.Weallknowthatclassroomlearningiscentral
tothecollegeexperience;however,studentsalsogainvaluableskillsandknowledgefromco-curricular
involvement.Asanadvisor,youwillhaveagreatimpactonstudentlearning.
Inordertobestservestudentsandgetthemostoutofyourexperience,itisimportantthatyoufully
understandyourroleasanadvisorandthemanywaysinwhichyoucanencouragestudent
development.Thismanualwasdesignedtoprovideinformationongeneraladvisorrolesandfunctions,
bestpractices,andUniversitypoliciesthatrelatetoRSOs.
Pleasenotethatpoliciesandprocedureschangefrequently,soinformationcontainedinthismanualis
subjecttochangewithoutpriornotice.Inordertodecreasetherateatwhichinformationbecomes
outdated,thesectionswerewrittenwithlinkstoadditionalinformation.StudentInvolvementwilltryto
keeptheonlinetextupdated,butisnotresponsibleforinformationthatisoutdated.RSOsandInterest
Groupsarestronglyencouragedtovisitwww.fau.edu/involvementand/orcontactStudentActivities
andInvolvementtogetthemostup-to-dateinformation.
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StudentActivitiesandInvolvement
AboutStudentActivitiesandInvolvement
ThemissionofStudentActivitiesandInvolvementistodevelopandempowerthestudentsofFlorida
AtlanticUniversitybyenrichingthecampusexperiencethroughleadership,educationalandsocial
opportunitieswhilefosteringgrowththroughexperientiallearning.
StudentInvolvementoverseesStudentGovernment,StudentOrganizationsandActivities,andCampus
Programs.
CoreValues:Integrity,Leadership,Empowerment
StudentGovernment
StudentGovernmentservesasthevoiceofthestudentatFloridaAtlanticUniversity.SGasitisknown
modelsthefederalandstategovernmentinthatitiscomprisedofanexecutive,legislative,andjudicial
branch.StudentGovernmentofficersincludetheUniversity-WideStudentBodyPresident,VicePresident,thePresident’sAdministrativeCabinet,theJudicialCourt,theSenate,andElectionsBoard.
Eachcampus(BocaRaton,Jupiter,andBroward)alsoisrepresentedbyaGovernor,theGovernor’s
AdministrativeCabinet,andtheHouseofRepresentatives.
StudentOrganizationsandActivities
StudentOrganizationsaresomeofthebestwaystogetinvolvedoncampusandSIhousesthemall!
RegisteredStudentOrganizationsworkwithourdepartmenttoform,staycurrent,planevents,
network,developasleaders,andmore.SIadvisestheStudentGovernmentprogramandtheCouncilof
StudentOrganizations,whichadvocatesforRegisteredStudentOrganizationsoncampusandallocates
themresources.
CampusPrograms
SIfacilitatesCampusProgramsthroughtheplanningandadvisementofHomecoming,Student
Government,ProgramBoard,theMascotProgram,andmore.
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KeystaffmembersfromthevariousFAUcampusesforstudentorganizationsarelistedbelow.
StudentInvolvementStaff
Name
DonaldVanPelt
AaronHackman
AllisonRodgers
RichardMahler
DevinHerrera
AshleySimmons
AnthonyWard
Position
InterimDirectorof
StudentActivitiesand
Involvement
AssociateDirectorof
StudentInvolvement
AssistantDirector,
StudentGovernment
AssistantDirector,
StudentInvolvement
Assistant
Director/COSOAdvisor
Assistant
Director/COSOAdvisor
GraduateAssistant,
StudentOrganizations
Campus
Phone
E-mail
BocaRaton
(561)297-3735 [email protected]
BocaRaton
(561)297-3735 [email protected]
BocaRaton
(561)297-3735 [email protected]
BocaRaton
(561)297-3735 [email protected]
Jupiter
(561)799-8698 [email protected]
Broward
(954)236-1236 [email protected]
BocaRaton
(561)297-2934 [email protected]
MarkSanders
COSODirector
BocaRaton
(561)297-2336 [email protected]
RahatVilma
COSODirector
Jupiter
(561)799-8043 [email protected]
NatalieNieves
COSODirector
Broward
(954)236-1252 [email protected]
Department
LeadershipEducation
andDevelopment
Diversityand
MulticulturalAffairs
AdditionalKeyStudentOrganizationResources
Campus
Phone
E-mail
BocaRaton
(561)297-3607
[email protected]
BocaRaton
(561)297-3959
[email protected]
CampusRecreation
BocaRaton
(561)297-4512
[email protected]
StudentUnion,Boca
BocaRaton
(561)297-3730
[email protected]
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GeneralAdvisorInformation
WhatisanAdvisor?
AllRegisteredStudentOrganizations(RSOs)atFAUarerequiredtohaveanadvisor.Theadvisorisafulltimefacultyorstaffmemberwhovolunteerstimetoassistandsupporttheorganization’soperation.
Advisorscanserveinseveraldifferentcapacitiesorroleswiththeirstudentorganization.
TheAmericanCollegePersonnelAssociation(ACPA)Advisor’sManualoutlinessomekeyrolesfor
advisor:
Mentor
Manystudentswillcometoseetheiradvisorasamentor.Thesuccessoftheserelationshipscanlast
manyyearsandprovetobeveryrewardingforbothstudentandadvisor.Tobeeffectiveinthiscapacity,
youwillneedtobeknowledgeableoftheiracademicprogramandprofession,interestedinpersonal
andprofessionaldevelopmentofnewprofessionals,andwillingtoconnectstudentstoanetworkof
professionals.
TeamBuilder
Whennewofficersareelectedornewmembersjointheorganization,youmayneedtotakethe
initiativeintransformingthestudentsfromindividualswithseparategoalsandexpectationsintoa
team.Todothis,youwilllikelyneedtoconductaworkshoporretreat.Trainingstudentsineffective
team-buildingtechniqueswillkeeptheminvestedintheorganization.
ConflictMediator
Inevitably,studentswhojointheorganizationwithdifferentagendas,goalsandideasabouthowthings
shouldfunctionandwhatdirectiontheyshouldbetaking.Whenworkingwithstudentswhohavecome
intoconflict,youmayneedtomeetwiththemandhavethemdiscusstheirissueswitheachother.In
somecases,itrequireshonestfeedbackfromtheadvisortothestudents.
ReflectiveAgent
Oneofthemostessentialcomponentstolearningin“outofclassroom”activitiesisprovidingtimefor
studentstoreflectonhowandwhattheyaredoing.Asanadvisor,encourageyourofficerstotalktoyou
abouthowtheythinktheyareperforming,theirstrengthsandtheirweaknesses.Studentslookto
advisorsforconstructiveandhonestfeedback.
Educator
Asanadvisor,youwillhaveanimportantroletoplayinmodelingbehavior,guidingthestudentsto
reflectonactions,andbeingtheretoanswerquestions.Sometimesyourroleistodonothingatall,
whichcanbeoneofthehardestthingstodo.
PolicyInterpreter
Forstudentorganizationstooperate,theymustunderstandpolicies,proceduresandrules.Attimes,
studentsmaynotbeawareofthesepoliciesandtheywilldothingsinaninappropriatemanner.The
moreyouknowaboutthesepolicies,themoreeffectiveyouwillbeinyouradvising.
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WhyBecomeanAdvisor?
TherearemanybenefitsassociatedwithbecominganadvisortoaRegisteredStudentOrganization
(RSO).Herearejustafewofthebenefits:
1. Seeingandhelpingstudentslearnanddevelopnewskills
2. Watchingadisparategroupcometogethertosharecommoninterestsandworktoward
commongoals
3. Developingapersonalrelationshipwithstudents
4. Furtheringpersonalgoalsorinterestsbychoosingtoworkwithanorganizationthatreflects
yourinterests
5. Sharingyourknowledgewithothers
AdvisorExpectationsandResponsibilities
BelowisourlistofadvisorrolesandexpectationsforFloridaAtlanticUniversity.AlladvisorsatFAUare
requiredtoreviewtheserolesandexpectationswiththestudentorganizationpresidentduringthe
formationofanewRSOandeveryspringduringtheannualre-registrationprocess.
1. UnderstandUniversitypoliciesandregulationsrelatingtoregisteredstudentorganizations.Asan
advisor,youshouldbeawareofUniversityRegulation4.006,theStudentOrganizationManual,the
StudentUnionreservationspolicies,eventplanningpoliciesandprocedures,studenttravelpolicies,
andotherinstitutionalguidelinesthatestablishexpectationsforstudentbehaviorandactivities.
TheadvisoristheprimaryconnectinglinkbetweentheUniversityandtheorganization,andyouare
expectedtoassisttheofficersinfollowingallUniversityregulationsandpolicies.
2. Understandandbefamiliarwiththestudentorganization’sconstitution.NorbertDunkelandJohn
Schuh(1998)statethe“constitutionisthemostimportantorganizationaldocument.Itgivesthe
organizationandmembershippurpose,direction,andguidance…Thelanguageshouldbeclearand
concise,leavinglittletointerpretation.”StudentInvolvementrequiresallstudentorganizationsto
reviewtheirconstitutionsperiodicallyandmakeappropriatechangesasneeded.Anupdated
constitutionisrequiredannuallyduringre-registration,somakesureyoureceiveanupdatedcopy.
3. Meetregularlywiththeofficerstodiscussexpectationsforrolesandresponsibilities.Tostay
connectedwiththeorganization,youshouldregularlyattendexecutiveandgeneralmeetings.You
shouldalsobeavailableoutsideofthosemeetingsforadviceandconsultationrelatingtothe
operationsoftheorganization.
4. MakesureyouknowthestudentsinyourRSO.Leadershipchangesfrequently,sogettoknowthe
membersoftheorganization.StudentInvolvementrecommendsmeetingwiththegeneral
membershiponaconsistentbasistostaycurrentwiththemandtomakemembersawarethatyou
areavailabletothem.
5. Knowwhenthestudentorganizationmeets.Ifyoudon’tknowwhentheyaremeeting,chances
arethatpotentialnewmembersdon’teither.
6. Attendspecialevents.StudentInvolvementrequiresadvisorstobepresentatallspecialevents
hostedbythestudentorganization.Specialevents,definedaseventswithcriticalriskfactors,have
anyorallofthefollowingcriticalriskfactors:danceorconcert;heldat,orcontinuesuntilanytime
aftermidnight;moneyisexchanged(tickets,admissionoradonation);involve200peopleormore;
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7.
8.
9.
10.
11.
12.
orareopentothegeneralpublic.
Assistwithprogramplanningandtravelplanning.Studentorganizationshavebigideasandneed
youradvice/resourcestomaketheireventssuccessful.Additionally,youwillneedtobeawareof
anytravelplanssothatyoucanassistwiththetravelplanningprocessrequiredbytheUniversity.
BeknowledgeableaboutyourroleasaCampusSecurityAuthority(CSA)inregardstotheClery
Act.AsaCSA,youareresponsibleforreportinganypotentialcriminalincidentinformationyou
receiveinatimelymanner.Formoreinformation,refertopage10ofthismanual.
Beknowledgeableaboutstudentorganizationfinancesandprocedures.Staycurrentaboutyour
organization’sfinances,soyouwillknowwhenanewideaisoutofscope,andwhatthegroupcan
financiallymanage.Inaddition,youshouldhavetheinformationforanyoff-campusaccountsused
todepositmoneyfromduesorfundraiserstohelpthegrouptransferfinancialleadershipyearto
year.Bystayingcurrent,youwillalsoknowwhenitistimefortheannualCOSOorGPSAbudgeting
process.
Motivatestudents/officers.DunkelandSchuh(1998)believethatmotivatingstudentsisoneofthe
(ifnotthe)mostdesirableskillsofanadvisor.Theysaythat“ifitisn’tevidenttoyoualready,you
willsoonfindinyourworkwithstudentsthatsomeofthemhavewhatappearstobeaninnate
desiretobecomeinvolved,workhard,andmakeadifferenceintheorganization.Conversely,some
studentsdonotseemtobeambitiousatall.Understandingtherangeofmotivatingfactorswill
enableyoutohelpindividualstudentstotakeonresponsibilitiesandbecomeinvolved.”
Celebrate/recognizetheofficersandthehardworktheyputintotheorganization.Recognizing
thehardworkofofficersisonewaytomotivatethemandevenothers.Asimplethankyouor
congratulationswillgofar.Studentsoftenwilltakeonadditionalresponsibilitiesortheinitiative
withaprojectwhentheyrealizethatothersnoticetheirhardwork.
Distinguishbetweenadvisingandsupervising.Thereisafinelinehere.Advisorsneedtobe
involved,butnottooinvolved.Makesureyouarenot“doing”thingsforthem.Studentsshould
ultimatelyberunningthegroup;yourgoalistoguide,direct,andsupportthem.Thatbeingsaid,
membersmustholdothermembersaccountableforgoalattainment.Whileyoumayguidethegoalsettinganddecisionmakingprocesses,theorganizationshouldbeaboutstudentleadership.
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AdvisingDosandDon’ts
Don’t:
• Runthestudentorganizationmeetings
• Assumeultimateresponsibilityforthe
group’sdecisions,problems,orfailures
• Assumevetopoweroverthegroup
decisions
• Governcontentandideasexpressedin
programs
• Serveasprimaryrecruiterfornewgroup
members
• Stepintosolveproblems;remember,
mistakescanbegoodlearning
opportunities
• Beafraidtoletthegrouptrynewideas
• Assumethegroupdoesn’tneedyou
• Assumetheorganization’sattitudes,
needs,andpersonalitieswillremainthe
samefromyeartoyear
Do:
•
•
•
•
•
•
•
•
•
•
•
•
Serveasaresourcetotheorganization
Sharespecificknowledgeinthe
developmentandimplementationof
programs
Attendmeetingsandspecialevents
InterpretandclarifyUniversitypolicyand
proceduretothegroup
Suggestprogramideas
Providehistoricalcontinuityforthe
organization
Serveasarolemodel
Adviseofficersindecision-makingmatters
Helpresolvegroupconflict
Keepyoursenseofhumorandenthusiasm
Helpofficerssetgoals
Providefeedbackaboutofficers’
performance
AdvisorLiabilityandRiskManagement
Advisorstostudentorganizationsacceptanaddedresponsibility.Thetypeofliabilityorriskvaries
greatlydependingonthesituation,sowerecommendthatadvisorshelptomanagerisksassociated
withtheirorganization’sactivities.Theriskoflawsuitsforastudentorganizationadvisorisusuallylow;
however,youarenotimmunefrombeingsued.Ingeneral,advisorsarenotliableforanorganization’s
actionsunlesstheyhadpriorknowledgeofthegroupbecominginvolvedinanillegalordangerous
activity,and/orcondonedorparticipatedinsuchactivity.
Youshouldtakeresponsibilityforquestioningthegroup’sactivitiesanddecisionsandvoice
disagreementwhenyouseeaproblem.Generally,youareexpectedtoactasa“reasonablyprudent
person”inyouractionsandinvolvementwiththestudentgroup.
Ifaquestionablesituationarises,theadvisorshoulddothefollowing:
• Tellyourorganization’sleadershipthatwhatitisdoing,orplanningtodo,iswrong,
inappropriate,and/orillegal.
• Offeralternativesuggestionsforactivitiesthatmaybelessrisky.
• Warnparticipantsoftherisksinvolved.(Usealiabilitywaiverorinformedconsentform.)
• Provideforproperinstruction,preparation,ortrainingforparticipantsinanactivity.
• Actonlywithinthescopeofyourauthority.(Donotsigncontracts,giveapprovalforactivities,
orspeakonbehalfoftheUniversityunlessyouhavebeengivenexplicitauthoritytodoso.)
• Canceltheeventiftheconditionsaredangerousorifthegroupisnotpreparedtoassumefull
responsibilityfortheriskinvolved.
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Althoughitisnotnecessary,youalsohavetheoptiontopurchasespecificinsurancethatcoversyour
dutiesasanadvisor.Manyprofessionalassociationsofferthiskindofinsuranceforamodestpremium.
Ifyoubelongtoanyprofessionalassociations,inquireabouttheirinsurancepolicies.Youaremostlikely
todecreaseyourliabilityandchanceofaneventgoingawrythroughgoodriskmanagement.
Herearesomehelpfulstrategiesyoucanprocesswithyourorganizationtoreducerisk:
• Provideadequatetrainingandsupervisionofstudentorganizationmembers.
• Chooseonlytoparticipateinactivitiesthatarelowrisk.
• Followindustrystandardsiftheyareavailable.
• Assumeandpreparefora“worstcasescenario”inordertoreducethelikelihoodofitoccurring.
• Uselicensedcommercialtransportationinsteadofpersonalvehicleswhenpossible.
• Purchaseeventliabilityinsuranceifapplicable.
• Obtaininformedconsentformsorliabilitywaiversforparticipantsatyourevent.
Hazing
RegisteredStudentOrganizationsandtheiradvisorsareexpectedtoadheretoandabidebytheantihazingpolicyintheFAUStudentCodeofConduct:
“Hazingisprohibited.Nostudentorstudentorganizationshallconduct,engagein,orcondonehazing
activities.Thispolicyshallapplytoactsconductedonoroffcampuswheneversuchactsaredeemedto
constituteHazing.
Hazingmeansanyactionorsituationthatrecklesslyorintentionallyendangersthementalorphysical
healthorsafetyofastudentforpurposesincluding,butnotlimitedto,initiationoradmissionintoor
affiliationwithanyorganizationoperatingunderthesanctionofFloridaAtlanticUniversity.
Additionally,Hazingincludes,butisnotlimitedto,pressuringorcoercingthestudentintoviolating
stateorfederallaw,anybrutalityofaphysicalnature,suchaswhipping,beating,branding,exposureto
theelements,forcedconsumptionofanyfood,liquor,drug,orothersubstance,orotherforced
physicalactivitythatcouldadverselyaffectthephysicalhealthorsafetyofthestudent,andalso
includesanyactivitythatwouldsubjectthestudenttoextremementalstress,suchassleepdeprivation,
forcedexclusionfromsocialcontact,forcedconductthatcouldresultinextremeembarrassment,or
otherforcedactivitythatcouldadverselyaffectthementalhealthordignityofthestudent.Hazingdoes
notincludecustomaryathleticeventsorothersimilarcontestsorcompetitionsoranyactivityor
conductthatfurthersalegalandlegitimateobjective.
Itisnotadefensetoachargeofhazingthat:
1. Theconsentofthevictimhadbeenobtained;or
2. Theconductoractivitywasnotpartofanofficialorganizationaleventorwasnototherwise
sanctionedorapprovedbytheorganization;or
3. Theconductoractivitywasnotdoneasaconditionofmembershiptoanorganization.”
CleryAct
AdvisorstoRegisteredStudentOrganizationshelpenforcetheJeanCleryAct.Accordingtofederallaw,
specificallyTheStudentRighttoKnowandCampusSecurityActof1990(renamedtheCleryAct),Florida
AtlanticUniversityisrequiredtoreport“statisticsconcerningtheoccurrenceofcertaincriminaloffenses
reportedtothelocalpoliceagencyoranyofficialoftheinstitutionwhoisdefinedasa“CampusSecurity
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Authority.”ACampusSecurityAuthority(CSA)isdefinedas:“Anofficialofaninstitutionwhohas
significantresponsibilityforstudentandcampusactivities,including,butnotlimitedto,student
housing,studentdiscipline,andcampusjudicialproceedings.”
Accordingtothisdefinition,advisorstostudentorganizationsareCSAsbecauseyouareinvolvedin
campusactivitiesandinteractwithstudentsfrequently.AsadesignatedCSA,youarenotconsidered
eitherasecurityofficerorlawenforcementofficial.YourroleasaCSAmerelyinvolvestheprocessof
reportinganypotentialcriminalincidentinformationyoureceiveinatimelymanner.
IfyouhearaboutacrimethatwascommittedoncampusoronapropertyleasedbyFAU,itisyour
responsibilitytoimmediatelyreportitviatheIncidentReportingFormontheDeanofStudentswebsite.
Youshouldcollectasmuchinformationaboutthecrimeaspossiblesothatyoucanfilltheform
completely.Thecrime’stypeandlocationareespeciallyimportant.
ThisformshouldalsobeusedforStudentCodeofConductviolations,toreportastudentwhoyoufeel
maybestrugglingphysicallyorpsychologically,ortoreportanyotherbehaviorsofconcern.
Dependingontheseverityoftheincident,theFAUPoliceDepartmentmayneedtorespondquicklyto
maintainthesafetyofourcampus.Therefore,itiscriticalthatyousubmitincidentreportsare
submittedassoonaspossiblewhenyouhearaboutacrime.
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RegisteredStudentOrganizations
ResponsibilitiesandPolicies
Regulation4.006
Regulation4.006isaUniversityregulationforStudentOrganizationsandStudentGovernment.It
outlinestheformationandre-registrationprocessforstudentorganizationsaswellastheofficer
eligibilityrequirements.Asstatedintheregulation,allregisteredstudentorganizationsarerequiredto
re-registertheirorganizationannuallyeachspringtoremainaregisteredforthefollowingacademic
year.Newstudentorganizationformationcanoccurwithinthefirstsixweeksofeachsemester(Fall,
Spring,andSummer.)
Foranundergraduatestudenttoholdanofficerpositionwithinhisorherorganization,he/shemust
maintainacumulativeGPAof2.5andmustbeenrolledin12creditsinthefallandspring.Foragraduate
studenttoholdanofficerposition,he/shemustmaintainaGPAof3.25andbeenrolledin6creditsin
thefallandspring.Eligibilitychecksaremadewithinthefirsttwoweeksofeachsemester,andan
appealprocessisavailabletointerestedstudents.
Formoreinformation,pleasevisitwww.fau.edu/regulations/chapter4/index.php.
Re-RegistrationProcess
RegisteredStudentOrganizationsneedtore-registerannuallyeachspringtoremainarecognizedand
activeorganizationatFAU.Theintentofre-registrationistoensurethattheUniversityhasaccurate
contactinformationforeachgroup.Belowaretherequirementsforre-registrationfor2015-2016:
Spring2016
• Re-RegisterstudentorganizationonlinethroughOwlCentralbyMay13,2016
• HaveorganizationadvisorcompletetheAdvisorRolesandExpectationFormbyMay13,
2016
Fall2016
• HavepresidentandvicepresidentcompletetheOnlineHazingPreventionModuleby
September30,2016
• HavepresidentandvicepresidentcompletetheOnlineTrainingbySeptember30,2016
• HavethetreasurerattendaFiscalTrainingsessionbySeptember30,2016*
• HaveatleastTWOofficersattendtheiLEADStudentLeadershipConferenceonSeptember
17,2016**
*StudentorganizationsthatdonotuseCOSOallocatedfunds(A&SFees)donothavetobefiscally
certified.
**EachstudentcanonlyrepresentONEstudentorganizationattheStudentLeadershipConference.
Anyexistingstudentorganizationthatdoesnotsuccessfullyre-registerbyfulfillingtherequirements
abovewillloseitsregisteredstatus,allA&Sfeesallocatedtotheorganization,andallrightsand
privilegesgrantedbytheregistrationprocess.Ifthatstudentorganizationwantstoregisterafterthe
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deadline,itwillhavetodosoasanewstudentorganizationandadheretoanyadditionalrequirements
asdeemedbyStudentInvolvement.
EventRegistration
RegisteredStudentOrganizations(RSOs)canreserveUniversityfacilitiesforevents.
OntheBocaRatoncampus,RSOsareencouragedtousethespaceintheStudentUnionwherethestaff
isveryhelpfulandeagertoassistinplanningevents.TheStudentUnionEventPlanningofficeoffers
servicesincluding,butnotlimitedto:venuereservation,eventreview,coordinatingsoundandlight
personnelandequipment,furnishingandarrangingofroomsetupsandcoordinatingeventstaffand
UniversityPolicewhereindicated.Shouldyouneedassistancewiththeeventplanningprocess,please
contacttheStudentUnionEventPlanningofficeat(561)297-3730,orvisitStudentUnionroom203.
ThefirststepincompletinganeventregistrationistosubmittheeventrequestonOwlCentral.The
“CreateEvent”buttonisfoundonthestudentorganization’spage,underthe“Events”tab.Thisbutton
willonlybevisibletoofficersoftheorganizationwhohavebeenauthorizedtosubmitevents.Itis
importanttonotethattheeventrequestissimplyarequestforspaceandnotaguarantee.Thecampus
eventservicesstaffintheStudentUnionwillworkwithyourorganizationtofindaspacefortheeventif
therequestedvenueisunavailable.Theeventregistrationwilltakestudentsthroughseveralquestions
abouttheireventtodeterminewhichpoliciesareapplicable.Theeventwillbeapprovedafterall
relevantcampusreviewershaveapprovedit.
TheRSOwillbeaskedtonametheiradvisorontheeventregistrationformtoindicatethatyouare
awareoftheevent,soitisimportantthatyoustayinformedontheeventplanningandassistwith
planninglogisticsandriskmanagementifapplicable.Asnotedonpage7ofthismanual,Student
Involvementrequiresadvisorstobeinattendanceatspecialevents.StudentInvolvementdefines
specialeventsashavinganyorallofthefollowingcriticalriskfactors:danceorconcert;heldat,or
continuesuntilanytimeaftermidnight;moneyisexchanged(tickets,admissionoradonation);events
with200peopleormore;oreventsopentothegeneralpublic.
*PleasenotethatRSOsmaynotholdeventsduringFinalsWeekorReadingDays.Eventsthatare
registeredduringthistimeframewillnotbeapproved,unlesstheeventisrelatedtofinalspreparation.
Contracts
Ifyourstudentorganizationisplanningtobringentertainmenttocampus(e.g.,DJ,musician,speaker,
comedian,lecturer,etc.),acontractmustbeprocessed.TheStudentActivitiesandInvolvementoffice
onyourcampuswillassistintheprocessingofthiscontractforyou.Contractsmustbeprocessedat
leastfourweeksinadvanceofanevent.Tobeginthisprocess,pleasecompletetheContractWorksheet
foundunder“CampusLinks”onOwlCentral.Nostudent,studentorganizationorstudentorganization
advisorcansigncontractsonbehalfofFAU.
COSOFunding
RegisteredStudentOrganizationsareeligibleforfundingthroughtheCouncilofStudentOrganizations
(COSO)throughtheAnnualBudgetProcessandEmergencyFunding.
AnnualBudgetProcedure
AllRSOsmustgothroughtheannualbudgetingprocessinordertoreceivefundingforthenext
academicyear.
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•
•
•
•
Annualbudgetpacketsareavailableinmid-NovemberandcanbelocatedonOwlCentralor
COSO’swebsitehere:http://www.fau.edu/involvement/clubhouse/coso/index.php
Themaximumincreaseindollaramount(regardlessofrequest)thatcanbeallocatedthrough
theannualbudgetprocessisa10%increasefromeitherthepreviousyearortheyearbefore
that,whicheverisgreater.
Themaximumdollaramount(regardlessofrequest)thatcanbeallocatedthroughtheannual
budgetingprocessis$10,000.
o AstudentorganizationisNOTeligibleforthismaximumunlesstheyhavebeen
consistentlyregisteredformorethanthreeacademicyears.
IfanAnnualBudgetRequestissubmittedwithina48-hourperiodaftertheoriginaldeadline,the
organizationmustsubmitaJustificationforLateSubmissiontotheCOSODirector,whichwill
thenbeeitherapprovedordeniedbytheCOSOExecutiveBoardbyamajorityvote(50%+1).
Anysubmissionafterthe48-hourgraceperiodwillnotbeaccepted.
•
EmergencyFundingProcedure
Emergencyfundingisdefinedasmoniesallocatedforcircumstancesthatarebeyondthescopeand/or
controloftheregisteredorganization.Examplesincludeunexpectedsecuritycostsrelatedtoaprogram
thathasalreadybeenbudgetedthroughtheannualbudgetingprocess,oranorganizationthatwasnot
fundedduetothepreviousofficer’snegligence.
• Organizationsthatareregisteredaftertheannualbudgetingprocessarenoteligiblefor
emergencyfunding.
• Emergencyfundingrequestsareduetwobusinessdaysbeforethefundingmeetingwithall
justificationattached.
• Eachorganizationrequestingfundsmustattendthefundingmeetinginordertobeallocated
funds.
• TheorganizationrequestingfundsshallbegrantedtimetomakeastatementtotheExecutive
Board,andansweranyquestionstheboarddeemsnecessary.
• TheExecutiveBoardwillthenproceedtovoteonanamounttoallocatetheorganization.
• Iftherequesthasbeentabledformorethantwomeetings,itisautomaticallytabled
indefinitely.
NewOrganizationFundingRequestProcedure
• Anyclubthatbecomesofficiallyrecognizedasastudentorganizationaftertheannualbudget
deadlineiseligibleforneworganizationfunding.
• NeworganizationfundingrequestsareduetwobusinessdaysbeforetheCOSOFunding
Meetingwithalljustificationattached.
• EachorganizationrequestingfundsmustattendtheCOSOFundingMeetinginordertobe
allocatedfunds.
• TheorganizationrequestingfundsshallbegrantedtimetomakeastatementtotheExecutive
BoardandansweranyquestionstheExecutiveBoarddeemsnecessary.
• TheExecutiveBoardwillthenproceedtovoteonanamounttoallocatetheorganization.
• Iftherequesthasbeentabledformorethantwomeetings,itisautomaticallytabled
indefinitely.
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Fundraising
Fundraisingisagreatwayforstudentorganizationstoraisemoneyfortheirorganizationorforcharity.
Additionally,fundraisingcanhelpinformthecommunityaboutyourorganizationanditspurpose.
Asuccessfulstudentorganizationfundraiserwilltypically:
• Appealtoalarge,broadaudience.
• Performaneededserviceormeetaneed.
• Bewell-publicizedthroughvariousmedia.
• Bringtheorganizationandthecommunitytogether.
• Encouragepeopletointeract.
• Capitalizeonthetalentsofyourorganization.
FAURegisteredStudentOrganizations(RSO)mayengageinfundraisingactivitiesundercertain
circumstances.AnyproceedsofthesefundraisingactivitiesmustbedonatedtoanIRS-qualified
organization(suchasaSection501(c)(3)charitableorganization)orusedfortheactivitiesandprojects
oftheRSOitself,infurtheranceofitsgoalsandobjectives.AllfundraisingactivitiesbyanRSOonoroff
campusaresubjecttothefollowingguidelines:
GeneralFundraisingGuidelines:
1) AllRSOswantingtofundraisemustobtainapprovalfromboththeiradvisorandtheAssistant
DirectorofStudentOrganizationsandActivities.Thisapprovalprocessisaccomplishedthrough
theonlineeventregistrationsubmissionprocessthroughOwlCentral.
2) RSOsmaynotsolicittaxdeductibledonationsorissuegiftreceiptstodonorsforthededuction
ofsuchdonations.ContributionsaredeductibleonlywhenmadetoIRSqualifiedorganizations,
andmost(ifnotall)RSOshavenotappliedtotheIRStobecomeaqualifiedorganization.
3) AllfundraisingactivitiesthatinvolvetheexchangeofmoneymusthavetheRSOadvisorin
attendance.
4) Allfundraisingactivitiesandmerchandisesalesthatarepartofsuchfundraisingactivitiesmust
conformtoUniversityregulationsandpoliciesandFloridaandPalmBeachCountyordinances
andlaws.Forexample,rafflesarerestrictedbystatelaw(seeFloridaStatute,Section849.0935),
anddate/serviceauctionsarelimitedbyUniversitypolicy(seeGuidelinesforDate/Service
Auctions).Additionally,thefollowingactivitiesarenotpermittedonFAU’scampuses:bake
sales,carbashes,electronicbashes,eating/drinkingcontests,rafflesorgambling.
5) SalesofmerchandisethatarepartoffundraisingactivitiesonFAUcampusesmaynotconflict
withorviolateUniversitycontractswithexistingcampusvendors.RSOsmaynotuseA&Sfeesto
fundraiseforthebenefitoftheirorganizationoranycharitableorganization.AllRSOswantingto
holdafundraiserthatrequiresanyfinancialexpendituremusthavesufficientnon-A&Sfundsto
covertheseexpenses.
6) Moniesraisedand/orcollectedfromRSOfundraisingactivitiesmustbedepositedintothe
appropriateRSOoff-campusbankaccountwithin72businesshoursaftercompletionofthe
fundraisingactivity.Anychecksreceivedaspartofthefundraisingactivitymayonlybemade
outtotheRSOorthecharitableorganizationforwhichthefundraiserisheld.
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7) Nofundraisingactivitieswillbeallowedforthefinancialgainofindividual(s)outsideofthe
commonorcharitableinterestsoftheRSOorthecharitableorganizationforwhichthe
fundraiserisheld.
8) TheRSOmustuseatwo-partrevenue/receiptbookwhencollectingfundsforthesaleof
merchandise(atwo-partreceiptbookwillbeprovidedbyStudentInvolvementorCOSO).A
receiptshouldbewritten,withacopygiventothepurchaserofthemerchandiseandacopy
keptbytheRSO.ThereceiptsshouldbekeptonfilebythetreasureroftheRSOforaminimum
offour(4)yearsforauditingpurposes.
9) TheRSOmusthaveacollectionboxorbankbagwithalockonsitetostorethecollectedfunds.
10) Atthelocationofthefundraiser,theRSOmustpostinavisiblelocationthefundraising
disclaimer(seebelow).
Disclaimer:Thisfundraisingevent,andanyorganizationsinvolved,donotrepresentFlorida
AtlanticUniversity,itsinterests,oritsopinionsorindicateFAU’sendorsementorsupportof
eitherthefundraisingorganizationorthecharitableorganizationforwhichthefundraiseris
held.FloridaAtlanticUniversityhasprovidednodirectfinancialassistanceforthisfundraising
eventnorwillFloridaAtlanticUniversityreceiveanyfundsfromthisfundraisingevent.Monies
donatedarecollectedanddistributedsolelyatthediscretionofthefundraisingorganizationor
thecharitableorganizationforwhichthisfundraiserisintended.FloridaAtlanticUniversityisnot
responsibleforoverseeing,receivingordistributingfundscollected.
11) ItshallbetheresponsibilityoftheRSOtomonitor,cleanup,andremoveallmaterialsatthesite
ofthefundraiserwhenitisconcluded.
12) AnyRSOhostingafundraisingactivityforthebenefitofFAUmustcomplywithFAUPolicy9.1
(UniversityGiftSolicitationandAcceptance).AnyfundsdonatedtoFAUmustbecoordinated
withandhandleddirectlybytheFAUFoundation.
13) ViolationbyanRSOofanyUniversityregulation,policy,rule,orprocedurewhileconductingthe
fundraisingactivitymayresultinalossofRSOprivilegesorothermeasuresdeemed
appropriate.
Off-CampusBankAccounts
RSOsareabletoopenanoff-campusbankaccountforself-generatedfunds.Thisaccountisprimarily
usedformoneyyourRSOraisesthroughfundraisingandmembershipdues.Itishighlyrecommended
thatyou,astheadvisor,areinvolvedintheprocessofcreatinganoff-campusbankaccount.
Yourorganizationisresponsibleforkeepingtrackoftheaccount.BB&T,ouron-campusbanking
provider,iswillingtoworkwithyourorganization,butyoumaychooseanybankthatyouwouldlike.It
isimportanttounderstandthatStudentInvolvementhasabsolutelynojurisdictionover,orinvolvement
with,off-campusbankaccountsandwillnotgetinvolvedinmattersconcerningoff-campusbank
accounts.Itisuptoyourstudentorganizationtomonitorthesefundsandtheirproperuse.NOACTIVITY
&SERVICEFEESCANBEDEPOSITEDINTOTHISACCOUNT.
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IntheeventthataRSOdecidestoopenanoff-campusbankaccount,thefollowingrequirementsapply:
• TheRSOisrequiredtoobtainanEmployeeIdentificationNumber(EIN)/TaxIDnumberfromthe
IRS.
• Thebankaccountmusthavetwosignatories.
• Thebankaccountnamecannotinclude“FloridaAtlanticUniversity.”
• Updateinformationwiththebankwhenofficersoradvisorschange.
Ifyouhaveadditionalquestionsregardingtheuseofoff-campusbankaccounts,pleasecontactStudent
Involvement.
Travel
FAUstudentswhowishtotraveltoconferencesorcompetitionsfortheirstudentorganizationare
eligibletodosothankstoStudentGovernment.Throughanapplicationprocess,studentsand
organizationscanreceivefundstosupplementtheout-of-pocketcostsoftravelingtoprofessional
conferences,organizationalmeetings,trainings,competitions,andeducationalexperiences.Students
andorganizationswhohavereceivedthisfundinginthepasthaverepresentedFAUaroundtheworld,
presentingresearchatinternationalconferences,attendingexclusivetrainingoreducationalprograms
inspecialtyfields,andreceivinghonorsandawardsatvariousclubs/sportcompetition.Studentswho
wanttotravelonbehalfofFAU-whethertheyarerequestingfundsornot-mustsubmitatravelpacket
totheActivity&ServiceAccountingandBudgetOffice.Thisformmustbesignedbytheorganization’s
advisor.
Formoreinformationonstudenttravel,visitwww.fau.edu/sg/services/student_travel/.
LogoPolicy
RegisteredStudentOrganizationsarepermittedtwooptionsforlogos.Thefirstoptionisastandardlogo
availabletoallFAURSOs,whichmaynotbealteredandmustappearasshownintheStudent
OrganizationStyleGuide.
ThesecondoptionisforRSOstocreatetheirownlogo,aslongasitdoesnotinfringeuponexistingFAU
trademarks,suchasthenameoftheUniversityoritslogos,institutionalmarks,orspiritmarks.TheRSO
logomustincludethestatement“ARegisteredStudentOrganizationatFAU®.”Alllogosmustbe
approvedbyStudentInvolvementandshouldbeemailedtosiadmin@fau.edu.Formoreinformation
andfortheStudentOrganizationStyleGuide,pleaserefertotheStudentOrganizationManual.
Organizationswithnationalaffiliation,suchasDanceMarathonandHabitatforHumanity,mayusethe
nationallyrecognizedandtrademarkedlogowithFAUmentioned,aslongasitissentto
[email protected].
SportClubsthatareadvisedbytheDepartmentofCampusRecreationandrecognizedbytheSports
ClubCouncilmayusetheFAUspiritmarksonuniformsandrelatedgearwhenparticipatinginleague
competitionandmustincludeanidentifyingstatementadjacent.
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ResourcesforRegisteredStudentOrganizations
CouncilofStudentOrganizations(COSO)
TheCouncilofStudentOrganizations(COSO)isaStudentGovernmentprogramthatprovidesanofficial
voiceforstudentorganizations,informsallstudentsofcouncilactivitiesandopportunities,and
objectivelyallocatesA&SFeesgrantedbytheCampusBudgetCommitteeinaccordancewithCOSO’s
statutesandprocedures.Itisbrokendownintofivedifferentcouncils,andeverystudentorganizationis
placedintoacouncilthatbestfitstheirpurpose.ThefiveCouncilsareAcademic,Multicultural/Spiritual,
FraternityandSorority,SportsClub,andSpecialInterest.COSOislocatedintheClubHouseonthe
secondflooroftheStudentUnioninRoom227.FormoreinformationaboutCOSOandstudent
organizationfundingopportunities,visithttp://www.fau.edu/involvement/clubhouse/COSO/
GraduateandProfessionalStudentAssociation
TheGraduateandProfessionalStudentAssociation(GPSA)representsFAU'sgraduateandprofessional
studentpopulation.GPSAadvocatesfortheinterestsofgraduateandprofessionalstudentsUniversitywideandstrivestoenrichtheirexperiences.
GPSAprovidesandadvocatesfor:
• Academicsupportresources
• Socialprogramming
• Professionalandleadershipdevelopment
• Conferencetravelfunding
• Networkingopportunities
• SupportServicesforGraduateandProfessionalStudentOrganizations(GPSOs)
StudentOrganizationTraining
RSOsarerequiredtogothroughtrainingeachyearaspartofthere-registrationprocess.Thetraining
includesreadingovera“cheatsheet”andthentakingaquiztotesttheirknowledgeofstudent
organizationpoliciesandprocedures.Thischeatsheetisactuallyavailableforyourreviewyear-round
onStudentActivitiesandInvolvement’spageonOwlCentralunderthedocumentstab.
WeppnerCenterforLEADandService-Learning
TheWCLSLstaffstrivetoassiststudentsintakingtheirskillsintothecommunityasevolvedleaders.
Studentswillcontinuetoreflect,integrate,andexpandonwhattheyhavelearnedtoimprovethe
worldwidecommunityinwhichwealllive.TheMissionoftheDr.DanielB.WeppnerCenterforLEAD
andService-Learning(WCLSL)isinvestinginstudentstobecomechangeagents.
Thisoccursthroughprogramsandservicesthatempowerstudentstoleadandservetheircommunities,
inandoutoftheclassroom.
WCLSLiscommittedtoprovidinganatmospherethatfosterslearning,personalgrowth,andexploration
ofindividualandgroupleadershipskills.Theseskillsincludetheunderstandingandcelebrationof
diversitywhichtherebyenablestheirlearningtotakeplace.Theseidealsareconsistenttothatofthe
University'smission.
DiversityandMulticulturalAffairs
TheOfficeofDiversityandMulticulturalAffairspromotestheacademicandpersonalgrowthof
traditionallyunderservedstudents.Theofficecollaborateswiththecampuscommunitytocreatean
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institutionalandcommunityclimateofsocialjustice.Wepromoteaccessandequityinhighereducation
andofferprogramsthateducatethecampusaboutdiversity.Inaddition,weincorporatestudent
learninganddevelopment;enhancestudentoveralleducationalexperiences;provideaccessto
academic,social,cultural,recreationalandothergroupactivities;provideopportunitiesforintentional
interactionandengagement;andintegration.
TheOfficeofDiversityandMulticulturalAffairsadvisesallstudentorganizationsthatfallunderthe
Multicultural/SpiritualCouncil.Formoreinformation,visitwww.fau.edu/oma/.
CampusRecreation
TheDepartmentofCampusRecreationenhancesthequalityoflifeoftheFloridaAtlanticUniversity
communitybyencouragingactiveandbalancedlifestylesandtofacilitatestudentlearningthrough
participationinCampusRecreationprograms,servicesandfacilities.Toaccomplishthismission,the
departmentwill:
• Offerhighqualityprogramsandservicesthatarediverseandinnovative;
• Maintainprogressiveandwellmanagedfacilitiesinasafeandenjoyableenvironment;
• Provideexperientiallearningandfosterthedevelopmentofleadership,socialand
managementskillsthroughemploymentandparticipationopportunities;
• Effectivelyandethicallymanagehuman,financialandphysicalresources;
• Recruit,developandretainacommitted,highachievingstaff.
TheDepartmentofCampusRecreationalsooverseesstudentorganizationsintheSportsClubCouncil.
FormoreinformationabouttheDepartmentofCampusRecreation,visitwww.fau.edu/campusrec/.
StudentGovernment
TheMissionoftheDepartmentofStudentGovernmentistoeducate,trainanddevelopstudentleaders
topracticeresponsibleandethicalleadershipinanenvironmentofsharedgovernance.TheDepartment
ofStudentGovernment(SG)providesmanyservicestothestudentbodythroughtheutilizationofA&S
fees,includingtravelawardstopromotestudents'educationalandprofessionaldevelopment.
Travelawardsareavailabletoregisteredstudents,bothgraduateandundergraduate,andRegistered
StudentOrganizations(RSOs).Throughanapplicationprocess,RSOscanreceivefundstosupplement
theout-of-pocketcostsoftravelingtoprofessionalconferences,organizationalmeetings,trainings,
competitions,andeducationalexperiences.RSOsthathavereceivedthisfundinginthepasthave
representedFAUaroundtheworld,presentingresearchatinternationalconferences,attending
exclusivetrainingoreducationalprogramsinspecialtyfields,andreceivinghonorsandawardsat
variousclubs/sportscompetitions.
FormoreinformationaboutStudentGovernment,visitwww.fau.edu/sg/
StudentUnion
TheFloridaAtlanticUniversityStudentUnionisthecenterforcommunityandleadershipontheBoca
RatonCampus,facilitatingstudentlearningandinvolvement,throughavarietyofprograms,facilities,
andservices.Asastudent-centeredorganizationandbuilding,theFAUStudentUnionprovidesahome
forstudents,faculty,staff,andguests,whoseekcultural,social,business,educationalandrecreational
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experiencesinanenvironmentcommittedtoexcellentservice.
TheStudentUnionishometoawideselectionofroomsandservicesthatareavailableforRegistered
StudentOrganizationeventsandclubmeetings.FormoreinformationabouttheStudentUnionEvent
Planningoffice,call561-297-3730,visitStudentUnionroom203,orgotowww.fau.edu/studentunion/.
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AdvisorTips
AssistingwithOfficerTransition
Oneofthemostimportantfunctionsyouwillfillasanadvisoristoassistinthetransitionfromoneset
ofstudentorganizationofficerstothenext.Asthestabilityofthestudentorganization,youhaveseen
changes,knowwhatworksandcanhelpmaintaincontinuity.Investingtimeinagoodofficertransition
earlyonwillmeanlesstimespentthroughouttheyearnursingnewofficers.Thekeytoasuccessful
transitionismakingsurenewofficersknowtheirjobsbeforetheytakeoffice.Expectationsshouldbe
clearlydefined.Thefollowingexamplesdemonstratetwocommonlyusedmethodsoftransition:
TheTeamEffort
Theteameffortinvolvestheoutgoingofficerboard,theadvisor,andtheincomingofficerboard.This
methodinvolvesaretreatorseriesofmeetingswhereoutgoingofficersworkwithincomingofficerson:
•
Pastrecords/notebooksfortheirofficeandupdatingthosetogether;
•
Previousyearprojectsthathavebeencompleted;
•
Upcoming/incompleteprojects;
•
Challengesandsetbacks;and
•
Anythingthenewofficersneed toknowtodotheirjobseffectively
Yourroleasadvisormaybeto:
•
Facilitatediscussionandbeasoundingboardforideas;
•
Organizeandprovidethestructureofaretreat;
•
Offersuggestionsonvariousissues;
•
Refrainfromtellingnewofficerswhattheyshoulddo;and
•
Fillintheblanks.
Ifanoutgoingofficerdoesn’tknowhowsomethingwasdone,ordoesn’thaverecordstopassontothe
newofficer,youcanhelpthatofficerbyprovidingtheinformationheorshedoesn’thave.Yourroleisto
providehistoricalbackgroundwhenneeded,helpkeepgoalsspecific,attainableandmeasurable;and
provideadviceonpoliciesandprocedures.
One-on-OneAdvisorTrainingwithOfficers
Ideallytheoutgoingofficerteamwillassistintrainingtheincomingofficers;often,however,itisleftup
totheadvisortoeducatetheincomingofficers.Inthiscase,thereshouldbeajointmeetingofthenew
officers.Youshouldthenmeetindividuallywitheachofficerandexaminethenotebookoftheprevious
officer(orcreateanewone).
Thenotebookshouldincludeitemssuchas:
• Formstheofficermayneedtouse;
• Copiesofpreviousmeetingagendas;and
• Acopyofthestudentorganization’sconstitutionandbylaws.
*Note:Bylawsareanorganization’sinternaldocumentthatsupplementstheconstitutionwithguidelines
fortheorganization.Theconstitutionistheonlydocumentthatisarequirementofregistration.
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Inthismeeting,youandyourofficersshouldtalkaboutwhattheofficershopetoaccomplishinthe
forthcomingyear.Assesstheofficer’sroleinthestudentorganization.Whataretheexpectationsof
eachposition?Whatarethestudent’sexpectationsofthepositionandhis/hergoals?
AdaptedfromtheACPAAdvisorManual,6.2009
ConflictResolutionandStrategies
Asanadvisor,youcanhelpthestudentorganizationdealwithconflictinpositiveways.Studentscome
fromdifferentbackgrounds,havedifferentleadershipstyles,andoperatewithdifferentperceptions;
therefore,itisimportantthatgroupmembersidentifyandworkthroughproblemstobalancethe
group.
Herearesometipstohelpwithmanagingconflictwithinyourstudentorganization:
1. Analyzetheconflict:Identifythenatureandtypeofconflictthegroupisdealingwith.
2. Onceyouhaveageneralunderstandingoftheconflict,determinethestrategytobeusedand
withwhomtheywillbeworking.
a. Ifyouareworkingwith“Avoiders,”lettensionscoolandthendiscuss.
b. Ifyouareworkingwith“Accommodators,”bereasonable.
c. Ifyouareworkingwith“Competitors,”talkaboutstandardsandexpectations.
d. Ifyouareworkingwith“Collaborators,”solvejointproblems.
e. Ifyouareworkingwith“Cooperators,”workonequalground.
3. Workoutproblemsinsmallgroupsbeforetheentireorganizationgetsinvolved.Sometimesthe
officerscandiscusstheirperspectivesandgivedirectiontofollow.
4. Alwaystaketimetodealwithconflict–evensmallproblemscanleadtoanexplosionthathurts
theentireorganization.
5. Asanadvisor,youmustbalancenegativecommentswithpositiveonessothatthegroup
continuescomingtoyouforadvice.
AdaptedfromtheWartburgCollegeStudentOrganizationGuide.
MotivatingStudents
Astudentmaybemotivatedbyavarietyoffactors,andnoformofmotivationwillbe100%effective.
Thefollowingisalistofdifferentformsofmotivation.Someoftheexamplesareextrinsic(motivation
comingfromanoutsidesource)whileothersareintrinsic(motivationthatstemsfromtheinternal
desireorgoalofthestudent).
Recognition:
Recognitionisusedfrequentlybyadvisors.Recognizeamember’scontributionverballyorinprint,in
frontoftheorganizationoralone.Thisisaneasyandeffectivewaytomotivatesomeone.Almost
everybodyappreciatesa“Thankyou!”orrecognitionofajobwelldone.Alsonotewhoenjoyspublic
andprivaterecognition.
Achievement:
Astudentmotivatedbytheneedforachievementmayhaveatendencytoovercomeobstacles,to
exercisepower,ortostrivetodosomethingdifficultaswellandasquicklyaspossible.Achievementis
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oftentiedtopositiverecognitionfromoutsidesources.Inafewcases,therecanbeaninternaldesire
forachievement,sothepersonwouldbesatisfiedbycompletingatasktothebestofhis/herability.
Desire:
Somestudentsareinterestedinbecomingmembersoforganizationsororganizationsthatwillleadtoa
desirableoutcome.So,iftheoutcomeoforganizationactivityisknowntobedesirable,thestudentmay
bemorelikelytoparticipate.
Value:
Ifthestudentperceivesvalueinparticipation,he/shemaybemoremotivatedtoparticipate(friendship,
professionalgoals,personalinterests,etc.).
PeerApproval:
Astudentcanperceiveapprovalandmaybemorelikelytoparticipateifprovidedwithappropriate
recognition.
Caution:
Therearesomestudentswhojoinorganizationstogainapproval/acceptancefromtheirpeerstocover
uppersonalissues.Watchforstudentswhoarestrugglingwithself-confidenceorwhostopshowingup.
Follow-upwithstudentswholeavetomakesuretheyareallright,andaskthembackifappropriate.
Adaptedfrom:Dunkel,N.W.&Schuh,J.H.(1998).AdvisingStudentGroupsandOrganizations.San
Francisco:Jossey-BassPublishers.
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Appendix
(Pages25-28)
Thefollowinghandoutsaredesignedtoassistyouinyour
workwithstudentorganizations
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AnAdvisor’sRole:AnExerciseinCommunicationandExpectations
Sometimesstudentsandadvisorshavedifferentideasandexpectationsofwhatroletheadvisorplaysinastudentorganization.
Thisexerciseisdesignedtobeginthediscussionoftheadvisor’sroleandinvolvementinthestudentorganization.Giveonecopy
totheorganizationofficersandonecopytotheadvisor.Afterbothpartieshavefinishedtheexercise,theyshoulddiscussthe
similaritiesanddifferencesandthencreateajobdescriptionfortheadvisorbasedonthesimilaritiestheyhavediscovered.
AdvisorRoleQuestions
Agree Disagree NotSure
ATTENDANCE
Attendallregularmeetings.
Attendallofficersmeetings.
Attendorganization’scampus-wideactivities.
Attendorganization’soff-campusactivities.
Attendorganizationonlyactivities.
Attendcontroversialevents.
MEETINGINVOLVEMENT
Assistinpreparingtheagenda.
Abilitytocallemergencymeetingsoftheofficers,asneeded.
Duringmeetings,informofficersandmembersaboutpossibleviolationsof
UniversityPolicies.
Providepersonalviewpointduringdiscussionsatmeetings.
Bequietatmeetingsunlessaskedforinput.
Reviewminutesbeforetheyaredistributed.
GOALSETTINGPROCESS
Participateingoal-settingprocess.
Providefeedbacktoofficersonprogresstowardgoals.
Requirecommitteestofollowupwithadvisoronprogresstowardgoals.
ORGANIZATIONDEVELOPMENT
Coordinateworkshopsbasedontopicschosenbytheofficers.
Researchandpresentleadershipdevelopmentopportunitiesavailableon
campus.
ExplainUniversitypoliciesandprocedurestothemembership.
Canceleventswhenadvisorbelievestheyarepoorlyplanned.
Instillteamwork,cooperation,andcollaborationwithintheofficersand
membership.
Engageinconflictmediationwhenconflictarisesamongofficersor
membership.
REPRESENTATION
Speakonbehalfoftheorganizationtothecampuscommunity.
Speakonbehalfoftheorganizationtothegeneralpublic.
AssistwithmediatingconflictswiththeUniversityadministration,other
organizations,orotherentities.
ELECTIONS
Attendallelections.
Provideofficersfeedbackoneachcandidate.
Countallballotswithnon-candidatestudent.
ADDITIONALRESPONSIBILITIES
Receivecopiesofallofficialcorrespondence.
Reviewandproofallofficialcorrespondencebeforeitgetsdistributed.
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StudenttoAdvisorEvaluation
Pleasetakethetimetoshareyourthoughtsonthequestionsandstatementslistedbelow.Yourfeedbackis
valuabletomyprofessionaldevelopment.Pleaseuseascaleof5-1torateyouranswers,5asthebestscore.
1)Iamsatisfiedwiththeamountoftimeouradvisorspendswithourgroup.
Comments:
2)Iamsatisfiedwiththequalityoftimeouradvisorspendswithourgroup.
Comments:
3)Iamsatisfiedwiththeamountofinformationouradvisorshareswithourgroup.
Comments:
4)Iamsatisfiedwiththequalityofinformationouradvisorshareswithourgroup.
Comments:
5)Ouradvisorisfamiliarwiththegoalsofourgroup. Comments:
6)Ouradvisoradvisesourgroupinawayconsistentwithourgoals.
Comments:
7)Ouradvisoradjustshis/heradvisingstyletomeetourneeds. Comments:
8)Ouradvisorisagoodlistener.
Comments:
9)Ouradvisorunderstandsthedynamicsofourgroup. Comments:
10)Ouradvisormodelsbalanceandhealthyliving.
Comments:
11)Ouradvisorchallengesmetothink.
Comments:
12)Ouradvisorallowsmeroomtomakeandexecutedecisions.
Comments:
AdditionalComments(usethebackofthissheetifnecessary):
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