S TUDENT G OVERNMENT A SSOCIATION
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Constitution
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Preamble and Mission Statement
Acting as the voice of all students enrolled at Georgia Regents University, the Student
Government Association shall actively work to improve the quality of life for the Student
Body, along with the university and community as a whole. Believing in the right of selfgovernance, all students enrolled at Georgia Regents University shall be a member of the
Student Government Association and be entitled the rights, privileges, and protections
thereof.
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Article I. Name, Purpose, and Structure
Section I. Name
A. The name of this organization shall be the Student Government Association (SGA)
of Georgia Regents University (GRU).
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Section II. Purpose
A. The SGA shall facilitate the exchange of information and ideas between the students
of all colleges of GRU.
B. The SGA shall serve as a liaison between students, faculty, staff and the
administration in order to represent student opinions, needs and interests to the
administration; and to disseminate and promote the exchange of information from
the administration and faculty to students.
C. The SGA shall take action to increase the quality of student services, academic
programs, and the GRU environment in order to further enhance the education of
GRU students.
D. The SGA shall support a variety of social, cultural, intellectual and recreational
events to promote fellowship, personal growth, and involvement of GRU students.
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Section III. Structure
A. The structure of the SGA shall be comprised of an executive and a legislative
branch. The Executive Cabinet shall serve as the executive branch while the Senate
and House of Representatives shall constitute the legislative branch. The members
of these groups together make up the voting members.
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Article II. Senate
Section I. Purpose
A. The Senate shall provide adequate representation and communication of the
interests of the Undergraduate Student Body to the faculty and the administration.
B. The Senate shall act as part of the legislative branch responsible for appropriating
funds as described in the bylaws and developing policy recommendations on behalf
of the Undergraduate Student Body.
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Section II. Composition and Terms
A. The composition of the Senate shall be influenced by the ratio of Undergraduate
Students at each college within GRU.
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B. Fifteen seats shall be designated for specific colleges within GRU. The allocation of
seats will depend on the relative undergraduate populations of the colleges. Only
candidates having a major in that college may represent the college in the Senate for
these assigned seats.
C. Fifteen additional seats are open to students from any college.
D. The newly elected Senators of the SGA shall assume their duties after their
inauguration at the end of the spring semester and shall serve until the next
inauguration the following spring.
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Section III. Qualifications
A. In order to be eligible to serve in the Senate, students must be Undergraduate
Students or Post-Baccalaureate Students in good academic standing with no student
conduct code violations.
B. Good academic standing shall be defined as being enrolled in at least 6 hours with
an Institutional GPA of 2.5 or better at GRU and not on academic probation.
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Section IV. Duties and Procedures
A. The Senate shall represent the entire Undergraduate Student Body in all matters
affecting student interest.
B. The Senate may enact legislation in the form of bills or resolutions. The
Undergraduate SGA President may veto any piece of legislation passed by the
Senate. The Undergraduate President may veto a particular piece of legislation only
once, and approval by two-thirds of the full Senate shall be shall be necessary to
override the veto.
C. The Senate is responsible for impeachment proceedings within the Undergraduate
SGA.
D. Procedure of all Senate business meetings shall be governed by rules set forth in the
Bylaws.
E. Senators shall adequately give representation to their constituency at Senate
business meetings.
F. Senators shall attend all Senate business meetings. The Undergraduate SGA Vice
President shall sanction or remove any Senator that exceeds the allotted number of
allowed absences.
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Article III. House of Representatives
Section I. Purpose
A. The House of Representatives shall provide adequate representation and
communication of the interests of the Graduate Student Body to the faculty and the
administration.
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B. The House of Representatives shall act as the part of the legislative branch
responsible for appropriating funds, and developing policy recommendations on
behalf of the Graduate Student Body.
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Section II. Composition and Terms
A. Each college shall be entitled to elect one Representative per 100 Graduate students,
with that Representative being responsible for the interest of his/her constituency. If
the number of Graduate Students in a program is less than 100; that program is
entitled to elect one Representative.
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B. The Representatives will be elected within their colleges in an election procedure
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decided by the college Dean.
C. The newly elected Representatives of the SGA shall assume their duties after their
inauguration at the end of the spring semester and shall serve until the next
inauguration the following spring.
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Section III. Qualifications
A. In order to run for the House of Representatives, students must be in good academic
standing with a 2.5 GPA and with no student conduct code violations.
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Section IV. Duties and Procedure
A. The House of Representatives is responsible for impeachment proceedings within
the Graduate SGA.
B. The Graduate SGA President may veto any bill or resolution passed during any
business meeting of the House of Representatives. The Graduate President may veto
a particular bill or resolution only once, and a two thirds vote of the House of
Representatives shall be necessary to override the veto.
C. The House of Representatives shall represent the entire Graduate Student Body in
all matters affecting student interest. When appropriate, the House of
Representatives shall cooperate with the Senate in exercising general supervision
over all student activities.
D. Procedure of all business meetings of the House of Representatives shall be
governed by rules set forth in the Bylaws.
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Article IV. Executive Cabinet
Section I. Purpose
A. The Executive Cabinet is the leadership body for the SGA.
B. The Executive Cabinet shall have the power of granting and approving revisions to
charters for all campus student organizations.
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Section I. Composition
A. The Executive Cabinet officers shall be Undergraduate President, Undergraduate
Vice
President,
Undergraduate
Secretary,
Undergraduate
Comptroller,
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Undergraduate Humanitarian, Graduate President, Graduate Vice President,
Graduate Secretary, Graduate Comptroller, and Graduate Humanitarian.
B. Members-At-Large positions are available by appointment to ensure that all colleges
have a student representative to the Executive Cabinet.
C. The Undergraduate and Graduate SGA Presidents shall serve as Co-Chairs of the
Executive Cabinet.
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Section II. Term of office
A. The newly elected officers of the SGA shall assume their duties after their
inauguration at the end of the spring semester and shall serve until the next
inauguration the following spring.
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Section III. Eligibility and Qualifications
A. Only GRU Undergraduate or Post-Baccalaureate Students are eligible to run for or
hold office as an Undergraduate member of the Executive Cabinet and only GRU
Graduate Students are eligible to run for or hold office as a Graduate member of the
Executive Cabinet.
B. Candidates and elected officers must be in good academic standing with no student
conduct code violations. Good academic standing shall be defined as being enrolled
at least half time with an Institutional GPA of 2.5 or better at GRU.
C. The Undergraduate or Graduate SGA President and the Undergraduate or
Graduate SGA Vice President candidates must be at least a rising junior.
Undergraduate candidates can be a sophomore at the time of election, but will have
earned at least 60 credit hours by the beginning of the summer term. Graduate
candidates’ class statuses will be determined by their colleges.
D. The Undergraduate or Graduate SGA Secretary, Undergraduate or Graduate SGA
Comptroller, and Undergraduate or Graduate Humanitarian candidates must be at
least a rising sophomore. Undergraduate candidates can be a freshman at the time
of election, but will have earned at least 30 credit hours by the beginning of the
summer term. Graduate candidates’ class statuses will be determined by their
colleges.
E. SGA Officers are not required to be enrolled during the summer semester.
F. Undergraduate and Graduate SGA Officer candidates must have been a member of
the SGA for at least one semester before running for office.
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Section IV. Officer Compensation
A. Officers shall receive financial compensation for their services that shall not
decrease during their term of office unless given an unsatisfactory review in the
stipend review process.
B. Compensation shall be paid each semester served.
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Section V.
Duties of the SGA Presidents
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A. The Undergraduate President shall be present at all Senate business meetings, and
the Graduate President shall be present at all House of Representatives business
meetings.
B. The Presidents shall appoint the chairperson of all standing and ad hoc committees.
C. The Presidents shall serve as ex officio members of all standing committees and as a
resource person for these committees.
D. The Presidents shall aid in the orientation of new SGA members.
E. The Presidents shall serve as Georgia Board of Regents’ Student Advisory Council
(SAC) representatives to represent the GRU SGA.
F. The Presidents shall act as the official representatives from the SGA to the
administration and faculty.
G. The Presidents shall serve as standing members of the Mandatory Student Fee
Committee of GRU.
H. The Presidents shall nominate additional students to the Mandatory Student Fee
Committee as needed to complete the roster of student members.
I. The Presidents shall represent the GRU Undergraduate Student Body in all student
government affairs and in student relations with the GRU administration.
J. The Presidents shall have the power to conduct routine business which is in the best
interest of the GRU Student Body.
K. The Presidents shall nominate Members-At-Large to represent those colleges not
represented on the Executive Cabinet.
L. The Presidents may not serve more than two terms as President consecutively.
M. The President shall temporarily assume the role of Vice President in the event of a
vacancy.
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Section VI. Duties of the SGA Vice Presidents
A. The Undergraduate Vice President shall preside at and call all Senate business
meetings and the Graduate Vice President shall preside at the House of
Representatives business meetings.
B. The Vice Presidents shall assume the duties and responsibilities of their respective
President in his/her absence or upon his/her request.
C. The Vice Presidents shall assist the President in the fulfillment of all executive
duties.
D. The Vice Presidents shall serve as ex officio members of all ad hoc committees and
as a resource person for these committees.
E. The Vice Presidents shall serve as standing members of the Mandatory Student Fee
Committee of GRU.
F. The Vice Presidents shall remove or sanction SGA members that have exceeded
their maximum allowance of absences.
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G. The Vice Presidents may not serve more than two terms as Vice President
consecutively.
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Section VII. Duties of the SGA Secretaries
A. The Undergraduate Secretary shall keep an accurate record of the proceedings of
Senate meetings and the Graduate Secretary shall keep an accurate record of the
proceedings of the House of Representatives meetings.
B. The Secretaries shall take roll call and keep track of the attendance record.
C. The Secretaries shall prepare and file an annual report consisting of year-end
committee reports.
D. The Secretaries shall maintain a list containing pertinent information about each
voting member such as: name, contact information, title, and college represented.
E. The Secretaries shall prepare the minutes of meetings and distribute soft copies
before the next meeting and have the hard copies available at the meetings.
F. The Secretaries shall prepare the agenda for all Senate or House of Representatives
meetings that shall be delivered and available in the same manner as the minutes.
G. The Secretaries shall be responsible for maintaining a file of all valuable documents
and records of the SGA.
H. The Secretaries shall ensure that all SGA members receive notification of the date,
time, place, and agenda of the next meeting.
I. The Secretaries shall maintain all printed and electronic files and ensure data is
backed up monthly.
J. The Secretaries shall regularly coordinate with Reese Library Special Collections to
ensure that all printed and electronic files are archived.
K. The Secretaries are responsible for updating and maintaining the SGA website.
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Section VIII. Duties of the SGA Comptrollers
A. The Comptrollers shall be the official financial agents of the SGA.
B. The Comptrollers shall follow GRU policies on student activity fees.
C. The Comptrollers shall maintain accurate records of all financial transactions made
year-to-date as well as those transactions that are still outstanding to be presented
at each Senate or House of Representatives meeting.
D. The Comptrollers shall oversee all funding requests submitted by student clubs or
organizations and appoint a Senator or Representative to assist the club or
organization in their request.
E. The Comptrollers shall aid Senators or Representatives in the drafting and proposal
of bills to allocate funds.
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Section IX. Duties of the SGA Humanitarians
A. The Humanitarians shall serve as a liaison to student organizations whose purpose
is campus or community service.
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B. The Humanitarians shall develop, promote, or coordinate a variety of universitywide community service and/or philanthropy projects.
C. The Humanitarians shall provide updates of SGA-sponsored service and
philanthropic projects at regular business meetings and a year-end summary at the
final business meeting.
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Section X. Purpose and duties of Members-At-Large
A. The Members-At-Large shall be students appointed from each college where such
college lacks representation in the Executive Cabinet. Appointments shall be made
from students already elected as Senators or Representatives.
B. The Members-At-Large shall attend all Executive Cabinet meetings and serve as an
ex officio role to ensure that all colleges are represented on the Executive Cabinet.
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Article V.Advisor
Section I. Appointment and Term
A. The GRU Vice President of Student Affairs shall appoint a faculty or staff advisor to
assist the SGA. The SGA Presidents shall evaluate advisors at the end of each
semester and submit their evaluations to the Vice President of Student Affairs.
B. The Graduate and Undergraduate SGA may have different advisors.
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Section II. Duties of the SGA Advisor
A. The Advisor shall meet with executive officers.
B. The Advisor shall attend all Senate and/or House of Representatives meetings.
C. The Advisor shall review the yearly budget.
D. The Advisor shall sign all required paperwork as authorized by GRU and Board of
Regents policies.
E. The Advisor shall advise on issues of risk management, organization leadership, and
GRU policy.
F. The Advisor shall advise presiding officers on matters of parliamentary procedure.
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Article VI. Legislation
Section I. Guidelines
A. Only voting members of the Senate or House of Representatives may introduce
legislation.
B. The SGA shall not establish any rule, or law or resolution, which is in conflict with
the policies or procedures of Georgia Regents University, the Georgia Board of
Regents, or any local, municipal, state, or federal law.
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Section II. Resolutions
A. Resolutions shall be drafted to express an official position of the SGA on behalf of
the Student Body.
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B. Resolutions shall require one reading at a regular meeting. The SGA Vice President
shall accept debate, amendment and motions before voting on the proposed
resolution.
C. Resolutions shall require a majority vote of the SGA for approval.
D. Resolutions can be sponsored independently or jointly between the Senate and
House of Representatives.
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Section III. Bills
A. Bills shall be drafted to allocate money to organizations.
B. Bills shall require one reading at a regular meeting. The SGA Vice President shall
accept debate, amendment and motions before voting on the proposed bill.
C. Bills shall require a majority vote of the SGA for approval.
D. A recognized student organization may approach either the Senate or the House of
Representatives or both to petition for funds.
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Article VII. Committees
Section I. Appointment
A. Standing and ad hoc SGA Committee members shall be appointed by the President
of the appropriate Undergraduate or Graduate SGA.
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Section II. Standing and Ad Hoc Committees
A. Standing committees shall be defined in the Bylaws.
B. Ad hoc committees shall be formed by the President as the need arises as described
in the Bylaws.
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Section III. Joint Standing Committees
A. Joint Standing Committees shall work on issues that affect both undergraduate and
graduate student bodies.
B. A Joint Standing Committee of the SGA shall be a committee composed of both
Undergraduate and Graduate SGA members with a responsibility to both the House
of Representatives and Senate.
C. The Chairperson of a Joint Standing Committee shall be appointed by the consensus
of the Undergraduate and Graduate Presidents. (or by the co-chairs of the Executive
Cabinet)
D. There shall be no restriction placed on candidates for the position of Chairperson of
a Joint Standing Committee based on the candidate’s classification as
Undergraduate or Graduate.
E. A Joint Standing Committee shall be established by majority approval of both the
House of Representatives and Senate.
F. Standing Committees of the House of Representatives or Senate may be changed to
Joint Standing Committees provided that the appropriate statutory compositions
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and responsibility of the committee are changed in the Bylaws and a Chairperson is
appointed and approved in accordance with this section.
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Article VIII. Meetings and Attendance
Section I. Robert’s Rules of Order
A. Senate business meetings shall abide by Robert’s Rules of Order, except in cases
where the constitution overrides the Rules.
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Section II. Attendance
A. Senators are permitted two unexcused absences per semester (may be excused if
appropriate documentation (e.g. doctor’s note) is provided to the Undergraduate
SGA Secretary).
B. Representatives are permitted two unexcused absences per year from attending
business meetings.
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Article IX.General Elections
Section I. Purpose
A. A campus wide election, referred to as the General Elections, shall occur during the
spring semester for the election of the upcoming year’s Senate and Undergraduate
members of the Executive Cabinet.
B. The General Elections shall be a free and fair election conducted by the Elections
Committee and open to the entire Student Body.
C. An election of the upcoming year’s Graduate members of the Executive Cabinet will
be held within the House of Representatives during the spring semester.
Section II. Procedure
A. Graduate candidates shall be placed on a single ballot for the offices of President,
Vice President, Secretary, Comptroller, and Humanitarian.
B. Undergraduate candidates shall be placed on a single ballot for the offices of
President, Vice President, Secretary, Comptroller, Humanitarian, and Senators.
C. Only students with a major in that college may vote on college specific Senate seats.
D. To get on the ballot a student must meet the qualification for the position they are
seeking. The General Elections rules and time frame shall be determined by the
Election Committee chaired by an SGA Advisor(s)
E. Ballots shall be made available to eligible voters. Voting can occur by a variety of
approved methods including on-line ballots or paper ballots.
F. Candidates running for a position within the Executive Cabinet shall be elected by a
simple majority of votes cast. Failure for any respective race to produce a candidate
receiving a majority of the votes shall result in a revote. Only the two candidates of
the contested seat in question who have received the highest amount of votes shall
be considered in the revote.
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G. In the case of a revote, the voting period shall be one week and specific procedures
shall be specified at the time a revote is called by the Elections Committee.
H. The Student Conduct Board shall hear all grievances regarding elections.
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Article X. Removals and Vacancy
A. An SGA member may remove him/herself at any point in time with a letter of
resignation submitted to the appropriate Executive Cabinet.
B. If there is evidence to suggest that an SGA member is not fulfilling his/her
constitutional duties, then a petition requesting his or her removal must be signed
by at least half of the voting membership and presented at a regular business
meeting. Upon verification of the validity of the petition by an SGA Advisor, a
removal hearing shall be scheduled allowing both sides the opportunity to present
their reasons for dismissal or justification for retention no earlier than 2 weeks after
the Advisor’s approved verification. The officer shall remain in good standing until a
final decision is made.
C. The SGA Advisor shall preside over the removal hearing that includes a quorum of
voting members. After all arguments have been heard, a secret-ballot vote shall be
held. If at least three-fourths of the voting members of the SGA vote for removal, the
member shall be removed immediately.
D. SGA members may be automatically removed without a removal hearing after
violating the attendance policy.
E. If an SGA Presidential seat becomes vacant, the appropriate SGA Vice President
shall assume the duties of the SGA President and carry out the rest of the term.
F. If the SGA Vice Presidential seat becomes vacant, the appropriate SGA President
shall assume the duties of the Vice President in conjunction with his or her current
duties as President until the next regular business meeting where regular election
procedures shall be followed to fill the vacant Vice Presidential seat.
G. If the Comptroller, Secretary, or Humanitarian is removed or resigns, the
appropriate SGA President shall appoint an SGA member to fill the vacant position
for the remainder of the term of office.
H. If all Executive Cabinet seats become vacant at the same instance, an Advisor shall
appoint an SGA member to each position in the interim.
I. In the event that a seat(s) within the Senate or House of Representatives remains
empty after the General Election, the SGA President shall request that an interim
SGA member be provided by each college to serve from that constituency. The
appointee shall serve the standard term of the elected SGA member with all rights
and privileges. In the event that a campus wide seat becomes vacant, candidates for
the seats will be screened by the Internal Affairs committee whose duties shall be
described in the bylaws.
J. Regular election procedures shall be outlined in the Bylaws.
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Article XI. Constitution
Section I. Ratification
A. This Constitution shall become effective upon receiving two-thirds of the vote cast by
the Senate and House of Representatives and approval of the GRU Provost.
B. Upon ratification, this Constitution, Bylaws and its associated codes shall supersede
all previous governing documents, which shall be deemed null and void.
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Section II. Amendments to the Constitution
A. Amendments shall be drafted to make deletions and insertions to the Constitution.
B. Amendments to the Constitution may be proposed by a two-thirds vote of the Senate
and House of Representatives, or by a petition of 5% of the Student Body directed to
the SGA Presidents.
C. A Constitutional Review Committee comprised of the SGA Presidents and SGA Vice
Presidents. The SGA Advisors shall serve an ex-officio role in the committee. The
Vice President of Student Affairs will serve as the chair of the committee and only
have voting rights in the event of a tie. The committee shall review proposed
amendments to the constitution. Upon approval by the committee, the proposed
amendment shall be advertised for two weeks using existing campus media outlets.
After the two week advertising period, the proposed amendment shall be voted on by
the Senate and House of Representatives and requires a two-thirds vote.
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Section III. Bylaws
A. The Senate shall establish a set of rules, which shall be known as the Bylaws of the
SGA.
B. The Bylaws shall be a lesser authority than this Constitution and shall establish
further guidelines for the SGA.
C. The Bylaws shall be ratified by a two-thirds vote of the entire membership of the
SGA.
D. A two-thirds vote of the entire membership of the Senate and House of
Representatives shall be required to amend the Bylaws, provided notice has been
given of the proposed amendment(s) at least one week prior to the vote to the GRU
Student Body.
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Table of Contents
Article I.
Name, Purpose, and Structure ........................................................................................... 1
Section I.
Name................................................................................................................................. 1
Section II.
Purpose ............................................................................................................................. 1
Section III. Structure .......................................................................................................................... 1
Article II.
Senate ................................................................................................................................... 1
Section I.
Purpose ............................................................................................................................. 1
Section II.
Composition and Terms................................................................................................... 1
Section III. Qualifications ................................................................................................................... 2
Section IV.
Duties and Procedures .................................................................................................... 2
Article III.
House of Representatives .................................................................................................... 2
Section I.
Purpose ............................................................................................................................. 2
Section II.
Composition and Terms................................................................................................... 3
Section III. Qualifications ................................................................................................................... 3
Section IV.
Duties and Procedure ...................................................................................................... 3
Article IV.
Executive Cabinet ................................................................................................................ 3
Section I.
Purpose ............................................................................................................................. 3
Section I.
Composition ...................................................................................................................... 3
Section II.
Term of office .................................................................................................................... 4
Section III. Eligibility and Qualifications .......................................................................................... 4
Section IV.
Officer Compensation ...................................................................................................... 4
Section V.
Duties of the SGA Presidents ......................................................................................... 4
Section VI.
Duties of the SGA Vice Presidents ................................................................................. 5
Section VII. Duties of the SGA Secretaries ........................................................................................ 6
Section VIII. Duties of the SGA Comptrollers ..................................................................................... 6
Section IX.
Duties of the SGA Humanitarians ................................................................................. 6
Section X.
Purpose and duties of Members-At-Large ..................................................................... 7
Article V.
Advisor .................................................................................................................................. 7
Section I.
Appointment and Term ................................................................................................... 7
Section II.
Duties of the SGA Advisor .............................................................................................. 7
Article VI.
Legislation ............................................................................................................................ 7
Section I.
Guidelines ........................................................................................................................ 7
Section II.
Resolutions ....................................................................................................................... 7
Section III. Bills ................................................................................................................................... 8
Article VII. Committees .......................................................................................................................... 8
Section I.
Appointment..................................................................................................................... 8
Section II.
Standing and Ad Hoc Committees.................................................................................. 8
Section III. Joint Standing Committees ............................................................................................ 8
Article VIII. Meetings and Attendance .................................................................................................... 9
Section I.
Robert’s Rules of Order ................................................................................................... 9
Section II.
Attendance ....................................................................................................................... 9
Article IX.
General Elections ................................................................................................................. 9
Section I.
Purpose ............................................................................................................................. 9
Section II.
Procedure.......................................................................................................................... 9
Article X.
Removals and Vacancy ...................................................................................................... 10
Article XI.
Constitution ....................................................................................................................... 11
Section I.
Ratification ..................................................................................................................... 11
Section II.
Amendments to the Constitution ................................................................................. 11
Section III. Bylaws ............................................................................................................................ 11
Constitution
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