KN-CLAIM
Kansas
Nutrition CLaims
And
Information
Management
Quick Reference
for
Designated Users
Child Nutrition & Wellness
Kansas State Department of Education
May 2015
Child Nutrition & Wellness
Kansas State Department of Education
Landon State Office Building
900 SW Jackson Street, Suite 251
Topeka, KS 66612-1212
Phone: 785-296-2276
Fax: 785-296-0232
www.kn-eat.org
The U.S. Department of Agriculture prohibits discrimination against its customers, employees, and
applicants for employment on the bases of race, color, national origin, age, disability, sex, gender
identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental
status, sexual orientation, or all or part of an individual's income is derived from any public
assistance program, or protected genetic information in employment or in any program or activity
conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or
employment activities.)
If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program
Discrimination Complaint Form, found online at
http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992
to request the form. You may also write a letter containing all of the information requested in the
form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture,
Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410,
by fax (202) 690-7442 or email at [email protected]. Individuals who are deaf, hard of
hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800)
877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.
KN-CLAIM
Quick Reference for Designated Users
What is KN-CLAIM?
KN-CLAIM is the Child Nutrition & Wellness web-based computer system. The acronym
stands for Kansas Nutrition – CLaims And Information Management.
Help is Available!
We have done our best to assure that KN-CLAIM works correctly and is easy to use.
However, there is always room for improvement. Please let us know if you encounter
any problems or need assistance with using the system.
Do you need help using KN-CLAIM or have a system problem to
report?
Call 785-296-2276 and ask for KN-CLAIM support.
What is the Designated Users feature?
This feature allows a sponsor’s authorized representative to designate one or more other
users who may access and update the following KN-CLAIM functions:
 Food Safety Training Record
 Verification Reporting (Pre-Verification Worksheet and Post-Verification Results)
 Wellness Impact Tool
 Monthly/Annual Financial Report
 Claims
 Fresh Fruits & Vegetables Program
 Additional Training Contact (5-Star Training System)
 Financial Management Worksheets
The authorized representative can easily:
 Give each designated user authority to access any one or all of the above
functions.
 Inactivate a designated user at any time.
Each designated user must be set-up by the authorized representative in advance of the
user’s first login. Before logging in to KN-CLAIM for the first time, the designated user
must enter his/her first and last names EXACTLY as they were entered by the
authorized representative. The designated user must also create his/her own unique
password.
The following information details this process.
May 2015 – Child Nutrition & Wellness, KSDE – www.kn-eat.org – Page 1
KN-CLAIM Quick Reference for Designated Users
How to Create a Designated User
1. Authorized representative logs-in.
2. Select the blue School Nutrition Program piece of the puzzle.
May 2015 – Child Nutrition & Wellness, KSDE – www.kn-eat.org – Page 2
KN-CLAIM Quick Reference for Designated Users
How to Create a Designated User, continued
3. Select the Program Year.
4. On the Application menu, select Designated Users.
5. On the Designated Users screen, begin entering the designated user’s information.
May 2015 – Child Nutrition & Wellness, KSDE – www.kn-eat.org – Page 3
KN-CLAIM Quick Reference for Designated Users
How to Create a Designated User, continued
6. Set-up the designated user:
 Enter the user’s first and last names. When this person registers to use
KN-CLAIM, the first and last names must be entered EXACTLY as the authorized
representative entered the names on this screen.
 Click the checkbox beneath each function that you want this user to be able to
access and update.
 Click the green checkmark () to save the designated user.
7. After saving the designated user’s information, the authorized representative can:
 Change the user’s status or access to KN-CLAIM functions - Click on the pencil
(i.e. Edit) on the row with the user’s name.

Cancel an edit by clicking on the red “x”.

Save the revised record for the user - Click on the green checkmark (i.e. Save)
on the row with the user’s name.

Delete the user - Click on the scissors (i.e. Delete) on the row with the user’s
name.
May 2015 – Child Nutrition & Wellness, KSDE – www.kn-eat.org – Page 4
KN-CLAIM Quick Reference for Designated Users
Designated User Registration & Access
1. Click on “Designated User Registration”.
2. Enter the first and last names EXACTLY as they were entered when the authorized
representative set-up the designated user.
May 2015 – Child Nutrition & Wellness, KSDE – www.kn-eat.org – Page 5
KN-CLAIM Quick Reference for Designated Users
Designated User Registration & Access, continued
3. Enter the user id, password, email address and phone number. Be sure to follow the
rules at the bottom of the screen for creating passwords.
4. The designated user’s application menu will include the functions that were
requested by the authorized representative for the selected NSLP or 5 Star Training
Programs. Refer to the applicable quick reference for detailed instructions on using
each KN-CLAIM function.
May 2015 – Child Nutrition & Wellness, KSDE – www.kn-eat.org – Page 6