Descriptive Guide to
University Committees records
South Dakota State University Archives and Special Collections
Briggs Library (SBL) Room 241 Box 2114
1300 North Campus Drive
Brookings, SD 57007
Phone: 605-688-5094
Email: [email protected]
Collection Summary
Identifier
UA 4
Title
University Committees records
Creator
Various university administrative committees, Academic Senate, South
Dakota State University
Dates
1957-2010
Extent
22.99 linear feet -- 32 boxes, sound recordings, electronic records
Language
English
Repository
South Dakota State University Archives and Special Collections, Hilton M.
Briggs Library, Brookings, South Dakota.
Access note
This collection is open to researchers without restrictions. The materials in
the Archives do not circulate and may be used in-house only.
Preferred Citation
Name of item. University Committees records. UA 4. South Dakota State
University Archives and Special Collections, Hilton M. Briggs Library, Brookings, South Dakota.
Abstract
University Committees are empowered to conduct serious, thoughtful analyses of the issues
appropriate to that Committee, and to make recommendations to the Faculty Senate and
administration. This collection is composed of material related to Administrative Committees, the
Academic Senate, the Committee on Committees and other university related Boards and
committees, such as the South Dakota Board of Regents and the Hobo Day Committee.
Historical Note
South Dakota State University has an important history of faculty governance. In 1946, the faculty
formed a Faculty Association to promote faculty interests and faculty welfare. Although it was not a
decision making body, the association had some influence on university policy and decision-making.
By the mid-1960's, however, faculty had begun to request a more official role in campus politics.
After much discussion, they voted to form an Academic Senate, to be implemented in 1970. The
Faculty Association assisted in the transition, and then disbanded in 1972.
The Senate was created to be a representative voice for faculty, researchers, campus-based
extension specialists, and non-teaching professional staff. Other institutions have governance
bodies, but the Academic Senate at South Dakota State University is unique in composition,
authority and focus.
The Academic Senate is an elected body through which the faculty expresses its concerns for the
welfare of the university community, develops and disseminates ideas for university improvement,
stimulates communication, contributes to the formation of general university policy, and performs
those duties and functions especially allocated to or assumed by the faculty, subject to the
limitation imposed by the laws of the State of South Dakota and the rules of the Board of Regents.
Constitutional authority is granted for policy formulation and approval of academic affairs, faculty
affairs, student affairs and senate affairs.
Arrangement
This collection is arranged into four series:
Series 1. Administrative Committees records [UA 4.1]
Series 2. Academic Senate Committee records [UA 4.2]
Series 3. Committee on Committees records [UA 4.3]
Series 4. Other Boards and Related Committees records [UA 4.4]
Contents Note
Composed of material related to Administrative Committees, the Academic Senate, the Committee
on Committees and other university related Boards and committees, such as the South Dakota
Board of Regents and the Hobo Day Committee.
Material consists mainly of minutes from committee meetingsbut may also include agendas,
secretary working papers correspondence, research, membership files, reports, handbooks, subject
files and publications directly related to each committee.
Series 1. Administrative Committee records [UA 4.1] This series is consists mainly of minutes from
committee meetings. Also included may be correspondence, research, and publications directly
related to each committee.
Series 2. Academic Senate Committees records [UA 4.2] South Dakota State University has an
important history of faculty governance. In 1946, the faculty formed a Faculty Association to
promote faculty interests and faculty welfare. Although it was not a decision making body, the
association had some influence on university policy and decision-making. By the mid-1960's,
however, faculty had begun to request a more official role in campus politics. After much discussion,
they voted to form an Academic Senate, to be implemented in 1970. The Faculty Association
assisted in the transition, and then disbanded in 1972.
The Senate was created to be a representative voice for faculty, researchers, campus-based
extension specialists, and non-teaching professional staff. Other institutions have governance
bodies, but the Academic Senate at South Dakota State University is unique in composition,
authority and focus. The Academic Senate is an elected body through which the faculty expresses its
concerns for the welfare of the university community, develops and disseminates ideas for
university improvement, stimulates communication, contributes to the formation of general
university policy, and performs those duties and functions especially allocated to or assumed by the
faculty, subject to the limitation imposed by the laws of the State of South Dakota and the rules of
the Board of Regents. Constitutional authority is granted for policy formulation and approval of
academic affairs, faculty affairs, student affairs and senate affairs.
The General files are composed mainly of financial and membership files. The financial files include
expenditure reports, as well as budget and funding information. The membership files include lists
of Senate members for the years 1983-1998. Folders are arranged in alphabetical order.
The Committees files are composed of many committees that perform the bulk of the Senate
functions. While some of the committees are permanent, most change from year to year,
depending on the needs and desires of the Senate and the university community. For a description
of duties for individual committees consult the Faculty / Faculty-Student Committees Handbook.
Folders consist of minutes, clippings, correspondence, and miscellaneous material collected by
individual committees. The bulk of the material deals with academic affairs, academic freedom and
tenure, academic improvements, the Committee on Elections, the Conference of Senates, the
constitution of the Senate, fine arts, the Sewrey Faculty Colloquium, and student affairs. Folders are
arranged in chronological order by fiscal year (July-June) and there under year alphabetically by
committee.
The Correspondence is composed of correspondence generated and collected by the Academic
Senate. Folders are arranged in chronological order by fiscal year (July-June).
The Minutes cnsist of minutes of the Academic Senate. Included are agendas, secretary working
papers, and proxies. Folders are arranged in chronological order by fiscal year (July-June).
The Executive Committee minutes consist of minutes of the Executive Committee of the Academic
Senate. Included are agendas, secretary working papers, and proxies. Folders are arranged in
chronological order by fiscal year (July-June).
The Subject files are composed of collected material on various subjects relating to or of importance
to the Academic Senate. It is believed that the various committees reporting to it sent much of this
material to the Academic Senate. The bulk of the material deals with faculty and students at South
Dakota State University. The faculty material deals with many topics, but some items of note are
professional staff and teacher evaluations, the relationship between the faculty and the Senate,
material from faculty meetings, faculty representatives, faculty rules and regulations, and the
Faculty Senate. The student material also deals with many topics, and includes a proposal for career
development, student activities, and material from the Student Senate and the Student Association.
Also included is material dealing with academic appeals and faculty controversies. While this subgroup deals with many topics, a few covered in this material are curriculum, tuition and fees,
collective bargaining groups, accreditation, classified employees, the Resources Allocation Model
(RAM), various projects and programs which the senate sponsored or participated in, clippings, and
material dealing with Resolution 21. Folders are arranged in chronological order by fiscal year (JulyJune) and alphabetically by subject within each year.
Series 3. Committee on Committee minutes [UA 4.3] This series is composed of minutes,
correspondence, research, and publications directly related to the committee.
Series 4. Other Boards and Related Committees records [UA 4.4] This series is composed of material
collected by the Academic Senate related the South Dakota Board of Regents. Included are
correspondence, minutes, newsletters, budget requests, curricular requests, clippings, reports and
studies. While the library has holdings for the South Dakota Board of Regents minutes dating back
to 1963, this material was retained because of its relation to the Academic Senate at South Dakota
State University. Also included in this sub-group are minutes related to university performance.
Related Resources
Academic Senate Minutes - South Dakota State University, Academic Senate
Publication Date: 1970-1992
Call Number: S537.S6 S6093
Key Words
South Dakota State University -- Academic Senate
South Dakota State University -- Administrative committees
South Dakota State University -- Committee on Committees
South Dakota State University – Committees
Administrative Information
Conditions Governing Access
This collection is open to researchers without restrictions. The materials in the Archives do not
circulate and may be used in-house only.
Researchers conducting extensive research are asked to make an advance appointment to access
archival material. Please call or e-mail prior to visiting the collection and indicate as much detail as
possible about a particular topic and intended use.
South Dakota State University supports access to the materials, published and unpublished, in its
collections. Nonetheless, access to some items may be restricted as a result of their fragile condition
or by contractual agreements with donors.
Copyright note
Copyright restrictions apply in different ways to different materials. Many of the documents and
other historical materials in the Archives are in the public domain and may be reproduced and used
in any way. There are other materials in the Archive carrying a copyright interest and must be used
according to the provisions of Title 17 of the U.S. Code. The Archive issues a warning concerning
copyright restrictions to every researcher who requests copies of documents. Although the
copyright law is under constant redefinition in the courts, it is ultimately the responsibility of the
researcher to properly use copyrighted material.
Arranged and Described by
Crystal J. Gamradt, 2005 March 15, additions made 2010 November 20.
Container List