ANNUAL REPORT 2015-2016 Contents Contents Presidents Report ................................................................................................................................................... 4 Awards ................................................................................................................................................................ 5 Paul Harris Fellow ........................................................................................................................................... 5 Royce Abbey Awards .......................................................................................................................................... 6 Jude Lahey Award ........................................................................................................................................... 6 Structure of Balwyn Rotary..................................................................................................................................... 7 Board of Directors and Officers .............................................................................................................................. 8 Non-Voting Officers ................................................................................................................................................ 8 Club Services Committee ........................................................................................................................................ 9 We Care .............................................................................................................................................................. 9 Club Meetings ..................................................................................................................................................... 9 Front Desk ....................................................................................................................................................... 9 Meeting setup................................................................................................................................................. 9 Speakers Program ........................................................................................................................................... 9 Sergeants ...................................................................................................................................................... 10 Communications ............................................................................................................................................... 10 Bulletin .......................................................................................................................................................... 10 Website ......................................................................................................................................................... 10 Social Media.................................................................................................................................................. 10 On-to-Conference ......................................................................................................................................... 10 General ............................................................................................................................................................. 10 Property/Archives ......................................................................................................................................... 10 Comments..................................................................................................................................................... 10 Membership & Friends ......................................................................................................................................... 12 New Members .............................................................................................................................................. 12 Resignation ................................................................................................................................................... 12 Membership Activities ...................................................................................................................................... 12 Letter Box Drop ............................................................................................................................................. 12 Balwyn Business Visits .................................................................................................................................. 12 Gender Balance ............................................................................................................................................ 12 New Member Night ...................................................................................................................................... 12 Web-Site Update .......................................................................................................................................... 12 New Member Process................................................................................................................................... 12 Vocational Services ............................................................................................................................................... 13 RATSITS (Rotary Aboriginal Torres Strait Islander Tertiary Scholarship) .......................................................... 13 4 Way Test Youth Speaker Competition ........................................................................................................... 13 Boroondara Literary Awards ............................................................................................................................. 13 Vocational Visits ............................................................................................................................................... 13 Global Environmental Sustainability Awards .................................................................................................... 13 Police Mentoring Program ................................................................................................................................ 13 Community Services ............................................................................................................................................. 14 International Services ........................................................................................................................................... 16 Rotary Liaison Office, Dili, Timor Leste ............................................................................................................. 16 Projects During the Year ................................................................................................................................... 17 Youth Services ...................................................................................................................................................... 23 Page 2 of 30 Annual Report 2015-2016 Contents National Youth Science Forum ......................................................................................................................... 23 RYLA .................................................................................................................................................................. 23 Kinder+.............................................................................................................................................................. 23 Youth Exchange Student ................................................................................................................................... 23 Boroondara Family Network............................................................................................................................. 23 CHANCES Scholarships ...................................................................................................................................... 23 Circus Quirkus ................................................................................................................................................... 24 Public Speaking Skill Development Workshops ................................................................................................ 24 CAMBERWELL SUNDAY MARKET OPERATING COMMITTEE REPORT FOR 2015-2016 ......................................... 25 Integrated Marketing & Communications (IMC) Plan ...................................................................................... 25 Promotion and Events ...................................................................................................................................... 25 CSM Risk Management Plan ............................................................................................................................. 26 Car Park Infrastructure Work ............................................................................................................................ 26 Income and Expenditure 2015-2016 .................................................................................................................... 27 Summary of Rotary Club Finances for 2015/16 ................................................................................................ 27 Grant Revenue and Expenditure ...................................................................................................................... 29 Annual Report 2015-2016 Page 3 of 30 Presidents Report Presidents Report One of the interesting things about Rotary is that each year across all of the rotary clubs across the world, at approximately the same time, a new theme is rolled out and a new President and Board! I remember feeling that this is a bit unnecessary, but as I have moved through the structure, realise that this event actually provides new energy for the following year. I have truly enjoyed my year and I thank all of you for supporting me in this venture. I think a fair bit has been achieved and all of you have had a part in this achievement. I started out with a number of goals: To increase membership and retain members (We have inducted 12 new members, although lost 7) Encourage the formation of a Rotaract Club (This is in train and will happen soon) Improve our communication processes across all channels (I think we are doing that better) Interact with the cluster more (we have formed some good relationships during the year) Page 4 of 30 Can I thank all members of the Board who have assisted me during this past year. Peter Frueh as Vice-President has been very supportive – gently steering me in the right direction, sorting out issues on protocol etc. Our Secretary George and Treasurer Andrew have done a great job in keeping the ship on an even keel. Club Service has been well run by David Rhodes. He is still battling to get content on our web page, but keep pushing David. Thank you, Pauline, for doing a great job with Program. Mike Rodgers Wilson and Chris Defraga have jointly produced our Bulletin. Judith and Carol keep the front desk in order and John, Keith and Ian have looked after the We Care. Membership was Stan Gawel – what can I say, you really have done a great job. The Social Club has also achieved many things this year. Community Service has been well handled by Phil Lambers. There have been numerous requests for grants and these have been expertly handled by Phil and the team. Phil also assists with the functions at the club. Clarke Ballard has done a solid job with the International Committee. He handled the politics of transitioning our East Timor project to the next stage. There have also been numerous projects funded internationally. Di Gillies has had a successful year as Director of Youth Services. She has been recognized for her work in establishing training sessions with high school students locally. David Jones has achieved a lot in his role as Director of Vocational Services. This of course has carriage of the RATSITS program. Thanks go to Hugh Trumble and Bob Batrouney for another successful year. Our Market Board and Market Committee have had another successful year. The marketing push driven by Ken McQualter has resulted in new uniforms as well as new equipment during the Sunday market. Thanks also to Stephen and Edwin for your work on the Risk Management Strategy. Big thanks to all of our members for making this a great club. Annual Report 2015-2016 Presidents Report Awards A number of awards were made during the year: Paul Harris Fellow This award recognizes Rotarians whose work demonstrates a shared purpose with the objectives of The Rotary Foundation. Di Gillies Di was presented with a Paul Harris award and pin for her work in developing a training program for secondary students in public speaking. Henry Brockman Henry was President for 2014-15 and developed the major projects committee and protocols for projects over $20,000. Ken McQualter Ken was also a past president of Balwyn Rotary. He has worked hard on the market committee and developed the marketing strategy including new equipment and badging for the market. Daryl Mills For many years Daryl has been “our man in East Timor”. He has done a fantastic job training local employees, liaising with government departments, and co-ordinating DIK shipments, arranging for ROMAC patients, and supervising various projects. It was agreed prior to my year that arrangements had to change in terms of Balwyn Rotary being the principle partner and funder of Daryl’s position. A transitional arrangement was put in place during the year with the long-term goal of spreading the commitment across a number of groups. This is still in train, but the club was very pleased to present Daryl with a Paul Harris Fellow award. Annual Report 2015-2016 Page 5 of 30 Presidents Report Royce Abbey Awards These are given to newer Rotarians who show enthusiasm and commitment to the objects of Rotary: Gill Merzvinskis Mary Harnan Brian Mathieson Gill was presented with the award for her great work as Sergeant and as well assisting in Club Projects and events. Mary was presented with the award for her work on club functions, event organising and for her work on the Camberwell Sunday Market. Although not strictly a new Rotarian, (Brian spent a number of years at Melbourne Rotary), his work on the Vocational Committee, in particular the 4-way speaking competition was meticulous. Jude Lahey Award The award is given to a Balwyn member, male or female, who is a ‘quiet achiever’, someone who works behind the scenes but gets things done. This year it went to Brian Pollock for his work in a number of areas of the club, (EERN, setting up club nights and club documentation). It was a great privilege and a pleasure to be your President for the year. I enjoyed it thoroughly and felt very supported by you all. Anthea Rutter, President 2015-16 Page 6 of 30 Annual Report 2015-2016 Structure of Balwyn Rotary Structure of Balwyn Rotary Annual Report 2015-2016 Page 7 of 30 Board of Directors and Officers Board of Directors and Officers President Anthea Rutter President Elect Kevin Walsh Vice President Peter Frueh Past President Henry Brockman Secretary George Vallence Treasurer Andrew Miles Director Club Services David Rhodes Director Membership Services Stan Gawel Director Vocational Services David Jones Director Community Services Phil Lambers Director International Services Clarke Ballard Director Youth Services Di Gillies Non-Voting Officers Assistant Secretary Catherine Stahel Assistant Treasurer Edwin Micallef Page 8 of 30 Annual Report 2015-2016 Club Services Committ ee Club Services Committee Director Committee David Rhodes We Care Coordinators Club Meetings Programs Sergeants Club Functions On to Conference Communications Property & Archives John Keogh, Ian Ridd, Keith Carroll Judith Lahey (Chair), Ian Ridd, Carol Imison, David Rhodes Pauline Wilson Gill Merzvinkis, Mike Rogers-Wilson Philip Lambers (Chair), Mary Harnan Henry Brockman Mike Rogers-Wilson, Chris de Fraga, John-Paul Mulqueen, Kevin Walsh, George Vallence, David Rhodes Brian Pollock, George Vallence, David Harris, Murray Wilkinson, David Rhodes We Care John Keogh, Ian Ridd and Keith Carroll kept Members informed of the misfortunes of their fellow Members Club Meetings Front Desk Judith Lahey, ably supported by Carol Imison and from time to time Ian Ridd, takes total control of the front desk. Judith had a short lapse due to ill health when David Hobson took over. During this time, David reminded members that if they did not send in an apology then that constituted a “No Show” and thus they would be liable to pay for the dinner. This is an ongoing problem for the club which we would like to resolve. Meeting setup Brian Pollack assisted by Michael Curry, Kevin Walsh and David Rhodes ensured that the required equipment, banners and the like were always available and setup prior to the meeting. Speakers Program Pauline Wilson was our Program Director this year. The emphasis was on providing more fellowship and fun as was asked for in Club Survey to members prior to this year. The program included The Chinese New Year, St. Patrick’s Day Celebrations, which were part of this focus, as were our gettogethers for Cup Day, Club Birthday, Changeover Dinner and the fellowship barbecues; Several ‘Behind the Badge’ evenings as well as the Who Am I? quiz to help get to know new members as well as gain new insights into the lives of members; Short reports from Committees and recipients of our support, so that all Rotarians gained an insight to the varied projects being undertaken, including Box Hill Hospital, 4 way speaking competition, RATSITS, Sustainability Scholars, RYLA, Violence Free Families and a visit to the Asylum Seeker’s Resource Centre; Activities outside our normal meetings were the Yarra Valley Bus Tour, International Women’s Day Breakfast, District Conference and some Theatre nights; Speakers who gave us interesting insights into their passion and programs included Seven Women, Melbourne Telescope, Long Walk to School, Vets for Change. It was important in program planning to connect with the Social Committee as well as asking each Committee if they had any speakers/topics they would like to present so that it ensured a varied program. The District Speakers List was also most helpful as was the personal contact with a few Rotary clubs. As part of the programming, and to make newer members feel welcome, they were asked to be Chair for the day. To help with this, lists of new members and of people who were chair, as well as a Program Manager’s job description was developed. Annual Report 2015-2016 Page 9 of 30 Club Services Committee Sergeants Gill Merzvinskis and Mike Rodgers-Wilson kept the weekly meetings in order with many amusing moments. Their decision to drop the birthday notices did not seem to ruffle any feathers! The fines collected together with the “Gold Pot” contributions exceeded $3,800 which made a very useful contribution to Club members’ Account. Communications Bulletin Chris De Fraga kept up his high standard weekly newsletter with assistance from Mike Rodgers-Wilson when Chris had a period of poor health. David Jones provided the photographs. The newsletter is the Club’s main means of communication and provides a detailed summary of the weekly meetings speaker’s subject. Website Technical support is provided by John Paul Mulqueen. Updating data was provided by David Rhodes including keeping the Club Activity duty rosters up to date. The “Members Announcement” section—which provides an opportunity for the Avenue of Service committee chairs to kept members informed of their activity—could do with more attention. As far as can be gathered, the website provided potential members with an informed understanding of what they could expect our Club to provide. The “Members Only” section of the website is basically only used by members to check their Duty rosters. The availability of forms at this stage is fairly limited. Social Media The main intention of our Facebook page is to attract potential members with “posts” that would elicit “wow I would like to be part of that” comments. The Club’s introduction to Facebook has been a pioneering exercise. We contracted experienced assistance from Andrew McIntosh but have been unable to afford to extend this as our Club Account is primarily used to service our Rotary affiliation fees. I think we can say that this is a work in progress which needs further development. The Facebook page, at this stage, does not reflect the success of our club adequately. On-to-Conference A number of Balwyn Rotary members attended the 2016 District 9800 conference in Bendigo in March. It was generally considered a successful conference and most of us took the opportunity to visit the Marylyn Monroe exhibition held in the Arts Centre. We also had a successful club dinner, prior to which we brain-stormed what we considered the highlights and downsides of this year’s conference. This information will arm us for when we are running the conference in 2018. General Property/Archives Storage facilities have been arranged with Storage King at Bulleen. We have a special discounted annual fee of $300 (Mr King is a Rotarian). Previous committees have raised questions with respect to: What to archive; How long to keep the material; What “Soft copy” standards should be adopted. Murray Wilkinson, Catherine Stahel and David Rhodes had a couple of meetings to discuss these issues. To date no resolutions have been reached. Comments There are a number of other areas of activity that Rotary consider to be Club Service such as fund raising, membership, committee selection, interclub relations, social and more. These have not been included in the main thrust of this committee. Page 10 of 30 Annual Report 2015-2016 Club Services Committee Club service is largely paralleled by the President’s activities/role and in Balwyn’s case the Sunday Market Company. This has resulted in some confusion as to who has responsibility for what. My suggestion is that Club Service is best included in the role of President Elect to try and overcome some of this. Further that a positive line of responsibility between the Sunday Market and the Club’s Board would provide some cover in the case of divergent objectives between the two groups. This would also help diminish the view the sometimes held idea that Balwyn Rotary is just a “Cheque Book Club”. David Rhodes , Club Services Director Annual Report 2015-2016 Page 11 of 30 Membership & Friends Membership & Friends Director Committee Stan Gawel Mary Harnan, Bill Goodwin, Jim Hopper, Peter Frueh, Madeleine Turton-Peet, Julie Gray, Trevor White, George Skandalellis’, Margaret Jack New Members The following 12 new Members were inducted 2015/2016. Anne Frueh Tony O’Brien Nicholas Psyhogios Steven Phyhogios John Mabilia Christopher Nicholas Anna Moureadin Chris Finley Prashant Thakkar Russell Jones Joe Kurczycki One of the most pleasing aspects of this recruitment drive was that six existing members introduced these new members. Resignation The following resignations occurred during the year: Doris Gordes Colin Campbell Steven Psyhogios Nicholas Psyhogios John Keogh John Mabilla Judith McCartney (due to ill health) Membership Activities Some membership activities during the year Letter Box Drop Mary Harnan, Andrew Miles and Stan Gawel letter box dropped approximately 3000 invites to our club in one of the Balwyn District Quadrants. There was no response from this action and consequently, a decision was made not to repeat this activity. Balwyn Business Visits George Skandalellis, Di Gilles & Stan Gawel called on businesses in Balwyn inviting owners to one of our meetings and requesting donations to our Christmas raffle. A lot of goodwill was generated and we had a number attended our New members’ night. Gender Balance Di Gillies hosted a Lady Members BBQ which was attended by approximately six potential members. However only two new ladies joined the club after this event. This is an issue we need to continually address. New Member Night At our meeting at Greenacres on October 29 we held a potential new members BBQ, at which there were thirteen potential members. Bill Goodwin designed an invite which was sent out by existing members to potential members. Web-Site Update Trevor White provided an information pack for the website containing information on the history of Balwyn Rotary and Rotary International. Trevor also presented an overview of Rotary International and Balwyn Rotary at the business premises of one of our members, George Skandalellis to new members. New Member Process A number of people including President Anthea developed a new member process document which will assist in the induction of new members. Stan Gawel, Membership & Friends Director Page 12 of 30 Annual Report 2015-2016 Vocational Services Vocational Services Director Committee David Jones Hugh Trumble, Bob Batroney, Bill Goodwin, Anthea Rutter, Trevor White, Brian Mathieson, Jim Cary, David McFadyen, David Harris. There were six areas of focus within our club: RATSITS (Rotary Aboriginal Torres Strait Islander Tertiary Scholarship) The club sponsors or provides a scholarship to a select number of Indigenous Students to provide financial assistance with their tertiary education. Each student scholarship is valued at $25,000 for three or four years depending on the course chosen. We support two or three new students each year. 4 Way Test Youth Speaker Competition The Grand Final of this event is held at the Club in May and is now a major event. All secondary schools in Boroondara are invited to participate. Contestants are year 11 students who enjoy debating or want to learn public speaking and are invited through the school programs to compete at a semi-final. Four or five contestants move on to the grand final. Prizes, funded by the Club and Dymocks of Camberwell, totalled $7,200. This project has been going for about 10 years. The relevance to Rotary is the theme of choice must include Rotary's "4 Way Test Ethical Standards of Practice". Boroondara Literary Awards This is another competition program for all primary, secondary and tertiary students writing short stories or poetry. Judges, usually authors, are chosen by the City of Boroondara with the club directly fund $27,000 towards this project. It has been running for a number of years. Vocational Visits A tradition of this club is to try and run two visits per year to interesting institutions. Past examples include visits to FairShare’s food distribution centre for needy people, the Police Academy in Glen Waverley, Parliament House, the National Library, a tour of the MCG and a visit to the Walter and Eliza Hall Institute. This year we visited the asylum seeker depot in west Footscray. Global Environmental Sustainability Awards This project started this year (2016), has Board approval to continue now for the next three years and is locked in to the Vocational Services program. It is essentially a scholarship award for selected tertiary scholars who are studying the effects of human impact on the environment and what can be done to alleviate the impact. The award provides financial assistance to attend a conference in Australia or overseas. Up to about 6 students will be selected to receive approximately $2,500 each. This could be the cost of an air fare, or accommodation which they otherwise would not be able to afford. Successful students are requested to attend a club meeting to talk about their experience and what they achieved personally from the conference. The club has been treated to some highly diverse reporting from these students. Police Mentoring Program This is a District level program where a member of the police force and a rotary club engage to form a mutual association over the course of the year. We were not chosen to participate in this program during the year, but hopefully we will be successful with a police candidate next year. David Jones, Vocational Services Director Annual Report 2015-2016 Page 13 of 30 Community Services Community Services Director Committee Phil Lambers John Keogh, David Hattam, Grantham Beeston, Peter O’Brien, Catherine Stahel, Anthea Rutter, Prashant Thakkar, Fred Gibbs, Clarke Ballard, Brian Pollock, Pauline Wilson, Kevin Walsh. The dedicated work of the community services committee has finalised the following projects this year. Activity Grant Expenditure Cystic Fibrosis Education Campaign—Promoting Awareness in Society Cystic Fibrosis (CF) primarily affects the lungs and digestive system because of a malfunction in the endocrine system, responsible for producing saliva, sweat, tears and mucus. $30,000.00 Violence Free Families Matthew Ryan from the Victoria Police attended the violence free seminar in District 6840 – Louisiana/Mississippi. Balwyn Rotary provided the sponsorship for Matthew to attend this event. $3,000.00 Victoria Police, Boroondara—Defibrillator Provision of equipment for the police station. $1,700.00 Servants Community Housing Cost of food for lunches. Balwyn Rotary provided regular meals to have with residents. $600.00 Box Hill Miniature Railway—Special Disabled Children Day In November providing fund to subsidize show bags, entertainment, lunch, jumping castle and train rides. Annual event. All free of charge to the children $0 KOGO (Knit One Give One) Contribution to the transport cost for the distribution of knitted items to vulnerable people. $5,000.00 Berengarra School—Donation of 10 iPads Support to a special disadvantaged school. $5,690.00 Friedreich Ataxia Research Donation of two wheel chairs $10,000.00 Box Hill Mini Railway—Subsidy to build new shed ($45,000.00) Balwyn partial support. One of Balwyn Rotary’s major projects $17,000.00 Yongala Pre-School—Printer Purchase new printer including cartridges and 3-year warranty. Local Community Grant $1,085.46 Eva Tilley Aged Care—Medsig Electronic Medication System This system provides controls over all medicine given to the residents. Provides accurate dosage for patients’ medicines. $30,000.00 Walter & Eliza Hall institute – Donation of the Stem Cell Counter Machine Provides an accurate way to count cells $21,000.00 Ardoch Youth Foundation—Donation of Reading Books Ardoch provides kindergarten services for disadvantaged children. $2,000.00 Scouts Hall, Berry Street Balwyn—Repairs to the Hall $7,493.64 Total Page 14 of 30 $134,569.00 Annual Report 2015-2016 Community Services City of Boroondara Community Grants Program In addition to the above grants, the Balwyn Rotary Sunday Market in Camberwell provided approximately two thirds of the community grants issued each year by the City of Boroondara to a multitude of community organisations. The total monies supplied by the Rotary Club of Balwyn for the 2015-16 Rotary year was $366,685.00. The City of Boroondara approved 91 grants ranging from $600 to $9,000. Philip Lambers, Community Services Director Annual Report 2015-2016 Page 15 of 30 International Services International Services Director Committee Clarke Ballard The following were members for all or part of the year Bob Batrouney, John Brock, Henry Brockman, Jim Cary, Richard Cauchi, Michael Dobson, Ed Frost, Ted Gillies, Margaret Jack, Edwin Micallef, Andrew Miles, Anna Mouradian, Christopher Nicholas, Tony O’Brien, Richard Seeley, Madeline Turton-Peet, Kevin Walsh, Phil West Rotary Liaison Office, Dili, Timor Leste th Our five-year contract with LO Logistics (a Company owned by Daryl Mills) was due to expire on 30 June 2016. During the five years, the Liaison Office has gone from strength to strength under Daryl’s direction, its main activities being: Processing of containers through the Port of Dili and Customs, and ensuring that the contents went to their intended destination; Support of the ROMAC program, including arranging paperwork for children (and often mothers) to enable them to travel internationally for surgery, delivering medication to children after they returned home, and liaison with medical teams; Training of East Timorese in office procedures; in particular, the two permanent employees, Judite and Mario; Support as needed of Rotary Clubs and others carrying out projects in Timor Leste. However, the cost of RCB support increased substantially over the years and efforts to make the Liaison Office more self-supporting had met with very limited success, so the RCB Board decided it was not in a position to continue as the almost sole financial supporter of the Liaison Office. Negotiations with Daryl over wind-up arrangements were conducted by a sub-committee consisting of Clarke Ballard, Bob Batrouney, Jim Cary, Richard Cauchi and Richard Seeley. Negotiations were somewhat stressful, and eventually were resolved by Daryl deciding to exit the contract six months early, at the end of December 2015. Arrangements to keep the Office operating were made, in something of a hurry after Daryl’s decision. They were, in association with RC Melbourne and financial support from clubs including RCB and direct support from D9800, to continue employing Judite and Mario full time with Daryl as a part time supervisor for January to June 2016. This worked well, with the two locals proving able to handle the core activities of processing containers and supporting ROMAC. This is a credit both to Judite and Mario, and to Daryl’s training. However, in future the training and project support activities may decrease – time will tell. It is understood that D9550 (which includes Timor Leste) will take over management and funding of the Liaison Office from mid-2016. For expenditure details, see below. Arrangements were made for a final visit to RCB by Daryl in July 2016 to acknowledge his huge contribution over 12 years in running the Liaison Office so successfully. Page 16 of 30 Annual Report 2015-2016 International Services Projects During the Year Activity Grant Expenditure Support of Rotary Liaison Office, Timor Leste Detailed description Rotary Liaison Office, Dili, Timor Leste above. Expenditure during the year (excluding USD16,350 already held by LO Logistics for reedbed and office equipment and transferred to LO Logistics as part of contract payment) was: AUD48,619 Paid to LO Logistics in contract finalisation $25,654 Rent subsidy for office $11,051 Support for Liaison Office in calendar year 2016 $10,000 Expenses –Daryl’s final visit to RCB July 2016 $1,914 Rotary Liaison office, showroom and vehicle, Dili Salau Orphanage Reedbed Project This was a carryover from 2014/15, when a fairly ambitious project to install secondary sewage treatment for the orphanage at Salau, Timor Leste, was approved. However, on detailed site investigation the project as envisaged turned out to be not feasible, and was abandoned. A (minor) payment was made to the orphanage to enable it to complete the installation of a set of ten Mandis (toilet/shower units) and the associated septic tank as commissioned by the nuns. While this arrangement is not up to Australian standards it is better than many arrangements in Timor Leste. AUD1,429 Salau Orphanage, Timor Leste Annual Report 2015-2016 Page 17 of 30 International Services Activity Grant Expenditure Solomon Islands Nursing Scholarship Continuation of a project started last year. In association with RC Traralgon, we agreed to pay residential costs (semester by semester and subject to performance) of a student nurse from a small village but resident in Honiara to study. The initial student did not pass the first semester and funding was discontinued, but the second selection appears to be doing well, and he has completed his first semester successfully. Project managed by Margaret Jack. AUD 2,845 Cyclone Pam, Vanuatu This project, in association with RC Port Vila, is to help provide a Medical Aid Post in North Efate, Vanuatu where there is a serious need for medical care. A metal building was sourced from Port Vila and transported to Tanoliu, about 40km north of Port Vila. Our contribution will be AUD 25,000, of which half was spent during the year. Project is being managed by Kevin Walsh. AUD 12,470 RC Goksu visit November 2015 A visit by members of RC Goksu (Istanbul) was organised. They attended the RCB dinner th meeting on Nov 10 2015, the Shrine wreath laying service and a two-day tour. No cost to RCB, but an excellent event continuing liaison with a sister Club. Project was managed by Bob Batrouney in association with Owen Tassicker. 0 Balwyn and Goksu Rotarians at wreath laying service, Shrine of Remembrance Contribution to iPads for the Visually Impaired school at Gallipoli – in association with RC Goksu The project, in association with RC Goksu and a District Grant from D2420, Turkey, is to provide iPads, associated headphones and software, and teacher training to children at the YahyaÇavus School for Blind and Visually Impaired, Gallipoli. As at June 2016, RCB had informally committed USD 12,000 to the project out of a total project cost of USD 35,000. These funds will come not from the Grants Account but from the “profits” of the 2015 Gallipoli Tour organised by RCB. However, funds will not be transferred until RC Goksu confirms the D2420 grant. Page 18 of 30 Annual Report 2015-2016 0 International Services Activity Grant Expenditure RC Goksu members at the School for the Blind and Visually Impaired Nepalese earthquake – rebuilding of school at Sundardevi, Nepal This project follows a previous one, completed in 2014/15, to supply 800 sheets of aluminium roofing to a remote village in Nepal at a cost of $10,000 following the earthquake of April 2015. The new project, expending funds collected at the Sunday Market specifically for the Nepal earthquake, was applied to re-building the Sundardevi Lower Secondary School in the Nuwakot District. The original approved cost of AUD 30,000 was extended by AUD 2,900 to provide for fitment of aluminium window frames when it proved impractical to salvage the timber window frames from the old school. Project was managed by Phil West and was successfully completed in June 2016. AUD32,900 Completed reconstruction of school, Sundardevi, Nepal Annual Report 2015-2016 Page 19 of 30 International Services Activity Prosthetics unit, Goma, DR Congo This project followed a presentation to RCB by Tammy Shepherd, a local physiotherapist who has been visiting Goma for several years at her own cost. The Democratic Republic of Congo (DRC) is a very difficult country to work in, but Tammy now has excellent contacts. The project is to add a prosthetics workshop and limb fitting unit to the existing Heal Africa Hospital in Goma, and train locals to modify and fit artificial legs, using “Jaipur Limbs” which can be supplied and fitted for the incredibly low cost of some USD 30 each. It is enthusiastically supported by the hospital, and in particular its orthopaedic surgeon. At present artificial limbs are almost unknown in Goma. Project cost is about AUD 100,000. Funding is complex, and supported by RCB, RC Camberwell, a D9800 District Grant, RC Goma, a District Grant from DR Congo, Rotary Jaipur Limb (who will effectively manage the project), another charity based in UK, and finally a Global Grant. Grant Expenditure Amputee patient at Heal Africa Hospital, Goma RCB has committed relatively little funds (AUD 10,000 or say USD 7,000) or about 10% of the project cost, but has also agreed to be the “international partner” which means it holds the Australian funds (RC Balwyn, RC Camberwell and D9800 Grant) and is responsible for applying for the Global Grant. As at June 2016: Australian funds are committed and secure including the District Grant (reconfirmed for 2016/17); UK funds are committed; DRC funds are possibly committed (communication with DRC partners is difficult, partly because they are French speaking, plus local dialects); However, we have just located a Goma resident who is English speaking (Irish) and is a Rotary Peace Scholar already working with RC Goma, who may be valuable; As at June 2016 the project is about 85-90% funded; RCB has set up a subcommittee (as required by the Global Grants process) consisting of Clarke Ballard, Andrew Miles and Ed Frost to manage our input; The Global Grant application has been drafted and received D9800 approval, but cannot be formally submitted till the project is fully funded and a few other details are tweaked. RCB funds have been committed, but will not be expended till full funding is assured and the Global Grant is approved. All in all, a fascinating and worthwhile project and a steep learning curve for the IC. Special Education Unit, Leon Central School, Philippines Project is to provide a therapy room, vocational development unit and therapy playground to an existing program hosting around 50 children with disabilities that is part of a large elementary school in the Leon District on the island of Panay, Philippines. First stage of AUD 23,000 was for the building and was fully funded by RCB. Second stage (equipment) is covered by a District Grant of AUD 5,000 and was not yet paid as at the end of June. AUD 23,000 Installation of Rainwater Tanks, Kampuchea House, Cambodia Project approved late in 2014/15 for up to AUD 17,500 but funds not expended. It was to install AUD 17,474 Page 20 of 30 Annual Report 2015-2016 International Services Activity Grant Expenditure rainwater tanks, piping and a water pump at Kampuchea House, an Australian managed and funded residence in Kampuchea that cares for some 38 children. The existing groundwater supply had become contaminated and is unusable. Completed successfully in November 2015. Project managed by Richard Seeley. RMIT Student Placement Cambodia Project was to contribute up to AUD 6,400 for building materials and AUD3,000 for medical equipment, to be used by RMIT University chiropractic students visiting Cambodia. The students help to construct buildings, and the project supplies basic medical equipment and building materials. It was made clear that our support did not extend to student airfares or other reimbursements, or to chiropractic activities. AUD 9,600 Regional Women’s Centre, Morongo, Tanzania This is an ambitious project of RC Greensborough with a total cost of about $1 million, to be done in stages with the first stage costing about $400,000. They have already raised $80,000 and are applying for a Foundation Grant which could potentially cover more than half the cost. RC Greensborough have been working on this for years and it appears very well planned. Agreed to contribute AUD 6,400 to secure naming rights for a small counselling room, the contribution to be reconsidered if construction does not commence in 2015/16. No known progress as at June 2016 but project still on books. Playground in a Village in Rural Cambodia A request was received via the Market website from “One Family at a Time” for support for a playground to be constructed in a village in rural Cambodia. A grant of AUD 2,000 was made and the project was successfully completed in June 2015. Project managed by Kevin Walsh. 0 AUD 2,000 Children in playground, Kampuchea Rotary Peace Fellowship – Ellen Maynes Ellen Maynes, whose application was supported by RCB, was awarded a Rotary Peace Fellowship at the Chulalongkorn University in Bangkok. This is a three-month full time course funded by Rotary International. Following completion, Ellen is now living and working in Yangon, Myanmar and is deeply involved in “Peace Tables Worldwide” which is an advocacy campaign that calls for equal women’s representation at peace tables around the world. Interplast – Port Moresby Surgical Monitoring Program Project was approved late in 3014/15 and full estimated cost of AUD 30,000 forwarded to Interplast. A report during the year appeared to indicate the project as progressing, but in May Annual Report 2015-2016 0 0 Page 21 of 30 International Services Activity Grant Expenditure 2016 Interplast advised that it had been deferred because of illness and requested permission to use the funds on a different project They were asked to return the funds and apply for the new project in the ordinary way if they wished, and promptly did so. With the wisdom of hindsight, we should not have pre-funded the project. Oxytocin Research – Monash University A large and expensive research program at Monash University, important for child and maternal health in third world countries. A grant of AUD 10,000 was approved in March 2016 but was unspent as at June 2016. Project managed by Richard Seeley. 0 Support of Donations in Kind Our Club is a long-time supporter of Donations in Kind. In particular Mike Dobson and helpers contribute immensely to collection of goods using vehicles made available by Mike. RCB is a “member” of DIK which means it contributes $3,500 annually towards the rent of the West Footscray store. During the year, we also contributed $10,000 towards the cost of shipping container loads of goods overseas. AUD 13,500 Loading hospital beds from Eastern Health direct into 40ft container Donation to Rotary Foundation Each year we contribute a substantial sum to The Rotary Foundation which is run by Rotary International and is the source of District and Global Grants that eventually come back to assist projects. Our contribution this year was AUD 25,000 TOTAL AUD 25,000 AUD188,837 The Committee has covered a wide range of activities during the year. It has worked cohesively and, I think, achieved a lot. Thanks to all members for their input, especially those who undertook the management of specific projects. Clarke Ballard, International Services Director Page 22 of 30 Annual Report 2015-2016 Youth Services Youth Services Director Committee Di Gillies Pauline Wilson, Lindsay Jones, Hugh Trumble, Peter O’Brien, Peter Frueh, Bill Goodwin, Gayle Vermont National Youth Science Forum The National Youth Science Forum is a twelve day residential program, hosted in Canberra by the Australian National University, for students moving into Year 12 who are interested in science, engineering and technology. Our club sponsored three successful applicants (Huayi Zeng, Bethia Sun and co-funded Carine Wessels with the RC Melbourne) to this very competitive program held in January 2016. The girls all returned enthused and eager to continue their studies. They reported in person to the club members and have participated in Sunday market duties. We have submitted another 3 applicants to the District selection committee for 2017. RYLA Rotary Youth Leadership Awards (RYLA) is a highly regarded Rotary leadership training program for young people aged 18-25. RC Balwyn sponsored a successful applicant, Lisa Do who returned to speak to the members of this residential week program that emphasizes leadership, citizenship, and personal growth. Lisa has also participated in Sunday market duty. Kinder+ Kinder+ has been successfully operating in the City of Boroondara for several years – originally established by RCB and Foundation Boroondara. The program was jointly serviced by RCB, Foundation Boroondara and officers from the City of Boroondara who specialise in community service – kindergartens. From 2014, RCB took over sole responsibility for funding and managing, with Council officers in an advisory capacity. Kinder+ supports families experiencing long term need, financial hardship and /or illness, by providing a prescribed subsidy, enabling the children to attend 4-year-old community run kindergartens where they would otherwise be excluded. Funds are paid to the kindergarten directly. Again, we have seen another year of increased demand, from 50 (2014 kinder year) to 68 (2016 kinder year) families being supported across 13 community run kindergartens. Youth Exchange Student RC North Balwyn and RCB have agreed to co-host a youth exchange student for 12 months. An MOU between the clubs has been signed and the student (Moritz Ellermann) is due to arrive in July 2016. His first host family is the Brockmans of RCB, and he will be attending Trinity Grammar school. Boroondara Family Network We have supported this organisation for some time, although it had become apparent they were struggling to survive financially. Conversations with staff at Camcare and Boroondara Council Maternal & Child Health Care made it clear the BFN is a valued service as there is no other organisation providing the same care, and it is worth RCB continuing to support. However, we desired to do more than simply provide temporary relief with funds. Further to a call going out to several local Rotary clubs Hans Carlsberg (or RC Hawthorn) has come forward to assist with developing a Business Plan to build financial sustainability. CHANCES Scholarships The Foundation Boroondara scholarship program commenced in 2006, after commissioned research highlighted considerable levels of scattered poverty in Boroondara, especially affecting young people. Between 2006 and 2014 it provided scholarships to 384 secondary or tertiary students who study or live in Boroondara, with demand growing each year. In 2015, Foundation Boroondara was re-constituted to become Annual Report 2015-2016 Page 23 of 30 Youth Services Boroondara Cares Foundation. The scholarship programs continue unaltered. RCB has committed funds of $6,000 for each of 3 years 2015-17. Circus Quirkus In 2016, as for at least the last 3 years, our club has supported 50 children with special needs and their carers to attend the Circus Quirkus event organised by RC Preston. Public Speaking Skill Development Workshops In late 2012 and early 2013, RC Balwyn ran workshops for secondary school students in Boroondara interested in developing public speaking skills. The success of these, and the keen responses from numerous schools approached, has enabled us to now offer the program directly to students in their own schools. This program is facilitated by RC Balwyn, working with the CHANCES Scholarship manager and the skilful team of trainers at Freedebate, a not-for-profit organisation dedicated to the development of debating and public speaking skills. The principle aim of the program is to encourage interest in, and develop public speaking skills in students. It is not a competition, but a focus on developing the skills across a wider number of students who see the benefits of public speaking. This year we have also updated and improved the brochure. Courses this year have been conducted at the following with further in planning for the second half of 2016. Ashwood Secondary College, October 2015 Auburn High School, July 2015 Camberwell High School, August 2015` RCB members were very pleased in July to have a public speaking presentation by four students from Auburn HS, together with a short presentation by the school principal expressing appreciation and highlighting the value of such community partnerships. It has been a privilege and a pleasure to co-ordinate the Youth Services committee, a small but dedicated team. Di Gillies, Youth Services Director Page 24 of 30 Annual Report 2015-2016 CAMBERWELL SUNDAY MARKET OPERATING COMMITTEE REPORT FOR 2015-2016 CAMBERWELL SUNDAY MARKET OPERATING COMMITTEE REPORT FOR 2015-2016 The Sunday Market Operating Committee for 2015-2016 comprised Ken McQualter Chairman, David Rhodes, Grantham Beeston, David McFadyen, Mary Harnan, Charles Smith, Rob Poynter, Edwin Micallef, Jean Paul Mulqueen, Richard Seeley, Peter O’Brien, Stephen Dowling and Brian Pollock. The Operating Committees responsibilities include the following: Rosters Infrastructure Maintenance Car Park Infrastructure Marketing and Promotions th 40 Anniversary Celebrations Communications – Website – Information & Booking Engine. Risk Management City of Boroondara & Camberwell Traders relationship The major focus of the year was: Implementation of the Integrated Marketing & Communications Plan prepared in conjunction with Swinburne University; Preparation and implementation of the CSM Risk Management Plan; Dealing with major infrastructure work within and external to the Car Park. Integrated Marketing & Communications (IMC) Plan Charles Smith was responsible for the implementation of the IMC prepared in conjunction with Swinburne University; The Objective of the Plan was: Maintain and improve the Market’s iconic status; Promote the nostalgic and unique character of the Market, the Stallholders and their wares; Achieve consistency in “Rotary’s Camberwell Sunday Market “brand; Raise awareness of Rotary and its contribution in operating the Market and the funding of charitable causes. Help people understand what we do and how to engage. Implementation comprised: Rebranding New Logo & Discover tagline Caravan, Vests & Caps, Marquees & Banners New Website 2500 unique ID’s; Facebook 7349 followers, Twitter & Instagram; Permanent Signage at the Market Promotion and Events Media Promotions via Zilla & Brook Publicists; 28 August Special day at the Market; participation by Charities; Local Councillors and Politicians; Camberwell Traders; Stakeholders Dinner 18 October – special occasion attended by Stallholders, Councillors, Camberwell Traders; Charities & Former Balwyn Rotarians. Annual Report 2015-2016 Page 25 of 30 CAMBERWELL SUNDAY MARKET OPERATING COMMITTEE REPORT FOR 2015-2016 The IMC introduction has been a great success for the CSM Operating Committee with objectives being well and truly achieved. Thank you to Charles and Mary for their contribution to its success. CSM Risk Management Plan Implementation of the CSM Risk Management Plan involved the following: Preparation of the initial CSM Safety Manual by Edwin M; Stallholder Terms and Conditions o Legal Review completed including new Terms & Conditions o Loaded on CSM Website OHS Risk Management o Third Party Market Safety Audit completed o Risk Register and Action Plan completed o Draft OHS Manual, procedures, checklists compliant with Vic OHS Laws o Finalise OHS Manual and upload in secure area of CSM Website o Train Market Contractors o Continuous Improvement – six monthly review Business Insurance o Broker Review and Insurance negotiation completed Communication and Implementation Plan implemented in 2016-2017 o Online OHS Induction Developed and Loaded on CSM Website o Information Facts Sheets to be improved and Loaded onto CSM Website o Further Presentations to Balwyn Rotary members o Presentations to Sharing Clubs Members; Permanent stallholders; Council where applicable Thank you to Stephen Dowling and Edwin Micallef for their fantastic commitment to the professional implementation of this Plan. Car Park Infrastructure Work During the year, Market Manager Paul Myers and the CSM Team have had to deal with the following car park infrastructure challenges: Redevelopment of the Fresh Food Market [FFM]external area which resulted the relocation of over 23 stallholder spots; Redevelopment of the Woolworths/Target site with the closure of 300 car spots for a six-month period; Relocation of the Garbage Pen opposite FFM – continuing battle with Council. The City of Boroondara has been a great supporter in communicating the Infrastructure changes above. I thank all members of the CSM Operating Team for fantastic contribution during the year. There is no harder working group within Balwyn Rotary. Thank you to Paul Meyers and his team for their continued commitment to the success of the Market and OIC’s and members who have stood at the entry gates; thank you all your service above self. Ken McQualter Chairman/Operating Committee. Page 26 of 30 Annual Report 2015-2016 Income and Expenditure 2015 -2016 Income and Expenditure 2015-2016 Summary of Rotary Club Finances for 2015/16 The Club, which is made up of the “club” (“all member related” activities) and “grants” (the net proceeds received from the Rotary Sunday Market for distribution to deserving charities). Each of these two components are recorded and reported on separated in the management accounts of the Rotary Club of Balwyn. For statutory account purposes these two components are reported on separately in the notes to the annual statutory report – a summary of the structure of the Rotary Club of Balwyn has been enclosed at the end of this report. Your treasurer is happy to report that the “club” component made an unaudited surplus of $21 for the year ending 30 June 2016 (prior year the club made a deficit of $8,539). This surplus was ameliorated by a profit of $4,175 on the December 2015 “club” raffle. Below is a comparative table of “club” revenues and expenditures over the last 4 years: Income: 2015/6 2014/5 2013/4 2012/3 Subscriptions 20,801 18,754 19,715 20,032 Club functions & events 69,651 67,482 54,660 67,365 196 371 419 580 10,378 3,115 3,867 2,665 495 10 2,535 38 101,521 89,732 81,196 90,680 Audit fees 1,700 1,700 1,600 1,600 Bank fees 24 127 110 119 414 1,074 1,896 1,528 Interest received Fundraising Donations total revenue Expenditure: Communications Club functions & events 69,552 71,894 55,762 70,980 Club operational costs 7,643 10,603 6,353 4,292 Deprecation of assets 2,349 1,175 1,050 525 0 0 186 2,206 Donations Purchase of merchandise Presentation & awards Other projects Rotary affiliation costs total expenditure Surplus / (Deficit) for year Annual Report 2015-2016 1,587 119 139 96 638 (1,547) 2,470 209 1,920 0 0 0 15,673 13,126 13,948 12,862 101,500 98,272 83,514 94,417 21 (8,539) (2,318) (3,737) Page 27 of 30 Income and Expenditure 2015 -2016 The revenue and expenditure lines that have improved / deteriorated over the four years are; 1. Club fundraising, which includes sergeants’ fines and gold pot, but in 2015/6 had the additional $4,175 profit on the club raffle. This raffle will need to be continued in future years to allow the club to rebuild its corpus. 2. The relationship between the revenues and expenditures on club functions and events. In 2015/6 a surplus of $99 was made after all charge backs to Grants and the Education Foundation. In prior years’ “club” functions and events have resulted in sizeable losses (2014/5 - $4,412, 2013/4 - $1,102 and 2012/3 - $3,525). In 2015/6 all revenues were matched with expenses. The “club” had and to an extent still has issues with no or late apologies at weekly fellowships, which results in the “club” being charged for meals. In 2016/7, meals have gone up from $30, to $33 from 1 September 2016, which should result in an extra $4,800 in “club” function and events profits, 3. Club operational costs while down on 2014/5, still represents a large chunk of “club” expenditure to manage for a club our size, and 4. Rotary affiliation costs, while uncontrollable, represent a very high percentage of the annual member subsidies. In 2015/6 this was over 75% of member subscriptions. Page 28 of 30 Annual Report 2015-2016 Income and Expenditure 2015 -2016 Grant Revenue and Expenditure The other activity as previously mentioned that falls under the club is the receipt and payout of grants received from the Rotary Sunday Market. This component is again reported separately in the statutory accounts of the Rotary Club of Balwyn. Below is a comparative table of “grant” revenues and expenditures over the last 4 years: Income: 2015/6 Interest received (grants) 2014/5 2013/4 2012/3 8,740 13,420 9,110 12,972 Interest received (services) 67 87 97 145 Fundraising (grants - RSM) 743,733 778,696 804,459 731,901 0 2,050 2,640 2,420 2,000 2,879 5,165 752,540 796,253 819,185 752,603 38 66 24 34 Fundraising (services) Donations (grants) total revenue Expenditure: Bank fees (grants) Bank fees (service) 2 3 1 2 574,659 919,779 731,562 640,599 Unallocated grants (43,771) 41,551 87,145 111,113 Approved grants 221,546 (167,280) 0 2,029 453 855 66 105 752,540 796,253 819,185 752,603 0 0 0 0 Grants paid Movement in grant funds Project expenses (services) Movement in service grants total expenditure Surplus / (Deficit) for year Annual Report 2015-2016 Page 29 of 30 Income and Expenditure 2015 -2016 The revenue and expenditure lines that have improved / deteriorated over the four years are; 1. Interest received revenues have effectively worsened over the years as the interest environment has eroded. This applies equally to service projects interests. 2. 2013/4 was a bumper year for Rotary Sunday Market with net revenues from grant operations peaking at $804,459. On a budget of $760k for 2015/6, only $743,733 was transferred – a shortfall of $16,267. The reason for this drop was bad weather in July and August 2015, but also due to several stalls being closed for maintenance / building works that occurred at the back of the Camberwell Market. 3. Grants paid in 2014/5 peaked at $919,779, and has dropped off significantly in 2015/6 to $574,659. The bigger spend in 2014/5 was brought about by a large carry forward uncommitted grant balance on the balance sheet at 30/6/2014 of $302,800. The overspend in 2014/5 of circa $141,083 was absorbed by the uncommitted grants balance on the balance sheet, which left a balance of $89,398 at 1 July 2015. Due to the lower grant spend in 2015/6 of $574,659, this uncommitted grant reserve on the balance sheet has built up again to $285,890. 4. Grants approved and not all paid in 2014/5 was $1,013,432 against $806,971 in 2015/6. This was a wise decision as the “club” and “grants” activities need to be consolidated. The Treasurer has for simplicity not included a summarised balance sheet and cash flow for these periods, but these are the focus of the treasurer each month, to ensure that we can pay our bills as and when they fall due. A detailed set of statutory accounts for 2015/2016 will be circulated to each member for the 2016 Annual General Meeting. The treasurer will provide the members at this AGM a detailed overview of the “club” and “grant” activities for the year, which comparatives from the preceding 2014/15 financial year. Page 30 of 30 Annual Report 2015-2016
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