2017 Battle Re-enactment Invitation
You are invited to participate in the re-enactment of the Battle of San Jacinto. This event will occur on Saturday,
April 22, 2017 at the San Jacinto Battleground State Historic Site. The Re-enactment Committee has been working
through the year to plan and finance this event. The re-enactment will be held at the same location as last year.
Participation
Please note this is a juried event and by invitation only. New volunteers must send in a photo of themselves
and their kit for the committee to review for acceptance to join this re-enactment.
To participate in this event, you must accurately portray in your character your dress and your encampment, the
combatants or civilians of 1836. All attire and equipment will be reviewed. Items that are not appropriate to 1836
must be removed from 8 am until 6 pm the day of the re-enactment. Remember that you are a part of an army,
either in retreat or hotly in pursuit, or you are a civilian running for your life with little more than the clothes on
your back. Considering these circumstances, do not clutter your camp with an over abundance of “knick-knacks”
and “trinkets”. If you have questions about your camp, please call your camp commander for help and advice.
Registration
If you wish to participate, please complete the enclosed Registration and Release of Liability forms. Even if you
are not a combatant, you must check in. Due to the growth of the event, Pre Registration is MANDATORY.
We can no longer perform registration on the field because of the time constraint.
Fill out and return all your forms as soon as possible. Forms MUST be completed, emailed, or mailed and
postmarked no later than April 15, 2017. Please do not wait until the last minute if you can. This will be
greatly appreciated.
Send forms to:
Postal Mail
LINDA TUBBS
c/o SAN JACINTO VOLUNTEERS
10970 FIRE CREEK DR
HOUSTON, TX 77043-2732
Email
[email protected]
Or complete the Registration Form online at:
http://www.sanjacintovolunteers.org/register/
2016 San Jacinto Volunteers Invitation
Page 1 of 6
Camps
Families
Over the past few years, more family members and friends have been joining their re-enactors at this event. Many
are coming dressed in 1830’s period-correct clothing while others wear contemporary dress. We have requested
that contemporarily dressed family members and friends and those not checked in be prepared to join the general
public from 10AM until the conclusion of the battle re-enactment. This is required to support authenticity and
their safety. Therefore, please do not be offended if non-compliant friends or family are asked to leave the field or
camp. There will be no exceptions to this rule.
Since history records, no camp followers were associated with the Texian Army at San Jacinto, there should be no
women or children present with that camp. Those that are pre-registered and in 1830’s dress are welcome to
participate as part of the Runaway Scrape in the Civilian Camp.
As in the past, we request that participants stay in their respective camps. Those that wander into the opposing
army's camp will be arrested and held as a prisoner of war until the end of the battle. There will be a camp for
Civilians. All other that are not with family must set up in the Texians camp. This is being done so to enlarge our
small looking Texian Camp.
Women
We are starting to have more women participants in the Runaway Scrape camp and welcome these volunteers. In
keeping with the theme of the Scrape, we must request the dress of the ladies not be as formal as we have seen in
the past. Remember that you are running for your life and as in the camp are asked to keep things simple and that
must include your type of dress. We will not allow Civil War / Formal Ball type dresses or tennis shoes. It is not
our intention to keep anyone from attending the Re-enactment but we do have a responsibility to the public to
keep the re-enactment as accurate to history as possible.
Children
Children brought to this event must be in period dress and under parental supervision.
Other living historians are NOT responsible for your child’s supervision or safety. The San Jacinto
Volunteers, Texas Parks and Wildlife Department, or the San Jacinto Museum of History are NOT responsible
for any injuries incurred during the course of this event.
Women and children in period-correct dress following the Mexican Army must be prepared to support their roles
in the re-enactment.
Health
If you have any health or medical issues, concerns, or problems that we need to be aware of, you MUST let us
know on your registration form. This information is very important so that we can ensure your safety at and
during the re-enactment.
If someone in your family is unable to stand or walk for long periods of time or has any other medical problems
that will require your attention, we must ask that you make plans for your family members so they may be made
comfortable on the park grounds and not in camp. It is truly for the greater good.
2016 San Jacinto Volunteers Invitation
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We see spectators fall out each year due to dehydration and they are not dressed in period attire. Start drinking a
lot of water the day before and make certain you drink plenty of water the morning of the reenactment. Bring your
canteen and use it all day long. There will be plenty of fresh water with in the camps. If you do not see where the
water is located, ask some one.
No modern cigarettes allowed in the camps during the reenactment.
Safety
Artillery
If an artillery crew is anywhere near a gun, assume it is loaded of about to be fired. If the gunner (the person at the
rear of the trail) has his arm raised above his head, KNOW that the gun is loaded and preparing to fire. If you see
the artillery crews holding the implements above their heads or if the gun is vacated with only two crewmembers
working the gun, something has gone wrong with the firing of the piece so you need to stay clear of the weapon.
Cavalry
Period correct wardrobe is required and must be approved by the steering committee. Period correct reproduction
tack is preferred but modern tack may be camouflaged with blankets, burlap, etc. All tack must be in good, safe,
maintained condition.
Tout horse must be in good health and up to the rigors of the event. A CURRENT NEGATIVE COGGINS IS
REQUIRED FOR EACH HORSE. Please print out and bring a hard copy of your coggins to be left with you
unit leader. NO EXCEPTIONS. New coggins rules went into effect January 1st and the coggins MUST be in the
owner’s name. No Stallions.
TPWD has specific rules concerning picket lines and corrals. Ask your unit leader for more information. Do not tie
your horse to trees, shrubs, tents, etc.
TPWD rules also require proof of your ability as a horseman. Be prepared to show such ability if asked to do so.
Your horse MUST be accustomed to this type of event (gunfire, cannons, crowds). A limited number of horse
earplugs will be available.
Rake and bag manure/hay before breaking camp and leaving the park.
The Cavalry Commanders listed on this invitation are authorized the rider and horse to leave the field if there is a
problem.
For a complete list of rules, contact Andy Anderson.
2016 San Jacinto Volunteers Invitation
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Accommodations and Meals
Meals
Lunch will be provided in the respective camps. It will consist of a simple meal of sausage and flour tortillas. If you
wish to cook your own lunch we ask it be of period correctness. After the battle, we will have an 1830’s meal
cooked by the ladies during the day for public demonstration. Please bring your dinnerware and utensils for lunch
and supper.
Hotel
Arrangements for special room rates have been made with the La Quinta Inn La Porte, located at 1105 Hwy 146 S
in La Porte. Phone is 281-470-0760. Rooms are $57.00 a night plus tax and come with 2 double beds. When you
call, ask for Amber and say you are with The San Jacinto Volunteers. Rooms must be booked by
April 10.
Parking
Due to new TPWD rules, no vehicles or trailers will be allowed to park on the area adjacent to the Civilian
Camp. You may unload at this location, but it is mandatory that you park in our designated area.
Meetings
The 11 AM meeting is mandatory for all commanders.
At noon, they in turn will muster all combatants and scrapers in their respective camps. A roster will be prepared
at this muster. Only persons on this roster will be permitted on the battlefield at 2:30 PM. There will
be no “walk-ons”.
2016 San Jacinto Volunteers Invitation
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Schedule
The general schedule for the weekend is as follows:
Thursday
April 20, 2017
8:00 AM
Park open for set-up
Friday
April 21, 2017
8:00 AM
Park open for set-up
Saturday
April 22, 2017
7:30 AM - 8.45 AM
Individual Check-in begins and Breakfast
8:50 AM
ALL CAMPS MUST BE SET and CARS OUT OF PARK
9:00 AM
A general safety meeting IS MANDATORY FOR ALL PARTICIPANTS and
will be immediately followed by meetings in the individual camps (Mexican,
Texian and Civilian), including a weapons safety check.
NOTE: Registration will be close to the Texian camp. ALL TEXIANS will
participate in a field walkthrough of the battlefield in order to make sure
everyone is aware of the start and stop positions before the final assault on the
Breastworks.
10:00 AM - 2:00 PM
Demonstrations of army and civilian life for the public
11:00 AM
Commanders’ meeting near the Sound Stage to review the re-enactment plan and
schedule. You must attend this meeting to be a Commander in the reenactment.
12 Noon
Commanders shall muster all battle re-enactors in their respective camp for
orders and roster.
12:30 PM
LUNCH
2:30 PM
Assemble for Battle and final safety inspection
(Only Re-enactors on 12 Noon roster allowed)
3:00 PM
Re-enactment of Battle and Surrender
6:00 PM
Period Dinner for all participants
Overnight
Camping for those who wish to remain
Sunday
April 23, 2017
10:00 AM
Volunteers needed to help assist others tearing down camps.
2016 San Jacinto Volunteers Invitation
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Coordinators
We will have three camps again this year and several coordinators.
Jerry Tubbs
Chair, San Jacinto Volunteers
713-973-1136 (H) / 713-806-8924 (C)
[email protected]
Martin Vasquez
Mexican Camp
210-413-4548 (C)
[email protected]
Ron Brown
Texian Camp
713-621-5660 (C)
[email protected]
Mark Hegman
Civilian Camp
281-838-1311(H) / 713-870-3664 (C)
[email protected]
George Rollow
Artillery Coordinator
512-997-8384 (C)
[email protected]
Darrell Glueck
Sherman’s Command
713-775-6350 (C)
[email protected]
Andy Andersen
Cavalry Coordinator
254-855-7005 (C)
[email protected]
Kelly Thompson
Mexican Cavalry Commander
979-533-9117 ©
[email protected]
Amber Killian
Main Cook
281-796-9496 ©
[email protected]
Beverly Copeland
Main Cook
713-560-0318 (C)
[email protected]
Jim Thompson
Pyrotechnics / Safety Coordinator
979-533-9161 (C)
[email protected]
Tony Tristan
Volunteers Liaison
832-316-2897 ©
[email protected]
If you have any questions or comments not covered in this letter, please contact Jerry Tubbs (Chair, San Jacinto
Volunteers) by email at [email protected] (preferred) or by phone at (713) 973-1136 between 7
PM to 9 PM.
Remember the Alamo - Remember Goliad
2016 San Jacinto Volunteers Invitation
Page 6 of 6
Registration Form
Complete both sides of this form. Use print (not cursive) characters only. Use Black or Blue ink pens only.
Personal Information
Name
Address
Title
Street
First Name
Apt/Ste/No
Middle
City
Last Name
State
Suffix
ZIP
Phone
Email
Primary
Primary
Secondary
Secondary
Other
Gender
Male
Female
Camp Information
Important Notes
• To join the Texian camp, you MUST be a male of 16 years of age and older AND have black powder
experience.
• Position only applies to Mexican and Texian camps.
Camp Association
Position
Which camp will you be associated with?
Civilian
Mexican
Texian
What position will you take?
Artillery
Calvary
Infantry
Family Members
Please list the family members joining you and which camp they will be in.
Name
San Jacinto Volunteers Registration Form
Gender
Relation
Camp
Position
Page 1 of 2
Emergency Information
Emergency Contacts
In the event of an emergency, please list the name(s) and phone number(s) of who should be contacted.
Name
Phone
Alternate Phone
Primary
Secondary
Health Issues and Concerns
If you or joining family members have any health issues or concerns we need to be aware of, please note them below.
Additional Information
Demonstrations
If you will be demonstrating any skills or crafts, please list them below.
Please, no Tomahawk Throwing demonstrations.
Living History Affiliations
If you have any living history affiliations, please list them below.
After Battle Dinner
Will you be attending the meal after the battle?
Yes
No
Maybe
Contact Information Sharing
If you consent to sharing your contact information to other re-enactment related groups and activities, please
check what information you would like to share. (Note: Emergency Contacts Information will NOT be shared with
any outside groups or organizations.)
Address
Primary
Phone
Primary
Email
Secondary
Other
Primary
Secondary
Acknowledgment
By checking this box, signing, and returning this form, I acknowledge that I have read the attached letter,
understand its contents, agree to its terms and conditions, and ensured the information provided is correct.
Name (Printed)
San Jacinto Volunteers Registration Form
Signature
Date
Page 2 of 2
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