The Corporation of the Municipality of Mississippi Mills
Council Meeting #08-17
MINUTES
A regular meeting of Council was held on Tuesday, March 21, 2017 at 5:30 p.m. in the
Council Chambers.
A.
CALL TO ORDER
Mayor McLaughlin called the meeting to order at 5:33 p.m.
B.
CONSIDERATION OF A CLOSED SESSION
Resolution No. 139-17
Moved by Councillor Watters
Seconded by Councillor Ferguson
THAT Council enter into an in camera session at 5:34 p.m. re: proposed or
pending acquisition or disposition of land by the municipality (Municipal Act s. 239
2(c)) – Plan 6262, Lot 9, Harold Street, Almonte Ward and Plan 77, Lot 5, Ramsay
Ward.
CARRIED
Resolution No.140-17
Moved by Councillor Lowry
Seconded by Councillor Watters
THAT Council return to regular session at 5:40 p.m.
CARRIED
Rise & Report
1. Plan 77, Lot 5, Ramsay Ward
Staff direction was provided in camera to accept the offer of purchase and sale.
2. Plan 6262, Lot 9, Harold Street, Almonte Ward
Staff direction was provided in camera to accept the offer of purchase and sale.
Council recessed at 5:40 p.m. and reconvened at 6:00 p.m.
C.
O CANADA
The Council meeting was opened with the singing of O Canada.
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Council Meeting
D.
March 21, 2017
Page 2
ATTENDANCE
PRESENT:
Mayor Shaun McLaughlin
Councillor Duncan Abbott
Councillor John Edwards
Councillor Denzil Ferguson
Councillor Christa Lowry
Councillor Jill McCubbin
Councillor Amanda Pulker-Mok
Councillor Jane Torrance
Councillor Paul Watters
Councillor Val Wilkinson
ABSENT:
Councillor Alex Gillis
Diane Smithson, CAO
Shawna Stone, Clerk
Jeanne Harfield, Deputy Clerk
Guy Bourgon, Director of Roads and Public Works (left at 6:53 pm)
Calvin Murphy, Recreation Manager (left at 7:29 pm)
Jennifer Farrell, Environmental Compliance Coordinator (left at 6:47 pm)
E.
APPROVAL OF AGENDA
Resolution No. 141-17
Moved by Councillor Ferguson
Seconded by Councillor Pulker-Mok
THAT the agenda be approved as presented.
CARRIED
F.
DISCLOSURE OF PECUNIARY INTEREST
[None]
G.
APPROVAL OF MINUTES
Resolution No. 142-17
Moved by Councillor Watters
Seconded by Councillor Ferguson
THAT the Council Minutes dated March 7, 2017 be approved as presented.
CARRIED
H.
PUBLIC MEETINGS
[None]
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Council Meeting
I.
March 21, 2017
Page 3
DELEGATION, DEPUTATIONS, AND PRESENTATIONS
1. Mike O’Malley, Mississippi Mills Broadband Working Group (MMBWG)
Re: Update of Broadband Working Group Activities
Mr. O’Malley provided an update on the activities of the Broadband Working
Group; community-wide survey results; internet speeds across the Municipality
(service stagnant for past five years); discussed a partnership and development of
a long-term plan.
Resolution No. 143-17
Moved by Councillor Ferguson
Seconded by Councillor Abbott
THAT the delegation by Mike O’Malley, MMBWG, re: Update of Broadband
Working Group Activities, be received for information;
AND THAT the request to participate in the Connect To Innovate (CTI) program be
brought forward to a future meeting for consideration.
CARRIED
2. Mary Lou Souter and Wendy Hansen, MMPLB
Re: Mississippi Mills Public Library Board Strategic Plan
Ms. Hansen presented the Library’s 2017-2026 Strategic Plan. She provided a
summary of the survey results; overview of strategic directions; and outlined next
steps.
Resolution No. 144-17
Moved by Councillor Wilkinson
Seconded by Councillor Pulker-Mok
THAT the delegation by Mary Lou Souter and Wendy Hansen, MMPLB, re:
Mississippi Mills Public Library Board Strategic Plan, be received for information.
CARRIED
J.
COMMITTEE OF THE WHOLE
Resolution No.145-17
Moved by Councillor Ferguson
Seconded by Councillor McCubbin
THAT Council resolve into Committee of the Whole, with Councillor Lowry in the
Chair.
CARRIED
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J.1
March 21, 2017
Page 4
CONSENT ITEMS
Drinking Water System Annual Summary Report – 2016
Bob Leblanc, OCWA, was present to address questions from Council regarding the
Drinking Water and Wastewater Annual Reports.
Resolution No. 146-17
Moved by Councillor Edwards
Seconded by Councillor Wilkinson
THAT the 2016 Drinking Water System Annual Summary Report be received.
CARRIED
Wastewater Treatment Facility Annual Report – 2016
Resolution No. 147-17
Moved by Councillor Edwards
Seconded by Councillor Wilkinson
THAT the 2016 Wastewater Treatment Facility Annual Report be received.
CARRIED
Mississippi Valley Conservation Authority, AGM Minutes – February 15, 2017
Resolution No. 148-17
Moved by Councillor Edwards
Seconded by Councillor Wilkinson
THAT the MVCA AGM minutes from February 15, 2017 be received.
CARRIED
Resignation of Junior Planner, John McMulkin
Resolution No. 149-17
Moved by Councillor Edwards
Seconded by Councillor Wilkinson
THAT Council accept the resignation of the Junior Planner, John McMulkin, with
regret.
CARRIED
Advisory Committee Minutes
Resolution No. 150-17
Moved by Councillor Torrance
Seconded by Mayor McLaughlin
THAT the minutes of the following committees be received:
• Mississippi Mills Public Library Board – Oct. 26, Nov. 22, Nov. 30 , Dec. 14,
2016 and Feb. 13, 2017
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Council Meeting
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•
•
March 21, 2017
Page 5
MRPC – January 27, 2017
Active Transportation – February 23, 2017
Youth – March 6, 2017
CARRIED
J.2
STAFF REPORTS
Roads and Public Works
a. Provincial Paving Extension of Contract Small Quantity Asphalt Paving
Resolution No. 151-17
Moved by Councillor Ferguson
Seconded by Councillor Watters
THAT Council extend the existing Provincial Paving contract for the provision of
Small Quantity Asphalt Paving until December 31, 2018 in the amount of
$61,497.20 (excluding HST) with a CPI adjustment calculated in December of
each year, in accordance with the provisions of the existing contract executed on
April 28, 2015.
CARRIED
b. LED Streetlight Conversion
Resolution No. 152-17
Moved by Councillor Wilkinson
Seconded by Councillor Watters
THAT Council authorize the Mayor and Clerk to enter into an agreement with
RealTerm Energy, for the conversion of the Municipality’s cobra head streetlights
to LED fixtures in accordance with RealTerm Energy’s Investment Grade Audit
dated February 21, 2017;
AND THAT the project be funded internally from reserves and repaid over a
period of 10 years.
CARRIED
Recreation and Culture
c. Blocks 40 and 42
Moved by Councillor Watters
Seconded by Councillor Abbott
THAT Council approve Option 1 – do nothing, with Blocks 40 and 42.
The Chair stated that the motion is out of order as a previous resolution (No. 301-16)
approved the sale of the land in principal. In order to proceed, a member who voted
on the prevailing side would have to introduce a motion of reconsideration. No
member from the prevailing side moved a motion of reconsideration.
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Council Meeting
March 21, 2017
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Moved by Councillor Ferguson
Seconded by Mayor McLaughlin
THAT Council approve Option E with respect to the reconfiguration of Blocks 40
and 42 as outlined in the Recreation Manager’s report dated March 21, 2017.
Motion to amend:
Resolution No. 153-17
Moved by Councillor Edwards
Seconded by Mayor McLaughlin
Insert: THAT the identified lands be declared surplus to the requirements of the
Municipality; AND THAT staff be directed to initiate the process to have the said
lands designated residential in the Community Official Plan and rezoned for new
dwellings in keeping with other homes in the neighbourhood.
CARRIED
Motion to amend:
Resolution No. 154-17
Moved by Councillor Torrance
Seconded by Councillor McCubbin
Insert: R1
CARRIED
Motion as amended:
Resolution No. 155-17
THAT Council approve Option E with respect to the reconfiguration of Blocks 40
and 42 as outlined in the Recreation Manager’s report dated March 21, 2017;
AND THAT the identified lands be declared surplus to the requirements of the
Municipality;
AND THAT staff be directed to initiate the process to have the said lands
designated residential in the Community Official Plan and rezoned R1 for new
dwellings in keeping with other homes in the neighbourhood.
CARRIED
The Chair provided an opportunity for those in the gallery wishing to speak to the
preferred option. The following members of the public spoke in opposition to Option
E: Gloria Leonard, Mario Coculuzzi, Steve Maynard, and Jan Maydan.
Council recessed at 7:29 p.m. and reconvened at 7:40 p.m.
Finance and Administration
d. Update: Corporate Records and Archives
Resolution No. 156-17
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Moved by Councillor Ferguson
Seconded by Councillor Torrance
THAT Council maintain corporate records and archives at the Old Registry Office,
with staff to conduct a review in a year’s time.
CARRIED
J. 3 INFORMATION ITEMS
•
Mayors Report
The Mayor’s report provided highlights of the March 3rd Mayors Forum,
discussion items included septage; proposed Building Code changes re:
mandatory septic tank pumping; Lanark County Transit Advisory Group.
•
County Councillor’s Report
Councillor Torrance reported that the paved shoulder program is proceeding
well; appointment of a County weed inspector, Ken Gilpin; newly created a
Transit Advisory Group.
•
Mississippi Valley Conservation Report
[No report]
•
Information List 17-06
Resolution No. 157-17
Moved by Councillor Wilkinson
Seconded by Councillor Edwards
THAT Information List 17-06 be received for information;
AND THAT Item 4 - 2017 Senior of the Year Award; and Item 5 – Ministry of
Education, Pupil Accommodation Reviews and Support for Education in Rural
and Remote Communities, be brought forward to the next meeting for
consideration.
CARRIED
•
Meeting Calendar
March / April 2017
K.
RISE AND REPORT
Resolution No. 158-17
Moved by Councillor Watters
Seconded by Councillor Wilkinson
THAT the Committee rise and return to Council to receive the report on the
proceedings of the Committee of the Whole.
CARRIED
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March 21, 2017
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Resolution No. 159-17
Moved by Councillor Abbott
Seconded by Councillor Edwards
THAT the recommendations of the Committee of the Whole for the meeting of
March 7, 2017 be adopted as resolutions of Council.
AND THAT item J.2.c be pulled to be voted on separately.
CARRIED
Item J.2.c
[Resolution No.155-17]
Moved by Councillor Ferguson
Seconded by Mayor McLaughlin
THAT Council approve Option E with respect to the reconfiguration of Blocks 40
and 42 as outlined in the Recreation Manager’s report dated March 21, 2017;
AND THAT the identified lands be declared surplus to the requirements of the
Municipality;
AND THAT staff be directed to initiate the process to have the said lands
designated residential in the Community Official Plan and rezoned R1 for new
dwellings in keeping with other homes in the neighbourhood.
CARRIED 7-3
Councillor Watters requested a recorded vote.
YEAS: Mayor McLaughlin, Councillors Edwards, Ferguson, Lowry, McCubbin,
Pulker-Mok, and Wilkinson
NAYS: Councillors Abbott, Torrance, and Watters
L.
BY-LAWS
Resolution No. 160-17
Moved by Councillor Ferguson
Seconded by Councillor Abbott
THAT By-law 17-30 be taken as read, passed, signed and sealed in Open Council.
CARRIED
By-Law 17-30
Resolution No. 161-17
THAT By-law 17-30, a by-law to authorize the signing of a contract between the
Corporation of the Municipality of Mississippi Mills and RealTerm Energy for
provision of professional services for the conversion of Municipal streetlights to
LED technology.
CARRIED
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Council Meeting
M.
March 21, 2017
Page 9
OTHER/NEW BUSINESS
1. Real Estate Broker – Mayor McLaughlin
Resolution No. 162-17
Moved by Councillor Watters
Seconded by Councillor Pulker-Mok
WHEREAS at present the Corporation of the Municipality of Mississippi Mills
owns numerous residential and industrial lots, which are for sale;
AND WHEREAS those lots are not advertised through signs or Internet listings,
and therefore are almost invisible to potential buyers;
AND WHEREAS we need to monetize those assets as soon as possible;
THEREFORE BE IT RESOLVED that staff seek a qualified a residential and
commercial real estate broker, who offers the best fee discount, to represent all
our for-sale properties.
REFERRED – TO CAO
Resolution No. 163-17
Moved by Councillor Watters
Seconded by Councillor Torrance
Amendment to strike out residential and insert commercial
DEFEATED
2. OVRT Public Meeting – Councillor McCubbin
Resolution No. 164-17
Moved by Councillor McCubbin
Seconded by Councillor Torrance
Now that County has concluded its call for feedback in regards to the Ottawa
Valley Rail Trail and hopes to draft an OVRT management plan by the end of
March, Council needs to consult with members of the public and local groups in
order to establish the Municipality's recommendations and topics of concern to
County. To that end, Councillors are to submit topics to be included in the public
discussion to the CAO and a set date for one public meeting as soon as
possible, in the format of a town hall meeting.
DEFERRED – APRIL 4, 2017
3. Municipal Fire Department Infrastructure
No motion presented.
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4. Mandatory Septic Tank Pumping
Resolution No. 165-17
Moved by Councillor Torrance
Seconded by Councillor Watters
WHEREAS the MMAH has proposed a change to the Building Code, B-08-0903, requiring mandatory five year septic tank pump out and records retention by
the owner;
AND WHEREAS the same change requires Municipalities to administer and
enforce this change;
AND WHEREAS the change document fails to identify the administrative costs
to Municipalities;
AND WHEREAS the change document fails to identify any transfer of Provincial
funding to offset these additional download of costs;
AND WHEREAS the majority of homeowners pump out their septic tanks on a
regular basis whether regulated or not;
AND WHEREAS there are many more important issues on which to spend
taxpayer’s money than “enhancing” maintenance on existing functioning
systems;
AND WHEREAS adequate legislation already exists to correct malfunctioning
systems;
THEREFORE BE IT RESOLED THAT the Council of the Municipality of
Mississippi Mills encourage the Ministry of Municipal Affairs to take our concerns
very seriously with regards to the proposed change to the Building Code B-0809-03 and ask that this proposed change be rescinded.
CARRIED
5. Tax Credit for Restoration of Historic Properties
Resolution No. 166-17
Moved by Councillor McCubbin
Seconded by Councillor Edwards
THAT Council support MP Peter Van Loan’s Bill C-323, an Act to amend the
Income Tax Act (rehabilitation of historic property).
CARRIED
th
6. Civitan 100 Anniversary
Resolution No. 167-17
Moved by Councillor Torrance
Seconded by Councillor Abbott
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THAT Council recognize March 17, 2017 as the Civitan’s 100th Anniversary.
CARRIED
N.
NOTICE OF MOTION
[None]
O.
ANNOUNCEMENTS AND INVITATIONS
P.
CONFIRMATORY BY-LAW
By-law 17-31
Resolution No. 168-17
Moved by Councillor Edwards
Seconded by Councillor McCubbin
THAT By-law 17-31, being a by-law to confirm the proceedings of the Council of
the Corporation of the Municipality of Mississippi Mills at its regular meeting held
on the 21st day of March, 2017, be read, passed, signed and sealed in Open
Council this 21st day of March, 2017.
CARRIED
Q.
ADJOURNMENT
Resolution No. 169-17
Moved by Councillor Lowry
Seconded by Councillor Ferguson
THAT the meeting be adjourned at 8:45 p.m.
CARRIED
________________________________
____________________________________
Shaun McLaughlin
MAYOR
Shawna Stone
CLERK
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