PEPS School Council Meeting
January 12, 2017
PEPS School Learning Commons
Attendance:
Gillian Prieur, Amanda DiBattista, Allison Haining, Jennifer Whiting, Amanda McCoubrey, Crystal Gallant , Carol Jones, Emily
Tschirhart, Dana Lunn, Isabell Roussy, Alicia MacArthur, Barb Tompkins (vice principal) Paul Huddleston (principal), Lisa Lankhof
1. Welcome and introductions
Gillian called the meeting to order at 7: 05pm
2. Review & Acceptance of Agenda/Declaration of any Conflict of Interest
.
3. Review and approval of December Minutes
Motion to accept: Amanda D.
Seconded: Amanda M .
Motion carried.
4. Treasury Report
Carol provided the report. There is $33 753.33 in the account. From this total, $13 536.05 is to be taken out and given to the Library
Transformation. This is the total amount of money raised. The Jingle Mingle fundraiser has not been included yet. Carol mentioned that
pizza sales are down by approximately 2 pizzas. *** See Report
5. Admin Report
Paul mentioned that Friday, January 27th is Report Card Writing Day for teachers and therefore a PD Day for students. Kindergarten
teachers have been doing some professional development around the new curriculum and the new Communication of Learning which is
replacing the Kindergarten report card. Report Cards are being sent home Feb 16th. Paul mentioned that the student and staff hockey
game in December was another great success. It was a nice feeling to have the stands filled with students from PEPS.
6. Teacher Report
There was no teacher representative so Barb shared information on their behalf. There was $220 received for the garden. Stacy
Whittington is the contact for this. Tricia will need to connect with Stacy regarding the money and seedlings that will used for the
garden this year.
ACTION ITEM: Tricia to speak with Stacy Whittington regarding newly received funds and seedlings.
Mme. Foster provided pictures for Council to see about the various happenings in the Learning Commons with the new funds that have
been raised. Kids are using robotics that were ordered with funds from School Council. Students have access to the space during first
Nutrition Break.
7. Subcommittee Updates and Discussion
a) Pizza Day/Food Day Subcommittee – Update
Crystal reported that the first Pizza Day of 2017 had to be postponed due to bus cancellations. Many families didn’t realize that they
need to send a lunch on No Bus Days. This needs to be communicated better so people are aware. It is to be added to the newsletter,
Paul will try to remember to mention this in his email to the families in the event there is a no bus day. It also needs to be added to the
paper and online form that No Bus means NO Pizza. The committee is going to do a Smoothie Day. There will be 3 flavours offered by
Pita Pit. The size of the smoothie is 8oz. and it will be sold for $3.50. There will also be Valentine cookies for sale for $1.00. Both the
smoothies and cookies will be sold online. There will be a form for teachers so they can order. There are still concerns regarding the
pizza so the committee will look at re-evaluating the pizza supplier for next year.
ACTION ITEM: Committee to speak with Allison about the 2 food days and have them posted online.
ACTION ITEM: Lisa to add to newsletter that No Bus means no Pizza.
ACTION ITEM: Paul to add to his email when there is a bus cancellation and it is Pizza Day that it will be postponed to another
day.
ACTION ITEM: Tara/Carol need to add No Bus means No Pizza to pizza form and online form.
ACTION ITEM: The Food Committee to send an email about pizza and no bus day and when it the missed day will be
rescheduled.
b) Jingle Mingle Committee – Update
Allison reported that they don’t have a final total yet, but they estimate that between $800-1000 was raised from the silent auction and
raffle. They don’t have the final costs, but they did come under budget, and some receipts still need to be submitted. The hot chocolate
was donated this year, and popcorn ran out early. It was suggested that they need to get small candy canes for the prizes and to reduce the
number that kids can get as some got too many and others got none. Santa has been booked for next year; Wednesday, December 13th.
Mr. Dukes did a great job taking the photos and it was nice to have the photos taken on the floor. The raffle worked out nicely and the
silent auction made good money, but this portion was a lot of work and a lot of time and effort to organize it all.
ACTION ITEM: Jingle mingle needs to added to Financial Report in February
ACTION ITEM: Thank yous need to be sent.
c) Library Fundraising Planning Committee - Update
Amanda M. reported was completed in December. $746.50 was made from the spirit wear. Teachers were happy with the clothing.
Teachers wondered if V necks and long sleeve shirts could be ordered. They are also wondering about pink shirts. The Committee
would like to have PEPS Spirit Day January 20th so that it will get others excited and want to purchase spirit wear as there will be another
opportunity to buy again soon. The samples are going to be put on display and the water bottles are going to go back up online.
ACTION ITEM: Amanda to put spirit wear back on line via Allison.
ACTION ITEM: Committee to put water bottles back online.
ACTION ITEM: Amanda to make some announcements regarding spirit wear and send to school so it can be said over the
announcements.
d) Movie Night Sub-committee – Update
The committee will be showing The Ant Bully on January 26th. They will be buying pizza from Little Caesars this time and it will be
sold for $2. Popcorn has been ordered and will be given out for free. Doors open at 6 and selling pizza at 6. Emily is looking into a
google doc for this night.
ACTION ITEM: Need 2 student volunteers for help with popcorn.
e) Pro Grant Committee - Update
Carol got a speaker, Blaine Primo, from the Board. It looks like the he will be free, so they still have to spend the Pro Grant money on
something. He has suggested certain math kits. The committee is going to meet to figure it all out and pick a night based on the
speaker’s availability.
f) Greening Committee - Update
Nothing to report.
g) Read-a-Thon Committee – Update
There is no update at this time. The event will take place in March.
8. New Business:
Carol brought a Thank You card from Michelle Maycock who retired from PEPS. She thanked the Council for their hard work and
dedication.
Jenn W. also shared that Mr. Anderson is grateful for the money raised to buy the robotics so a group of students can compete in a
competition.
9. February Agenda Items:
Social Media discussion, Jingle Mingle financials
Meeting adjourned by 8:32pm. Lisa to bring the snack.
Next meeting will be Thursday, February 2, 2017 at 7pm in the PEPS Learning Commons.
The following ACTION ITEMS remain open:
Tricia to speak with Stacy Whittington regarding newly received funds and seedlings.
Food Committee to speak with Allison about the 2 food days and have it posted.
Lisa to add to newsletter that No Bus means No Pizza.
Paul to add to his email when there is a bus cancellation and it is Pizza Day that it will be postponed to another day.
Tara/Carol need to add No Bus means No Pizza to pizza form and online form.
The Food Committee to send an email about pizza and no bus days and when the pizza is cancelled when it will be rescheduled.
Amanda to put spirit wear back online via Allison.
Water bottles back online.
Amanda to make some announcements regarding spirit wear and send to school to be said over the announcements.
Need 2 student volunteers for help with popcorn for Jingle Mingle.
Jingle Mingle needs to be added to Financial Report in February.
Thank you letters need to be sent for prize donations for Jingle Mingle.
Amanda D. to add Governance for subcommittees.
Emily to set up remote lending google doc.
Greg to make fundraising thermometer.
Food Committee to look at Staff Food Day.
Tonja to send thank you letters for dance-a-thon.
Read-a-thon committee to discuss date with Paul.
Gillian to send Paul a blurb about Scientists/Artists in the schools for teachers.
Tricia to talk to Mme. Savage. Emily to make online pizza google doc for Movie Night.