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Company X
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Mass Management
ageme
System
t
For Bulk Haulage
aulage
ulage serv
services from ABC Mine
Site to V
Various Sites
Responsibilities
The authorities, responsibilities and duties of all positions involved in the management,
operations, administration, participation in and verification of the Mass Management
System are current, clearly defined and documented below.
Authorities, Responsibilities and Duties
Company X directors are responsible for overseeing all activities
vities
ities
undertaken by staff. Directors shall have the final signature
ure on all
documents.
Operations
ning and that
Ensures all employees have received sufficient training
onduct
ct internal
Manager
records and paperwork is up to date. To also conduct
audits and keep registers to ensure records are available for
fo
external audit at any time. To ensure overall
rall compliance with tthe
MMS including vehicle updates.
Transport
Make sure that vehicles are regularly
rlyy maintained and ove
o
over see that
Manager
drivers are completing paperwork
rk so
o that it is able to be audited.
Administration
Data entry is a priority, making
ng sure that all docket
docke
dockets and fault
sheets are passed on to managers
actioned and to ensure
anagers to be actione
paperwork is filed correctly
available for audit.
ectly and readily
r
availa
MC Drivers
To ensure that MMSS rules are followed
followe an
and complied with, to
ensure they understand
and do not
erstand the weight requirements
req
exceed them and to ensure that all paperwork and documentation
has been correctly
orrectly completed.
To ensure
checking and monitoring the digital read
re that they are check
out on
when loading.
n the weighbridge wh
Workshop Staff Make
ake sure that procedures
proced
are when attending to
aintenance an
su
maintenance
and suspension
management. To ensure that all
ts recorded b
faults
by drivers are attended to at the appropriate
times.
Position
Contact Phone
Contact Email
Name
Director
torr
Director
rector
e
Operations
perations
Mana
Manager
Transport
Manager
nag
Administration
Administ
in
Workshop
Work
Manager
M
Ma
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Position
Director
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1.
2
2.
Vehicle Control
A comprehensive register of all vehicles that are required to carry out haulage on the
concessional loading scheme is kept to ensure they are compliant with rules and guidelines. In
addition Vehicle files are stored in the main office at Company X Depot, located at 123 ABC
Street. The files contain vehicle registration certificate, mass permits, gazettes and all other
relevant permits relating to that particular vehicle.
N
LY
nd valid.
Managers within Company X are responsible for keeping all records up to date and
ere a thorough
thorou
All management plans within Company X are reviewed on a half yearly basis where
e.. If and when these
internal audit is carried out identifying any updates that need to be made.
th
changes need to be made, the operations manager shall be responsiblee for notifying the
relevant bodies of these changes.
Vehicle
Rego
Fleet No
O
rinted in the front
fron of driver
Mass limits are detailed during inductions and they are also imprinted
able for reference.
referen
docket books to ensure that they are always readily available
GCM
3.
Vehicle Use
PL
E
42000
0
43000
3000
000
42500
500
42500
0
Man.
M
GCM
98000
000
120000
1200
155000
1
131000
Tare
10780
10300
12460
11560
EX
AM
All vehicles and their drivers will be aware o
of the loading procedures associated with loading
dingg limits are given
g
tto drivers during training and inductions and a copy of
their vehicles. Loading
ghts is listed in the front
fro of their daily docket books.
their legal weights
vehicle
vehicl at the site will be on a fully certified and registered
The loadingg off Company X vehicles
idge.
dg
weighbridge.
ach
ch axle group will be on its own individual weighing plate with 150mm x 600mm LED
Each
read
adouts facing
acin the loader driver which will display each individual axle group separately, it also
readouts
gives a total gro
gros weight. National weighing and instruments will be certifying the weighbridge
gross
and as a contingency
conti
cont
measure every 10 loads will be taken across another weighbridge to verify
as a do
doubl
double check to ensure our first method of weighing is accurate.
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4.
Ce
Certified
Weighbridge
National Weighing and Instruments supply and certify the multi-plate weighbridge installed at
the ABC mine site. They are accredited by the National Measurement Institute and are
compliant with National Measurement Legislation and Regulations. Company X concessional
operations only load from this single mine site location. The certificates of National Measurement Institute for both the weighbridge and the digital indicator have been
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provided to Main Roads WA and the weigh bridge is approved under the ‘AMMS Approved
Supplier Member List’ published on the Main Roads website.
5.
The Product- Bulk Product
6.
Product weight verification
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The bulk product is a soft mineral composed of calcium sulphate dehydrate, having the
chemical formula of CaSO2HO. It is an evaporative mineral most commonly found in la
layered
sedimentary deposits in association with halite, anhydrite, sulphur, calcite and dolomite.
te.. Th
The
bulk product is often used as a fertilizer but also forms the main constituent in many forms
form of
plaster, and dry wall. Clean, high quality bulk product is in high demand and onlyy a hand ful
full of
viable locations are able to be mined for their high quality. When mined for the purposes of
dry wall production the bulk product is in a sandy, powdery form which
h is fine like sand grains.
eavy dense raw ma
m
When left out in dry weather moisture quickly evaporates, leaving a heavy
material.
The product being carted (Gypsum) is very consistent in
n its bulk density, the
th stock piles must sit
in stock pile until they get down to a certain percentage
eo
of water.. Th
This eensures that all loads
easurements
asurements of the pro
pr
taken are of similar conditions. Records and measurements
product are controlled and
maintained by Company ABC.
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oading
ng at 1.3 tonne per
pe cubic meter. Its weight and
The bulk product is a heavy product loading
ftt in the trailer during transit. As the trip from Point A to Point
density means that it does not shift
B is not a timely trip and as all Company
mpany X trailers are fully water tight sealed, there is no option
given for the product to change
content, which means the product will
ange
nge its density or moisture
mo
moi
not be given a chance to shift over the axles d
during transit. All our vehicles have road friendly
du
airbag suspension ensuring
journey for the product and eliminating any movement of
suring a smoo
smooth journ
the product over axles.
s.
If the onsitee weighbridge fails at aany point, a nearby public weighbridge will be used to ensure
weights are still controlled. IIn this event Company X will drop weights back down to before
concessional
ensure compliance. The weighbridge is serviced locally to prevent any
essional
ional weights to een
long
ng delays in the even
event that the weigh bridge encounters complications.
7..
Prod
Loading of Pro
Product
Delivery
ve do
dockets and weighbridge print outs are given to both the client and a copy is kept by
us to ensure
een
weight limits are cohered to. These dockets show the time and date the load was
wei
weig
weighed, a gross, tare and nett weight and also the vehicle and driver name. The weigh docket
shows the gross mass and axle group loadings and must be attached to the delivery docket
copy along with the concessional loading form for all concessional operations. When loading
vehicles a loading procedure is followed (please refer to attached procedure). Loading
procedures allow for the weights to be 250kg short of the allowable mass on each axle groups
to ensure overloading does not occur. This forms a contingency measure in our Mass
Management System to account for any discrepancy in weigh bridge read outs.
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A front end loader provided by ABC mine site will be used by Company X drivers to load the
product into the trailers. All drivers carrying out this task have current tickets and VOC’s.
Although the front end loader has no direct weighing mechanism, when loading the trailers the
driver will have full view of the LED read outs ensuring they are aware of the weights being
loaded over each axle.
8.
Records and Documentation
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man
All vehicles allocated to the Mass Management System have a hard copy of the MMS manual
eds to be
located in their cab. This manual can easily be accessed in the case that it needs
treet and a soft copy
referenced. A master copy will be located in the main office at 123 ABC Street
will be kept on the company hard drive.
the dockets
At a driver induction, drivers are informed of how to properly filllll in and complete their
which will provide the following;
- Vehicle registration number or fleet number
oad
- The measured Gross, Net and Tare weights for their loads
- The date the load was carried
- The start and finish time of the trip.
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kets, drivers using vehicles
veh
Along with this information on daily dockets,
approved for the Mass
uired
d to complete a Co
Management System will also be required
Concessional Loading sheet, this sheet
ell as requiring drivers to sign a declaration stating they have
details the above mentioned as well
lines
es when loading their
th vehicle. This form adds to our
followed procedures and guidelines
sponsibility legislation
compliance with chain of responsibility
legislation.
sional loading forms aand weighbridge dockets (showing date, time and
Daily dockets, concessional
we
axles weights) will be handed in on a weekly
basis, as the drivers are required to be based two
om
m Company X depot and
a head office. These dockets will be checked and signed
hours away from
ransport
nsport manager and
an a register will be kept of all weights, dates and times of
off by the Transport
veh
vehi
loading to ensure that all vehicles
are compliant with their weights and loading procedures and
a
also to make sure that an auditable
record is generated.
mpany X ma
manage
Company
management are fully aware of the Mass Management System and its
a are available via mobile phone any time of day to attend to driver queries.
requirements and
9.
ter Review
R
Internal
Aud and reviews are an important part of Company X’s Mass Management System. Internal
Audits
reviews are conducted every quarter by the operations manager. The reviews are conducted in
accordance with the internal review planner and a copy is attached to this management plan.
Company X is audited every 12 months by an external auditor whose report is directed to Main
Roads of Western Australia.
During quarterly audits/reviews any non-compliances that are brought to light are documented
and attended to. Corrective actions are put in place to ensure that these non-compliances do
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not arise again. Corrective actions are made public within the staff community at tool box
meetings, to further ensure non-compliances do not arise again. Company X’s quarterly reports
are made available to clients and local government agencies upon request. The operations
manager is responsible for updating the Mass Management System procedures from time to
time when necessary.
10.
Training and Education.
hat are already
al
Training is supplied to all drivers upon inducting into our company. Employees that
eparately.
rately. For nonn
inducted into Company X will be trained in the Mass Management System separately.
re training on the are
area
conformances that are specific to one driver, that driver will be given more
of the management plan that is not being conformed to.
petence
ence in using a Fro
Training will consist of a physical and theoretical test to verify competence
Front End
ough
ugh weigh limits and journey
Loader to load product into trailers. They will also be taken through
th
plans to ensure they have a solid understanding of the task that is required of them
them.
ey understand the pro
Drivers will be asked to sign a declaration to state that they
procedures of the
heir responsibilities tto ensure their
Mass Management System and that they understand their
panies
es this manageme
manage
compliance. An example of this declaration accompanies
management
plan.
11.
Suspension Maintenance
ate iss produced and signed
sig
Every 6 months a roadworthy certificate
off on by Company X directors,
d worthy certificate it can be assumed that all vehicles have
by signing and completing this road
d be confident that the
t suspension meets manufactures
had their suspension checked and
specifications.
by our own
ow qualified mechanics with over 10 years’
All company vehicles are services b
ehicles are un
under co
experience. Newerr vehicles
contract with their manufacturer (Volvo, Scania etc.) and
are serviced byy their fully qualified m
mechanics.
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Company X
INDUCTION COMPLETION DECLARATION
I, the undersigned, declare that I have sat a Company X induction and now fully understand my responsibilities
on
ons
as an employee.
I have been given the following documents;
-
Company X Individual Employment Agreement
Company X Hand Book
Company X Policy and Procedures
Company X Mass Management System Manual
requireme
I have read through, signed and I am fully aware of my requirements as well as the requirement
requirements of Company
X during my employment with the company.
ove and the following
I have signed all appropriate documents including those stated above
following;
-
Drug and Alcohol policy statement
Communication Awareness statement
Fatigue Management statement
ment
nt
Maintenance Management policy statement
Statement of Responsibilities
Concessional loading training
I am aware of the incident reporting requirements
equirements and that iin an event that is unsafe or in conditions that
pose a risk to myself or those around
management staff to gain instructions on what actions
und
nd me, I am to call man
need to be taken.
Name:_________________________
______________
_____________
Witness:________________________
Signed:________________________
__________________
_________________
Name:__________________________
Date:__________________________
____________________
_______________
Date:__________________________
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X
APR
X
MAY
X
X
JUN
X
X
Scheduling
X
X
MAR
JAN
FATIGUE STANDARDS
FEB
X
X
Training and Education
X
X
Internal Review Process
X
X
X
X
X
X
Maintenance Records
X
X
Responsibilities
X
Service Schedules
X
X
X
X
Fault Repair
X
X
Vehicle Register
X
Fault Report
X
X
X
X
Start Up Procedure
X
Annual Roadworthiness
X
Vehicle Trip Sheet
X
APR
X
X
X
X
X
X
X
X
X
MAY
X
X
X
X
X
X
X
X
X
JUN
X
X
X
X
X
X
X
X
X
X
X
E
L
P
M
A
X
E
X
X
X
MAR
Daily check list
FEB
X
JAN
Mass Management System Overview
MAINTENANCE STANDARDS
Nominate Month/s
Internal Review Planner
Company X
X
JUL
X
X
X
X
X
X
X
X
X
JUL
X
AUG
X
X
X
X
X
X
X
X
X
AUG
X
SEP
X
X
X
X
X
X
X
X
X
X
X
X
SSEP
E
OCT
OCT
Y
L
N
O
NOV
NOV
DEC
DEC
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X
X
X
X
X
X
Fitness for Work
Health & Medical Certificates
Workplace Conditions
Training and Education
Responsibilities
Records and Documentation
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Management of Incidents
Internal Review Process
Signed: ______________________
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Y
L
N
O
X
X
X
Date: ________________
X
X
E
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A
X
E
X
Rostering
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Asset
#
Rego
#
VIN #
Registered GCM
Owner
GVM
Tare
Expiry
Date
Dat
Date
Entered
Y
L
N
O
Rego Exp AMMS
MS
Date
Permit #
E
L
P
M
A
X
E
Drive Make &
Group Model
Vehicle Register
Company X
Date
Removed
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Company X
NOTE: When carting loads at concessional mass limits, this standard procedure for loading bulk
haulage tippers should be read in conjunction with Company X Mass Management System (MMS
Manual) located in the cab of each vehicle and from Company X Management, to ensure all
loading and mass requirements are adhered to.
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L
N
Tri Groups
21.5t
22.5t
23.5t
Driver:
Signature
I declare that the loading of this vehicle
ehicle ensured all mass
ma requirements of the relevant AMMS permit for which the job task was completed under have been
d this form to the relevant
rele
complied with. I have attached
daily docket along with the weigh bridge docket showing the gross mass and axle group weights to
demonstrate compliance.
X
E
AMMS Permit Number:
AM
AMM
Concessional Mass Level (i.e. level 1,
2 or 3):
Level 1
Level 2
Level 3
Daily
ly Dock
Docket Number:
Payload:
Concessional
once
Mass Limits
Tandem Groups
17.0t
17.0t
17.5t
Weigh Bridge Do
Docket Number:
Product:
O
Client
lient Name:
Trailer Combination:
E
L
P
M
A
Destination:
ation::
Loading Point:
ABC Mine Site
Driver:
Job Details
Time:
Truck Registration:
Date:
(Must be attached to your daily dockets for loads operating at concessional
nal
al mass
ma limits)
Concessional Loading Form
Company X
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