Ubiquitech VDMS
secure print management
Print security
& cost savings
Multivendor solutions
Secure print
Follow-me pull printing gives confidential
printing and full control of print and copy
Safety
Secure confidential solution with Dual
Failover servers
Flexibility
Cloud Printing and flexible technology
makes users more flexible
Substantial cost savings
Save on print volume, printer fleet and
support
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Secure Print Management
VDMS Enterprise Virtual Server is a network
server-based solution for Enterprise customers or
for those with special needs providing a highly
scalable cluster-enabled document tracking, client
billing, reporting and security solution that can be
working without any needs for separate print
servers or spooling functions. The server is
based on the Open Platform OS system Linux
with an integrated web architecture, that
enhances the functionality of MFP’s (MultiFunction Printers) together with the option for
any kind of database integration, mobility option
for printing or browser based web administration.
Open Platform system Linux has been chosen as
the operating system due to is its open nature,
which gives advantages in cost of license and
customisation option.
Save costs
The combined cost reduction can be 30% - 40%.
This gives a print management project a very
short payback time - creating an effective method
to cost reduction.
Controlling your print and copy can give you
important cost savings in several ways. It is often
overlooked, that this area offers opportunities for
savings combined with improved print service for
your organization.
Accounting of your print and copy
Document accounting is a solution that gives
organizations the possibility to track and manage
the output volume of users, departments, projects
or customers. Document accounting systems
monitor who is copying and printing what, where
and how and allows administrators to define rules
for automatic re-routing of print jobs to the most
cost-effective devices. For instance if a user tries
to print a 500 pages document on a low-end
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printer, this job will be automatically rerouted to a
larger MFP where the cost per page is lower.
Specific user rights with regards to the usage of
printing and copying, such as the utilization of
color or forced duplex, can also be predefined
according to the company policy.
Authentication saves unnecessary prints
As the user gets an overview of print jobs on the
display, there is the opportunity to delete double
print jobs - or jobs not needed after all.
Fewer and better printers needed
As the system secures confidentiality and you can
print from any printer, there is only the need for
fewer, more cost-effective printers. These will
typically also have more and better features than
the smaller, decentralized printers.
Easier implementation and support
Easy implementation keeps total project costs
down. There is no need for any installation on
user's PCs, so the printers only need to be setup
on the server. The server software itself can be
installed in minutes.
Costs are also saved on operation and support,
as you only have to maintain one system, it is very
stable and it has an architecture which is very
easy to work with.
Confidential print
Secure print
Why care about confidentiality?
With the secure print management systems,
Ubiquitech EASY and VDMS, you get several
unique 'levels' of security. You can use this
overview as a checklist for your considerations
concerning the security for printing in your
organization.
Have you ever printed a document and then left it
in the pile in the printer room? Maybe even
something you did not feel was ready for a prying
eye?
This can happen often in the busy daily life of an
office - and often the consequences can be rather
inappropriate.
Secure pull printing
With pull printing the printed documents are
delivered directly in the hands of the right person,
who first perform authentication with e.g. an ID
card or PIN code.
What is the cost of poor security? Is it worth
avoiding?
1. Secure pull printing
With pull printing the user is ID'ed with a card or
PIN code at the printer, so the documents are
printed out 'in the hands' of the user. That way
your prints do not end up in the wrong hands. You may have experienced having just sent a
confidential print out to the printer when your boss
or an important client calls with an emergency.
While you are handling the urgent situation, your
confidential information is sitting in the printer's
output tray unattended. - Many offer pull printing,
but not in combination with the following '4 layers
of extra security' described below!
2. Secure architecture
Authentication of users
The users can be authenticated using an existing
user-database, e.g. LDAP, so there is no need to
run special databases for this purpose. This can
be used to give certain groups or individual
specific rights or limits for printing. It can also be
used to enforce print policies or rules. These
rights can also be set-up to allow an assistant to
pick up prints for you. But it is always defined who
can pick up which documents!
The use of a unique open platform core of the
print management application gives the highest
security. Many applications for health care,
defense, public administration use open platform
applications to get high data security.
Our Windows version also uses this core, but the
print queues etc. are handled in Windows. In the
open platform the whole process is handled on a
secure, virtual server.
3. No data stored on hardware
In the open platform version, all processes and
stored print jobs are on the virtual server. So no
information can be disclosed via any hardware,
whether it is in operation or discarded.
4. Encryption
SSL encryption ensures against
intercepting confidential information.
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anybody
Both print jobs and user information can
be encrypted all the way from the user
PC to the MFP.
5. Special procedures
Even with these security features, some
organization want further security - e.g.
organizations in defense, finance or
health care. The highly flexible open
platform architecture makes it is much
easier to customize special procedures
to fit special requirements - e.g. double
authentication procedures or clustering
of servers.
Fail-safe solution
This solution secures reliable continued
operation, if a server fails.
The print jobs are sent from the user’s
PC via a Print Monitor client to the
servers, which secures that the print
jobs are available in the servers. In case
the primary server goes down, the
secondary server immediately takes
over. It already holds the print jobs the
failed primary server did not handle. It
informs the embedded clients on the MFPs about
”the change of guard” and performs the print jobs
instead of the primary server.
The users can request their print jobs released on
any printer / MFP at any location in the
organization.
The Print Monitor on the user’s PC handles each
print job. At the same time the Print Monitor on the
user’s PC prepares the print job before sending.
This reduces the workload on the servers.
The solution is designed to generate minimal
network traffic. The print jobs only travel across
the locations when you release them at another
location.
This means, that a total breakdown of a server
results in about a one minute delay for a few print
jobs at the time of the breakdown. But no prints
are lost. – This is a server breakdown the users
will never notice. This is especially important if
printing business-critical documents.
The Cloud security key makes sure the
communication between the servers is secure. As
Ubiquitech print management is the most secure
solution in the market, it is also possible to get full
encryption of both user data and print jobs – all
the way from the PC’s Print Monitor via the
server(s) to the MFPs.
Cloud Printing
Ubiquitech VDMS Cloud Printing offers printing to
a private Cloud with secure access from all
locations and mobile units in the organization.
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The VDMS Cloud is a secure and convenient way
of improving scalability and mobility.
VDMS Server Features
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Multivendor client – terminal support - one server for the infrastructure
Pull and Push printing support
Print usage accounting per user, department or custom
No need for Printer servers or spooling – handles internally in the database
LDAP and full AD support – support for integration to Microsoft print servers if needed
Automatic backup of configuration and database
Automatic report generation – mail support and more
Easy upgrade of the system from a web browser
Advanced rules-based option – web based or by scripting
Cluster-enabled server
Failover servers
Cloud printing
Highly customizable option of the software and web interface
Support for print/copy quota for each user, even free quota option
Support for card authentication from terminal
SSL encryption support from client to server to terminal (MFP)
Job encryption
Personal job encryption
Self enrollment support, users can pair a card with their username on the terminals
MSSQL, PostgreSQL or SQLite DB support
Print monitoring
Scalable over different locations
Advanced accounting scheme
Individual user rights on the terminal
Pop-up for client billing with printing and authentication to print
Easy configuration of all features through web interface, even from mobile
VDMS benefits:
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Multivendor supported server — one server for the infrastructure
Accurate assessment of print volumes across all print devices
Dramatic cost savings through the elimination of waste and misuse
Monitoring and enforcing the defined print policy
Cost recovery options for academic and professional services
Total control across charging and non-charging environments
Security and confidentiality of output
Total accountability — who printed what, where, when and how much
Enhanced worker mobility and efficiency
Cost reduction and increased freedom through Open Platform usage
Advanced rules based option, support for advanced mobile printing and advanced reporting.
Advanced Cluster Feature based on Red Hat (EAL+ certification) or other options
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VDMS web Interface
The Server also includes a browser based web interface acting as a GUI, which is easily customized to the
local language. Administrators gain access to numerous possibilities:
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Creating and editing users (e.g. account balance, print quotas, authorized terminals), job types
(including detailed price definition) and profiles
Configuring any VDMS Server and terminals running on the local network
Viewing the list of print jobs that are queued on the VDMS Virtual Server and releasing or deleting them
Generating reports that can be exported to various formats such as PDF, XLS, CSV, RTF, ODT, etc.
Reports are available by user, or by device, sub-totaled into several categories, for instance by; Client
code, user, number of jobs, number of pages, and hourly/daily page counts.
Total Accountability - Who printed what, where, when and how much
Web Interface easily customized to accommodate the local language.
More information
For consultation regarding the cost reduction that
can be made through our solution, please contact
your local Ubiquitech distributor, or visit our website:
www.ubiquitech.com
Ubiquitech A/S
Naverland 29
DK-2600 Glostrup
[email protected]
+45 - 70 20 32 84
www.ubiquitech.com
Ubiquitech Inc.
th
19425 SE 20 Street, #152
Camas, WA 98607, USA
[email protected]
+1 - 360 844 5256