Greenfield Central High School
Indiana Percussion Association Invitational
March 4, 2017
Thank you for your participation in our 2017 Winter Percussion Competition. We are excited to host our tenth
Indiana Percussion Association show and we are committed to making the day a rewarding and educational
experience for your students, staff, parents and fans. Listed below please find the information needed to make
your experience successful and enjoyable.
Please be sure to read the contest flow which includes several key logistics which you will need to prepare your
parents, staff and performers. This new plan will allow for a seamless contest flow, but its success hinges on
your units preparation.
LOCATION OF CONTEST:
DATE:
Greenfield Central High School
810 N. Broadway
Greenfield, IN 46140
March 4, 2017
TIMES OF CONTESTS: Doors open at 12:30 PM with the first performance beginning at 1:00 PM. See
enclosed schedule for complete details.
ADMISSION PRICES:
$7 General Admission
$5 Senior Citizens and College students w/ ID,
$3 Elementary through HS students, Children 6 and under free
UNIT CHECK-IN: (See Maps for new bus entrance for drop off. Be prepared to declare the number of
performers. Performers, plus eight (8) staff will be admitted at no charge. Units must check-in at least 1 1/2
hours prior to performance time. Participants, plus eight (8) will receive hand stamps at check-in. A guide at
check-in will meet you, and they will escort your group to your area in the hall to store your things.
EMERGENCY CELL PHONE:
Chris Wing
Redawna Warner
260-414-4163
317-448-3466
STORAGE AREA: For your convenience, each unit will be provided an area in the halls surrounding your
performance times. Please plan on vacating your area one (1) hour after your performance time. Groups that
perform near the end of the blocks should plan on vacating as soon as possible after awards.
WARM-UP AREA: See map.
CRITIQUE: Critique will take place in the Judges Room (Cougar Café, as shown on map) in performance
order immediately following awards.
DIGITAL COMMENTARY: Unit Directors and Staff will use Competition Suite to access and listen to their
judge’s commentary. Unit Directors should have access to their Competition Suite account. If you cannot access
your unit's account, email [email protected] prior to the show and he can answer any
questions you may have.
PERFORMANCE VIDEO As per your entry fee, you will receive a video of your units’ performance, which
will be uploaded into Competition Suite
TRANSIT TO WARM-UP: To assist in our contest flow, please be with your equipment in the holding area
20 minutes prior to your warm up time. Your guide will assist you in getting there at the appropriate time. A
contest official will organize the departure to the respective warm up areas.
FLOOR FOLDING, ENTRANCE & EXIT INFO: Units will enter from the Back Stage Left corner taking
the back half of the floor first and exit on the front Stage Left. We will utilize the Horizontal Time Line for this
contest. Specific maps are included in this packet.
FYI: Horizontal Time Line
***IMPORTANT NOTICE PLEASE READ***
EXIT
UNITS WILL
IN A DIFFERENT LOCATION FROM THE UNLOADING
AREA. DO NOT BRING CASES OR EXTRA EQUIPMENT INTO THE FIELD
HOUSE OR WARM UP AREAS.
EQUIPMENT DROP OFF AND LOADING: You MUST make arrangements to unload ONE hour prior to
your warm up time to ensure smooth flow in this area. Contest Officials will be in place to direct you to your
assigned equipment area. After you have unloaded, your trucks must be moved to the southwest side of the high
school. Once again, contest personnel will be there to direct your driver. After your performance, you will
proceed directly to the loading area. You will have approximately 30 minutes in this area to load and move to
the overflow lot. As your unit exits the gym they will travel through the interior of the school to the loading
area. Please organize coats and shoes to allow your performers the opportunity to avoid the elements. They will
NOT be able to return to the unloading area for that purpose. All equipment and props must be removed from
the building immediately following your performance. Please ensure your drivers have the page with
specific directions to help them!
BUS PARKING: Buses should enter the campus off of North Broadway St. After your unit has checked in, the
bus will be relocated to bus holding area in the South lot. Following your group’s performance and loading of
equipment, students should exit the south end of the building to place any other belongings from the homeroom
on the buses. After this has been completed, all buses should be moved to the northwest lot, as shown on the
campus map provided. There is a separate letter with instructions included to provide your bus driver
with specifics.
PLEASE communicate logistical needs with your personnel and plan accordingly. Thank you in advance for
your attention to detail and spreading the word to your volunteers and drivers.
AWARDS:
Captains Only Retreat.
Trophies will be presented as per IPA guidelines.
Captains will line up in performance order in the holding area near the unit entrance.
FLOOR SIZE: Competitive area will be 70’ X 100’ with sufficient room at each end and backsides.
ELECTRICAL POWER: Power will be provided at front and back centerline.
CONCESSIONS: Please encourage your students and parents to enjoy our concession area, located outside the
gymnasium and in the band room. Our boosters do a great job in this area and we will have some great food on
hand.
FIRST AID: First Aid will be available on site.
FLOOR REFOLDING: You will have a brief period after your performance to organize your floor in the hall
way. If you “snake” your floor from the competition area, plan on putting it on the cart in the carpeted hall
immediately following your exit.
HOSPITALITY: Please come and relax in our directors and staff hospitality area located in the library. A
smorgasbord of food and beverages will be available in a nice relaxing environment. Bus Driver Hospitality
will be in our teachers lounge. Please inform your driver.
JUDGES:
MUSIC
EFFECT – MUSIC
EFFECT – VISUAL
VISUAL
WINDS
T&P
Alan Miller
Michael McIntosh
Matt Stevens
Greg Duffey
Andy Cook
Marc Zirile
Thanks again for bringing your performance ensemble to our show. We will do everything in our power to
make the day run smooth and provide you with an excellent educational venue. Once again, should you have
any questions or concerns, please do not hesitate to contact me.
Sincerely,
Chris Wing
Director of Bands
Greenfield Central High School
[email protected]
School 317-467-6727
Cell 260-414-4163
Fax 317-467-6723
Greenfield Central High School
IPA Invitational, March 4, 2017
INFORMATION FOR BUS DRIVERS
The following directions are intended to help guide you through our three-part bus route. Should you have any
questions, please do not hesitate to contact us and we will do our best to clear up any confusion!
Drop off – Performers will be dropped off at Door #2 (near the main entrance) for Unit Check-In. Bus drivers
should enter this lot off North Broadway St. at the stoplight. After the students and parents have emptied the
bus, drivers should leave this lot and turn south on Broadway to the bus holding area at the south end of the
school.
Holding Area – All buses of students who are preparing to perform, performing, or loading equipment should
be parked on the west side of GCHS in a staff parking lot. Drivers may leave their buses during this time, but
please plan to be back at the bus immediately after your group’s performance for them to reload.
Bus Parking – Following your group’s performance, they will load equipment back onto trucks and empty
homerooms. Any belongings NOT staying with the student all day should be taken back to their buses. After
this has been completed, all buses will park at the Northwest Lot, entering off Franklin St. Please refer to the
enclosed map for more information and location of parking areas.
It is EXTREMELY important that we never have more buses then needed at the Holding Area. It will
accommodate 25-30 buses maximum. With 68 performing groups, it is necessary that we keep everyone
moving as directed above. If you have questions on where to go, please don’t hesitate to ask one of the adult
helpers working the event.
We look forward to hosting you and hope these directions are able to help us avoid any potential traffic jams!
Greenfield Central High School
IPA Invitational, March 4, 2017
INFORMATION FOR EQUIPMENT TRUCK DRIVERS
The following directions are intended to help guide you through our three-part truck route. Should you have
any questions, please do not hesitate to contact us and we will do our best to clear up any confusion!
Unloading Area – Unloading will occur the North Side of our Fieldhouse, entering off Franklin St. This will
provide a large garage door for all equipment to enter easily. Trucks will NOT be able to stay here, so make
sure you have a driver who can move your vehicles after all equipment has been unloaded. You will move your
vehicles to the south side of the school in the bus parking area, traveling south on Franklin St. to 7th St. It is the
first 4-way stop you arrive at. Turn left on 7th street and left into the GCHS lot. There will be signs and parents
to help you through this process.
Reloading Area – Following your group’s performance, equipment will be taken directly to the reloading area.
We will have parents and students here to assist you as necessary. Please plan to have everyone needed in this
area immediately after the performance. We will have two sets of double doors available to get equipment
outside.
Truck Parking Area – Following the reloading of equipment, you will need to move your truck to the North
parking lot, entering off Broadway St. Please refer to the enclosed map for more information and location of
parking areas.
It is EXTREMELY important that we never have more trucks then needed at the Reloading Area. It will
accommodate 10-12 trucks maximum. With 68 performing groups, it is necessary that we keep everyone
moving as directed above. If you have questions on where to go, please don’t hesitate to ask one of the adult
helpers working the event.
We look forward to hosting you and hope these directions are able to help us avoid any potential traffic jams!
Broadway St Franklin St Bus/Truck Parking Truck/
Equipment Entrance Spectator Parking Equipment Unloading Truck Path to get to the reloading area. Follow the RED arrows. Bus Holding Staff Parking Equipment Reloading Unit Check‐In Bus path to holding area, follow the GREEN arrows Truck Path to get to the parking area. Follow the PURPLE arrows. To Warm Up 2016 Greenfield Central IPA Show Map To Performance Warm Up B Equipment Holding To Reloading Equipment Entrance Warm Up A Truck reloading area Bus holding/parking Driver Hospitality Director Hospitality Spectator Entrance Door #33 Unit Check In Door #2 CriBque Curtain
Horizontal
Time Line
Audience
Spectator Entrance & Exit
Unit Exit
Unit Entrance
Greenfield Central High School Percussion Floor Folding
North
Note: Map NOT
to scale.