Excel Fundamentals
Using Microsoft Office Excel 2002
Excel 2002 Quick Reference Sheet
Start Excel
Start > Haverford Programs > Microsoft Excel
Create a new workbook
1. Go to File > New.
2. In the “New Workbook” pane, select “Blank
workbook.”
Insert additional rows/columns

Highlight an existing row/column heading and
go to
Insert > Rows OR Insert > Columns.

Right-click on a row/column heading and select
“Insert.”

Select a cell, right-click, select “Insert,” then
choose
Entire Row OR Entire Column.
Create a new worksheet


Go to Insert > Worksheet.
Right-click on an existing worksheet and select
“Insert.”
Delete rows/columns

Highlight an existing row/column heading and
go to Edit > Delete.
Navigate around a worksheet


(the arrow keys)
Right-click on a row/column heading and select
“Delete.”
up, down, left, or right

[Tab], [Shift] + [Tab]
right or left
Select a cell, right-click, select “Delete,” then
choose
Entire Row OR Entire Column.
[Ctrl] + [Home]
to cell A1
[Ctrl] + [End]
to the last cell in the last row
that contains data
[Enter]
down a cell, or to the top
of the next line of data in a
selected range of cells
[Home]
to column A in the selected row
[Page Up], [Page Down]
up or down an entire screen
[Alt] + [Page Up],
[Alt] + [Page Down]
left or right an entire screen
[Ctrl] + [Page Up],
[Ctrl] + [Page Down]
to the next or previous
worksheet
Format cells



Use the Formatting Toolbar.
Go to Format > Cells.
Right-click on a cell or highlighted selection and
select “Format Cells.
Enter or modify data


In the bar along the top of the worksheet.
Directly in a cell by double-clicking.
Resize cells


Manually drag a row/column edge.

Double-click on a row or column edge to
automatically AutoFit to its contents.
Highlight a row/column and go to
Format > Row > AutoFit OR
Format > Column > AutoFit.
Haverford College Computing Center
610-896-1480
Hide/Unhide rows/columns

Hide: select a row/column, right-click, select
“Hide.”

Unhide: select the rows/columns on either side
of the hidden row(s)/column(s), right-click,
select “Unhide.”
Sort data
1. Select all relevant data.
2. Go to Data > Sort.
Insert a function


Filter data
1. Highlight the header row.
2. Go to Data > Filter > AutoFilter.
Split the screen
1. Go to Window > Split.
2. Drag the lines to the location of your choice.
To remove the splits, go to Window > Remove Split.
Freeze panes
1. Select the cell below and to the right of the
row(s)/column(s) you wish to “Freeze.”
2. Go to Window > Freeze Panes.
To unfreeze panes, go to Window > Unfreeze Panes.
Set the Print Area
1. Highlight the area you wish to print.
2. Go to File > Print Area > Set Print Area.
Set repeating print headers
1. Go to File > Page Setup.
2. Select the “Sheet” tab.
3. Under “Print Titles,” set the rows/columns to
repeat.
Use AutoSum.
Use the “Insert Function” dialog.
▫ Go to Insert > Function.
▫ Click the Function button on the toolbar.
▫ Type [Shift] + [F3].
Cell references
Relative reference: A12
Absolute reference: $A$12
Make a chart


Click the Chart Wizard button.
Go to Insert > Chart.
Modify a chart


Use the toolbar: View > Toolbars > Chart.
Right-click on a particular section of the chart
and choose the appropriate modification you
wish to make.
Embed data in another Office Document
1. Copy the data or chart and go to Edit > Paste
Special.
2. Paste the information as a Microsoft Excel Chart
Object or a Microsoft Excel Worksheet Object.
Link data to another Office Document
1. Copy the data, and go to Edit > Paste Special.
2. Select “Paste link.”
3. Choose a Microsoft Excel Object and click “OK.”
Perform a search


Formulas:
 Formulas ALWAYS begin with an equal sign.
 Formulas are made up of:
Constants
Cell references
Operators (+, -, /, *, ^)
Functions
Go to Edit > Find.
Type [Ctrl] + [F].
Getting Help
ScreenTips
 Go to Help > What's This? and then click the
area for which you want help.
 For help with a dialog box option, click the
question mark in the top right corner of the
dialog box, and then click the option.
 To see the name of a toolbar button, rest the
pointer over the button. The name will
appear.
The “Ask a Question” Box
Type a question or a
search term in the box
and then press [Enter].
Microsoft Excel Help
 Press [F1] OR
 Go to Help > Microsoft Excel Help
Haverford College Computing Center
610-896-1480
v.2 - April 2007