Acrobat X Action Sort Commented Files
Acrobat X Action: Sort Commented Files
Easily find out which documents contain comments
Process multiple PDF documents and sort them into two folders— one for documents
containing comments and one for documents without comments
Acrobat X Pro introduced Actions, a powerful way to standardize processes by automating routine,
multistep tasks. Since Actions may be extended via JavaScript, there are any number of additional
operations which can benefit from automation.
Visit the Adobe Acrobat
User Community for more
Acrobat Actions
http://acrobatusers.com/actions-exchange
Actions are compatible with:
• Adobe Acrobat X Pro
• Adobe Acrobat X Pro Suite
The Acrobat X Sort Commented Files Action processes multiple files and detects whether documents
have comments or not. Document with comments are copied to a folder of your choosing. Optionally,
you may copy documents without comments to a different folder.
The Action also creates a Summary Report which lists the processed files.
Who benefits from sorting
commented files?
• Educators who work in teams to
review volumes of course material
or student submssions.
Documents with comments can be
quickly parsed out to start an
editorial correction process.
• Attorneys reviewing case
documents who want to exclude
unimportant documents from
their discovery production
• Anyone who needs to separate
documents which contain
comments from those that do not
Extracting the Sort Commented Files Action
Before intsllaing the Action, you will need to extract it from this document.
1.
In the Attachments Panel at left, select Sort Commented Files.sequ
2.
Right-click and choose Save Attachment to your desktop or other convenient location
Installing the Sort Commented Files Action
To install the Sort Commented Files Action
1.
Locate the Sort Commented Files.sequ file on your desktop (or other location)
2.
Double-click the file and click the Import button.
The Edit Actions window will open and display the newly imported Action:
Acrobat X Action Sort Commented Files
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Using the Sort Commented Files Action
Before using the Sort Commented Files Action, locate the files you wish to process. It’s easiest if all
of the files are in the same folder.
Run the Sort Commented Files Action
1.
In the Action Wizard pane, choose Edit Action
—or—
Choose File> Action Wizard> Edit Actions
Acrobat will ask you to confirm that you wish to run the Action. Click the Next button.
An easy way to access Actions is
through the Action Wizard Tool pane
2.
The Select Files Window will open:
Click the Add Files or Add Folders button and locate the files you wish to process.
When finished, click the Next button.
Acrobat X Action Sort Commented Files
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Sort Commented Files Action Options
Select the options for processing the files you wish to sort.
The settings for the Sort Commented
Files are “sticky” during the same
Acrobat session. If you quit Acrobat, the
settings will be cleared.
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1. Click the Browse button and select a destination in which to place a copy of files which contain
comments
2. Change the name of the Summary Document (if desired)
3. Enable this option if you do not wish to copy documents without comments to a new location.
4. Click the Browse button to select a destination in which to place documents which do not
contain comments. This option will not be avaiable if you enable “Do no sort these files”.
5. Click the OK button to process documents.
Acrobat X Action Sort Commented Files
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Working with the Summary Document
The Summary Document offers a report of the document sorting completed by the Action. Scroll
through the field to view the sorting results for each document.
Files Processed for Comment Sort
(Subsequent Sorting Actions will add to this file, it must be closed to start a new Summary)
Name: Comment Sort Summary
Date: Tue Nov 09, 2010
Time: 08:11 pm
Files Processed: 14
#1: 30_Replies.pdf - Has Comment, Saved to: /C/Users/borstein/Desktop/HAS comments/
#2: Acro6_100Notes_1pg.pdf - Has Comment, Saved to: /C/Users/borstein/Desktop/HAS comments/
#3: declar_r.pdf - No Comment, Saved to: /C/Users/borstein/Desktop/NO Comments/
#4: KapturOct_24201.pdf - Has Comment, Saved to: /C/Users/borstein/Desktop/HAS comments/
#5: model_a.pdf - No Comment, Saved to: /C/Users/borstein/Desktop/NO Comments/
#6: Newport_Sounds_Mac.pdf - Has Comment, Saved to: /C/Users/borstein/Desktop/HAS comments/
#7: PS_Elements.pdf - Has Comment, Saved to: /C/Users/borstein/Desktop/HAS comments/
#8: ReflowTest.pdf - Has Comment, Saved to: /C/Users/borstein/Desktop/HAS comments/
#9: Registered.pdf - No Comment, Saved to: /C/Users/borstein/Desktop/NO Comments/
#10: sandiego.pdf - No Comment, Saved to: /C/Users/borstein/Desktop/NO Comments/
#11: SpecialOps.pdf - Has Comment, Saved to: /C/Users/borstein/Desktop/HAS comments/
#12: Sun_Tsu.pdf - Has Comment, Saved to: /C/Users/borstein/Desktop/HAS comments/
#13: Visio107.pdf - No Comment, Saved to: /C/Users/borstein/Desktop/NO Comments/
#14: Visio111.pdf - No Comment, Saved to: /C/Users/borstein/Desktop/NO Comments/
Questions and Answers
Can I edit the Sort Commented Files Action?
Since the Sort Commented Files Action writes to specific files and folders, you cannot add
operations after the report is run.
The Extract Commented Pages Action
was created by WindJack Solutions, Inc.
Our mission is to make Acrobat and
PDF easier to use and more accessible
for everyone. We specialize in all the
programming activities surrounding
Acrobat and PDF, including plug-ins,
JavaScript automation, form scripting,
and server scripting. We have been at it
since 1997 and we accomplish our
mission by mentoring, writing articles,
teaching classes, creating educational
materials, lecturing at conferences and
of course by creating our line of
software products and services for
assisting document designers and
developers to get the most out of PDF.
We are currently delivering our
accumulated knowledge of PDF and
Acrobat development to users through
our membership website at
http://www.pdfscripting.com
Adobe Systems Incorporated
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San Jose, CA 95110-2704
USA
www.adobe.com
Can I export the Summary Document to get a list of the files which were processed?
No. The Summary Document is built with form elements and the data cannot be exported.
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and/or other countries. © 2010 Adobe Systems Incorporated. All rights reserved.
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