BARTLETT PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEE MINUTES
December 15, 2014
The meeting was called to order at 7:00pm in the Meeting Room by Vice-President Wood.
ROLL CALL: Present were Trustees Ed Novak, Dave Barry, Bryan Darge, Francine Byron, and
Ralph Wood. Trustee Jack Budz was absent. Trustee Heidi Hopkins arrived at 7:13pm. Also
present was Student Advisory Teen Trustee Renee Winget.
Staff members present were Library Director Karolyn Nance, Asst Director & Circulation Manager
Mary Bavido. Also present were Greg Mueller from MBS, Inc. and patron Peggy Bucaro.
TOWN HALL: Peggy Bucaro introduced herself as a candidate for the Bartlett Library Board of
Trustees. The election will be held on April 7, 2015.
APPROVAL OF MINUTES: Trustee Barry made a motion to approve the minutes of the
November 17, 2014 Board Meeting. It was seconded by Trustee Byron. Trustee Darge abstained.
The motion was approved.
TREASURER’S REPORT
APPROVAL OF BILL LIST: December 15, 2014
A motion was made to approve the Bill List by Trustee Novak. It was seconded by Trustee Barry.
The motion was approved by roll call vote. Voting Aye were Novak, Barry, Darge, Byron, and
Wood. Trustees Hopkins and Budz were absent.
APPROVAL OF TRANSFER OF FUNDS: December 15, 2014
Trustee Darge made a motion to transfer $49,000 from the Illinois Funds to the Library’s checking
account, seconded by Trustee Byron. The motion was approved.
REVIEW OF FINANCIAL REPORT: The Financial Report of November 30, 2014 was reviewed
by the Board.
DESIGNATION OF TRUSTEES TO REVIEW MONTHLY CHECKS: Trustees Darge and
Hopkins will review the monthly checks on January 17, 2014.
COMMITTEE REPORTS: None.
ADMINISTRATION REPORT: Director Nance gave the Board an update on the progress of the
renovation plans by Dewberry. Staff members have been able to give their input and Dewberry plans
to present the final version to the Board at the January Board meeting.
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Director Nance acknowledged the media coverage by our local press. The pictures and articles about
some of the Youth Services were very good.
STUDENT ADVISORY TEEN TRUSTEE REPORT: Student Advisory Teen Trustee (SATT)
Winget reported that there will be three Exam Cram sessions at the library this week. Flyers were
posted at the area high schools. The Teen Advisory Board was able to review the library’s
remodeling plans and gave their input too. They suggested allowing food or snacks in the Teen area.
The TAB is also looking forward to the Open Mic Night on January 30, 2015. The event will be held
after hours on a Friday evening.
NOTE: Trustee Hopkins arrived at 7:13pm.
CORRESPONDENCE:
Thank You Note Patron (Laura Hardy): Patron Laura Hardy brought cookies and a thank you card
for the staff of the library.
REPORTS, QUESTIONS AND ANSWERS: President and Trustees
None.
ACTION ITEMS:
MBS Inc. Mueller Building Services Facility Consultant: Director Nance announced that Greg
Mueller of MBS Inc. will act as the part-time Facilities Manager Consultant until a replacement is
hired. Former Facilities Manager, John Viezbicke, retired as of December 12, 2014. No other action
is required at this time.
Dewberry Contract: Trustee Barry has reviewed the contract with Dewberry and recommends its
approval by the Board. Trustee Byron made a motion to approve the contract with Dewberry for
remodeling the library. It was seconded by Trustee Barry. The motion was approved by roll call
vote. Voting Aye were Novak, Barry, Darge, Byron, Hopkins, and Wood. Trustee Budz was
absent.
Designation of 2 Trustees to Review Minutes: Trustees Barry and Wood will review the past six
months of Board meeting minutes.
DISCUSSION ITEMS:
Debt Disclosure Ordinance-Cook County:
IMRF (Long-Term Care Coverage) (LTC): IMRF Board of Trustees recently endorsed a new,
optional Long-Term Care (LTC) insurance program for IMRF members and retirees. The Library
will opt-in to the program but will not incur any cost or administrative burden.
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Downtown TIF District: The Village is looking to set up a TIF district in downtown Bartlett. There
will be a Joint Review Board of which the Library will be a member. Future meeting dates have not
been set yet.
Final IMRF Contribution Rate: The final rate for 2014 was 13.95%. The rate for 2015 has been
set at 13.2%.
Director Evaluation: This has been postponed to February to allow Director Nance to create a
summary of the goals completed through the end of the calendar year.
SEDAC Energy Assessment: The Smart Energy Design Assistance Center (SEDAC) has completed
an evaluation of the Library’s energy status. The report has been sent to Dewberry for evaluation and
implementation of the recommendations.
Membership Standards: Trustee Barry attended a meeting at RAILS regarding future membership
standards. He compliments the Library on its commitment to providing relevant and up-to-date
services for our patrons.
Library Annual Awards Celebration, Friday, January 23, 2015: This event will be held at
Moretti’s restaurant in Bartlett.
Legislative Lunch, Friday, February 13, 2015 Marriot Oak Brook: Trustees are encouraged to
attend.
Trustee Forum, Saturday, February 14, 2015, Marriot Oak Brook: Trustees are encouraged to
attend.
LACONI Annual Trustee Dinner Friday, April 10, 2015: Trustees are encouraged to attend.
Foundation Update: Renewal letters have been sent and the Foundation has received $2000.00 as of
Dec 15, 2014. There will be an appreciation program for members on Tuesday, February 17, 2015 in
the meeting room of the Library.
Other Discussion Items: None.
ADJOURNMENT: There being no further business, a motion to adjourn was made by Trustee
Darge and seconded by Trustee Hopkins The motion was approved. Meeting was adjourned at
7:36pm.
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