Regular Meeting of the Township Board
Tuesday, October11, 2016
Cleveland Township Hall
Supervisor Stein called the meeting to order at 7:00 pm. Present on roll call were Bill
Olsen, Todd Nowak, Tim Stein, Jan Nowak and Taryn Anderson-Budd. Present from the
public were Ruth Shaffran, Pat Flynn, John Imboden, Audrey Kraemer, and Bob
Kraemer.
Motion by Bill Olsen and seconded by Taryn Anderson-Budd to approve September
11, 2016 regular meeting minutes. Ayes: 5, Nays: 0. Motion carried.
Motion by Todd Nowak and seconded by Bill Olsen to approve September 21, 2016
Special meeting minutes. Ayes: 5, Nays: 0. Motion carried.
Public Comment Supervisor’s Report – Tim stated that he had been in discussion with the National
Park Service, Tom Ulrich along with Dan Wagner of Leelanau County Road Commission
and Michigan Department of Transportation (MDOT). MDOT has activated a Federal
Land Access Program (FLAP) for 2017-2020 to set up another grant program which has
been dormant over the past years. In talking to the National Park Service along with
Road Commission this grant opportunity is very attainable by Cleveland Township.
Cleveland Township and the Road Commission would work in unison to apply for and
secure grant to repair road work on 669 road and install a new culvert. A joint meeting is
set up for later this month to discuss who will be writing the grant and who will have to
come to the table with matching funds and where the funds will come from.
Clerk Report – Jan stated that she followed up with John Tris regarding copying of the
journals after last month’s board meeting. In response Mr. Tris stated that if it was okay
with the Board that Andy White and he have agreed to copy the journals at the Cleveland
Township Hall. Andy has a copying stand, which you attach a camera for copying
documents, books, etc. and lights. I have a very good digital camera with a high quality
lens. With this combo of equipment we believe we can do a very good job of copying the
journals without damaging them, and they won’t have to leave the hall. The board had
discussion on this issue and agreed that this was a better option than the journals leaving
the hall to be copied.
Motion by Bill Olsen and seconded by Todd Nowak to approve John Tris and Andy
White copying the journals a the Cleveland Township Hall. Ayes: 5, Nays: 0.
Motion carried.
Treasurer’s Report –
Revenue
$ 37,850.34
Disbursements
$ 21,989.30
Bank Balance
$268,232.11
Motion by Todd Nowak and seconded by Bill Olsen to accept Treasurer’s report as
presented. Ayes: 5, Nays: 0. Motion carried.
Planning Commission Report – Todd stated that there was no new business discussed
at the October 5 Planning Commission meeting. They did make some changes to the
Master Plan draft. The Planning Commission will start at 6:00 pm on November 2.
Zoning Administrator’s Report – Bruce stated that no land use permits this month; two
land divisions and one lot consolidation. Discussing putting six cabins on the Swanson
property.
Zoning Board of Appeals Report – None
Maintenance Report – Tim stated that the boat docks at the township park will be pulled
out on Saturday.
Assessor Report – Tim stated that a Board of Review meeting has been scheduled for
December 13 at 11:00 a.m. which will deal with errors and omissions.
Other members – None
Old Business –
Update on Cedar Area Fire and Rescue – Tim stated that at the October 20 fire board
meeting there will be a review of the cost recovery ordinance which had initially been
approved. We went back and had legal counsel come up with a redeveloped ordinance.
The fire board did approve a budget amendment which made an $11,000.00 transfer from
two accounts that were over budget to provide for the temporary housing to get to 24/7
coverage. It is going to cost us approximately $11,000.00 for the remainder of the fiscal
year for the temporary housing. Temporary housing has been winterized so we won’t
have any freezing issues.
Centerville/Solon Townships continue to work with the architect to finalize plans for
remodeling the fire hall.
Review SAD Request from Sugarloaf Townhouse Association for Water System.
The township attorney has made suggested changes to the Letter of Understanding. The
revised Letter of Understanding was sent to the attorney for the Townhouse Association.
After 10 years the Township shall transfer the system to the Townhouse Association.
New Business
Motion by Bill Olsen for payment of the bills and seconded by Todd Nowak. Ayes:
5, Nays: 0. Motion carried.
Correspondence – Tim received a letter from the Michigan Department of Treasury that
an AMAR was conducted and approved. Tim and the assessor had to submit a form to
the state and it was approved. 106 land adjustments without reason need to be updated
before next evaluation in 2020.
Tim received correspondence from Consumers Energy with the township’s new contact
person that will be representing Cleveland Township is Megan Cogswell.
Public forum – public comment was held
Pat Flynn questioned about the well at Sugar Loaf. Tim stated that once they get the
easement they will be drilling on that property.
Audrey Kraemer has a painting from an artist that captured Sonny’s Market. No longer
have it hanging and would like to donate it to the township. Tim stated that the township
would accept it and thank you.
Ruth Shaffran talked about John Tris coming in copy the journals. Just wants to make
sure the same amount of journals are there when they are done.
Motion by Todd Nowak and seconded by Bill Olsen to adjourn meeting at 7:34 pm.
Ayes: 5, Nays: 0. Motion carried.
Jan Nowak, Clerk
Approved by Tim Stein, Supervisor