Requesting Department
REACH Program Center
University of Texas of the Permian Basin
4901 E. University
Odessa, TX 79762
Scope
Design, equip, and bring to operational status an active learning classroom.
Background
The REACH Program Center (“REACH”) is a department of the University of Texas of the
Permian Basin (“UTPB”). The REACH’s mission is to coordinate resources to support
undergraduate and graduate courses in various delivery methods to students and faculty at
UTPB. This mission has primarily been carried out through online programs for high school and
college students. The Regional Electronic Academic Communications Highway, or
REACH, is responsible for coordination and deployment of quality distance education
through the use of the most advanced and efficient learning technologies available. In a
continuing effort to educate those who integrate technology into their teaching, REACH
works with faculty to design, develop, deliver and support undergraduate and
graduate courses for more flexible delivery to learners of UT Permian Basin. The
Center’s services include training and support for face-to-face sessions, online learning,
and blended models. It is now the intent of the REACH to create a well-designed,
technologically-enhanced Active Learning Classroom (“ALC”) for team projects and
collaborative teaching methods.
Definitions
University of Texas of the Permian Basin: The party requesting bids.
REACH: The UTPB department supervising performance of the contract.
Contractor: The winning bidder, as notified by the UTPB Purchasing Department.
Statement of Work
Introduction
This active learning classroom design includes a student-centered, technology-rich studio
classroom to support active learning pedagogy. The collaborative and conferencing software
in this room will be similar to products used in future workplaces. The room is on the second
floor of the Mesa Building, room number 2239 (diagram provided). Round student tables each
seating nine (9) students have desktop computer/student laptop, monitors with cameras,
microphones, and large interactive display monitors that can display various inputs.
Participants will be divided into groups of three, three groups per table. Dry-erase boards
assist with creation. Presentations can be switched from various inputs to group touch
screen display monitor. A base station is located centrally for the instructor who spends
much of the class period moving about the room to facilitate the student groups’ activities.
Instructor may send their display or a group display to all display monitors. The classroom
itself is currently being renovated to match the attached blueprints; specific details for project
may be required from accepted bidder; this statement of work covers the equipping of that
classroom for use as the ALC.
Performance Specifications
Each round table is equipped with three computers with monitors (camera and mics). The
computers must be networked together, and with a control computer in the adjoining control
room. The exercise controller, using the control computer, must be able to view all of the
workstation computer screens simultaneously. This room is to support bring-your-own-device
requiring operating system agonistic.
Around the room, mounted on the walls will be nine (9) interactive display monitors with ability
to capture, store, search, share, and view screen with content (videos, images (e.g., maps), or
someone video-conferencing from a remote location. Each group will have a desktop computer
equipped with monitor on bar mount to lower monitor from line of sight. Instructor will have
ability to manage university-owned screen/device in room.
Participants will share with each other group their collaborative work. There must be a large,
wall-mounted touch-screen display (Display 10 or equivalent; minimum display size of fifty-five
(55) inches) that allows students to mirror the contents of their workstation or individual devices
to their table and/or to the entire classroom via the instructor controls. Wireless is to be used
whenever possible to minimize wiring.
To ensure that participants can be heard anywhere in the room, there must be ceiling mounted
speakers. There must be flexible tabletop microphone with on/off toggle and hands-free
microphone for the instructor to walk around the classroom. Both the hands-free microphone and
the tabletop microphones must input into the control room computer and integrate with the
videoconference. Sound enhancements will allow inputs from any audio source to speaker
system.
For technical support, remote troubleshooting and control of classroom capability must be
provided. The system must notify when university-owned devices are disconnected and report
usage.
Equipment Specifications
Contractor must provide the following equipment, assemble it, and install it in a configuration
that enables the meeting of the performance specifications previously described. Contractor must
also provide any other equipment or supplies necessary for the installation of the equipment in a
configuration that enables the meeting of the performance specifications previously described.
UTPB has twenty-five (25) HP all-in-one computers in stock to equip instructor podium and
student tables.
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Eight (8) round tables to accommodate 72 students, 9 students at each table (UTPB has
chairs)
Round tables have modesty panel, power cove, and pedestal riser in middle to house
equipment and provide power outlets to users
Monitor arms on top of table riser that moves monitor from line of sight across table
Tables adaptable for ADA-compliant seating position
Flexible microphone at each table with on/off toggle
Power and data connectivity will be in floor for each table setup to minimize cabling
Ability to send an image to an individual interactive monitor via Sharelink. (UTPB has two
(2))
Wireless support location independence with transmission over IP.
Instructor lectern with toe kick, modesty panels, power cove
Nine (9) wall-mounted touch-screen display with operating system and network connectivity
(Display 10 or equivalent) with an HDMI input
Instructor lectern with toe kick, modesty panels, power cove
Hands-free wireless microphone for instructor
Ceiling-mounted speakers, compatible with internet video conferencing
Power and data connectivity will be in floor for each table setup to minimize cabling
Flat ceiling speakers for low profile sound system
Audio mixer, amplifiers, sound controller
Extron equipment preferred due to in-house certified support available.
Include shipping, freight, delivery charges
Include labor for assembly and installation of cabling, furniture, AV equipment, displays
Include labor for programming of equipment, testing and training.
Provide estimates of personnel travel expenses e.g. number of persons, per diem, airfare, etc.
Contract Term
This contract shall begin on the date the winning bidder is notified, and shall continue until
performance of the contract is complete.
Payment Method
UTPB will pay to vendor the full amount of the contract price by check or electronic transfer to
contractor’s bank account within thirty (30) days after the REACH’s director indicates in writing
to the director of UTPB’s purchasing department that performance of the contract is complete.
Administrative Requirements
Contractor shall provide to UTPB evidence of adequate worker’s compensation insurance
covering all employees during any time that they are physically present on UTPB property.
Vendor Qualifications
Vendor must demonstrate successful completion of a similar project within the past five years.
Quantities, Delivery, and Installation
All quantities are as specified previously (see Statement of Work, supra).
Delivery shall be made to the Central Receiving, located at 4901 E. University, Odessa, Texas,
79762.
Installation, assembly, and clean up shall be in a professional and workmanlike manner.
Testing
After installation is complete, the REACH will test the equipment under ordinary operating
circumstances to confirm that performance is complete.