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Foi Enquiries
FOI-16-0307 - Travel Expenses
31 March 2016 15:11:24
Further Information - Right to Review & Appeal.pdf
FOI-16-0307 - Travel Expenses.xlsx
FOI-16-0307 - Elected Members.xlsx
Dear
,
Thank you for your information request of 2 March 2016. Aberdeen City Council (ACC) has
completed the necessary search for the information requested.
These questions relate to overseas travel expenses, including cost of travel and
accommodation, paid for council employees since 2011. Please provide results in calendar
years.
How much has been spent on travel expenses?
ACC is unable to provide this information as the cost would be in excess of the statutory
maximum (£600). To explain this, we would have to compile a total figure from multiple entry
points. We have 2186 entries @5 min to check each entry =10930 min divided by 60min =
182.16 hours. 4 years @12 months of Credit cards = 48 months @11 people whose cards could
be used to claim overseas travel = 528 entries @10 min per page = 5280 divided by 60 min = 88
hours. Added together the total would be 270 hours@£15.00 per hour = £4050
In order to comply with its obligations under the terms of section 16 of the FOISA ACC hereby
give notice that we are refusing your request under the terms of Section 12- Excessive Cost of
Compliance- of the FOISA
Please identify the 10 highest amounts spent on travel expenses. Please include the
destination and name of the event. Please indicate whether the purpose of the event was
met. Please include the post of the person travelling for the event.
Please refer to the attached spreadsheet, FOI-16-0307 – Travel Expenses.
Please identify any trips which did not receive required approval and how much was spent
on travel expenses. Please include the destination and name of the event. Please indicate
whether the purpose of the event was met. Please include the post of the person travelling
for the event.
All foreign trips require approval from Chief Executive so there are no overseas trips which did
not receive approval.
These questions relate to overseas travel expenses, including cost of travel and
accommodation, paid for elected members since 2011. Please provide results in calendar
years.
How much has been spent on travel expenses?
ACC is unable to provide this information as the cost would be in excess of the statutory
maximum (£600). To explain this, we would have to compile a total figure from multiple entry
points. We have 2186 entries @5 min to check each entry =10930 min divided by 60min =
182.16 hours. 4 years @12 months of Credit cards = 48 months @11 people whose cards could
be used to claim overseas travel = 528 entries @10 min per page = 5280 divided by 60 min = 88
hours. Added together the total would be 270 hours@£15.00 per hour = £4050
In order to comply with its obligations under the terms of section 16 of the FOISA ACC hereby
give notice that we are refusing your request under the terms of Section 12- Excessive Cost of
Compliance- of the FOISA
Please identify the 10 highest amounts spent on travel expenses. Please include the
destination and name of the event. Please indicate whether the purpose of the event was
met. Please include the name of the person travelling for the event.
Please refer to the attached spreadsheet, FOI-16-0307 – Elected Members.
Please identify any trips which did not receive required approval and how much was spent
on travel expenses. Please include the destination and name of the event. Please indicate
whether the purpose of the event was met. Please include the name of the person travelling
for the event.
All foreign trips require approval from Chief Executive so there are no overseas trips which did
not receive approval.
We hope this helps with your request.
Yours sincerely,
Grant Webster
Information Compliance Officer
INFORMATION ABOUT THE HANDLING OF YOUR REQUEST
ACC handled your request for information in accordance with the provisions of the Freedom of
Information (Scotland) Act 2002. Please refer to the attached PDF for more information about
your rights under FOISA.
Information Compliance Team
Communications and Promotion
Office of Chief Executive
Aberdeen City Council
Room 1-24
Town House
Broad Street
ABERDEEN AB10 1AQ
[email protected]
01224 523827/523602
Tel 03000 200 292
*03000 numbers are free to call if you have ‘free minutes’ included in your mobile call plan.
Calls from BT landlines will be charged at the local call rate of 10.24p per minute (the same as 01224s).
www.aberdeencity.gov.uk
FOI ‐ 16 ‐ 0307
Cost
Destination
Event
Job Title
2312.72
2263.4
1028.15
950.34
1175.94
278.78
445.45
636.97
227.76
1105.94
Malmo
Malmo
Florence
Vienna
Brussels
Hamburg
Luxembourg
Copenhagen
Brussels
Brussels
Care North
Care North
Lowcap Participation
Major Cities Eu Conference
Surf Project
Hausentic Days
Lowcap Mid‐Term partner meeting
Build Care Project
Lowcap Final Conference
Surf Project
Trade Officer 50% refunded
Trade Officer 50% refunded
Trade Officer
Officer all costs refunded
Trade Officer
Chief Executive
Trade Officer
Trade Officer
Trade Officer
Trade Officer
6953.49
1028.2
844.25
1412.92
1064.36
808.00
808.00
494.73
1304.52
701.01
Berlin
Bogota
Aalborg
St Johns
Florence
Berlin
Berlin
Bremen
St Johns
Brussels
School Trip
Trade Mission
CPMR General Assembly
Europe IT User Group
Lowcap Participation
North Sea
North Sea Care North Conference, Hydrogen Bus
Trade Mission
NSC
Teacher + Pupils
Trade Officer
Trade Officer
Director
Trade Officer
Trade Officer
Trade Officer
Trade Officer
Trade Officer
Trade Officer
1535.07
1535.07
1825.60
2909.23
2277.70
Vancouver
Vancouver
Nagasaki
Nagasaki
Nagasaki
NOIA Event
NOIA Event
Fuel Cell Conference
Fuel Cell Conference
Fuel Cell Conference
Trade Officer
Director
Trade Officer
Trade Officer
Director
APRIL 2011 ‐ MARCH 2012
Total Cost on Travel Expenses ‐ GBP10425.45
Top 10 Highest Amounts
APRIL 2012 ‐ MARCH 2013
Total Cost on Travel Expenses ‐ GBP 15419.48
Top 10 Highest Amounts
APRIL 2013 ‐ MARCH 2014
Total Cost on Travel Expenses ‐ GBP 20253.31
Top 10 Highest Amounts
2114.49
1643.34
1244.49
1466.24
3702.08
Seoul
Nice
Amersdam
Las Vegas
St Johns
Trade Mission
MIPIM Conference
NSC
World Routes 2013
Trade Mission
Trade Officer
Trade Officer
Trade Officer
Trade Officer
Trade Officer
2327.74
2763.07
2079.08
1450.36
3701.41
1809.83
1029.89
1045.76
942.84
1092.66
Toronto
Nagasaki
Johannesburg
Genoa
St Johns
St Johns
Nice
Hamburg
Mexico
Lisbon
Hydrogen Bus Association
Fuel Cell Conference
Trade Mission
CCIC EU Interreg 3yr project visit
NOIA Event
NOIA Event
MIPIM Conference
Joint Secretariat North Sea Programme
Employee Secondment to UKTI British Embassy
Engineers Mobility Day
Trade Officer
Trade Officer
Director
Trade Officer
Trade Officer
Trade Officer
Trade Officer
Trade Officer
Trade Officer
Trade Officer
APRIL 2014 ‐ MARCH 2015
Total Cost on Travel Expenses ‐ GBP 18242.64
Top 10 Highest Amounts
FOI‐16‐0307
Cost
Destination
Event
2766.81
1489.54
918.61
654.21
556.8
311.07
242.45
Houston
Aarhus
Brugge
Brussels
Nuremberg
Houston
Regensberg
OTC
CPMR General Assembly
North Sea General Assembly
NSC Executive Meeting
Burgerfest Invitation
OTC
Citizens Festival
2467.77
2062.4
1744.57
1171.91
1143.87
1032.77
883.72
867.89
830.93
564.22
St Johns
Warsaw
Stavanger
Gothenberg
Bremen
Gothenberg
Ghent
Doha
Brussels
Bremen
WECP AGM
CPMR GIA
ONS
Care North Partner AGM
Care North Final Meeting
NSC Executive Meeting
Music Conference
WECP AGM
NSC 2020 Stratedgy
NSC
3363.33
3346.9
2451.44
1942.35
Houston
Houston
Faroe Islands
Mozambique
OTC
OTC
KIMO AGM
Mining and Energy Conference
Travel Costs ‐ Elected Members
2011
Total Cost on Travel Expenses ‐ GBP6939.49
Top 10 Highest Amounts
2012
Total Cost on Travel Expenses ‐ GBP13,855.73
Top 10 Highest Amounts
2013
Total Cost on Travel Expenses ‐ GBP23,804.02
Top 10 Highest Amounts
1854.31
1193.68
1193.12
1150.69
989.14
962.86
Beijing
Saint Malo
Norway
Leeuwarden
Bergen/SVG
New York
WECP
CPRM
Lowcap Project NSE MTG
NCS Conference
ONS and ADD Meetings
Energy Awards
2893.37
2890.2
2881.49
1958.39
1459.3
1314.99
1074.51
792.22
666.05
628.25
Houston
Nagasaki
Stavanger
Mozambique
Brussels
Umea Sweden
Billund
Groningen and Leeuwarden
Minsk
Denmark
Offshore Conference
FC EXPO
WECP AGM
Preperation for Trade Mission
Energy Cities Annual Rendevous
CPMR
KIMO AGM
North Sea Commision
Visit to Gomel
North Sea Commision
3606.02
2574.05
2276.92
2173.33
2133.52
1805.61
1463.4
1426.53
1189.31
1045.9
Houston
Houston/Lafayette
Houston, Louisiana, Oklahoma
Mozambique/Tanzania
Norway Various
Nova Scotia
Rio De Janerio
Halifax, Canada
Mexico City
Assen/Brussels
Offshore Technology Conference
Louisiana Gulf Coast Oil Exhib, SDI Trade Mission
International Energy Conference and Business Meetings
Trade Mission
Artic Norway Oil and Gas Fact Finding
NOIA Event
WECP AGM
Trade Mission
UKTI Energy Showcase Conference
NSC Annual Meeting/Energy Cities Board
2014
Total Cost on Travel Expenses‐ GBP17,812.91
Top 10 Highest Amounts
2015
Total Cost on Travel Expenses‐ GBP24,625.55
Top 10 Highest Amounts