MADISON CENTRAL
HIGH SCHOOL
FACULTY HANDBOOK
2012-2013
MADISON CENTRAL HIGH SCHOOL
FACULTY HANDBOOK
Table of Contents
Section 1.0
Section 2.0
Section 3.0
Section 4.0
Section 5.0
Section 6.0
Section 7.0
Section 8.0
Section 9.0
Introduction
1.1
Mission Statement
1.2
Comprehensive School Improvement Plan
1.3
Staff Directory
Attendance
2.1
Student Attendance
2.2
Teacher Attendance
2.3
Substitute Teacher Information
2.4
Personal Leave
2.5
Leaving School
Classrooms/Schedules
3.1
Classroom Appearance
3.2
Classroom Location – Moving Classes to Other Areas
3.3
Bell Schedules
3.4
Assemblies and Special Events
3.5
Teacher Duty Between Classes
3.6
Silent Sustained Reading
Medical Issues
4.1
School Nurse
4.2
Student Accidents/Medical Emergencies
4.3
Student Medications
Communications
5.1
Calendar for School Activities and Events
5.2
Daily Announcements
5.3
Web Page
5.4
School Sign
5.5
One Call Now Message System
5.6
Infinite Campus
5.7
Faxes
5.8
Phones
Discipline
6.1
Guidelines for Effective Discipline
6.2
Detention
6.3
In-School Suspension (ISS)
6.4
Classroom Discipline
Dress Code
7.1
Student Dress Code
7.2
Faculty/Staff Dress Code
Extracurricular Activities
8.1
Clubs and Activities
8.2
Club Schedule and Club Cards
8.3
Athletics
Emergency Information
9.1
Fire Drills
9.2
Severe Weather/Tornado Drills
9.3
CSEPP
9.4
Crisis Situation
9.5
Lockdown
9.6
Bomb Threat
9.7
Possible Child Abuse
9.8
Section 10.0
Section 11.0
Section 12.0
Section 13.0
Section 14.0
Section 15.0
Student Safety
Field Trips and Athletic Trips
10.1
Field Trips
10.2
Athletic and Extracurricular Activity Trips
10.3
Personal Transportation
Policies and Regulations
11.1
Public Relations
11.2
Lesson Plans and Grade Books
11.3
Grades
11.4
Supervision Assignments
11.5
Wednesday Meetings
11.6
Evaluation of Teachers
11.7
Tutoring
11.8
Required After School Activities
11.9
Gambling
11.10 Smoking
11.11 Student Referrals to Guidance Counselor
11.12 Report Cards and Progress Reports
11.13 Faculty and Staff Parking
11.14 Bell Ringers
11.15 Assessment Folders
Professional Development
12.1
Workshops and Conferences
12.2
On-site Training
12.3
Required Training
Student Supervision
13.1
Before and After School Supervision Procedures
13.2
Hall Passes
13.3
Hall Supervision
13.4
Instructional Time
13.5
Supervision Guidelines
13.6
Unidentified Guest, Suspicious Individuals, or Unusual Circumstances
Resources
14.1
Textbooks and Library Books
14.2
Technology
14.3
Purchasing – ADA (Section 6) Money
14.4
Purchasing – Activity Accounts
14.5
Fundraising
14.6
Equipment/School Property
14.7
Guest Speakers
Media Center
15.1
Audio/Visual Materials
15.2
District Policies/Copyright Laws
15.3
Audio/Visual Equipment
15.4
Media Center Use
15.5
Student Behavior in the Media Center
15.6
Circulation Policies
1.0
INTRODUCTION
This handbook is intended to be a “tool” to assist staff members as they carry out their important work at
Madison Central High School. Like any tool, it should allow the person using it to do a more efficient and
effective job. For a tool to be effective, it must be used as it was designed, and this tool is no exception!
Staff members should use this handbook as a “working document” and refer to it often.
This handbook has been updated for the 2012-2013 school year. Teachers are asked to read the handbook
and become familiar with its information. The detailed table of contents has been developed to make it
easier to locate specific topics. Since this is a working document, it can be revised as the need arises. Staff
members are encouraged to make suggestions for improvements or revisions. Please submit suggested
changes directly to Principal.
1.1
MISSION STATEMENT
The mission of Madison Central High School is to provide all students with the resources, guidance and
support necessary to achieve success.
1.2
COMPREHENSIVE SCHOOL IMPROVEMENT PLAN
Madison Central’s blueprint for school improvement is the Comprehensive School Improvement Plan.
This plan determines how Madison Central will plan professional development and the activities that will
be executed to meet the objectives identified through our needs assessment. See appedix
1.3
STAFF DIRECTORY
Madison Central is a large comprehensive high school that offers a full range of academic and athletic
opportunities for students. There are approximately 110 certified staff members and 50 classified staff
members assigned to Madison Central. Additionally, there are numerous coaches who work with our
students on a daily basis that do not work in our building.
See appendix
2.0
ATTENDANCE
2.1
STUDENT ATTENDANCE
Accurate attendance reporting is an important part of teacher duties and responsibilities. Teachers are
required to take attendance every period and post in IC. Students who bring in an excuse for a previous
day’s absence must turn those excuses into the Attendance Office within three days of returning to school.
The attendance clerk will post the excuse in IC to allow teachers to know if the day was excused.
Tardies will be kept by the classroom teacher .After 8:10 all students must check-in in the Attendance
office and receive an admit slip to class. First period tardies will be kept by the teacher. . When a student
has been tardy 3 or more times in the grading period, the classroom teacher should complete a discipline
referral and submit to the grade level principal.
Hall sweeps will be conducted periodically throughout the year to help reduce the number of student
tardies. Several hall sweeps will be done at the beginning of the semester once students have found their
way around the building. When the 8:10 tardy bell rings the teacher will lock the classroom door. Faculty
on planning and administrators will sweep the halls and take all students that are in the halls to the
cafeteria. Consequences for offenders will be given.
2.2
TEACHER ATTENDANCE
Each faculty must make it a priority to be in attendance. Teacher absence is detrimental to students, and no
matter how good a substitute teacher may be they cannot replicate the job done by the regular classroom
teacher. In case of illness or other reason for being absent, staff must call the SUBFINDER system as soon
as possible. Immediately after returning to school, please see Mrs. Maffett in the Finance Office about
your absence and sign the proper documents stating why you were out.
Substitutes will be handled through the SUBFINDER system. Teachers shall report their absence
according to instructions for the SUBFINDER system. The number for the SUBFINDER system is 624 –
6648. If you contact a substitute to report in the event of your absence, you MUST also call the
SUBFINDER system and log the absence for a pre-arranged sub and give the specific substitutes
information. If two substitutes show up for you on the same day, the one that is in the SUBFINDER
system is the substitute that will be paid.
The teacher workday is from 7:45 – 3:15.
Any employee who leaves campus during the school day must have permission from the principal and must
sign out/in in the office.
2.3
SUBSTITUTE TEACHER INFORMATION
Each faculty member should have a “Substitute Folder” prepared in advance and located in a conspicuous
place. The “Substitute Folder” should contain the following information:
1. Attendance reporting procedures for both homeroom and individual classes taught
2. Seating chart (if used by the classroom teacher)
3. Schedule of classes taught, including beginning and ending times as well as room numbers if
the teacher floats.
4. A list of students by class or period who can be depended upon for assistance or to provide
information to the sub.
5. List of students with special needs, including special medical needs.
6. Information concerning emergency, fire, tornado, earthquake, and lockdown procedures.
In addition to this folder, the substitute should also have lesson plans, textbooks and/or teacher editions,
etc. Substitutes will also need instructions for taking attendance and posting for the Attendance Office
clerks.
Because unforeseen emergencies arise which may cause teachers to leave unexpectedly, every teacher
should have a set of emergency lesson plans (for three days) on file in Mrs. Griggs’ office. The emergency
lesson plans should be turned in by September 4.
2.4
PERSONAL LEAVE
Requests for personal leave days may be secured from the principal. These should be submitted to Mr.
Thomas at least two days prior to taking the requested day. Personal leave approval may only be given by
the principal.
2.5
LEAVING SCHOOL
Teachers leaving the building during the day must sign-out and sign-in on the form located in the
Attendance office. Teachers must have permission from the principal or principal’s designee in the
principal’s absence, to leave campus. If an illness occurs during the day which will require a substitute,
please notify Mrs. Maffett in the Finance Office.
3.0
CLASSROOMS/SCHEDULES
3.1
CLASSROOM APPEARANCE
The cleanliness and orderliness of your classroom or teaching area reflects your concern for providing an
environment that is conducive to learning and teaching. An attractive classroom with stimulating,
interesting displays adds a great deal to the experience students have while they are with you.
The cleanliness of our school is a reflection of the pride and spirit shared by custodians, teachers, and
students. In order to help maintain the pride that is evident here, teachers and students are asked to help
keep the school clean. Do not allow students to create unnecessary “messes” in your classroom that require
additional work for our custodians. It is the responsibility of the classroom teacher to make sure the student
desks stay empty of trash.
At the end of the day (or at that point when students will no longer be in your classroom), please have the
students stack all of the student chairs into three stacks against the wall.
Teachers are asked to report any maintenance problems immediately to the head custodian.
3.2
CLASSROOM LOCATION – MOVING CLASSES TO OTHER AREAS
We must know how and where to contact teachers and students at ALL times during the school day.
Therefore, all classes must meet in their REGULARLY ASSIGNED CLASSROOM/LOCATION unless
the office has been notified. Teachers must notify the principal, in writing, prior to taking students out of
the building. It is also advisable to post a note on the classroom door stating where the class is meeting, so
those students who arrive late can find the class.
3.3
BELL SCHEDULES
Madison Central High School utilizes two bell schedules which accommodate most daily situations. Please
be sure copies of each schedule are posted in your rooms at all times. During special times when schedules
other than Schedules A or B are used, teachers should make sure students are aware of the changes ahead
of time and are flexible with minor tardiness. Minor adjustments from the regular routine for over 1800
people are bound to create some confusion. It is extremely important that teachers show flexibility and
work with their students in these situations. Students will conform when they know the rules. Please work
with all students and make them aware of your expectations on the first day. From day two on, be
consistent with your enforcement of violations.
3.4
ASSEMBLIES & SPECIAL EVENTS
It is imperative that students are supervised at ALL times during school sponsored activities. While our
primary focus at MCHS is on academics, special circumstances arise whereby we will have pep rallies,
spirit days, assemblies, or other special events. These events are very important to the students, coaches,
and sponsors of various extracurricular programs. All teachers and instructional aides are required to be in
attendance and monitoring student behavior during pep rallies, assemblies, etc. Homeroom advisors are
required to sit with their students. Please do not “assume” someone else will watch your students.
Remember that your students are your responsibility at all times when they are assigned to you and that all
students are our responsibility when they are involved in an activity sponsored by our school. Please do not
“turn your head” when you are at events and see students doing inappropriate things. Supervision of
students is one of the most important responsibilities we have as professional educators. MCHS represents
a large family and we have to take care of our young people when they are with us.
3.5
TEACHER DUTY BETWEEN CLASSES
All teachers shall be on duty outside their doors before school, between classes, and after school. Teachers
can prevent many problems simply by being present. Please try to always keep students moving. Do not
allow students to “congregate” and stop traffic flow. Teachers should constantly monitor the dress code,
student language, public displays of affection, food and drink, and safety issues while on duty.
3.6
SILENT SUSTAINED READING
All teachers and students shall participate in Silent Sustained Reading during the third period when on
Schedule A. SSR is a time for teachers and students to read a magazine, book, or newspaper of their choice
for enjoyment. Inappropriate reading materials include comic strips, textbooks, catalogs, etc.
This is not a study hall, therefore, no homework, class work, or sleeping is allowed. Reading time will be
spent in silence. Students are responsible for coming to class with appropriate reading materials. SSR lasts
for 20 minutes (15 minutes for FA).
4.0
MEDICAL ISSUES
4.1
SCHOOL NURSE
Jennifer Tipton is the school nurse at Madison Central. She is on campus from 8:00 a.m. until 3:00 p.m.
Monday-Friday. If a student must leave class to see the nurse, the teacher shall sign the hall pass section of
the student’s handbook. If Mrs. Tipton sends the student back to class, she will send an admit slip with the
student.
4.2
STUDENT ACCIDENTS/MEDICAL EMERGENCIES
In the event that a student is hurt while on school property, or there is a medical emergency, it is
appropriate to request Nurse Tipton or a principal. It is important that teachers report any injury to the
office IMMEDIATELY, and complete an accident report to be filed with Mrs. Griggs. The following
protocol should be used when a student emergency arises:
1.
2.
3.
4.
5.
6.
7.
4.3
Do not move the student.
Contact either an administrator or the front office and let them know immediately what
has happened and the name(s) of the student(s) involved. (The teacher is in charge of the
situation until either Nurse Tipton or a principal arrives).
Try to identify the student, and where parents/guardian may be reached.
Give all personal information to the office so the parent/guardian can be contacted.
Keep the student calm.
Maintain crowd control. Send bystanders to class, outside, inside, or in general any place
away from the situation at hand.
An accident form must be filled out completely and turned in to Mrs. Griggs as soon as
the situation has been addressed.
STUDENT MEDICATIONS
All student medications must be checked in at the Nurse’s Office (Attendance Office). Under NO
circumstances should students have medication in their possession in the building. Teachers who discover
medication in a student’s possession should confiscate the medication and seek administrative assistance.
Dispensing Medication – All dispensing of medication will occur through the school nurse or her
immediate trained designee.
5.0
COMMUNICATIONS
5.1
CALENDAR FOR SCHOOL ACTIVITIES AND EVENTS
A master calendar of school activities and events is kept by Mrs. Griggs. If a teacher or organization has
something to be added to the school calendar, please submit specifics to Mrs. Griggs.
In order to schedule an event on the calendar, fill out a Facilities Request Form and submit this form to
Mrs. Griggs. A form should be filled out for each activity, which involves a change in the daily schedule,
room assignments, or any after school activity.
Teachers should attempt to avoid scheduling activities which will take students out of another teacher’s
class. When this is necessary, please show professional courtesy by placing notice in teacher mailboxes at
least one week in advance of the activity (this would include field trips).
5.2
DAILY ANNOUNCEMENTS
Daily announcements are kept to a minimum and should be submitted to Mrs. Griggs by email a day in
advance for morning announcements. Afternoon announcements are reserved for bus changes and
emergency notifications only.
5.3
WEB PAGE
The school web page has been created to improve communication between parents, teachers, and students.
Teachers will also have individual web pages that are tied to the school web page. Teachers are strongly
encouraged to use this tool as a means of improving communication with students and parents. If you have
any questions, concerns, or suggestions please contact a member of the Technology Committee and/or Mrs.
Thomas in the computer lab office. Madison Central’s website can be reached at the following:
www.madison.kyschools.us/mc
5.4
SCHOOL SIGN
Messages can be put on the marquee out by the road for a limited time. All requests for information on the
marquee should be given to Mrs. Barnes at least three days in advance.
5.5
ONE CALL NOW MESSAGE SYSTEM
Madison Central uses a system to notify parents of students’ daily absences as well as upcoming events.
This message system will call parents on the phone (provided the number we have in IC is correct). If you
have a message that you would like to have sent over this system, you should turn in the following to the
Mrs. Dedic.
1.
2.
3.
4.
5.
Description of the activity
Teacher’s name
Date of the activity
Any special instructions
List of student names whose parents should receive the message
This system will also allow you to get a log of the calls that were successfully received by the phone
number we have. If you feel that you would need this log for documentation, please request a log of calls
when you turn in your initial message request.
5.6
Infinite Campus
Infinite Campus is the computer program used in the state of Kentucky that allows teachers to post period
attendance, grades, etc. Teachers should make sure they keep grades and attendance current. Teachers are
required to have attendance posted for each period. Attendance should be posted after the first five minutes
of class and within in the first half hour of each class. All grades should be kept current within one week.
Academic eligibility is checked through this system. Therefore, it is imperative that grades are current
within one week.
Parents/guardians will be able to access their student’s grades in IC. It will be imperative for you as the
classroom teacher to make sure your grades are up to date in Infinite Campus on a week-to-week basis.
5.7
FAXES
Faxes to and from Madison Central occur with extreme frequency. To make sure every fax is received and
sent in a timely manner, a secretary will be in charge of sending faxes and distributing received faxes. If
you have a fax that needs to be sent, please complete the Madison Central HS fax cover sheet, attach what
needs to be faxed with a paper clip, and turn in to the labeled box in the Guidance Office. The fax machine
is to be used for school business only. The school fax number is 859-623-3925.
5.8
PHONES
There are phones in all classrooms at Madison Central. These phones are for contacting the office and
contacting parents during the teacher’s planning period. If you are contacting another teacher in the
building, please do so on that teacher’s planning period. Respect your colleagues and the job they are
doing.
Teachers should not use personal cell phones during class time. Remember that you are a role model for
your students. You are welcome to make calls during your planning time.
All teachers and office staff personnel have voice mail accounts. Please make sure that you have your
voice mail account set up and are able to retrieve voice mail messages. You will need to schedule a time
with Mrs. Pam Thomas for voice mail set-up/training. If you encounter a problem with your voice mail,
please contact Mrs. Thomas.
6.0
DISCIPLINE
6.1
GUIDELINES FOR EFFECTIVE DISCIPLINE
Discipline in the school begins with the efforts of the classroom teacher. The principal, an assistant
principal, or a counselor cannot do what you, the classroom teacher, can do to assure a classroom
atmosphere in which you can teach and your students can learn. Effective discipline in the classroom and
the school can be a reality only through the cooperative efforts of all of us who work with students. That
means that every employee of the Board of Education has a responsibility in student discipline.
We share a common responsibility for which there is no common answer or solution; however, our
commitment to a strong stand on student discipline, at all times, will do much to determine how successful
we are. We will continue to use guidelines to which each teacher can refer and through which we can
establish a pattern of consistency, fairness, and firmness.
Madison Central uses a progressive discipline system. (The punishment severity will increase with each
reported incident.) The consequences that each student receives for inappropriate behavior are determined
by the particular incident and the student’s cumulative discipline history. NOTE: It is conceivable that two
students could be involved in the same incident and receive different punishments if their discipline
histories are different.
Teachers should make every effort to handle discipline within the classroom. However, on occasion, it
becomes necessary to make a student discipline referral to the office. Before sending a student to the office
with a discipline referral, the teacher should contact the parent. Unfortunately, there may be an incident
which will not allow the teacher to contact a parent prior to removing a student from the classroom. In
cases like this, teachers should send (or bring) the student to the office. A discipline referral with the top
half completed, including a detailed description of the incident, should be brought to the office.
All school employees, students and parents should refer to the student handbook section on discipline to
determine specific consequences.
Other guidelines:
1. Always make discipline referrals on the Madison County Schools multi-copy disciplinary
form. Only one student per form. Complete the top half of the form, down through the box
labeled “Description of Problem Behavior and Antecedents.”
2. Do not send a student to the office without a written explanation.
3. Do not suspend a student from your class; that is an administrative decision.
4. Students should not be placed in the halls. Supervision of the student cannot occur when the
student is out of your line of vision. This is a liability issue.
5. Teachers MUST provide work for students that are placed in ISS. The student’s work will be
returned to the teacher’s mailbox when completed or when the student is no longer in ISS.
6.2
DETENTION
Detention is held every Tuesday and Thursday from 2:55 pm. until 3:55 p.m. Tardiness to detention will
not be tolerated. Students who do not serve will be given an additional day of detention.
6.3
IN-SCHOOL SUSPENSION (ISS)
The purpose of In-School Suspension is to physically remove the student from the classroom, but still
afford them the opportunity to complete assigned work. Students assigned to ISS will be required to
complete both the assignments for ISS as well as those assignments sent from each of the student’s
teachers. Teachers are required to send assignments for students in ISS. The ISS list for the following day
will be sent out through email before the end of the day to allow teachers some notice in preparing work.
6.4
CLASSROOM DISCIPLINE
Each teacher’s expectations for classroom behavior should be made clear at the beginning of each semester.
The hardest situations to defend are ones in which the teacher has allowed the offense for a period of time
and then decided to punish a student. Consistency is the key to handling all disciplinary situations.
Teachers are always encouraged to stop for a moment to “cool down” prior to a confrontation with a
student. Teachers are also reminded to always deal with discipline situations in a one on one setting.
Teachers who “show up” students will always have discipline problems. TREAT EVERY STUDENT AS
YOU WOULD HAVE YOUR OWN CHILD TREATED!
Every student has the right to learn and every teacher has the right to teach. Therefore, no student has the
right to display conduct which interferes with a teacher’s instruction or with another student’s learning.
Rules should be posted in the classroom. The poster or chart should be large enough to be clearly legible
throughout the room.
Explain to students that they, as individuals, have a choice to make: TO FOLLOW or NOT TO FOLLOW
the teacher’s rules. Discipline is about consequences to choices regarding rules. These consequences
should be the same for all students every day of the school year. Teachers should remember that they are
dealing with young people who sometimes make poor choices. Get to know your students! Is this normal
behavior or is some extrinsic factor causing the behavior?
If a student chooses not to follow your rules, make sure the student “suffers” the consequences. Swift,
immediate intervention early in the semester will show students that you will not tolerate their misbehavior.
YOU ARE THE TEACHER! Your rules (and subsequent consequences) should be administered FAIRLY,
FIRMLY, AND CONSISTENTLY. You will be supported in your actions by the administration.
Each teacher should have clear, concise rules for student behavior. Each teacher must submit a copy of
his/her classroom rules to the principal responsible for your evaluation/growth plan for approval prior to
sending them home with students. Be sure that all your rules comply with KRS, SBDM policy, Board
policies, and federal and state regulations.
7.0
DRESS CODE
7.1
STUDENT DRESS CODE
The student dress code is described in detail in the Madison Central Student Handbook.
The highlights of the student dress code include the following:
1. No drugs, alcohol, or tobacco advertisement
2. Nothing obscene, disruptive, rude, vulgar, etc.
3. No midriffs, tank tops, etc. Shirts must have sleeves and be long enough to be tucked in the
lower garment.
4. Length of shorts and skirts must pass the Flamingo Test.
5. No hats, hoods, or head coverings of any kind.
The key to avoiding problems with the dress code is to enforce the code consistently. ALL teachers should
check students carefully when they arrive at school in the morning and each period of the day. Teachers
should make a point to address dress code issues every time they see a violation. Students who are in
violation of the dress code should be referred to a principal.
If you are uncomfortable addressing a student of the opposite sex regarding their dress, ask a fellow teacher
to address the student or send the student to a principal. DO NOT IGNORE THE SITUATION.
7.2
STAFFULTY DRESS CODE
The first impression we make on others is very important, and our style of dress is a critical factor in
making a good impression. Always come to school prepared to meet with parents or other members of the
“public.” All staff members should strive to dress in a manner that conveys professionalism. Jeans or
tennis shoes should not be worn as classroom attire unless the duties of your position require alternate
dress. All shirts must have sleeves. Please be aware of the Flamingo Test and that all skirts meet the
required length. No jogging suits or shorts are allowed, except for those teachers who teach physical
education or physical training. Any questions regarding staff dress should be addressed to the Principal.
On Fridays days deemed by the administration, Madison Central Staffulty will participate in Red, White,
and Blue Days where jeans and tennis shoes are allowable dress when worn in combination with a school
shirt or shirt of red, white and/or blue.
8.0
EXTRACURRICULAR ACTIVITIES
8.1
CLUBS AND ACTIVITIES
Sponsors and coaches have full responsibility for providing necessary arrangements for each activity. This
includes making arrangements for transportation and supervision. Anyone who takes a group away from
the school should accompany the students on the bus and have written permission from the parents. All
events must be placed on the school master calendar with Mrs. Griggs.
The following forms must be completed for a field trip to occur.
1. Field Trip Application – must be approved by principal and superintendent at least two weeks
prior. This is an on-line form using Transfinder. See instructions for using Transfinder at the
end Section 10.
2. Student Permission Form & Medical Release – must be signed by parent/guardian for each
student attending.
Sponsors must provide direct supervision of students at all times. This means that coaches/directors/
sponsors are to be with their team/group/club until the event or practice has ended, and all students have
left the building. Do not permit students to roam the building after a meeting or practice has ended. Do not
leave students unattended after the meeting or practice is completed. The coach/director/sponsor is directly
responsible for the students and their behavior until they have left campus. Parents should be notified
before the event as to the departure and arrival/pick-up times. You will eliminate many unnecessary
waiting hours if you do some preparation work before the activity. All coaches/directors/sponsors/teachers
must have a signed parent permission form in hand before taking a student off campus for any activity. For
seasonal activities, such as athletic competitions, only one parent permission form is necessary. Be sure
parents are given a copy of activity expectations, rules, and regulations before the start of the activity.
Fundraising by any group at Madison Central must be approved by the principal. No fundraising activity
should begin before approval is granted.
8.2
CLUB SCHEDULE
Madison Central will follow the club schedule that is included in the appendix for all club meetings that
occur during the day. Club schedule and club rosters will be submitted to Mr. Muntz.
8.3
ATHLETICS
A student participating in athletics and extracurricular activities must maintain a GPA of 2.0 on his/her
report card each grading period. Students entering Madison Central High School for the first time who fall
below 2.0 on the grading scale will be eligible to participate, but will be on probation for the first nine
weeks. Grades will be checked by the Athletic Director in conjunction with the Guidance Office and
coaches/sponsors. The midterm progress reports and semester report cards will determine a student’s
eligibility.
Grades are due at four and one-half (4 1/2) week periods. If a student does not have a 2.0 at four and onehalf weeks, that student will be placed on probation for four and one-half (4 1/2) weeks. If he/she raises
their GPA to 2.0 during that probationary period, their eligibility is restored. If student fails to make a 2.0
GPA at the end of the probationary period, the student will be ineligible for the next 4 1/2 weeks. If the
GPA is still below 2.0 at the end of the nine week period, the student will be ineligible for the next nine
weeks. There will be one probationary period per sport per year. Student athletes will be required to attend
after-school tutoring while on probation.
Students participating in extra-curricular events are required to attend school and not be tardy the day
before, the day of, and the day after the event. Exception may be made by the principals. If a player violates
this policy, the player will be suspended from one event.
Any student that participates in extra-curricular activities shall adhere to the same discipline procedures
that are followed during regular school days.
The interscholastic athletic program at Madison Central High School is governed by the rules of the
Kentucky High School Athletic Association. To represent the school in any of the sports for which there
are varsity teams, a student must pass 75% each 4 1/2 weeks and earn a minimum of a 2.0 GPA.
1. Have passed the number of subjects or credits as required by the Kentucky High School Athletic
Association and Madison Central High School. Freshman must complete 5 credits before the beginning of
the sophomore year to participate or maintain eligibility in athletics.
2. Have school insurance or a family policy which covers the student in athletic events.
3. Report any injury to the head coach.
4. Be of good character, clean habits, and be in good standing in school.
5. Not have reached the age of 19 in accordance with the Kentucky High School Athletic Association
constitutions and by-laws.
6. Have a physical examination by a doctor, drug testing as required by Madison Central High School,
(policy available from coach or office) and have parental consent in writing.
7. Have on file in the principal’s office, acknowledgment from parent or guardian that they received a copy
of the Kentucky High School Athletic Association eligibility rules.
8. An athlete must maintain weekly schedule of passing 75% of the number of classes taken. It is the
responsibility of the athlete to submit a weekly grade sheet signed by each of his/her teachers to his/her
coach every Thursday. Any athlete not meeting this criteria will be ineligible to play until the next weekly
grade sheet is due.
REMINDER: Student athletes must be eligible to participate in events on a weekly basis. Students must
be passing 5 of 6 classes to be considered eligible. The grades for student athletes are checked weekly
through use of the Infinite Campus Gradebook Progress Report. The check is completed on Thursday.
Therefore, it is required that all teachers keep student grades within the Infinite Campus Gradebook
updated on a weekly basis.
Travel books – All coaches/sponsors should maintain a travel book that contains the following information
on every participating student:
1. Copy of current physical
2. Signed parent permission form
3. Signed Insurance release form
4. Current roster
5. Player information sheets including emergency phone numbers and special medical
conditions.
This book needs to be available at all practices, games, or events.
SPECIAL NOTE: All group/club directors and/or sponsors of students that participate for Madison Central
in any event (i.e. band, chorus, drama, academic team, ROTC, etc.) should also carry the information listed
above (item #1 may not be included if not required by the activity).
9.0
EMERGENCY INFORMATION
9.1
FIRE DRILLS
Fire drills will be held once each month and two within the first two weeks of school starting. Updated fire
exit maps and severe weather “safe” location maps will be distributed at the beginning of each school year
and must be posted within clear view of all persons in each classroom. Always close all doors and
windows during a fire drill and assist in the rapid orderly evacuation of the building. Teachers should take
their class roll with them as they evacuate the building. Emphasize the importance of these drills to
students and discourage horseplay during the drills. Teachers and students should always assume that
every fire alarm represents the real situation.
9.2
SEVERE WEATHER/TORNADO DRILLS
Each spring Madison Central participates in the statewide tornado/severe weather drill. Severe weather
shelter areas have been identified and marked on a map indicating the locations within the building that will
be utilized by persons during a drill or actual occurrence. The severe weather maps and detailed
instructions will be distributed at the beginning of the school year and must be posted within clear view of
all persons in each classroom. Teachers should direct classes to areas specified on tornado locations map
and take their class roll with them.
9.3
CSEPP
Each fall Madison Central participates in the Madison County Chemical Stockpile Emergency
Preparedness Program’s Shelter-in-Place drill. Madison Central will shelter-in-place in the designated areas
on the first, second and third floors of the main classroom building. Instructions for shelter will be
distributed to all staff at the beginning of the year. Follow proper drill procedure by making sure that you
have your class roll with you if you are moving from your normal classroom location. Take roll and stay in
your designated location until clearance is given to return to regular schedule
9.4
CRISIS SITUATION
While we certainly hope MCHS never has an extreme emergency involving some type of crisis, we need to
always be prepared. All teachers need to become familiar with the Madison County Schools
Crisis/Emergency Flip Chart and to keep it posted within view for easy retrieval at any time. Madison
Central has a Crisis Plan that is used in cases where emergencies occur (including any emergency at the
Blue Grass Army Depot).
9.5
LOCKDOWN
Lockdowns within the school can occur for various reasons. In some cases, the threat of violence is more
severe than in others. Madison Central will use a color code to signify the severity of the situation. In ALL
levels students are to be contained within the classroom, without ANYONE entering or exiting the
classroom.
Red = Most Severe
Orange = Medium
Yellow = Least Severe
1.
Pre-assigned security code will be utilized to notify school personnel. (Example - announce that
“We are now in a Yellow lockdown”)
2. Principal will notify law enforcement (911) and the board office (624-4500).
3. Faculty must lock classroom doors. Students left in the hall are NOT to be let into the room.
(students could be used as a “trick” to help a hostage taker get into the room) All students in the
hall will be sent to the Media Center, unless it is announced otherwise. In cases of Orange or Red
Lockdown, teachers must lower window shades and have students move away from observation
(make sure no one can see students from the window in the door or cover window in the door).
4. Teachers who do not have students will report to office for instructions, checking restrooms along
the way and directing students in the hall to Media Center (or other announced location).
5. Lunch time or gym time, stay in these areas and secure the area; stay in location until you receive
further instructions
6. If students are outside the building, notify office and send personnel to give instructions.
7. Students and Teachers are to remain in the rooms until given an all-clear signal by a principal.
Remain calm and encourage students to remain calm. Limit the students’ use of cell phones
during the lockdown.
8. DO NOT allow students to watch event on television or listen to event on the radio.
9. Principal or superintendent will give all communication to media regarding incident.
10. If faculty have cell phones, please give your number to the office.
9.6
BOMB THREAT
It may be necessary to evacuate the building due to a serious threat of explosives. If this happens, an
announcement will be made to evacuate the building for a complete, thorough search. As the classroom
teacher, you are asked to survey your classroom prior to exiting for any object that looks unfamiliar or “out
of place.” If anything looks suspicious, please notify the administration after you have exited the building.
Follow the same exit procedures as for a fire drill. Teachers will make sure their students evacuate the
building in an orderly manner and keep them at least 1000 feet away from the building until given the
signal to re-enter the building.
9.7
POSSIBLE CHILD ABUSE
Teachers are required by law to report any suspicions of child abuse or neglect. Teachers who see obvious
bruises, burns, cuts, etc. which raise suspensions shall report the situation to a counselor or administrator
immediately. Teachers are encouraged to involve counselors in any situations where students are
emotionally upset or behaving in a manner well out of the “norm” for that child. It is not the teacher’s
responsibility to attempt to handle the situation on their own or make recommendations for services, etc.
9.8
STUDENT SAFETY
It is the responsibility of the school to provide a safe and secure environment in which all students can
learn. Teachers are directly responsible for students at all times both in the classroom and during
extracurricular activities. Teachers should remember that they are accountable for student behavior when
the student is in the hall, gone to the restroom, or not in class during the assigned class time. Teachers
should never put students out in the hall unsupervised for any reason. If the student needs to be removed
from the room for disciplinary reasons then he/she should be sent to the office. If the student needs to
complete an assignment, then the teacher should make other arrangements. Students should never be out
of the room without written teacher permission.
Emergency situations certainly come up where a teacher needs to leave the room. Teachers should make
arrangements with someone nearby or someone who has planning to watch their students for a moment.
In extracurricular situations, the teacher/coach/director/sponsor/advisor should always think of safety first.
Students are not allowed to ride home with other students, parents, friends, etc. If a student leaves the
school with you for an activity then that student needs to return to the school with you. The student can
only be released to a parent. Teachers/coaches/directors/sponsors/advisors are responsible for enforcing the
same rules during extracurricular activities as they are during the school day. Students who violate rules
should be reported immediately. Teachers/coaches/directors/sponsors/advisors need to be very clear on
behavior/safety expectations before leaving the school for any activity. Student participants are not to drive
to any event outside of Madison County for which the school is sponsoring.
10.0
FIELD TRIPS AND ATHLETIC TRIPS
10.1
FIELD TRIPS
Requests for field trips must be submitted to the principal. See section 8.1. Guidelines for field trips are:
1. The field trip request must be submitted to the principal and then to the superintendent for
approval at least two (2) weeks prior to the event. The field trip application in on-line using
Transfinder. See instructions for using Transfinder at the end of this section.
2.
If students will be missing another teacher’s class, a list of those students attending the field
trip must be distributed to faculty at least one week in advance. .
3. If a field trip involves lunch outside of school, contact the cafeteria manager to make
arrangements for free and reduced lunch students, and to let the cafeteria staff know how
many will not be eating in the cafeteria on that date.
4. Bus drivers are instructed not to make unscheduled stops. Make sure all stops are included on
the form.
5. Chaperones for field trips must be in a ratio of 20 (students) to 1 (chaperone) for in state trips.
6. Students who are failing, create discipline problems, or do not return signed permission forms
may be retained at the school; however, the teacher is responsible for making sure the student
is under the supervision of another teacher and has an assignment to complete. Students
cannot be retained for inability to pay!
For any trip that would go out of the state of Kentucky, the field trip request with an explanation of its
educational purpose must be presented to the school board at a board meeting. All requests for out-of-state
field trips must be submitted to the Superintendent, with prior principal approval, a minimum of one week
prior to the upcoming board meeting. This is normally the Thursday prior to the Board meeting Thursday.
A detailed itinerary with as much information that is possible to provide would be beneficial in getting your
trip approved. A list of those items to have prepared for the Board is provided at the end of this section.
Chaperones for out-of-state trips must be in a 10 to 1 ratio. If the trip requires an overnight stay and both
genders of students are present on the trip, there must also be chaperones of both genders. Chaperones are
not to stay in hotel rooms with students.
It is best practice to double check with the transportation department at 624-4560 or 624-4515 to make sure
you have a bus reserved and scheduled to arrive at the time of departure for your field trip. Anytime there
is a problem on a trip it should be reported to an administrator immediately. If the bus breaks down, an
administrator should be contacted immediately. Teacher should make sure they take all phone numbers of
administrators and parents.
10.2
ATHLETIC AND EXTRACURRICULAR ACTIVITY TRIPS
Coaches, directors, and sponsors are responsible for making arrangements for extracurricular activity trips.
Follow the same procedure as for a regular field trip. Make certain that at least one faculty member is
assigned to each bus. Coaches/directors/sponsors must have their “notebook” containing all student
information when they leave for any trip!
All students should leave and return on the bus with the team. Students may only be released to their
parents. The coach/director/sponsor should get a written statement from the parent when this takes place.
Coaches/directors/sponsors shall not, under any circumstances, release students to anyone other than
their own parents.
10.3
PERSONAL TRANSPORTATION
Teachers should not use personal vehicles to transport students to and from events. When students are
placed in teachers’ vehicles the teacher becomes personally liable.
To transport students in a personal vehicle your vehicle must pass an inspection at the bus garage. If the
vehicle passes inspection, a 20-day window is open for transporting. Field trip applications, permission
slips, and facilities request forms must also be completed, just as if you were using a bus for transportation.
There is now an additional form that must be completed for personal vehicle transportation.
Again transporting students in your personal vehicle is discouraged due to liability.
11.0
POLICIES AND REGULATIONS
11.1
PUBLIC RELATIONS
Establishing good public relations is the responsibility of every professional educator. There are many
facets to public relations, with the following being very important for teachers:
1. All written correspondence should be checked and double-checked for spelling and grammar.
2. Conferencing skills should be developed and implemented for all conferences.
3. Teachers should strive to maintain a professional demeanor at all times, even during difficult
conferences.
4. A concerted effort should be made to contact parents with positive messages on a routine
basis.
5. Teachers must be careful to maintain confidentiality at all times. Teachers should not discuss
school business in public. Remember that as a school official, when you make a statement
regarding the school, the general public takes it as the law.
6. Teachers should never discuss school business with anyone outside of school. Any
correspondence with the media regarding school related issues should go through the
principal.
11.2
GRADE BOOKS
Grades must be kept on the Infinite Campus Gradebook. Grades shall be updated on a weekly basis.
11.3
GRADES
All students at Madison Central (with some exceptions for special needs students) will be evaluated with
the same grading scale.
A
90-100
B
89-80
C
79-70
D
69-60
11.4
SUPERVISION ASSIGNMENTS
Teachers will be assigned supervision by the administration. This duty is a necessary and extremely
important part of every teacher’s responsibilities. Every effort is made to distribute these duties in an
equitable manner. A supervision list will be distributed to all staff at the beginning of the school year.
11.5
WEDNESDAY MEETINGS
Teachers should keep the scheduled Wednesday meetings from 3:15 – 4:10 p.m. free on their calendars.
All practices (academic or extracurricular) must begin after 4:10 p.m. on these Wednesdays – NO
EXCEPTIONS! Doctors and dentists appointments, etc. should be scheduled at another time. Child care
arrangements should also be made for these times. If a teacher must miss a Wednesday meeting due to an
unforeseen incident, a reason for the absence must be turned into the principal.
There may be times when faculty meetings have to be called unannounced. Normally these meetings are
very short and only address one or two important issues. Teachers who are required to miss these extra
meetings due to obligations with students should check with the principal to get any information missed.
This does not include Wednesday meetings.
11.6
EVALUATION OF TEACHERS
Because we firmly believe that the most important job of administrators is to serve as instructional leaders,
we will be visiting classrooms on a regular basis. Please just continue to do what you do every day. There
is no reason to be nervous or distracted when we visit your classroom. We are here to provide support for
the work of the classroom teacher, interact with your students, and help you in any way that we can.
Each principal is assigned a particular number of teachers to work with on teacher evaluations and
professional growth plans. Additionally, administrators will do several “walk through” observations to
collect data and help teachers improve instruction. The formative and summative formal evaluations will
occur according to board policy and for those teachers who are non-tenured and those who are due to be
evaluated in the three year cycle. All teachers will receive a list that identifies the administrator that will
serve as their evaluator for this school year.
Teachers should remember that they are paid to provide bell to bell instruction.
11.7
TUTORING
Madison Central offers tutoring through the Extended School Services (ESS) program on Tuesday and
Thursday afternoons directly after school. Tutoring is scheduled to occur from 2:55 – 3:55 p.m.
Transportation may be provided for tutoring depending on the available budget. Teachers who are
employed in the ESS program will be assigned by the ESS School Site Coordinator. . ESS teachers/tutors
will be responsible for completing the required paperwork for the ESS program, including the attendance
for each tutoring session. The attendance sheet for each day of tutoring must be turned in on the
proceeding school day in order for the teacher/tutor to receive payment. If no student arrives for tutoring
by 3:15 p.m., the teacher can assume that no student will be attending that session and is free to leave. No
students in the tutoring session equals no tutoring session occurring and therefore, no pay. Teachers/tutors
are paid at the rate of $25/hour.
Teachers who offer tutoring outside the ESS program do so of their own accord, yet are bound to follow the
rules and regulations set forth by the Madison County Board of Education in regards to supervision of
students, etc.
11.8
REQUIRED AFTER SCHOOL ACTIVITIES
While most individuals are involved with their students outside of regular school hours already as either a
coach, director, sponsor, support person, etc., there are a few school events involving parents which require
your attendance. It is an EXPECTATION of your job to attend the following:
Freshmen Orientation for Freshmen Academy teachers
Dance associated with your grade level advisory
Project Graduation for Senior Class advisors
Graduation
Open House
Parent-Teacher Conferences
Students appreciate your attendance at extracurricular events. Many times “just showing up” to support a
student who may only excel at that particular activity may make the difference between them being
successful or not. Our students have excelled both in and out of the classroom and this type of attitude
breeds more success. Each faculty member who works with/coaches/directs or attends a play, a band or
choral performance, an academic competition, an ROTC competition, or an athletic competition sacrifices
many hours to bring our young people to a point where they will represent MCHS at their best. All of these
individuals deserve our support. Please make every attempt to find activities that you enjoy and can attend
to show your support of MCHS. You will be amazed at the students who will notice and appreciate your
presence at these events.
11.9
GAMBLING
Gambling is prohibited on school grounds. This includes “pots” or “pools” for tournaments, etc.
11.10
SMOKING
The use of tobacco products on school grounds is strictly prohibited.
11.11
STUDENT REFERRALS TO GUIDANCE COUNSELOR
When you discern that a student is having problems, whether they are academic emotional, or physical in
nature, a referral should be made to the school counseling department. Teachers should work closely with
counselors on all referrals. All referrals for special services must be made through the counselors (except
for referrals for special education testing). In any situation involving possible child abuse, teachers are
required by law to report the abuse to local law enforcement and the Cabinet for Families and Children.
Student counselor assignments are as follows:
A–G
H–O
P–Z
All 9th Graders
Brenda Thompson
Amy Palmer
Katherine Sterret
Nicki Shelton
Ms. Tonya Snyder, our school social worker, and MaryAnn Haynes, our school Youth Service Center
director, are also available to work with student needs. Referrals may also be made to either or both of
these ladies.
11.12
REPORT CARDS AND PROGRESS REPORTS
Report cards are issued at the end of each semester. Progress reports are issued at 4 ½ week intervals.
Teachers will input all grades in the Infinite Classroom Gradebook. All report cards and progress reports
will be printed in the office and given to grade level advisors for distribution.
11.13
STAFFULTY PARKING
Staffulty parking will be assigned by Mrs. Dedic. A parking sticker/tag will be distributed to all staffulty
for placement in the vehicle you drive to school. A parking form must be completed for the parking data
base and returned to Mrs. Dedic.
11.14
BELL RINGERS
It is an expectation that all teachers in all classes will use some type of bell ringer or warm-up activity.
Designed to activate background knowledge, work on a specific skill, and help put students in a frame of
mind for learning, bell ringer activities will help a teacher structure the very beginning of class and will
allow time for the teacher to take attendance, check homework, or distribute materials, etc. Additionally,
bell ringers can help to reduce the number of tardies to class. Bell ringers (usually lasting 5-15 minutes)
may consist of a variety of activities and may be worth credit towards the student’s grade.
12. 0
PROFESSIONAL DEVELOPMENT
12.1
WORKSHOPS AND CONFERENCES
Requests to attend professional development opportunities that are held outside Madison Central and/or
that have a cost associated with the training will be covered by departmental funds. Please be aware that
any PD budget at Madison Central is to be spent on training that is directly tied to the Comprehensive
School Improvement Plan.
•
•
ALL professional development for Madison Central faculty must be directly related to activities and
strategies outlined in Madison Central’s Comprehensive Plan for School Improvement.
A conference application must be completed in its entirety and signed by the head principal and then
by the superintendent.
12.2
ON-SITE TRAINING
During the course of the school year there will are a few in-service days built into the calendar. Of the four
days that are set aside as professional days, two of the days are considered flexible. This means that if you
have attended professional development approved by the principal prior to the scheduled flexible in-service
day, you may not have to attend the scheduled flexible in-service. Two of the scheduled in-service days are
mandatory for all faculty. All faculty shall be present on these days and shall participate in the in-service
activities planned for that day. These scheduled in-service days will count toward the required in-service
credit for the school year.
Any content area specific professional development that a teacher has attended during the summer may be
approved by the principal to count for flexible in-service credit. If you have attended such training, please
submit your attendance certificate with information about the training to the principal for credit
consideration.
12.3
REQUIRED TRAINING
At the beginning of each school year all staffulty must be trained in policies and procedures for the
following:
Certified/Classified Performance Evaluations
Bloodborne Pathogens Exposure Control Plan
Harassment/Discrimination Procedures
Grievance Procedures
Confidentiality Training
Worker’s Compensation Training
Drug Free & Alcohol Free Workplace
Online Board Policies
Acceptable Use Policies (AUP)
Duty to Report (KRS 620.030)
Home Visitation Procedures
Fair Labor Standards (Duty Free Lunch & Overtime)
13.0
STUDENT SUPERVISION
13.1
BEFORE AND AFTER SCHOOL SUPERVISION PROCEDURES
All teachers should be at their doors or duty location by 7:45 a.m. each morning. This is a good
opportunity to greet each student, as well as provide supervision in the hallway. This is also a good time to
monitor minor student infractions such as dress code, backpacks/book bags, PDAs, etc. Teachers are
reminded that they can handle all of these problems with an extremely low level of intervention. The
students are required to obey all reasonable teacher requests. The punishment for defiance of authority is
much more severe than that of wearing a hat or carrying the wrong type of book bag. Teachers should not
physically remove any item from a student’s person. Ask the student for their name and then ask for the
item. If the student refuses to comply with either request, escort them to the office immediately.
Remember that there are approximately 1800 students and only 150 faculty and staff. ALL staff members
should help monitor student behavior. Teachers are reminded that any item that is taken from a student
should be labeled with the student’s name and turned into the principal responsible for that student.
Expending a little extra effort on supervision before school is very important in getting the day off to a
good start.
The last few minutes of the school day are very important and should be managed carefully. Plan to
continue instructional activities right up to the time that afternoon announcements begin. Remember that
students should listen carefully to the afternoon announcements for bus changes and other important
information. Teachers are reminded not to allow students to leave early for lunch or the end of school.
Teachers should keep students in the classrooms at all times. Any student out of class must have a pass
AND should have a legitimate reason.
As students are dismissed at the end of the day, teachers should position themselves in the hallway outside
their classroom until the halls are relatively clear. Teachers with after school duty will need to move to
their duty stations as soon as the dismissal bell rings. Remember that your work day is until 3:15 p.m.
13.2
HALL PASSES
Students are not to be in the halls during class time except when there is a definite need, and then they
MUST have a signed hall pass (in the student handbook). If you see a student in the hall, ask for a hall
pass. If the student does not have a pass, please take the student to his/her teacher. All hall passes should
include the date, time, teacher’s signature/initials, and destination. Teachers should not allow students to
“leave early” to lunch, end of school, to co-op, assemblies, etc. Teachers are directly responsible for the
supervision of students while those students are assigned to the teacher’s class. TEACHERS ARE
REMINDED NOT TO PLACE STUDENTS IN THE HALLS FOR DISCIPLINARY REASONS (OR
FOR ANY REASON). If the student is so out of control that they need to be removed from the classroom,
the teacher should send the student to the office or call for administrative assistance.
13.3
HALL SUPERVISION
All teachers shall participate in hall supervision during class changes (unless otherwise assigned). Teachers
shall position themselves in the hallway outside their classroom door until the halls are relatively clear.
Students who are loitering in the hallway should be directed to move into their classroom. Remember that
most discipline situations can be avoided if they are handled early. Students will do what is EXPECTED of
them. Teachers should attempt to eliminate problems before they start during hall supervision.
SOMETIMES WE HAVE TO REMIND CERTAIN STUDENTS OF OUR EXPECTATIONS!!!
Hall sweeps will be completed at the beginning of each class period. Those faculty assigned to hall sweep
duty will escort the tardy students to class and record the student’s name on a tardy slip that is turned into
the Attendance Office each period.
13.4
INSTRUCTIONAL TIME
Instructional time is valuable and must be protected at all costs. Other teachers cannot excuse students
from your class; neither can you excuse a student from someone else’s class. Please be respectful of other
teachers as you consider holding a student after the bell. All absences from class must be approved by the
principal (field trips, etc.). Teachers are expected to provide students with bell to bell instruction each day.
Student performance is an extremely important concern and can only be improved through instruction. DO
NOT allow students to stand at your classroom door prior to the bell at the end of class. Students should
stay in their seats until you, the teacher, dismiss them. The bell does not dismiss students.
13.5
SUPERVISION GUIDELINES
Teachers are expected to provide direct supervision of students assigned to them AT ALL TIMES. Any
teacher needing to leave their classroom due to an emergency should request that another teacher provide
supervision in their absence. An important factor in student supervision is that teachers are in the
classroom, ready to begin as soon as students arrive. All research shows that appropriate daily planning
eliminates most classroom behavior problems. Students cause problems in classes where they are given
“idle” time. Busy work benefits no one!
The only way we can raise the performance of the students at Madison Central is if everyone does their
part. It takes every faculty and staff member to control 1800 students. Eliminate problems before they get
started. All faculty members must realize that student supervision must be maintained in all areas of the
building at all times. This means that each teacher and staff member must accept the responsibility to
correct student misbehavior at any time and in any place. Teachers should randomly visit trouble areas
such as bathrooms, corners, hidden areas, concealed areas outside, etc. several times each day. Teachers on
each hall should develop their own “neighborhood watch system” for trouble areas. A little planning and
preparation eliminates most problems!
13.6
UNIDENTIFIED GUEST, SUSPICIOUS INDIVIDUALS, OR UNUSUAL
CIRCUMSTANCES
Within a very short time, teachers and students should get into a daily “routine.” It is extremely important
that ALL teachers recognize MCHS individuals and things that do not fit into this routine. Every
individual who enters Madison Central is required to “check in” in the Attendance Office and wear a
“visitor” badge. Teachers should not be afraid to question any individual who is in the building without
following the proper procedures. Individuals can be questioned in a non-confrontational/non-offensive
manner. If an individual seems vague or refuses to identify themselves, teachers are asked to send someone
to the office to get an administrator or the SRO (School Resource Officer). This includes all former
students, parents, salesmen, etc. Teachers should contact the office or the SRO immediately in the event of
suspicious individual, circumstance, or possession on campus.
Please consistently remind students that under no circumstances should students open outside doors to
anyone with the exception of “known” staff.
14.0
RESOURCES
14.1
TEXTBOOKS & LIBRARY BOOKS
Students are responsible for the textbooks issued to them, as well as for any additional materials, such as
library books, which the student checks out. Teachers are responsible for maintaining an accounting record
of textbooks assigned to the teacher. This shall include the specific textbook number assigned to each
student, as well as a means of keeping track of the textbook condition when issued and returned. Lost or
damaged materials must be recorded with the bookkeeper. The bookkeeper and the textbook coordinator
keep a current list of textbook prices. Students who do not pay for lost or damaged school property are
subject to having their report cards and other school records withheld.
Forms for textbook record keeping will be available to all teachers and must be completed upon
distribution and collection of textbooks. For any textbook not returned (or returned damaged), the teacher
shall turn in a list that includes the name of the text book, the student’s name to which the book was
assigned, and the textbook number to the bookkeeper/textbook coordinator. When a student returns a
textbook after the student’s name and the textbook information have been turned into the
bookkeeper/textbook coordinator, the teacher should have the student report to the bookkeeper first.
Otherwise, the charge for the textbook on the student’s account will not be removed.
14.2
TECHNOLOGY
All teachers must complete an AUP training session and sign the technology agreement before using any
computer on campus.
All teachers will have an email account and an Infinite Campus classroom module folder. Teachers will
have access to a personal computer either from their classroom or their office space.
Reservation for any computer lab at Madison Central must go through the Technology Resource Manager
(TRM). Pam Thomas is the TRM/STC for Madison Central. The TRM is also the point of contact for use
of technology not available within the individual classrooms.
14.3
PURCHASING – ADA (SECTION 6) MONEY
The bookkeepers in the Finance Office will help faculty and staff to complete the necessary forms for
purchasing supplies. Any departmental budget allocation monies that can be spent by faculty must be
approved by the lead teacher in charge of the department budget and the principal. The principal will not
sign a Request to Purchase (RTP) unless the lead teacher has already signed the RTP. If the department
does not have a lead teacher then the request must go to the principal for approval. The signed RTP must
then be turned into the Finance Office for delivery to Central Office for processing on a Madison County
Schools purchase order.
If a purchase is to be made for some source other than a bid company, there must be a valid reason. If cost
is the sole reason, then there must be a price comparison attached to the RTP from the bid company and
two other sources. Budget status reports for all accounts kept at the Central Office will be distributed to
those persons responsible for the specific accounts on a monthly basis.
14.4
PURCHASING – ACTIVITY ACCOUNTS
For “in house” accounts, a Madison Central purchase order will be completed by the teacher responsible for
the specific activity account. This purchase order must be signed by a principal. A claim blank must be
completed (with invoice/receipts attached) and signed by the teacher responsible for the purchase.
Budget status reports for activity accounts held at Madison Central will be distributed to those persons
responsible for the specific accounts throughout the school year.
The Wal-Mart credit card can be used to purchase items with an approved in-house purchase order. The
Wal-Mart card must be returned to the finance office no later that three days after it was checked out with a
completed claim blank and receipts attached. Failure to comply with this request will relinquish an
employee’s privilege to use the Wal-Mart card.
Teachers are not allowed to make purchases and be reimbursed. Any purchase made without a purchase
order becomes the sole responsibility of the purchaser. This is for any purchase – ADA or activity
accounts.
School employees shall not make personal orders for merchandise using the school name or account.
All deposits should be made by 2:00 p.m. daily to the Finance Office. Do not keep money in your desk or
in your room overnight.
14.5
FUNDRAISING
Any fundraising activities that clubs participate in must be approved by the principal. A fundraising form
must be completed prior to approval.
14.6
EQUIPMENT/SCHOOL PROPERTY
Madison County Schools have guidelines for the accounting and management of school property. Teachers
will assist in this process by maintaining an inventory of school equipment assigned to their classroom.
Each teacher is required to submit a property inventory to Mrs. Griggs at the beginning and end of each
school year. All new items added during the year should go on the property inventory immediately. A
description, model number, serial number, and style should be given specifically for electronic equipment.
(This is many times the only way we can identify stolen items which are found). Each item should also be
marked “Property of Madison County Board of Education” in some visible location. Teachers must
remember that they cannot dispose of school items. Equipment no longer needed or used must be
“surplused” from the property inventory. Additionally, school personnel cannot use school equipment for
personal gain. (Example: Our custodians could not use our cleaning equipment to run a nighttime cleaning
business.)
Your beginning of the year inventory must be completed and turned into Mrs. Griggs no later than
September 4th.
14.7
GUEST SPEAKERS
Teachers who bring in guest speakers are required to have the speaker approved by the principal prior to
speaking.
15.0
MEDIA CENTER
INTRODUCTION
The Media Center and Media Specialists function as support for the high school program. They enhance
the instructional program as a vital resource for students and staff through collaboration, co-teaching, oneon-one instruction, reading promotion, and curriculum support encouraging students to become information
literate and lifelong learners.
15.1
AUDIOVISUAL MATERIALS
Descriptions and availability of VHS and DVD materials may be viewed on the media center’s online
catalog. Teachers may make requests for the purchase of materials for the media center that support their
curriculums. In addition, television programs that support instruction may be taped for classroom use.
Contact the media center for this service.
All audiovisual materials used in the classroom must support class curriculums; therefore, cartoons and
“Hollywood” movies may not be shown for entertainment purposes, rewards or teacher absences.
Use of movies for class entertainment violates copyright law, wastes valuable instructional time and cannot
be explained to parents.
“Hollywood” movies that have curriculum connections, outside materials (VHS, DVD or CD) and
materials that have a rating above PG must be approved by the principal prior to being shown in the
classroom.
No movie of extended length should be shown in its entirety. At least one set of lights must be left on in
the classroom when a video is shown. Students should not be sent to the media center to “pick out” a
movie for classroom use.
Teachers should preview all VHS/DVD materials prior to showing them in class. Teachers should not
assume that because a material is from the media center that it is appropriate for all students.
15.2
DISTRICT POLICY/COPYRIGHT LAWS
The Madison County District Manual states in policy 08.234:
•
All materials presented for student use or viewing shall be reviewed by the teacher before use.
•
Movies/TV shall be used in connection with course objectives.
•
Students shall be told in advance the title of the movie and the date the movie will be shown.
•
Students have the right to be exempted from seeing said movie, and alternative educational
activities shall be provided.
•
Exceptions shall be current events programs and programs provided by Kentucky Educational
Television.
The website for the U.S. Copyright Office states:
QUESTION: Can a classroom teacher show a movie without obtaining permission from the copyright
owner?
ANSWER: If the movie is for entertainment purposes, you may not show it in your classroom.
It is not necessary to obtain permission if you show the movie in the course of “face-to-face teaching
activities” in a nonprofit educational institution, in a classroom or similar place devoted to instruction, if
the copy of the movie being performed is a lawful copy. 17 U.S.C. § 110(1). This exemption encompasses
instructional activities relating to a wide variety of subjects, but it does not include performances for
recreation or entertainment purposes, even if there is cultural value or intellectual appeal.
Questions regarding this provision of the copyright law should be made to the legal counsel of the school or
school system.
SOURCE:
"Can I Use Someone Else’s Work? Can Someone Else Use Mine?" Copyright. 03 July 2008. U.S.
Copyright Office. 14 Jul 2008 <http://www.copyright.gov/help/faq/faq-fairuse.html#movies>.
15.3
AUDIOVISUAL EQUIPMENT
Teachers should reserve audiovisual equipment (i.e. digital cameras, digital video cameras, etc.) as early as
possible to assure availability. Some equipment may come through the Technology Resource Manager
instead of the media center (i.e. laptops, LCD projectors).
Equipment should be returned in a timely manner as it was received, with cords properly stored, parts
intact, etc. When a teacher notes that equipment is inoperable or damaged, he/she should notify the media
specialists so that repairs and/or replacements can be made to ensure availability for future use.
15.4
MEDIA CENTER USE
Students must have a signed handbook from a teacher when they use the Media Center during the regular
school hours. If a group of five or more students from a class wishes to use the Media Center, the teacher
must accompany the group. The curriculum or units of study may require that an entire class use the Media
Center. In those cases, the teacher should plan, well in advance, with the Media Specialists. This includes
reserving the necessary period(s) on the day(s) needed and informing the Media Specialists of the exact
nature of the assignment made to students. This will assure that proper preparations are made for the
class(es) using the Media Center. It is important that classes not be sent to the Media Center with substitute
teachers except in cases of long term teacher absences. The Media Specialists do not have the time to
supervise your students.
The Media Specialists are not responsible for the supervision and proctoring of exams. Do not send a
student or students to the Media Center to make-up tests that have been missed, unless you, as their teacher,
accompany them for that purpose. Make-up tests should be completed in after-school tutoring sessions.
Generally, two classes can be accommodated during each class period. It is essential that teachers make the
necessary arrangements with the Media Specialists for an effective, meaningful learning experience in the
Media Center.
15.5
STUDENT BEHAVIOR IN THE MEDIA CENTER
Student behavior, as individuals and as a class, is the primary responsibility of the classroom teacher.
Some talking is to be expected when students are working; however, out of consideration for others, noise
must be kept to a minimum. Teachers are not to “drop off” students in the Media Center and expect them
to be supervised. The teacher is directly responsible for all students assigned to them during specified
sections of the day.
15.6
STUDENTS:
CIRCULATION POLICIES
Books may be kept two weeks and renewed if needed for class projects.
FACULTY AND STAFF:
Materials may be borrowed for indefinite periods of time during the school
year. However, the materials should be returned as soon as the teacher’s use of the materials has been
completed. If another person requests materials that have been borrowed, the Media Specialists may
require that they be returned. The Media Center should be contacted if materials are passed between
faculty members.
The Media Center is the instructional materials center of the school. All materials, print and non-print,
must serve the instructional needs of students and teachers in every class in every subject area and support
the program of study from which each teacher’s curriculum is derived.
Materials selection is based upon the needs and interests of students and teachers. Therefore, the Media
Specialists welcome and encourage recommendations and suggestions from students and teachers. The
Media Specialists will monitor this selection process to assure the instructional integrity of materials.
Because of the nature of audio-visual materials, these materials must be matched with a curriculum
objective in the subject area in which the materials will be used.
All other lists such as supervision, staff directory and evaluation lists will be e-mailed at the beginning of
the year to all teachers.