S.NO. OF Ltd. TENDER
Ltd. Tender No.
OFFICE OF THE DIRECTOR
ALL INDIA INSTITUTE OF MEDICAL SCIENCES
ANSARI NAGAR: NEW DELHI: 110 029
(SCHEDULE-‘A’)
:
______________________________________________
:
47/CF/All in One PC/14-15/St.
Name of the party in whose
Favor the Tender form has
Been issued: -
______________________________________________
______________________________________________
______________________________________________
The Director,
All India Institute of Medical
Sciences, Ansari Nagar.N.Delhi-29
(SEAL OF THE OFFICER)
Dear Sir,
1.
2.
3.
4.
I/We hereby submit our tender for purchase of All in One PC i5/i7 – 02 Nos.
I/We have gone through all terms and conditions of the tender documents before submitting the same. & hereby agrees to all
the terms and conditions, stipulated by the AIIMS, in this connection including delivery, service, penalty etc.
I/We have noted that over written entries shall be deleted unless duly out & rewritten and initialed. Tenders are duly signed (No
thumb impression should be affixed).
I/We undertake to sign the contract/agreement within 7 (seven days) from the issue of the letter of acceptance if required, failing
which our/my security money/ bid security deposited may be forfeited and our/my name may be removed from the list of
suppliers at the AIIMS New Delhi-29.
NOTE: ALL TERMS & CONDITIONS SUCH AS RATES AND TAXES ETC, HAS BEEN INDICATED SEPARATLY IN THE
QUOTATION. DURING THE RATE CONTRACT PERIOD BASIC PRICE EXCEPT GOVT. LEVIES OF THE ITEM WILL NOT BE
CHANGED. OTHER TERMS AND CONDITIONS ARE ALSO AS PER YOUR REQUIREMENT.
Yours faithfully
Signature of Tenderer with full Address.
WITNESS______________________________________
WITNESS______________________________________
WITNESS______________________________________
WITNESS______________________________________
ALL INDIA INSTITUTE OF MEDICAL SCIENCES
ANSARI NAGAR NEW DELHI – 110 029
(Computer Facility)
Ltd. Tender Ref. No.
:
47/CF/All in One PC/14-15/St.
Subject.
:
Purchase of All in One PC i5/i7 – 02 Nos.
Last Date of Submission
:
02.01.2015 up to 02.30 P.M.
Date of Opening
:
02.01.2015 up to 03.00 P.M.
1. Tender should be addressed to the Director, All India Institute of Medical Sciences, Ansari Nagar, New
Delhi-29 and submitted to the Office of the Seminar Room, Computer Facility under sealed cover failing
which the tender shall be rejected. The rates may be quoted on separate sheet as per specifications
mentioned in annexure ‘I’.
2. The quotations should reach this office on or before 02.01.2015 up to 02.30 P.M. duly sealed marked
Ltd. Tender No- 47/CF/All in One PC/14-15/St. All quotations should be type written. Quotations
written in pencil will not be entertained.
3. RATE QUOTED MUST INCLUDE ALL TYPES OF TAXES AND OTHER POSSIBLE EXPENSES. NO OTHER
CHARGES WILL BE CONSIDERED.
4. TENDER SHOULD INVARIABLY BE SUBMITTED IN TWO BID SYSTEM CONTAINING TWO PARTS AS
DETAILED BELOW:
PART-I :- TECHNO-COMMERCIAL BID IN ONE SEALED COVER.
PART-II:- PRICE BID/FINANCIAL BID IN ONE SEALED COVER.
BOTH THE SEALED ENVELOPES SHOULD THEN BE PUT IN OUTERCOVER INDICATING THEREON:
i) Reference No. Of the Tender:_______________________________________________
ii) Tender regarding:
___________________________________________________
iii) Due date for submission of the tender: ______________________________________
iv) Due date for opening of the tender _________________________________________
v) Name of the firm:________________________________________________________
PLEASE NOTE THAT PRICES SHOULD NOT BE INDICATED IN THE TECHNO- COMMERCIAL BID. THE
PRE-QUALIFICATION DOCUMENTS INCLUDING E.M.D./BID SECURITY AS REQUIRED IN THE TENDER
DOCUMENT SHOULD INVARIABLE BE ACCOMPANIED WITH THE TECHNO-COMMERCIAL BID.
NOTE:TENDERS SUBMITTED WITHOUT FOLLOWING TWO-BID SYSTEM PROCEDURE AS MENTIONED ABOVE
WOULD BE SUMMARILY REJECTED.
5. The tender rates should be kept open/valid for a period of six months from the date on which tenders
are opened.
6. If the delivery is not effected on due date, the Director, AIIMS, New Delhi will have the right to impose
penalty as under:
a) First extension for month or part thereof _______________________________@2%.
b) Second extension for an additional month_______________________________@ 3% of part
thereof.
Or
c) In case of default institute will have the right to procure the ordered item from open market
/another party at their own risk and the difference of amount would be recovered from the
approved vendor.
7. DELIVERY PERIOD: Shall be two weeks from the date of confirmed supply order. However, in case of
exigency, this delivery period can be curtailed.
8. EACH TENDER SHOULD BE ACCOMPANIED WITH AN FRESH EMD/BID SECURITY
AMOUNTING TO Rs 5,000/- BY WAY OF FDR/DEMAND DRAFT DRAWN IN FAVOUR OF
“DIRECTOR, AIIMS, NEW DELHI”, FAILING WHICH THE TENDER SHALL NOT BE
CONSIDERED FOR ACCEPTANCE AND WILL BE OUTRIGHTLY REJECTED.
CASH/CHEQUE IS NOT ACCEPTABLE AT ALL. The bid security/ EMD of the approved vendor
will be retained in lieu of Performance Security till Guarantee /Warrantee period, as applicable.
THE EMD/BID SECURITY DEPOSITED AGAINST OTHER TENDERS WILL NOT BE
ADJUSTED OR CONSIDERED FOR THIS TENDER/RATE ENQUIRY. NO INTEREST IS
PAYABLE ON EMD/BID SECURITY.
9. Handwritten quotations shall be accepted at the bidder’s risk. In case of any discrepancy in the
figures, the rate mentioned in words will only be considered.
10. In case of non-supply/installation of material within the due date i.e. within the date of delivery,
the Director AIIMS, New Delhi will have the right to impose penalty like removal of the name of
the firm from the list of the contractor and resort to risk purchase in full or part thereof at his/her
direction, his/her decision shall be final and binding.
11. The Director, AIIMS New Delhi shall be the final authority to reject full or any part of the supply
which is not confirming to the specification and other terms and conditions.
12. No payment shall be made for rejected material. the tenderer would remove rejected items
within one week of the date of rejection at their own cost replace immediately In case these are
not removed, these will be disposed of in a manner as deemed fit by the authorities at the risk
and responsibility of the suppliers without any further notice.
13. The firm should submit an undertaking on the firm’s letterhead, stating that there is no
CBI/Vigilance case against the firm and the firm never has been blacklisted by any government
institution.
14. The quantity shown in the tender can be increased or decreased to any extent depending upon the
actual requirement.
15. The tenderer must quote rates including freight, insurance, cartage, labor charges etc. on FOB, AIIMS,
New Delhi basis.
16. The tenderer should submit/enclose Schedule-‘Á’ undertaking alongwith the quotation failing which
their offer shall not be considered for acceptance.
17. Submission of Authority by Manufacturer for distributor/agent:
Only manufacturers or their sole authorized distributors/sole agents for subject tender are entitled to
quote. The distributor/sole agents quoting on behalf of their manufacturer must attach valid
authority letter in their favour. The sub-distributor authority by distributor will not be accepted at
all.
18. Warranty:
The item should be under three years free on site comprehensive warranty support service from the date
of satisfactory supply. Warranty must include free replacement, labour etc. as and when necessary. Firm
will submit an undertaking, in this regard, on firm’s letterhead failing which quotation will
not be considered for acceptance.
19. The court of Delhi will have the jurisdiction to try any matter, dispute or reference between the parties
arising out of the contract. It is specifically agreed that no court outside and other court shall have
jurisdiction in the matter.
20. Tender by Tele-fax/telegram/fax/e-mail will not be accepted.
21. The price charged for the Stores/ equipments, under the reference by the supplier shall in no
even exceed the lowest price at which the supplier the Store/equipment of same identical
description to any other person /organization. Institution during the period. If at any time, during
the said period the supplier reduced the said prices of such/Stores/equipment or sales such
stores to any other person/organization/Institution at price lower than the chargeable, he shall
forthwith notify such reduction or sale to the Director, All India Institute of Medical Sciences and
the price payable for the Stores supplied after the date of coming into force of such reduction or
sale shall stand correspondingly reduced. Firm will submit an undertaking, in this regard, on
firm’s letterhead failing which quotation will not be considered for acceptance.
22. The Vendor should enclose the copy of Vat Registration Certificate failing which quotation will
not be considered for acceptance. The percentage of Sales Tax/VAT to be charged be clearly
mentioned along with rates.
23. Tenderers should enclose literature of the quoted model indicating technical details of the item.
The tenderers should also submit compliance statement on the letterhead indicating brand name
of the quoted item in the Technical Bid otherwise quotation will not be considered for
acceptance.
24. If the tenderer gives a false statement on any of the above information, the firm/supplier will not be
considered and their quotation/tender shall be deemed to be rejected and the security deposited will
stand forfeited.
25. Any action on the part of the tenderers to influence anybody in the said Institute will be taken as an
offence, he will not be allowed to participate in the tender inquiry and his/her tender will not be opened.
26. Tenderers submitting tenders would be considered to have considered and accepted all the terms and
conditions. No inquiries verbal or written shall be entertained in respect of Acceptance or rejection of
the tender.
27. Only one best quality item (according to our specification) should be quoted against each item. On no
account should different qualities e.g. A, B, & C of items be quoted. These items that have been
quoted as per different qualities will not be considered at all.
28. Tender documents are non-transferable.
29. IN CASE THE TENDER DOCUMENTS DOWNLOADED FROM THE WEBSITE: THE BIDDERS MAY DOWNLOAD THE TENDER DOCUMENTS DIRECTLY FROM THE WEBSITE AVAILABLE
AT www.aiims.ac.in, www.aiims.edu.
THE BIDDERS SHOULD SPECIFICALLY SUPERSCRIBE,
“DOWNLOADED FROM THE WEBSITE” ON THE TOP LEFT CORNER OF THE OUTER ENVELOPE
CONTAINING TECHNO-COMMERSCIAL BID & PRICE BID SEPARATELY. THE TENDERS NOT FOLLOWING
THE ABOVE PROCEDURE WILL BE SUMMARILLY REJECTED.
The tenders will be opened on 02.01.15 at 3.00 P.M in the Room No. 16, Seminar Room, Computer
Facility, AIIMS, New Delhi-29 in presence of the tenderers, who are present.
FOR DIRECTOR
STORES SECTION
COMPUTER FACILITY
(Annexure-1)
Ltd. Tender No- 47/CF/All in One PC/14-15/St.
Technical Specifications of All in One PC i5/i7
Style and Design
Simple and Desktop Friendly Easel Design
Easy setup with a single power cord
PROCESSOR
Microprocessor 4th Gen Intel Core i5 Processor i5-4590T (Quad-Core)
(2 GHz; Turbo Boost 2.0 upto 3 GHz; 6 MB Smart Cache; Intel 64; AVX2, VT-x)
Intel H87 Express Chipset
Memory
4 GB PC3-12800 DDR3L-1600 (12800 MB/s)
2 DDR3 SODIMM Slots (one available) ; Max Upgradeable to 16 GB with discard
Hard Drive 1 TB SERIAL ATA III Hard drive; 600 MB/sec @ 7200 RPM
Display
23” (58.42 cm) Anti-Glare Touchscreen, IPS Full HD LED Display
Edge-to-Edge Flush Glass Display with 10-point Capacitive Touchscreen
Full High Definition Display – Resolution : 1920 x 1080 (1080p) ; Brightness - 250 nits
Aspect Ratio – 16:9 (True Widescreen Aspect Ratio)
Slim Tray Super Multi DVD Writer
24X max
Video Graphics NVIDIA GeForce 810A Graphics
2 GB DDR3 dedicated Graphics Memory | DirectX 11
Audio and Speakers DTS Sound+
Integrated Stereo Speakers Digital Media Reader
Secure Digital, Secure Digital High Capacity, Secure Extended Capacity, MS, MS Pro, MS Select,
MS Magic Gate
Communication
Wired LAN - Integrated 10/100/1000 Gigabit Ethernet
Wireless LAN - 802.11a/b/g/n with WIDI PAN – Bluetooth 4.0
Webcam and Microphones Integrated TrueVision HD Webcam (1280 x 720 @ 24 frames) and Builtin array Microphones
External Ports
Side Access Ports - 2 USB 3.0 ports, Headphone Out, Microphone-In
Rear Access Ports - 4 USB 2.0 ports, Line-out, One RJ-45
Included Peripherals Wireless Keyboard; Wireless Mouse
Operating System Windows 8.1 (64-bit)
Additional Software Connected Music; Connected Photo, Cyberlink Power2Go; Cyberlink
PowerDirector,
Cyberlink PhotoDirector, Cyberlink YouCam; Cyberlink PowerDVD, Games (Shareware)
McAfee LiveSafe 2013 (30 days free updates), Recovery Manager
Warranty: Onsite comprehensive 3 Year Warranty
STORES SECTION
COMPUTER FACILITY
(Annexure-II)
(Price Bid Format)
Ltd. Tender No- 47/CF/All in One PC /14-15/St.
Subject: Purchase of All in One PC i5/i7 – 02 Nos.
S. No.
Description of Items
Qty.
01.
All in One PC i5/i7 as per specifications including
three years onsite comprehensive warranty
period
02 Nos.
VAT
Total Amount
(in Rs.)
STORES SECTION
COMPUTER FACILITY
Ltd. Tender No. 47/CF/All in One PC/14-15/St.
Subject: Purchase of All in One PC i5/i7 – 02 Nos.
Check List of Certificates/ Documents required to be submitted in the
Techno-Commercial Bid-Part I
The tenderer are advised to submit the following certificates under the category of “Vital documents”
invariably along-with Techno-Commercial Bid. If these documents are not submitted/ conditions not met, the
quotation shall be summarily rejected and no further correspondence, in this regard, shall be entertained.
 EMD/Bid Security as per tender clause no. 08.
 No CBI/Vigilance Case and Non-black listing declaration on firm’s letterhead as per tender
clause no.13).
 The forwarding letter/ undertaking (Sch. -A) in accordance with Clause No.16.
 Warranty as per tender clause no. 18.
 Fall clause declaration as per tender clause no.21.
 Sales tax (now called as VAT) registration certificate as per tender clause no.22.
 Literature alongwith brand name of the quoted model as per tender clause no. 23.
STORES SECTION
COMPUTER FACILITY
Ltd. Tender No- 47/CF/All in One PC/14-15/St.
Subject: Purchase of All in One PC i5/i7 – 02 Nos.
Check List of Certificates/ Documents required to be submitted in the Techno-Commercial Bid-Part I.
I/WE now submitting herewith following documents/ certificates as per tender requirement which
are enclosed as per detail given below:
Sr. No.
Annexure no.
Tender requirement
1.
EMD/Bid Security as per tender clause no. 08.
2.
No CBI/Vigilance Case and Non-black listing declaration on
firm Letter Head (clause no.13)
3.
The forwarding letter/ undertaking (Sch. -A) in accordance with
Clause No.16.
4.
Warranty as per tender clause no. 18.
5.
Fall clause declaration as per tender clause no.21.
6.
Sales tax (now called as VAT) registration certificate as per
tender clause no.22.
7.
Literature alongwith brand name of the quoted model as per
tender clause no. 23.
Signature of Tenderer with
full Address & seal.