Hazard Assessment,
Analysis and
Control
Page 1
Section 2
Hazard Assessment, Analysis and Control
HAZARD ASSESSMENT POLICY
Hazard Assessment Policy - Sample 1.................................................................................4
Hazard Assessment Policy Sample 2 ...................................................................................5
HAZARD ASSESSMENT FORMS
Comprehensive Hazard Assessment "Work Detail - Form 1" - Blank Form .................. 7-8
Comprehensive Hazard Assessment "Controls - Forms 2" - Blank Form ...........................9
Comprehensive Hazard Assessment "Annual Review" - Blank Form ..............................10
Task Hazard Assessment Form - Blank Form ...................................................................11
Completed Samples
Comprehensive Hazard Assessment - Completed Sample 1 ....................................... 13-16
Comprehensive Hazard Assessment - Completed Sample 2 ....................................... 17-19
INVENTORY FORMS
Critical Task Inventory - Blank Form................................................................................21
Controlled Product Inventory - Blank Form ......................................................................22
Tool and Equipment Inventory - Blank Form....................................................................23
CONSTRUCTINGYOUR CRITICAL TASK INVENTORY
Defining a "critical task" .............................................................................................. 25-28
SUB-CONTRACTOR POLICY
Sub-Contractor Policy - Sample 1 .....................................................................................30
Sub-Contractor Policy - Sample 2 .....................................................................................31
Project Safety Plan - Sample........................................................................................ 32-41
RECORD KEEPING
Record Books Available at NSCSA ..................................................................................43
Page 2
Hazard Assessment
Policy
Page 3
Hazard Assessment Policy
It is the policy of Company Name/Organization, to implement a systematic process for the
identification and control of hazards.
At minimum, Company Name/Organization, will:
1. Perform a comprehensive hazard assessment for all activities; equipment; processes and
property under our control.
2. Review the comprehensive hazard assessment annually to ensure its ongoing suitability
for our operational needs.
3. Perform task hazard assessments prior to the start of any job requiring activities which
are new or unusual.
Signed:
Date:
Page 4
Hazard Assessment Policy
Goal: to implement a systematic process for the identification and control of hazards.
At minimum, we will:
1. Perform a comprehensive hazard assessment for all activities; equipment; processes and
property under our control.
2. Review the comprehensive assessment annually to ensure it ongoing suitability for our
operational needs.
3. Prior to the start of any job or activities which are new or unusual, we will perform a task
hazard assessment.
4. Prior to the start of any project activity with a duration of 30 days or more, conduct a
formal Project Hazard Assessment.
Project Hazard Assessments
Project Hazard Assessments will be reviewed on an ongoing basis to ensure all necessary
controls are in place and appropriate to the need. Project supervisor will advise Project
Management of any revisions during monthly Project Joint Occupational Health and
Safety Committee meetings. Records will be forwarded to the office for retention.
Signed:
Date:
Page 5
Hazard Assessment
Forms
Page 6
Ranking Hazards by Risk (Consequences and Probability)
Once a hazard has been identified, hazard ranking provides us with a gauge to determine where
to start as with most elements in a safety program, our priorities will be determined by
addressing the worst first.
Hazard consequence category:
I.
II.
Catastrophic Critical
-
III.
Marginal
-
IV.
Negligible
-
may cause death, injury, or company shutdown
may cause severe injury, severe occupational illness or major
property damage
may cause minor injury or minor occupational illness resulting in
workday(s) lost, or minor property damage.
probably would not affect personnel safety or health. Could result
in a lost workday, and is still in violation of specific criteria.
Hazard Probability Category
(a)
(b)
(c)
(d)
Likely to occur immediately or within a short period of time when exposed to the hazard.
Probably will occur in time.
Possible to occur in time.
Unlikely to occur.
During the implementation of the safety program, you will want to focus on hazards that fall
in the 1(a), 1(b), 2(a) and 2(b) rating. As time permits, all potential hazards should have
controls identified and implemented.
Remember -- regulatory requirements may dictate priorities.
Page 7
NSCSA Comprehensive Hazard Assessment and Control Form
Office
Site
Shop
Area of
Assessment
(Check one)
Other
(Please
specify)
Who you might encounter:
Supervisor:
(Of area assessed)
Sub-Trades
General Public
Customer/Client/Contractor
Task:
Hazards within task:
Regulatory
compliance
issue:
Priority
ranking:
Pedestrian & Vehicular Traffic
Other:____________________
Hazard control(s):
Assessment Team:
Person
responsible:
Date:(D/M/Y)
Hazard Rankings: (1A, 1B, 2A, 2B = Critical Tasks)
Risk – 1. Catastrophic 2. Critical 3. Marginal 4. Negligible
Probability – A. Likely B. Probably C. Possible D. Unlikely
Possible Legislation & Regulations:
- Nova Scotia Occupational Health and Safety Act (Act)
- Occupational Safety General Regulations (OSGR)
- Fall Protection and Scaffolding Regulations (FPR)
Page 8
Target
date:
Completed
date:
Page:__ of___
- First Aid Regulations (FAR)
- W.H.M.I.S. Regulations
- Motor Vehicle Act.
NSCSA Comprehensive Hazard Assessment and Control Form
Office
Site
Shop
Area of
Assessment
(Check one)
Other
(Please
specify)
Who you might encounter:
Supervisor:
(Of area assessed)
Sub-Trades
General Public
Customer/Client/Contractor
Task:
Hazards within task:
Regulatory
compliance
issue:
Priority
ranking:
Pedestrian & Vehicular Traffic
Other:____________________
Hazard control(s):
Assessment Team:
Person
responsible:
Date:(D/M/Y)
Hazard Rankings: (1A, 1B, 2A, 2B = Critical Tasks)
Risk – 1. Catastrophic 2. Critical 3. Marginal 4. Negligible
Probability – A. Likely B. Probably C. Possible D. Unlikely
Possible Legislation & Regulations:
- Nova Scotia Occupational Health and Safety Act (Act)
- Occupational Safety General Regulations (OSGR)
- Fall Protection and Scaffolding Regulations (FPR)
Page 9
Target
date:
Completed
date:
Page:__ of___
- First Aid Regulations (FAR)
- W.H.M.I.S. Regulations
- Motor Vehicle Act.
Comprehensive Hazard Assessment
Annual Review
My hazards and controls have not changed
“
Signed:
Dated:
I have new hazards. They are as follows
“
Signed:
Dated:
Hazard Category
Tasks / Issues
Priority
Ranking
Control(s)
Person
Responsible
Assessment Team:
Target
Completion Date
Date:
Page:
Page 10
of
Completed
Date
Task Hazard Assessment
Location:
Supervisor:
Equipment, Tools
Materials, Conditions
Date:
Potential Health and Injury
Hazards
Priority
of
Responsibility
Page
Required Action
Date Completed
Other Considerations/Comments
A
B
C
A condition or practice likely to cause permanent disability, loss of life, or extensive property loss; e.g. an unguarded saw
A condition or practice likely to cause serious injury or illness, resulting in temporary disability or moderate property damage; e.g.
slippery walkways
A condition or practice likely to cause minor, non-disabling injury or illness or non-disruptive property damage; e.g. handling common
solvents without proper protective gloves.
Page 11
Comprehensive
Hazard Assessment
Completed Samples
Page 12
NSCSA Comprehensive Hazard Assessment and Control Form
(Of area assessed)
Hazards within task:
Lifting
House keeping
Deliveries
Supervisor:
(Please
specify)
Sub-Trades
Phil Mackay
Task:
Labours
Office
Site
Shop
Area of
Assessment
(Check one)
Who you might encounter:
Other
Unloading
Parking
Handling
Driving
General Public
Customer/Client/Contractor
Regulatory
compliance
issue:
OSGR
OSGR
OSGR
MVA
OSGR
MVA
Priority
ranking:
3A
2A
3A
2C
2C
1B
Pedestrian & Vehicular Traffic
Other:____________________
Hazard control(s):
Target
date:
Completed
date:
Training , SWP, and SJP
S&E
08/12/10
08/12/10
Company rules
S&E
08/12/10
08/12/10
Training , SWP, and SJP
S&E
08/12/10
08/12/10
Training , SWP, and SJP
S&E
08/12/10
08/12/10
Training , SWP, and SJP
S&E
08/12/10
08/12/10
Experience and Inspections
S&E
08/12/10
08/12/10
Assessment Team: Phil Mackay, Brenda Smith, Billy Bob, Murphy Jones
Hazard Rankings: (1A, 1B, 2A, 2B = Critical Tasks)
Risk – 1. Catastrophic 2. Critical 3. Marginal 4. Negligible
Probability – A. Likely B. Probably C. Possible D. Unlikely
Person
responsible:
Date: 08/12/10
Possible Legislation & Regulations:
- Nova Scotia Occupational Health and Safety Act (Act)
- Occupational Safety General Regulations (OSGR)
- Fall Protection and Scaffolding Regulations (FPR)
Page 13
Page: 1 of 1
- First Aid Regulations (FAR)
- W.H.M.I.S. Regulations
- Motor Vehicle Act.
NSCSA Comprehensive Hazard Assessment and Control Form
Hazardous Substance
Transport
Hazardous Substance
Transport
Fueling
Spillage
Electrical
Electrocution
Welding
Burns
Fires
Boosting
(Of area assessed)
Hazards within task:
Disposal
Petroleum
Supervisor:
(Please
specify)
S Sub-Trades
Sam Green
Task:
Antifreeze
Office
Site
Shop
Area of
Assessment
(Check one)
Who you might encounter:
Other
Burns
Explosions
General Public
Customer/Client/Contractor
Regulatory
compliance
issue:
WHMIS
WHMIS
TDG
WHMIS
TDG
OSGR
OSGR
OSGR
OSGR
OSGR
OSGR
Priority
ranking:
2A
2A
2A
3A
3A
3A
1D
1D
1D
1C
1C
Pedestrian & Vehicular Traffic
Other: Shop Employees
Person
responsible:
Hazard control(s):
Completed
date:
WHMIS Training
Supervisor
08/12/10
08/12/10
Policy, SJP, SWP, Spill Kit
Supervisor
08/12/10
08/12/10
Training , SWP, and SJP
Supervisor
08/12/10
08/12/10
Training , SWP, and SJP
Supervisor
08/12/10
08/12/10
Training , SWP, and SJP
Supervisor
08/12/10
08/12/10
Training, Spill Kit
Supervisor
08/12/10
08/12/10
Training , SWP, and SJP
Supervisor
08/12/10
08/12/10
Training , SWP, and SJP
Supervisor
08/12/10
08/12/10
Training , SWP, and SJP
Supervisor
08/12/10
08/12/10
Training , SWP, and SJP
Supervisor
08/12/10
08/12/10
Training , SWP, and SJP
Supervisor
08/12/10
08/12/10
Assessment Team: Bob Smith, Chris Mackay, Steve Wenzel, Sam Green
Hazard Rankings: (1A, 1B, 2A, 2B = Critical Tasks)
Risk – 1. Catastrophic 2. Critical 3. Marginal 4. Negligible
Probability – A. Likely B. Probably C. Possible D. Unlikely
Target
date:
Date: 08/12/10
Possible Legislation & Regulations:
- Nova Scotia Occupational Health and Safety Act (Act)
- Occupational Safety General Regulations (OSGR)
- Fall Protection and Scaffolding Regulations (FPR)
Page: 1 of 1
- First Aid Regulations (FAR)
- W.H.M.I.S. Regulations
- Motor Vehicle Act.
Page 14
NSCSA Comprehensive Hazard Assessment and Control Form
Cutting
Nailing
Loading
Lifting
Power tools
Burns
Electrocution
Plumbers
(Of area assessed)
Hazards within task:
Framing
Electrician
Supervisor:
(Please
specify)
Sub-Trades
Glues
Burns
Lifting
Bodily fluids
Lifting
Regulatory
compliance
issue:
OSGR
OSGR
OSGR
OSGR
OSGR
OSGR
WHMIS
OSGR
WHMIS
WHMIS
OSGR
WHMIS
OSGR
General Public
Customer/Client/Contractor
Melissa Brown
Task:
Carpenters
Office
Site
Shop
Area of
Assessment
(Check one)
Who you might encounter:
Other
Priority
ranking:
3A
2A
3A
2A
2A
2D
1B
1A
3A
1A
2C
2A
3C
Other:____________________
Person
responsible:
Hazard control(s):
Target
date:
Completed
date:
Training , SWP, and SJP
Employee
08/12/10
08/12/10
Training , SWP, and SJP
Employee
08/12/10
08/12/10
Training , SWP, and SJP
Employee
08/12/10
08/12/10
Training , SWP, and SJP
Employee
08/12/10
08/12/10
Training , SWP, and SJP
Employee
08/12/10
08/12/10
Training , SWP, and SJP
Employee
08/12/10
08/12/10
Training , SWP, and SJP
S&E
08/12/10
08/12/10
Training , SWP, and SJP
S&E
08/12/10
08/12/10
Training , SWP, and SJP
S&E
08/12/10
08/12/10
Training , SWP, and SJP
Supervisor
08/12/10
08/12/10
Training , SWP, and SJP
S&E
08/12/10
08/12/10
Training , SWP, and SJP
Employee
08/12/10
08/12/10
Training , SWP, and SJP
Employee
08/12/10
08/12/10
Assessment Team: Peter Smith, Dawn Macdonald, Sam Jackson, Melissa Brown
Hazard Rankings: (1A, 1B, 2A, 2B = Critical Tasks)
Risk – 1. Catastrophic 2. Critical 3. Marginal 4. Negligible
Probability – A. Likely B. Probably C. Possible D. Unlikely
Pedestrian & Vehicular Traffic
Date: 08/12/10
Possible Legislation & Regulations:
- Nova Scotia Occupational Health and Safety Act (Act)
- Occupational Safety General Regulations (OSGR)
- Fall Protection and Scaffolding Regulations (FPR)
Page: 1 of 1
- First Aid Regulations (FAR)
- W.H.M.I.S. Regulations
- Motor Vehicle Act.
Page 15
INVENTORY
FORMS
Page 16
Critical Task Inventory
Task / Equipment / Tool
Hazards
Controls
Page 17
Controlled Product Inventory
Supervisor:
_________________________________Area:___________________Date:_______________
Product Name:
Pa
Properly
Labelled?
MSD Sheet Expiry
Date:
Located:
Page 18
Tool & Equipment Inventory
Supervisor:
Pa
_________________________________Area:___________________Date:_______________
Page 19
CONSTRUCTING
YOUR CRITICAL
TASK INVENTORY
Pag
Page 20
CRITICAL TASK INVENTORY
Critical Task : “If the task is not identified or if the procedure is incorrectly performed
or absent, has a significant potential for loss to people, product, process or profit”.
Using frequency, severity and probability, a task performed by the company can be
identified as being “critical”.
Keep in mind:
$
that if an incident/injury has occurred in the past performing the task, it should
be automatically considered a critical task.
$
if O H & S Regulations require a detailed procedure, that task is a critical.
Utilize this table and the following formulas to construct your critical task
inventory; any task with a total of (7) or more is a critical task and should have a
job procedure and/or safe work practice in place to control it.
TASK
FREQUENCY
SEVERITY
PROBABILITY
TOTAL
Page 21
CRITICAL TASK ANALYSIS
FREQUENCY
NUMBER OF PERSONS
PERFORMING TASKS
FEW
MODERATE NUMBER
MANY
NUMBER OF TIMES TASK IS PERFORMED
BY EACH PERSON
LESS THAN
FEW TIMES
DAILY
PER DAY
1
1
1
2
2
3
MANY TIMES
PER DAY
2
3
3
Page 22
CRITICAL TASK ANALYSIS
SEVERITY
A SCALE OF 0 - 6
0
-
NO INJURY OR ILLNESS, OR A QUALITY, PRODUCTION OR OTHER LOSS OF LESS THAN $100.
2
-
MINOR INJURY OR ILLNESS, WITHOUT LOSS TIME, OR-DISRUPTIVE PROPERTY DAMAGE OR A
QUALITY, PRODUCTION OR OTHER LOSS OF $100 - $1,000.
4
-
A LOSS TIME OR ILLNESS WITHOUT PERMANENT DISABILITY, OR DISRUPTIVE PROPERTY
DAMAGE, A QUALITY, PRODUCTION OR OTHER LOSS OF MORE THAN $1,000 BUT NOT
EXCEEDING $5,000.
6
-
PERMANENT DISABILITY OR A LOSS OF LIFE OR BODY PART, AND/OR EXTENSIVE LOSS OF
STRUCTURE, EQUIPMENT OR MATERIAL, QUALITY, PRODUCTION OR OTHER LOSSES
EXCEEDING $5,000.
Page 23
CRITICAL TASK ANALYSIS
PROBABILITY
I.
HAZARDOUS - IE:
HOW INHERENTLY DANGEROUS IS THE TASK?
II.
DIFFICULTY - IE:
TASK?
HOW PRONE TO QUALITY, PRODUCTION OR OTHER PROBLEMS IS THE
III.
COMPLEXITY
OF THE TASK?
IV.
CHANCE OF LOSS
IF TASK IMPROPERLY PERFORMED?
A SCALE OF FROM - 1 TO + 1 IS USED AS FOLLOWS:
-1
=
LESS THAN AVERAGE PROBABILITY OF LOSS.
0
=
AVERAGE PROBABILITY OF LOSS.
+1
=
GREATER THAN AVERAGE PROBABILITY OF LOSS.
Page 24
SUB-CONTRACTOR
POLICY
Page 25
Sub-Contractor Policy
Prior to starting work on (insert company name) sites, the subcontractor shall submit the
following policies to (insert company name): Safety Policy, PPE Policy, Rules, Inspection Policy
and Training Policy.
Subcontractors working at any (insert company name) sites shall, prior to starting work,
complete a hazard assessment, critical task inventory with controls, emergency plan,
communications information with regular contact numbers as well as emergency contact
numbers.
Subcontractors shall have a Certificate of Recognition or be in receipt of a Letter of Good
Standing from the Nova Scotia Construction Safety Association.
While working on (insert company name) projects, the subcontractor shall participate in all work
site safety meetings and play an active role as a member of the work site safety committee (when
applicable). A copy of all safety-related activity on the site will be submitted to (insert company
name).
Subcontractors will provide documentation to (insert company name) to verify compliance with
this policy.
Acknowledged by:
_________________________________
Subcontractor
Company Name
Date
Page 26
Sub Contractor Policy
All Sub Contractors utilized on <INSERT NAME> projects will submit documentation
verifying:
C
C
C
Good Standing with the NS Workers’ Compensation Board (clearance letter)
Safety Certification, NSCSA Letter of Good Standing or equivalent
Current General Liability insurance coverage
In addition, Sub Contractors working at any <INSERT NAME> work sites, prior to starting
work, shall complete a pre job hazard assessment which identifies all hazards and potential
hazards and the actions taken to control them.<INSERT NAME> may require the submission of
a formal “Safety Plan” (outline attached) for any major project. This requirement will be outlined
in the appropriate bid specification.
While working on <INSERT NAME> projects, the Sub Contractor shall provide a management
and worker representative to participate in all work site safety meetings and play active roles as
members of the work site JOHS committee(if such committee is mandated by the number of
workers). This does not relieve the sub contractor of any duty to maintain an employer JOHS
committee if mandated by the OH&S Act. Confirmation of ongoing review of the sub
contractors hazard assessment will be tabled at each meeting.
Sub Contractors shall conform to all <INSERT NAME>’s policies including, but not limited to,
PPE, Drugs and Alcohol, and General Rules & Discipline.
<INSERT NAME>’s project representative will be provided with documentation to verify the
ongoing activity related to health and safety as dictated by corporate policy and the nature and
complexity of the project.
Acknowledged by:
Subcontractor
Company Name
Date
Page 27
THE SAFETY PLAN
HEALTH AND SAFETY PLAN
For a project manager, a “Safety Plan” provides a blue print or check list to ensure that
appropriate controls exist to ensure against loss and also ensure compliance with OH&S
legislation. The role of a project manager is to communicate, co-ordinate and control
information and activities that may impact on a successful project
Contents may vary from project to project; however the following elements should be contained
in all safety plans.
Policies - All policies relevant to OH&S and related legislation. These will include Safety
Policy, PPE Policy, Inspection Policy, Investigation Policy, OH&S Meetings and the Site Safety
Rules and applicable Enforcement Policy (discipline).
Hazard assessment(s) - A Project Hazard Assessment should be undertaken by the constructor
responsible for the actual work activity and all major sub trades. Hazards and Critical Tasks are
identified. Control measures will be identified and all applicable safe work practices and safe
job procedures will be submitted as part of the plan.
Communications - A strategy to address the necessary information flow on the work site must
exist. All parties on the work site must participate and the project manager should ensure that
he/she receives verification that OH&S requirements are being met.
Emergency Plan - An emergency plan must take into consideration all potential problems or
situations which might arise during the life of the project. An effective plan will promote a
timely response in the event of disaster. Consideration must be given to:
C
C
C
C
medical emergencies
fire or explosions
flooding
environmental disasters
Specific procedures and contact names and numbers should be clearly identified.
Page 28
Project Safety Plan
Project Name:
Project Address:
Submission of (Firm Name):
Scope of Application:
For the time period:
This submission includes the Safety Plan’s of (sub contractors, list as required):
1)
2)
3)
4)
5)
6)
Prepared by:
Contact Phone #
Preparation date:
Page 29
Table of Contents
Policies
Section 1
Pg.
Hazard Assessment
Section 2
Pg.
Critical Task List
Section 3
Pg.
Controls
Section 4
Pg.
Communication
Section 5
Pg.
Emergency Preparedness
Section 6
Pg.
Page 30
Section 1
Policy Statements
List All applicable Policies for this project:
1.
2.
3.
4.
5.
6.
7.
This page is intended to identify the policies which will govern site activity.
The highest authority on the site will provide this list.
Page 31
Section 2
Hazard Assessment
Performed by:
Date:
Scope of Application:
Page 32
Section 3
Critical Task
Produced by:
Firm Name
Task Name:
1.
2.
3.
4.
5.
6.
A general Contractor will list all applicable Critical tasks in their submission and
identify their source.
A sub-trade will list only tasks applicable to their scope of application.
Page 33
Section 4
Controls
Index of all Critical Task Procedures:
1.
2.
3.
4.
5.
6.
7.
All Critical task Procedures will accompany the index and form this section.
Depending on the complexity of the project, this may be substantial.
The industry uses many different names for critical task procedures. They may be
called Standard Operating Procedures, Job Procedures or Task Procedures.
Formats will vary depending on the training source.
Page 34
Section 5
Communication
(Internal)
This section will define communication strategies for project activity. This is not
intended for emergency purposes. At a minimum the following information shall be
provided.
Contact Numbers
Page 35
Posting
Posting will address:
C
Project bulletin board
C
Relevant Legislation
C
Policies
C
Rules
C
Notices and/or Orders
C
Emergency Communication Chart
C
JOSH Committee
C
Project Meeting Schedule
C
Other Information (as suitable)
Responsibilities will be defined and delegated to specific individuals or positions.
Page 36
Section 6
Emergency Preparedness
This section deals with the various aspects of emergency consideration and will
address:
C
Identification of probabilities
What can go wrong - medical environmental crisis
C
Notification
Who do we call or notify - legislative
requirements
C
Activation
Communication & Responsibilities
C
Deployment
Action Plan
C
Operations
Specific Responsibilities and
Authorities
C
Recovery Procedures
How do we put the project back up on
its’ feet
Page 37
NSCSA
RECORD BOOKS
Page 38
Page 39