MINUTES
COUNCIL MEETING
COUNCIL CHAMBERS
241 ROKEBY ROAD, SUBIACO
TUESDAY, 28 JUNE 2016
COMMENCEMENT: 5.30PM
CLOSURE: 10.10PM
No responsibility whatsoever is implied or accepted by the city for any act, omission or statement or
intimation occurring during council meetings.
The city disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by
any person or legal entity on any such act, omission or statement or intimation occurring during council
meetings.
Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made
in a council meeting does so at that person’s or legal entity’s own risk.
In particular and without derogating in any way from the broad disclaimer above, in any discussion
regarding any planning application or application for a licence, any statement or intimation of approval
made by any member or officer of the city during the course of any meeting is not intended to be and is
not taken as notice of approval from the city.
The City of Subiaco wishes to advise that any plans or documents contained within this agenda may be
subject to copyright law provisions (Copyright Act 1968, as amended) and that the express permission of
the copyright owner(s) should be sought prior to their reproduction.
Members of the public should note that no action should be taken on any item discussed at a council
meeting prior to written advice on the resolution of council being received.
Agendas and minutes are available on the city’s website www.subiaco.wa.gov.au
CONTENTS
1.
DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ..................... 1
2.
ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ........................................ 1
3.
DISCLOSURE OF INTEREST ................................................................................ 1
D4
Rosalie Park Parking Management Plan - Consultation Process ......................... 1
T4
Attendance at the 2016 International Cities, Town Centres and
Communities Conference ..................................................................................... 2
4.
RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............ 2
5.
PUBLIC QUESTION TIME ..................................................................................... 2
D7
Report for Final Adoption and Outcome of Advertising – Proposed Scheme
Amendment No. 28 – Recoding of Various Properties on Cunningham
Terrace, Stubbs Terrace and Luth Avenue, Daglish from ‘Residential R15’
to ‘Residential R25’ ............................................................................................... 2
City of Perth Act .............................................................................................................. 4
Cr Lynley Hewett ............................................................................................................. 4
6.
PUBLIC STATEMENT TIME .................................................................................. 5
D4
Rosalie Park Parking Management Plan - Consultation Process ......................... 5
D7
Report for Final Adoption and Outcome of Advertising – Proposed Scheme
Amendment No. 28 – Recoding of Various Properties on Cunningham
Terrace, Stubbs Terrace and Luth Avenue, Daglish from ‘Residential R15’
to ‘Residential R25’ ............................................................................................... 5
D8
Draft Local Planning Policy 2.27 – Land Use in the Town Centre Zone –
Consent to Advertise ............................................................................................ 6
C1
55 Salvado Road, Subiaco - Reconsideration Under Section 31(1) of the
State Administrative Tribunal Act, 2004 of Decision to Refuse an Application
for a Change of Use from Showroom to Shop (Growers Lane)
(7.2015.188.1) (DR 66/2016) ................................................................................ 6
Cr Lynley Hewett ............................................................................................................. 7
7.
PETITIONS AND APPROVED DEPUTATIONS .................................................... 7
8.
CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ................................ 7
8.1
Ordinary Council Meeting – 24 May 2016 ............................................................. 7
8.2
Special Council Meeting – 14 June 2016 .............................................................. 7
9.
ANNOUNCEMENTS BY THE PRESIDING MEMBER ........................................... 8
Cr Lynley Hewett ............................................................................................................. 8
10. REPORTS OF COMMITTEES AND EMPLOYEES ................................................ 8
10.1 DEVELOPMENT SERVICES COMMITTEE ......................................................... 8
D2
Draft Licence Agreement for Car Station 16 ......................................................... 9
D3
Tender A/ 4225 Graffiti Removal Service ........................................................... 13
D4
Rosalie Park Parking Management Plan - Consultation Process ....................... 16
D5
Nomination to Include Reserve 20246, Incorporating the Daglish Tennis
Club, on the Town Planning Scheme Heritage List............................................. 20
D6
Draft Local Planning Scheme No.5 – Summary of Previous Reports to
Council ................................................................................................................ 24
D7
Report for Final Adoption and Outcome of Advertising – Proposed Scheme
Amendment No. 28 – Recoding of Various Properties on Cunningham
Terrace, Stubbs Terrace and Luth Avenue, Daglish from ‘Residential R15’
to ‘Residential R25’ ............................................................................................. 29
D8
Draft Local Planning Policy 2.27 – Land Use in the Town Centre Zone –
Consent to Advertise .......................................................................................... 37
C1
55 Salvado Road, Subiaco - Reconsideration Under Section 31(1) of the
State Administrative Tribunal Act, 2004 of Decision to Refuse an Application
for a Change of Use From Showroom to Shop (Growers Lane)
(7.2015.188.1) (DR 66/2016)*............................................................................. 43
10.2 CORPORATE, COMMUNITY AND TECHNICAL SERVICES COMMITTEE ....... 55
T1
Tender A/4270 Pressure Cleaning Services ....................................................... 55
T2
Review of Delegations & Authorisations 2016 .................................................... 58
T3
Public Consultation: Community Safety And Crime Prevention Plan 2016-20 .... 63
T4
Attendance at the 2016 International Cities, Town Centres and
Communities Conference ................................................................................... 68
T5
Financial Statements and Reports for the month ending 31 May 2016 .............. 70
10.3 ECONOMIC AND BUSINESS SUSTAINABILITY COMMITTEE ......................... 73
E7.1 Subiaco Street Party Event Review .................................................................... 73
E7.2 Update on Professional Advice Regarding a Future Leasing Strategy ............... 78
E7.3 Proposed Three Hour Free Parking Trial – Car Station 13, Rowland Street ....... 84
E7.4 Economic Development Strategy Review – Progress Update ............................ 87
10.4 EMPLOYEE REPORTS........................................................................................ 89
C1
55 Salvado Road, Subiaco - Reconsideration Under Section 31(1) of the
State Administrative Tribunal Act, 2004 of Decision to Refuse an Application
for a Change of Use From Showroom to Shop (Growers Lane)
(7.2015.188.1) (DR 66/2016)*............................................................................. 89
C2
Award of Tender A/4261 – Rokeby Road Streetscape Project – Street
Lighting Pole*...................................................................................................... 89
C3
Matters for Information* ...................................................................................... 93
11. ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS
BEEN GIVEN........................................................................................................ 95
C11.1 Elected Member’s Motion – Parking on Stubbs Terrace ..................................... 95
12. NEW BUSINESS OF AN URGENT NATURE APPROVED BY THE
PERSON PRESIDING OR BY A DECISION OF THE MEETING ........................ 96
13. MEETING CLOSED TO THE PUBLIC ................................................................. 97
C13.1 Forrest Square – Confidential*............................................................................ 97
P1
Business Plan - Major Land Transaction - 133 Salvado Road, Jolimont Confidential ......................................................................................................... 98
P2
592 to 616 Hay St and 2 Bishop St, Jolimont – Disposal Options Confidential ......................................................................................................... 99
14. CLOSURE OF MEETING ..................................................................................... 99
* Separate attachments
28 JUNE 2016
1.
ORDINARY COUNCIL MEETING - MINUTES
DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
The presiding member declared the meeting open at 5.30pm and welcomed
councilors, the media and members of the public.
2.
ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
Elected Members Present:
Mayor Henderson (Presiding Member)
Councillor Arbuckle (arrived 5.39pm)
Councillor Gedero
Councillor Mummery
Councillor Clements (arrived 5.34pm)
Councillor Rowe
Councillor Hemsley
Councillor Burns
Councillor McAllister (arrived 5.51pm)
Councillor Stroud
Central Ward
Central Ward
Central Ward
East Ward
East Ward
South Ward
North Ward
North Ward
North Ward
Staff Members Present:
Don Burnett
Debbie Terelinck
Alan Millard
Michael Duckett
David Milliken
Kerry Plantinga
Sandi Found
Chief Executive Officer
Director Community Development
Director Technical Services
A/Director Development Services
Manager Planning Services
Minutes Secretary
Public Liaison
Approved Leave of Absence:
Apologies:
Councillor Matheson
Councillor Hewett
Councillor Richardson
East Ward
South Ward
South Ward
Public gallery present:
Members of the public
Members of the press
40
2
3.
DISCLOSURE OF INTEREST
D4
Rosalie Park Parking Management Plan - Consultation Process
Councillor Hemsley disclosed a financial and proximity interest in item D4 as he owns a
home on Onslow Road which is affected by the Rosalie Park Management Plan.
CITY OF SUBIACO
1
E/16/169
28 JUNE 2016
T4
Attendance at the 2016
Communities Conference
ORDINARY COUNCIL MEETING - MINUTES
International
Cities,
Town
Centres
and
Mayor Henderson disclosed an interest in item T4 as she will be attending the
conference.
Councillor Rowe disclosed a financial interest in item T4 as he has put his name to the
list of attendees.
Councillor Stroud disclosed a financial interest in item T4 as she will be attending the
conference.
4.
RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
Nil
5.
PUBLIC QUESTION TIME
D7
Report for Final Adoption and Outcome of Advertising – Proposed Scheme
Amendment No. 28 – Recoding of Various Properties on Cunningham
Terrace, Stubbs Terrace and Luth Avenue, Daglish from ‘Residential R15’
to ‘Residential R25’
Alex Scott, 163 Stubbs Terrace Daglish asked:
Please explain the range of densities considered for the area in question?
I understand the city had a consultant assist with consideration of suitable coding and
land usage for this part of Daglish which would have informed the R25
recommendation.
The Manager, Planning Services advised:
A consultant was engaged to prepare an independent study on the benefits and
impacts of different r-codings in the area. It considered a range from maintaining the
current R15 code through to an R40 code. The report was used to provide background
information for the assessment and progressing of this proposal.
Councillor Clements entered the chamber at 5.34pm.
Malcolm Simmonds, 7 Cunningham Terrace Daglish asked:
I would like to clarify the planning activities undertaken by Council staff and outcomes
for the proposed expanded area.
I understand that as a result of receiving proposals from the community for amendment
no.27 and no.28 (original properties) the Council staff have undertaken contextual work
to provide a holistic view of the heritage values, density requirements and usage of land
in this part of Daglish.
CITY OF SUBIACO
2
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
This is a great example of the Council addressing and building on proposals put
forward from within the local community – the Council has done a lot of planning work
in this part of Daglish which will also feed directly into the TPS no. 5.
The Preliminary Heritage Survey of the City of Subiaco Station Precincts
recommendations show that there is minimal to no heritage value in the part of Daglish
covered by Amendment no 28 and its modification. These recommendations have been
presented to the Council.
Council staff also commissioned a study to assist them to arrive at a suitable coding
and land usage for this part of Daglish.
Question
What is the likelihood that the proposed expanded area would be coded differently in
the TPS 5?
The Manager Planning Services advised:
The review of the Town Planning Scheme will be a holistic review of all planning
mechanisms within the city, including zonings and density codes. Notwithstanding the
decision of Council tonight, the research and information will be important
considerations in the formulation of TPS5.
Christina Weedon on behalf of Paul Auret, 12 Cunningham Terrace Daglish asked:
I would like to clarify the consultation for Scheme Amendment No. 28, including the
modification proposed by Council staff.
The public consultation for No. 28 was advertised in a number of ways, including
signage, ads in The Post, Subi News, information on the City of Subiaco website and
very detailed letters sent to property owners (the signs are still in place).
The letters covered the proposed amendment covering the original 23 properties but
also said “following on from the city’s recent community survey – Heritage Values and
Increased Densities, you are invited to provide comments regarding this Scheme
Amendment (that which would result from the survey outcomes) and the proposal for
increased density in this part of Daglish as outlined in the resolution above (original No.
28 amendment).
The submission process asked the following question ‘would you support the
amendment area being increased to include more properties south of the park or in
another location adjacent to the amendment area’.
There was a lot of opportunity over the 6 week period for the community to respond,
contact the Council staff or Councillors for more information. (In addition remember that
a lot of consultation occurred prior to initialising the original amendments No. 27 and
No. 28).
Question
I believe those people saying that they have not been consulted received letters on the
original No. 28 and inviting comments relating to more general increase in density in
this part of Daglish. Can you please detail which properties were sent letters?
CITY OF SUBIACO
3
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
The Manager Planning Services advised:
A total of 163 letters were sent to all property owners and occupiers generally within
approximately 100m of the original amendment area. All properties in the area bound
by Selby Street, Lonnie Street, Stubbs Terrace, Troy Terrace and Millington Avenue to
the south of Charles Stoke Reserve and Cliff Sadlier Park were consulted with, and
properties directly to the north of Charles Stokes reserve along Clubb Avenue.
The City is able to provide a map in our written response to ensure clarity.
City of Perth Act
Helen Leeder, 3 Cuthbert Street Shenton Park asked:
Before the City of Perth Act, the State Government required, by 2031, about 3600 new
dwellings to be built across the Subiaco local government area.
There are now a considerable number of new dwellings in St Catherine’s and Trinity
Hall’s of residence.
Question 1
To which LGA will they now be accredited?
Question 2
As of 1st July 2016, how many additional dwellings will be required in Subiaco?
The Manager Planning Services advised:
Question 1
The dwelling targets set out in Directions 2031 were allocated across the metropolitan
area by local government in line with the boundaries at the time, however the targets
were not broken down any further than that. It is considered that a significant portion of
the 3600 dwellings would have been located area to be transitioned to the City of Perth.
St Catherines and Trinity Hall will be in the City of Perth from 1st July.
Question 2
The WAPC is yet to revise Directions 2031 and provide these details. However the City
of Subiaco is well advanced in preparing the Subiaco Activity Centre Plan and the
North Subiaco Structure Plan, which consider the appropriate population levels to
create a vibrant and sustainable Subiaco whilst protecting Subiaco’s urban character.
Councillor Arbuckle entered the chamber at 5.39pm.
Cr Lynley Hewett
Helen Leeder, 3 Cuthbert Street Shenton Park asked:
Councillor Hewett has been a member of the Subiaco City Council since May 2001 –
not forgetting 2 years from 1995 – 1997. I would like to acknowledge from the gallery
the dedication with which she has served the City in general and the South Ward in
particular.
Her contribution and identification with our community will now remain unparalleled.
CITY OF SUBIACO
4
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Derek was in awe of her corporate memory and her ability to anticipate ramifications of
decision making.
I understand that only a Mayor can be made a Freeman of the City – but we’ve always
been parochial in the South Ward. Before she is exiled to the City of Perth, would
Council consider recognising Lynley Hewett as a Freeman of Shenton Park?
The Chief Executive Officer advised:
Council needs to formally resolve to make a person a freeman of the City. Council can
make anyone a freeman not just a Mayor or former Mayor.
6.
PUBLIC STATEMENT TIME
D4
Rosalie Park Parking Management Plan - Consultation Process
John Godfrey, 44 Hilda Street Shenton Park submitted and read a statement in
opposition to the recommendation.
D7
Report for Final Adoption and Outcome of Advertising – Proposed Scheme
Amendment No. 28 – Recoding of Various Properties on Cunningham
Terrace, Stubbs Terrace and Luth Avenue, Daglish from ‘Residential R15’
to ‘Residential R25’
Stacey Towne, c/o Planning Context, 20 Vaucluse Avenue Claremont submitted and
read a statement in support of the recommendation.
Councillor McAllister entered the chamber at 5.51pm.
Natalie Lee, 175 Stubbs Terrace Daglish submitted and read a statement in opposition
of the recommendation.
Christina Weedon, 7 Cunningham Terrace Daglish submitted and read a statement in
support of the recommendation.
Simon Wall, 4A Luth Avenue Daglish submitted and read a statement requesting the
decision to be put on hold until further consultation with affect parties takes place.
Stan Davies, 9 Cunningham Terrace Daglish submitted and read a statement in
support of the recommendation.
Rachael Kelly, 165 Stubbs Terrace Daglish submitted and read a statement in support
of the recommendation.
Terry Cutts spoke on behalf of Gillian Smith, 17 Cunningham Terrace Daglish in
support of the recommendation.
Ian Birch, 29 Lansdowne Street Jolimont submitted and read a statement in support of
the recommendation.
CITY OF SUBIACO
5
E/16/169
28 JUNE 2016
D8
ORDINARY COUNCIL MEETING - MINUTES
Draft Local Planning Policy 2.27 – Land Use in the Town Centre Zone –
Consent to Advertise
Peter Lawrance, 20 Barker Road Subiaco submitted and read a statement in support of
the recommendation.
C1
55 Salvado Road, Subiaco - Reconsideration Under Section 31(1) of the
State Administrative Tribunal Act, 2004 of Decision to Refuse an
Application for a Change of Use from Showroom to Shop (Growers Lane)
(7.2015.188.1) (DR 66/2016)
Mark Johnson, 18 Campbell Street Subiaco submitted and read a statement in support
of the application.
Nino Siciliano spoke on behalf of Gabriel Chan, 40 Unwin Avenue Wembley Downs in
support of the application.
Nino Siciliano spoke on behalf of Leonie Hewson, 1/224 Rokeby Road Subiaco in
support of the application.
Nino Siciliano, 40 Unwin Avenue Wembley Downs submitted and read a statement in
support of the application.
Shan Carberry, 18 Campbell Street Subiaco submitted and read a statement in support
of the application.
Gary Stilwell, 30 Joll Terrace East Perth submitted and read a statement in support of
the application.
Diep Tran, 84 Nicholas Road Wanneroo submitted and read a statement in support of
the application.
Kitty Smith, 16/1 Price Street Subiaco submitted and read a statement in support of the
application.
Belinda Moharich, c/o Moharich and More, 3/70 Angela Street South Perth submitted
and read a statement in support of the application.
Gino Premici, c/o Homebase, 55 Salvado Road Subiaco submitted and read a
statement in support of the application.
Tan Tran, 84 Nicholas Road Wanneroo submitted and read a statement in support of
the application.
Gerard Edwards, 16 Cuthbert Street Shenton Park submitted and read a statement in
support of the application.
CITY OF SUBIACO
6
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Cr Lynley Hewett
John Godfrey, 44 Hilda Street Shenton Park submitted and read a statement
acknowledging and thanking Cr Hewett for what she has contributed to the City of
Subiaco.
7.
PETITIONS AND APPROVED DEPUTATIONS
Nil
8.
CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS
8.1
Ordinary Council Meeting – 24 May 2016
COUNCIL DECISION
Moved Cr Burns/seconded Cr Rowe
That the minutes of the Ordinary Council meeting held on Tuesday, 24 May 2016
be confirmed.
CARRIED 10/0
6.47pm
8.2
Special Council Meeting – 14 June 2016
COUNCIL DECISION
Moved Cr Gedero/seconded Cr Burns
That the minutes of the Special Council meeting held on Tuesday, 14 June 2016
be confirmed.
CARRIED 10/0
6.48pm
CITY OF SUBIACO
7
E/16/169
28 JUNE 2016
9.
ORDINARY COUNCIL MEETING - MINUTES
ANNOUNCEMENTS BY THE PRESIDING MEMBER
Cr Lynley Hewett
The Mayor advised that tonight is Councillor Hewett's last Council meeting and on
behalf us all, Councillors, staff and people of Subiaco, the city would like to extend its
gratitude to retiring Councillor Lynley Hewett for her services as a Member of Council
from May 1995 to July 1997, and May 2001 to June 2016. The city thanks Councillor
Hewett for the contribution she has made to the progress and welfare of the City of
Subiaco and particularly the South Ward during her time as a Councillor.
Councillors, staff and the gallery acknowledged the Mayor’s comments by acclamation.
10.
REPORTS OF COMMITTEES AND EMPLOYEES
10.1
DEVELOPMENT SERVICES COMMITTEE
The following items were determined by the Development Services Committee under
delegation at its meeting on Tuesday 14 June 2016:
D1
No. 34 (Lot 446) Rossello Lane, Subiaco – Alterations and Additions to Existing
Two Storey (with Loft) Single House – (DA7.2016.28.1)
COUNCIL DECISION
Moved Cr Arbuckle/seconded Cr Rowe
That the recommendations relating to D3, D5 and D6 contained in the minutes of
the Development Services Committee meeting of 14 June 2016 be adopted.
CARRIED 10/0
6.51pm
CITY OF SUBIACO
8
E/16/169
28 JUNE 2016
D2
ORDINARY COUNCIL MEETING - MINUTES
DRAFT LICENCE AGREEMENT FOR CAR STATION 16
REPORT FROM CHIEF EXECUTIVE OFFICER
Author(s):
Chief Executive Officer, Don Burnett
Date:
17 May 2016
File Reference:
P5717
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
COUNCIL DECISION
Moved Cr Rowe/seconded Cr Burns
That the Council
1.
authorise the Chief Executive Officer to negotiate a licence agreement
with the strata owners of lots 563,565 and 567 Hay Street for the
management of Car Station 16 based on the following:•
Initial 3 year period with two x 3 year options at the discretion of the
city of Subiaco.
•
Annual Licence fee of $25,000.
•
Licensee being responsible for all maintenance.
•
Appropriate indemnities.
•
Site to be made available to general public outside core business
hours.
•
Termination clauses should the space be required for public
infrastructure development.
2.
subject to the Licence agreement as outlined in point 1 being introduced,
not proceed with the implementation of paid parking at parking station 16,
however in the event that the Licence agreement has not been
implemented by 1 October 2016, paid parking be introduced as per the
conditions outlined in the 19 April 2016 report to Council.
CARRIED 8/2
CRS HEMSLEY AND MUMMERY VOTED AGAINST
6.58pm
COMMITTEE RECOMMENDATION
Moved Cr Rowe/seconded Cr Burns
That the Council
1.
authorise the Chief Executive Officer to negotiate a licence agreement with the
strata owners of lots 563,565 and 567 Hay Street for the management of Car
Station 16 based on the following:•
Initial 3 year period with two x 3 year options at the discretion of the city of
Subiaco.
•
Fixed annual Licence fee of $25,000.
•
Licensee being responsible for all maintenance.
•
Appropriate indemnities.
•
Site to be made available to general public outside core business hours.
•
Termination clauses should the space be required for public infrastructure
development.
2.
subject to the Licence agreement as outlined in point 1 being introduced, not
proceed with the implementation of paid parking at parking station 16, however in
the event that the Licence agreement has not been implemented by 1 October
CITY OF SUBIACO
9
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
2016, paid parking be introduced as per the conditions outlined in the 19 April
2016 report to Council.
AMENDMENT
Moved Cr Arbuckle/seconded Cr Stroud
That the word “fixed” be removed from bullet point 2 of paragraph 1.
CARRIED 8/2
CRS ROWE AND MUMMERY VOTED AGAINST
6.54pm
Cr Arbuckle provided the following reasons:
The term “fixed” in this context is confusing. The licence term is 3 years, but at the
CEO’s explanation it was to be renewed annually as a licence. Using the term “fixed”
implies that the fee will be the same for all years, which contradicts the annual nature of
the licence.
Removing the term “fixed” will remove any contradiction and give some flexibility to
pricing in future years.
The amendment forms part of the substantive motion.
SUBSTANTIVE MOTION
Moved Cr Rowe/seconded Cr Burns
That the Council
1.
authorise the Chief Executive Officer to negotiate a licence agreement with the
strata owners of lots 563,565 and 567 Hay Street for the management of Car
Station 16 based on the following:•
Initial 3 year period with two x 3 year options at the discretion of the city of
Subiaco.
•
Annual Licence fee of $25,000.
•
Licensee being responsible for all maintenance.
•
Appropriate indemnities.
•
Site to be made available to general public outside core business hours.
•
Termination clauses should the space be required for public infrastructure
development.
2.
subject to the Licence agreement as outlined in point 1 being introduced, not
proceed with the implementation of paid parking at parking station 16, however in
the event that the Licence agreement has not been implemented by 1 October
2016, paid parking be introduced as per the conditions outlined in the 19 April
2016 report to Council.
CARRIED 8/2
CRS HEMSLEY AND MUMMERY VOTED AGAINST
6.58pm
OFFICER RECOMMENDATION
That the Council
1. authorise the Chief Executive Officer to negotiate a licence agreement with the
strata owners of lots 563,565 and 567 Hay Street for the management of Car
Station 16 based on the following:•
Initial 3 year period with two x 3 year options at the discretion of the city of
Subiaco.
•
Fixed annual Licence fee of $25,000.
CITY OF SUBIACO
10
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
•
•
•
•
2.
Licensee being responsible for all maintenance.
Appropriate indemnities.
Site to be made available to general public outside core business hours.
Termination clauses should the space be required for public infrastructure
development.
subject to the Licence agreement as outlined in point 1 being introduced, not
proceed with the implementation of paid parking at parking station 16, however in
the event that the Licence agreement has not been implemented by 1 October
2016, paid parking be introduced as per the conditions outlined in the 19 April
2016 report to Council.
Background
Council, at its 19 April 2016 meeting, resolved as part of that resolution:“With regard to Car Station 16, Hay Street, defer giving public notice of the proposed
fee adjustment and the implementation of paid parking to enable further consultation
with the adjoining property owners with a further report to be presented to the June
Development Services Committee”
The Chief Executive Officer has met with representatives of the corporate body and
discussed the option of the City granting a Licence over the carpark (plan attached) for
continued use under the current arrangements.
Comment
Agreement in principal was reached on a proposal that would be subject to Council
consideration and endorsement. The basis of that agreement was the following
outcomes:1.
That Council would not install paid parking into the Parking Station
2.
The Corporate body (Licensee) would enter into a Licence agreement with the
City for the car park to operate as it does currently.
3.
The Licensee would be responsible for maintenance associated with the carpark
4.
The Licensee would have authority to control parking in the carpark, Monday to
Friday, (excluding public holidays), between the hours of 6.00am to 6.00pm.
5.
At all other times the carpark is to be made available for use by the public at no
cost, with signage to indicate that offer.
6.
Should the Licensee require the City to enforce parking issues during weekdays,
then this is separately negotiated as per arrangements for other private carparks.
7.
The Licence will have a condition that should the carpark be required by the City,
State or other agency for infrastructure works, such as road widening, the Licence
can be cancelled with no compensation to the Licensee.
8.
The initial Licence period would be 3 years with 2 x 3 year options to be exercised
at the discretion of the City of Subiaco
9.
The Licensee is to continue to be responsible, at their cost, to maintain the
landscaping currently in place around the car park to the current standard and to
the City’ satisfaction
10. The Licence fee to be paid to the City being $25,000pa, paid quarterly, and set for
the term with an adjustment for Perth CPI movements at the exercise of each
option.
11. Public liability insurance of $10m is required to be held for this site by the
The Licence fee has been calculated based on the site containing 47 bays and there
being 250 working days (Monday to Friday) less 10 public holidays per year. If a daily
fee of $4, as proposed at the 19 April Council meeting is imposed, the gross revenue
CITY OF SUBIACO
11
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
for this site is estimated to be $47,000 pa. This is discounted with an 85% occupancy
rate, giving revenue of $39,950. As the City isn’t required to provide and maintain ticket
machines, provide and maintain line marking or other infrastructure, which is estimated
at $10,000pa and there is no compliance and administration costs to manage the site,
estimated at $5,000pa, the net revenue could be assumed to be around $25,000.
Therefore $25,000 pa is considered reasonable revenue and commercial return for this
site.
Consultation
Consultation has taken place with representatives of the corporate body and they have
agreed to the terms of the Licence as outlined above.
Strategic Implications
Execution of a licence agreement over this site will formalise an arrangement that is not
currently supported by any type of tenure or official record ensuring that all parties are
aware of the management arrangements going forward.
Statutory and Policy Considerations
Legal advice has been received that the city is able to enter into a Licence agreement.
Legal advice will continue to be sought during preparation of the Licence document to
ensure the City’s interests are protected and the content and structure of the licence is
lawful.
Risk and Asset Implications
This option minimises risk to the City by preserving, whilst formalising, the existing
operating system and not denying pubic access to the facility when not required by the
Licensee. The Licence documents, by securing indemnities, ongoing maintenance of
the site, and termination provisions, will further mitigate risk to the City.
Financial
The Licence fee has been calculated to reflect what would be considered a reasonable
net return for this site should $4 per day parking be implemented.
Social and Environmental Implications
There are no social or environmental implications for this report.
Attachment
1.
Plan of the site
For Information
There are no information documents for this report
CITY OF SUBIACO
12
E/16/169
28 JUNE 2016
D3
ORDINARY COUNCIL MEETING - MINUTES
TENDER A/ 4225 GRAFFITI REMOVAL SERVICE
REPORT FROM DIRECTOR DEVELOPMENT SERVICES
Author(s):
Kelly Sawley, Senior Project Officer
Date:
24 May 2016
File Reference:
A/4099
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER/COMMITTEE RECOMMENDATION/COUNCIL DECISION
Moved Cr Arbuckle/seconded Cr Rowe
That tender A/4225 for graffiti removal services be awarded to Kleenit Pty Ltd
for a period of 12 months commencing 01 August 2016 concluding 31 July,
with the option to extend the period of the contract for 2 periods of 12 months,
as per the submitted schedule of rates:
Year 1
Year 2
Year 3
Fixed Cost
Fixed Cost
Fixed Cost
Price for 6 patrols.
$150.00
$160.00
$170.00
Price per fortnight.
Removal Treatment.
Price per m2
$4.95
$5.25
$5.50
CARRIED ENBLOC 10/0
6.51pm
Executive Summary
The current three year contract for provision of graffiti removal services expires on the
31 July 2016. The purpose of this report is to consider the outcome of tender A/4225
for the ongoing provision of that service and to award a new contract for a 12 month
term effective 1 August 2016, with the option to extend that contract for 2 periods of 12
months subject to ongoing satisfactory performance.
Background
The Corporate Business Plan commits to maintaining the graffiti removal program
which was, in its current form, established in 2005 to achieve the objectives of the
Graffiti Reduction Strategy. Development of a tender to appoint a contractor to
undertake graffiti removal was made with the initial tender commencing in May 2005
with subsequent tenders having been awarded.
The overarching objective of the Graffiti Reduction Strategy is to substantially reduce
the amount of graffiti visible in the City of Subiaco. Central to all graffiti strategies is the
need to remove graffiti quickly after it is detected with outcomes being the improved
appearance of the City, reduced fear of crime, and improved quality of life for residents
and visitors.
CITY OF SUBIACO
13
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Comment
Public tender
Tenders were called by advertisement in the West Australian on 16 April 2016 with
submissions required by 2.00pm 3 May 2016. A total of ten (10) tenders were
received, consisting of eight (8) conforming tenders and two (2) alternative tenders, all
of which were considered. Tenders were received from the following companies:
•
Y Stop
•
T J Linemarking
•
Graffiti Systems Australia
•
The Pressure King
•
The Pressure King (alternate tender)
•
Mission Impossible Group Services
•
JCA Property Maintenance Pty Ltd
•
Kleenit Pty Ltd
•
Kleenit Pty Ltd (alternate tender)
•
Workzone Pty Ltd
Specification
Respondents were asked to base tender submissions on the specifications included
within the tender documentation. In addition to graffiti removal services from private
property, the contact includes a requirement for the contractor to patrol the city and
proactively detect and remove graffiti. The tender set target times for removal of graffiti
within 48 hours, and 24 hours for offensive graffiti. Inspection of hotspots through
regular patrolling, rather than waiting for graffiti to be reported, is considered essential
to achieving these targets. Submissions were also encouraged to provide additional
reporting methods for the public and City staff to inform of graffiti locations, in addition
to the traditional hotline number.
The price schedule required respondents to provide pricing on graffiti patrols, nominate
graffiti treatments and provide a cost per square metre for each treatment. The
objective of the program is to reduce the amount of graffiti being removed;
consequently lump sum contracts were not favoured.
Assessment Criteria
The tenders were assessed against qualitative criteria, which included:
Selection Criteria
Weighting
Relevant Experience
30%
Skills and Experience of Key Personnel
20%
Personnel Management Practices
20%
Operational Process
20%
Environmental assessment
10%
The submission from Kleenit Pty Ltd achieved the highest of the average qualitative
scores and ranked the highest amongst all evaluation panel members.
The annual cost of having to pay the various patrol and removal rates was assessed
using a financial model based on the quantity and distribution of graffiti removals for the
2015 calendar year. Applying the nominated patrol and removal rates offered by each
tender, the projected average annual costs inclusive of GST, based on the 2015
calendar year, are detailed in the Confidential Attachment – Tender Price and Ranking
Tables.
CITY OF SUBIACO
14
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Kleenit Pty Ltd
The submission from Kleenit Pty Ltd demonstrated the greatest understanding of the
outcome sought by the City and scored the highest in respect to the information
provided for assessment of the qualitative criteria.
The tender evaluation panel agreed that based on qualitative criteria and value for
money Kleenit Pty Ltd presented as the preferred tender with the overall rankings
detailed in the Confidential Attachment – Tender Price and Ranking Tables.
Consultation and Referrals
Not required.
Strategic Implications
The Corporate Business Plan Strategy 1.2.5 aims to ‘Create and maintain a safe
environment for the community’ with the commitment of maintain the graffiti removal
program. The performance targets established in the Graffiti Removal Service Contract
are reflective of the key objectives contained within the City’s Graffiti Reduction
Strategy.
Statutory and Policy Considerations
Section 3.57 of the Local Government Act 1995 requires that tenders be invited for
provision of goods and services where the projected cost exceeds $100,000. This
contract allows for a possible extension of 2 years which, if appointed, is expected to
exceed the $100,000 threshold.
Local Government (functions and General) Regulations 1996 Part 4 outlines the tender
process that is to be followed by local governments.
Risk and Asset Implications
The successful appointment of this contract will ensure that the City continues to
actively remove graffiti incidents within the City of Subiaco and within the set target
time. If the contract is not awarded or a poor service provider is appointed it could have
a negative impact on the City’s reputation and service to the community.
Financial
The annual spend on the provision of this service varies depending on the number of
graffiti removal incidents in any one financial period. The annual estimate, based on
the 2015 graffiti removal incidents and calculated removal rates tendered by Kleenit Pty
Ltd, is a cost of $65,707 per year. Appointment of this contractor, based on the cost
estimates, can be accommodated within the 2016/2017 budget projection.
Social and Environmental Implications
The successful appointment of this contract will ensure that the City continues to
actively remove graffiti incidents within the City of Subiaco with outcomes expected to
improve the appearance of the City, reduced fear of crime, and improved quality of life
for residents and visitors.
Attachment
1.
Confidential attachment: Tender Price and Ranking tables (1 Page).
For Information
There are no information documents for this report.
CITY OF SUBIACO
15
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Councillor Hemsley left the chamber at 6.59pm as he had previously declared an
interest in item D4.
D4
ROSALIE PARK PARKING MANAGEMENT PLAN - CONSULTATION
PROCESS
REPORT FROM DIRECTOR DEVELOPMENT SERVICES
Author:
Manager Field Services, Michael Duckett
Date:
26 May 2016
File Reference:
A/4099
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER RECOMMENDATION/COUNCIL DECISION
Moved Cr Arbuckle/seconded Cr McAllister
That the consultation process detailed in this report for the Rosalie Park Parking
Management Plan be noted.
CARRIED 9/0
7.00pm
Executive Summary
The purpose of this report is to provide clarity on the consultation process for Council’s
resolution number two in the report ‘C6 Rosalie Park Parking Management Plan’ from
the meeting on 15 December 2015 as follows:
Implementation of paid parking in the following streets be supported in principle,
but not proceed until funds are allocated in 2016/17 budget estimates for the
acquisition of ticket machines:
(a)
Onslow Road (Thomas Street to Derby Road)
(b)
Derby Road (Aberdare Road to Onslow Road)
Background
At its meeting on 24 March 2015 (Item C11.1), Council endorsed the preparation of a
Parking Management Plan for Rosalie Park to achieve seven objectives as defined in
the resolution. The requirement for the parking management plan was identified in this
report due to ongoing parking issues in the area.
In May 2015 an independent parking specialist was appointed to prepare the Parking
Management Plan to achieve the stated objectives. The process of preparing the Plan
involved consultation with the Rosalie Park Master Plan Working Group, which was
active at that time, and included representatives from the Subiaco Junior Football Club,
Subiaco Lacross Club, Onslow Park Tennis Club, Rosalie Touch Association, Soccer,
Rosalie Park Primary School, and two community representatives. The workshop was
conducted to elicit the concerns and suggested solutions of attendees which informed
development of the Rosalie Park Parking Management Plan subsequently endorsed by
Council on 15 December 2015 (item C6).
The Plan contains 16 actions which aim to provide a balance of parking options in the
area for both residents and visitors to local facilities such as the sporting fields, school
and church.
CITY OF SUBIACO
16
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Since endorsement of the Parking Management Plan, concerns have been raised by
some members of the community, particularly with regard to the implementation of paid
parking in Onslow Road (Thomas Street to Derby Road) and Derby Road (Aberdare
Road to Onslow Road). Concerns have been raised from the school community
regarding the ease of access for school drop offs and pickups and whether parents
would be required to pay for parking associated with their attendance at school based
activities and functions.
This report provides information about the future consultation process which has been
designed to address the requirements of Council Policy 8.1 regarding consultation prior
to the implementation of any changes to a parking restriction.
Comment
Since the Council resolution of 15 December 2015, there has been some community
concern that implementation of these changes will occur without prior notice to the
adjoining property owners and organisations. The City of Subiaco’s Policy 8.1, relating
to parking controls, requires residents of properties affected by the change to be
surveyed for their views prior to any change being implemented. Whilst the policy only
specifies residents, the city’s standard process ensures this notification is extended to
all adjoining properties being residential, business or other. The Rosalie Park Parking
Management Plan presented to Council is silent on this process and this is thought to
have added to concerns communicated by some members of the community. It should
be noted, that the Rosalie Park Parking Management Plan does not override or negate
the Council’s Policy 8.1. The presentation of this consultation process is to provide
documented clarity to all users on how consultation will proceed.
The process of preparing the Rosalie Park Parking Management Plan involved
consultation with community representatives of the Rosalie Park Master Plan Working
Group (RPMPWG). However, it has been identified that a further meeting to inform this
Group of the recommendations resulting from their feedback did not occur and the
clarity of the final feedback could have been improved prior to presentation of the plan
to Council.
The consultation process proposes a minimum of two workshops with the RPMPWG
which will be facilitated by the independent parking specialist who facilitated the
workshop in 2015 and wrote the Parking Management Plan. The workshops will
provide attendees the opportunity to revisit the objectives of the parking management
plan, discuss the relevant recommendation and provide feedback on the plan.
It is intended that the meetings take place in July 2016, following which the second
stage of consultation will commence with the broader community including residents,
businesses, the school and church community, and users of Rosalie Park.
The community will be advised of the consultation via a number of different methods
including:
•
Forums with the RPMPW Group, including representatives for the Rosalie Primary
School and Parents and Citizens (P&C). The school will also be offered the
opportunity of having a separate forum.
•
Advertising through the city’s communication channels during the consultation
period (Subiaco Scene in the Post Newspaper, Talk about Subi community
newsletter, Facebook, website, and letter drop to the area).
CITY OF SUBIACO
17
E/16/169
28 JUNE 2016
•
•
ORDINARY COUNCIL MEETING - MINUTES
Information and invitations to provide feedback through community
communication channels such as sporting club websites, school newsletters, and
church bulletins. It should be noted that this requires the agreement of those
organisations to include such information in their communications.
Two community drop-in sessions will be hosted within the consultation period
providing community members with the opportunity to view the Plan and discuss
the changes with city officers and parking specialists.
Community members will be able to provide feedback via a questionnaire on the city’s
online community engagement hub, Have your say Subiaco, as well as by hard copy
questionnaire.
The consultation process has been developed to enable its replication for consulting
with adjoining land users on stage 2, being the proposal to implement paid parking
Onslow Road (Derby Road to Herbert Road) and Derby Road (Onslow Road to
Keightley Road).
It is anticipated that the outcome of this consultation will also assist in the review of the
city’s Policy 8.1 relating to consultation on parking controls which currently requires a
lesser level of consultation than that expected by the community.
Consultation
The process of preparing the Rosalie Park Parking Management Plan included
consultation with the Rosalie Park Master Plan Working Group.
This report details the consultation process for one of the actions endorsed in the
Rosalie Parking Management Plan. When the public consultation period concludes all
submissions will be considered and a report prepared for Council. If changes are
recommended which vary from the endorsed recommendations, they will be identified
and Council may need to determine whether the Plan requires modification prior to
implementation.
Strategic Implications
A successful Parking Management Plan for Rosalie Park contributes to focus areas two
and five of the Strategic Community Plan; these being to provide a wide range of well
used parks, open spaces and public space and an effective parking system that is
accessible to all users. The endorsed Rosalie Park Parking Management Plan further
supports objectives defined in the Parking Strategy 2012-2016, such as 3.5, 1.2 and
1.8.
Statutory and Policy Considerations
The City of Subiaco Policy 8.1 relating to parking controls requires residents of
properties, which would be affected by the change, to be notified. Whilst the policy only
specifies residents, standard process ensures this notification is extended to all
adjoining properties being residential, business or other.
It is anticipated that the outcome of this consultation process will also inform the review
of Policy 8.1 which currently identifies a lesser level of consultation than that routinely
undertaken in these matters.
CITY OF SUBIACO
18
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Risk and Asset Implications
It is noted that a level of parking conflict in and around Rosalie Park has been ongoing.
The endorsed Rosalie Park Parking Management Plan provides tailored solutions to
these parking conflicts and is designed to provide equitable and sustainable access for
users of this space.
The city acknowledges that ineffective or inappropriate consultation
counterproductive and decreases community confidence in consultation.
is
Financial
Community consultation costs for preparation and distribution of material is
accommodated in the current budget allocation for Parking Studies. The attendance of
independent parking specialist at key stakeholder and drop-in sessions is considered
beneficial for both the city and the community and is estimated at $12,000.
Social and Environmental Implications
Implementation of the endorsed recommendations contained within the Rosalie Park
Parking Management Plan will provide access options to visitors and users of this
space, reduce the impact on residential amenity in the surrounding street, and enhance
safety and disability parking options. It is important that clarity on the purpose and
detail of the endorsed recommendations of the Rosalie Park Parking Management Plan
are communicated with users of this space to prevent confusion and concern.
Attachment/s
There are no attachments for this report
For Information
1.
Rosalie Park Parking Management Plan dated 3 December 2015 (22 pages).
CITY OF SUBIACO
19
E/16/169
28 JUNE 2016
D5
ORDINARY COUNCIL MEETING - MINUTES
NOMINATION TO INCLUDE RESERVE 20246, INCORPORATING THE
DAGLISH TENNIS CLUB, ON THE TOWN PLANNING SCHEME HERITAGE
LIST
REPORT FROM MANAGER PLANNING SERVICES
Author:
Coordinator Heritage and Projects, Sofia Boranga
Date:
6 May 2016
File Reference:
A/4020
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER RECOMMENDATION/COUNCIL DECISION
Moved Cr Arbuckle/seconded Cr Rowe
That Council:
1.
Note that the place was nominated for inclusion on the Local Government
Inventory and Town Planning Scheme Heritage List by the treasurer of the
Daglish Tennis Club.
2.
Note that the city received seventeen submissions in favour of the proposal.
3.
In accordance with section 45 of the Heritage of Western Australia Act 1990
and Schedule 2, Part 3, Clause 8 of Planning and Development (Local
Planning Schemes) Regulations 2015 include Reserve 20246, which
includes the Daglish Tennis Club, on the Local Government Inventory and
the Town Planning Scheme Heritage List with the classification of ‘some
significance’ (level 3).
CARRIED ENBLOC 10/0
6.51pm
Background
The purpose of this report is to recommend that Council include Reserve 20246,
incorporating the Daglish Tennis Club, on the Local Government Inventory and Town
Planning Scheme Heritage List. The place was nominated for inclusion by the treasurer
of the Daglish Tennis Club, Jude Rowohlt.
An assessment of the heritage values of the place, undertaken as a result of the
nomination received on 5 February 2016, has identified the place as being of some
significance (level 3) to the city. Council policy is that places of some significance can
be considered for listing on the Town Planning Scheme Heritage List.
Reserve 20246 is a Class A Reserve and as such requires approval from parliament to
amend the reserves purpose or area. The proposed heritage listing will not impact on
the city’s ability to manage the playground and landscape maintenance, renewal and
replacement.
Comment
The heritage assessment of the place was undertaken in accordance with best practice
criteria developed by the Heritage Council of Western Australia as outlined in Planning
Policy 3.5 Assessment of cultural heritage significance. A full copy of the assessment is
included as attachment 1.
The heritage assessment identifies the place as being of ‘some significance’ (level 3)
within the context of the City of Subiaco. The built fabric of the tennis club, constructed
CITY OF SUBIACO
20
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
mainly in the 1980s, is of little value however the significance lies in its social value to
the local community and its historic value as an important characteristic demonstrating
garden suburb principles of areas of green parkland within a residential development.
The place is not considered rare as an example of a small suburban tennis club and an
associated park, as these are relatively common in Perth. However, the integrity of the
place is high as it continues to be used for its original purpose. The level of authenticity
is considered low to moderate. The place is representative of small clubs in the
metropolitan area which provide an opportunity for residents to gather and share an
interest.
The first land released for residential sale in Daglish was in 1925 and comprised the
strip of land alongside the railway line.
The design of the new subdivision followed the principals of the ‘Garden City
Movement’ initiated in the late 19th century in the United Kingdom which found
expression in Perth predominantly in the Inter War years. A significant element of the
garden suburb ethos was the provision of parks and gardens and the reserve at Hickey
Avenue can be seen to be part of the original 1925 design.
The recreation reserve was formally gazetted on 27th September 1929 and it was
allocated for use by the newly formed Tennis Club in 1930 in response to a request
from a small number of rate payers in Daglish.
The club was formally opened on 21 March 1931 by the Mayor of Subiaco, Mr G. H.
Olney who stated “it gave him great pleasure to have the privilege of opening the courts
of a district popularly regarded as one of the model suburbs of the metropolitan area”.
Daglish Tennis Club and the associated Reserve 20246, is of cultural heritage
significance:
•
The overall park design demonstrates the characteristics of the garden suburb
principles of small areas of green parkland within a residential development.
•
The park including the recent play equipment and large trees is valued by the
local community for its provision of play space in the community.
•
The Daglish Tennis Club is a good example of a small tennis club in a residential
setting serving the local community.
•
The place is valued by the club members and the wider community for its
provision of services and facilities since 1930 and as location of many community
gatherings.
•
The cork tree is an unusual example of the species in the metropolitan area.
The Cork Tree is listed on the city’s Significant Parks Tree Register and its identification
in the heritage assessment as an unusual example of the species found in the
metropolitan area will assist in its conservation into the future.
Consultation
Consultation was undertaken as required under Schedule 2, Part 3 of the Planning and
Development (Local Planning Schemes) Regulations 2015 and in accordance with
section 4.2 of Policy 3.1 ‘Additions and amendments to the Local Government
Inventory and Scheme Register of Places of Cultural Heritage Significance’.
CITY OF SUBIACO
21
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
The city received 17 submissions all of which are in favour of the proposal. A schedule
of submissions is included as Attachment 3 to this report and full copies of the
submissions are available to Elected Members for viewing as an information document.
Internal consultation was also undertaken with the city’s Operations and Environment
Services as they are responsible for the maintenance and upkeep of the reserve. They
have advised that as the proposed heritage listing will not impact on the city’s ability to
manage the playground and landscapes’ maintenance, renewal and replacement they
have no concerns with the proposal.
Strategic Implications
The responsible maintenance of the Local Government Inventory and Town Planning
Scheme Heritage List gives Council the tools that it needs to assist in its decision
making. The conservation of the city’s heritage requires careful consideration and
appropriate provisions to ensure that future generations can also enjoy this.
The proposal is consistent with strategy no.’s 4.1.1 and 4.1.2 of the Strategic
Community Plan.
Statutory and Policy Considerations
Section 45(1) of the Heritage of Western Australia Act 1990 requires that a local
government compile and maintain an inventory of buildings (places) within its district
which, in its opinion, are or may become of cultural heritage significance. Section 45(2)
requires that this inventory is updated annually and reviewed every four years after
completion.
State Planning Policy 3.5 Historic Heritage Conservation recommends measures for
local governments to identify and protect heritage places and areas that are important
to local communities. A Local Government Inventory may be used to compile a heritage
list under a Local Planning Scheme (eg TPS4) and the Council may elect to include
some or all of those places on its heritage list.
Planning Policy 3.5 Assessment of Cultural Heritage Significance outlines the criteria to
be used in assessing the cultural heritage significance of places and allows for places
identified as having ‘some significance’ (level 3) to be referred to Council for
consideration for inclusion on the Heritage List.
Schedule 2, Part 3, Clause 8 of Planning and Development (Local Planning Schemes)
Regulations 2015 requires the Council to establish a Heritage List to identify places
within the Scheme area that are of cultural heritage significance and worthy of
conservation.
Risk and Asset Implications
There are no risks associated with the recommendation.
Financial
There are no financial implications for this report.
Social and Environmental Implications
There are no social or environmental implications for this report.
CITY OF SUBIACO
22
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Attachments
1.
Nomination for heritage listing (1 page)
2.
Heritage assessment (16 pages)
3.
Schedule of submissions (1 page)
For Information
1.
Full copies of submissions (17 pages)
CITY OF SUBIACO
23
E/16/169
28 JUNE 2016
D6
ORDINARY COUNCIL MEETING - MINUTES
DRAFT LOCAL PLANNING SCHEME NO.5 – SUMMARY OF PREVIOUS
REPORTS TO COUNCIL
REPORT FROM MANAGER PLANNING SERVICES
Author:
David Milliken, Manager Planning
Date:
14 June 2016
File Reference:
A/4099
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER RECOMMENDATION/COUNCIL DECISION
Moved Cr Arbuckle/seconded Cr Rowe
That Council:
1.
Note that Town Planning Scheme 5 will be drafted in accordance with the
Planning and Development (Local Planning Schemes) Regulations 2015;
2.
Note that the Planning and Development (Local Planning Schemes)
Regulations 2015 contain Deemed Provisions which are now
automatically read into all town planning Schemes and relate to the
following matters:
(a) Preliminaries;
(b) Local Planning Framework;
(c) Local Planning Policies;
(d) Heritage Protection;
(e) Structure, Activity Centre, and Local Development Plans;
(f) Requirement for development approval;
(g) Applications for development Approval;
(h) Procedure for dealing with applications for development approval;
(i) Enforcement and Administration; and
(j) Forms referred to in the Scheme.
3.
Note that although many provisions are now ‘deemed,’ substantial areas
of the new Scheme will still be developed by the City, including:
(a) Reserves;
(b) Zones, Use Classes, Permissibility, and other land use matters;
(c) Development Requirements;
Further reports will be presented on these matters during the preparation
of Local Planning Scheme 5.
4.
Note that the content and information contained in these reports will be
incorporated into draft Local Planning Scheme No.5 following a review of
the information to ensure that it is written in a format consistent with the
Planning and Development (Local Planning Schemes) Regulations 2015.
CARRIED ENBLOC 10/0
6.51pm
Executive Summary
From August 2013 to November 2013, Council considered a series of reports for the
preparation of draft Local Planning Scheme No.5. These reports established principles
for the review of the draft Scheme in accordance with the Model Scheme Text under
Town Planning Regulations 1967. These reports are included in the Minutes of Council
meetings from August to November, 2013.
CITY OF SUBIACO
24
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
In October 2015, the Town Planning Regulations 1967 and associated Model Scheme
Text were replaced by the Planning and Development (Local Planning Schemes)
Regulations 2015. This report has been prepared to summarise the suite of reports
presented to Council in 2013 and to advise on the way forward in regards to reviewing
the Scheme under the new planning regulations.
Background
Having taken effect on 19th October 2015, the new Planning and Development (Local
Planning Schemes) Regulations 2015 replace the longstanding Town Planning
Regulations 1967 and update the associated Model Scheme Text.
The key areas of the new regulations include the following:
1.
Regulations that cover local planning schemes, local planning strategies, and
local planning scheme amendments.
2.
A new Model Scheme Text for local planning schemes (Schedule 1).
3.
Deemed provisions for procedural matters in local planning schemes, including
local structure plans (Schedule 2).
4.
Introduction of timeframes for WAPC processes, including review of Local
Planning Schemes and Structure Plans.
Between August and November 2013, officers prepared a series of reports for
consideration by Council in the preparation of draft Local Planning Scheme No.5.
These reports established principles for the review of the draft Scheme in accordance
with the Model Scheme Text under Town Planning Regulations 1967.
Due to changes to the planning framework which has occurred with the implementation
of the new regulations, some elements of those reports have now been replaced with
Deemed Provisions. This report summarises the suite of reports prepared in 2013,
advised what elements are now ‘Deemed,’ and confirms where further work is required.
Comment
A schedule of the reports prepared in 2013 and their recommendations for LPS5 in
accordance with the new regulations is listed in the table below.
Report and Scheme
Element
Scheme format and
consideration
of
principles for inclusion
in Part 1
Comment
Action
Purpose of the report was to set
the format for the new Scheme,
in accordance with the Model
Scheme
Text.
The
new
regulations change the format
as many requirements are now
contained in the Deemed
Provisions of the Regulations.
Part
2
of
the
officer
recommendation updates this.
Endorsement of a Purpose of the report was to
local area planning apply principles in regards to a
approach and draft local area planning approach.
local planning areas
The
local
area
planning
approach
remains
valid.
Designated local areas for QEII,
CITY OF SUBIACO
25
Officer recommendation to
this report provides the
appropriate update.
No action necessary.
Note that 3 of the identified
local planning areas will
transfer to the City of Perth.
From 1 July, the City of
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Hollywood and Crawley will no
longer be necessary as they fall
within the City of Perth from 1
July 2016
Consideration
of Purpose of the report is to
principles for part 8 advise Council on the type of
including
development which is permitted
development
without the need to obtain
permitted
without planning approval.
planning approval
Officers intend to prepare a
report to Council in the second
half of 2016 which discussed
zones,
use
classes
and
permissibility’s. The need for
planning approval will also be
reviewed in that report.
Consideration of a Purpose of report was to set a
Policy
Numbering new planning policy numbering
System
system. This has no effect on
the review of the TPS and is still
valid.
Consideration
of Purpose of this report is to
principles for part 2 outline the local planning policy
local planning policy framework required under draft
framework
LPS5. Content in the report
remains valid. The policy
framework is now a Deemed
Provision.
Precinct
planning Purpose of this report is for
policy review
Council to consider broad
principles in the review of
precinct
planning
policies
relating to draft LPS5. The
principles remain valid. Three
local planning areas will have
transferred to the City of Perth.
Consideration
of Purpose of this report was to
principles for part 3 identify provisions for Reserves
reserves
(Part 3). Whilst the content
remains valid, Reserves are
now included as Part 2 of
Schemes under the Model
Provisions.
Consideration
of Purpose of this report was to
planning issues and consider principles to inform the
principles relating to future level of planning control
short stay dwellings
for short stay accommodation.
Content in the report remains
valid and will be further
reviewed in the forthcoming
report on Zones, Use Classes,
CITY OF SUBIACO
26
Perth will administer TPS4
in this area until it is
included in the City of Perth
scheme.
A report will be prepared in
the second half of 2016 that
further refines the principles
for this topic.
No action necessary
Officer recommendation to
this report provides the
appropriate update.
No action necessary, the
Precinct Policies will be
reviewed in due course.
Note that 3 of the identified
local planning areas will
transfer to the City of Perth.
Officer recommendation to
this report provides the
appropriate update.
A report will be prepared in
the second half of 2016 that
further refines the principles
for this topic.
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
and Permissibility.
Consideration
of
principles for part 11
enforcement
and
administration
Purpose of this report is to Officer recommendation to
consider
the
matter
of this report provides the
enforcement and administration appropriate update.
under draft LPS5. This is now
included
in
the
deemed
provisions.
Consideration
of
principles for part 9
applications
for
planning approval
Officer recommendation to
this report provides the
appropriate update.
Purpose of this report is to
consider matters relating to
planning approval under draft
LPS5. This is now included in
the deemed provisions.
Consideration
of The purpose of this report is to
principles for part 10 consider matters relating to the
procedure for dealing procedure
of
planning
with applications
applications for draft LPS5. This
is now included in the deemed
provisions.
Officer recommendation to
this report provides the
appropriate update.
Internal referrals
This report was not required to be referred internally.
Consultation
No consultation was undertaken or required for this report.
Strategic Implications
The review of the City’s Town Planning Scheme will have significant strategic
implications for land use and development within the City of Subiaco.
The Officer recommendation to this report provides the appropriate updates to enable
the review of the Scheme to proceed in line with the new Regulations.
The Town Planning Scheme Review is consistent with the objectives and strategies of
the Strategic Community Plan and Corporate Business Plan especially strategies and
actions relating to focus area four - the built environment.
Statutory and Policy Considerations
The review of the City’s Town Planning Scheme will have significant statutory and
policy implications for the City of Subiaco. The Planning and Development (Local
Planning Schemes) Regulations 2015 requires that planning schemes that were more
than five years old at the date of gazettal of the Regulations are reviewed within 2 years
of that date (i.e., October 2017).
Risk and Asset Implications
There are no risk and asset implications for this report.
CITY OF SUBIACO
27
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Financial
There are no financial implications linked to this report.
Social and Environmental Implications
There are no social and environmental implications to this report.
Attachments
Nil
For Information
There are no information documents for this report.
Councillor Hemsley returned to the chamber at 7.00pm.
CITY OF SUBIACO
28
E/16/169
28 JUNE 2016
D7
ORDINARY COUNCIL MEETING - MINUTES
REPORT FOR FINAL ADOPTION AND OUTCOME OF ADVERTISING –
PROPOSED SCHEME AMENDMENT NO. 28 – RECODING OF VARIOUS
PROPERTIES ON CUNNINGHAM TERRACE, STUBBS TERRACE AND LUTH
AVENUE, DAGLISH FROM ‘RESIDENTIAL R15’ TO ‘RESIDENTIAL R25’
REPORT FROM MANAGER PLANNING SERVICES
Author:
Aaron Augustson, Senior Statutory Planning Officer
Date:
14 June 2016
File Reference:
A/3857
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER/COMMITTEE RECOMMENDATION/COUNCIL DECISION
Moved Cr Stroud/seconded Cr Hemsley
That Council:
1.
Note the submissions received as detailed in this report and Attachment
2;
2.
Resolve pursuant to Section 75 of the Planning and Development Act
2005 and Regulation 41(3) of the Planning and Development (Local
Planning Schemes) Regulations 2015, to support the amendment for final
approval in accordance with the amendment documents forming
Attachment 1 of this report, relating to Scheme Amendment No. 28 to City
of Subiaco Town Planning Scheme No. 4 and with the following
modifications:
a) In addition to the list of recorded properties set out in Attachment 1,
the following additional properties being recoded ‘Residential R15’
to ‘Residential R25’;
i.
Lots 1 & 2 on SP36714, lots 1 & 2 of SP36714, lots 115, 116, 184
& 185 Stubbs Terrace;
ii.
Lots 1 & 2 on SP28623, lots 378, 431, 433 and 434 Lonnie Street;
iii. Lots 1 & 2 of SP25983, lots 1, 51, 52, 380, 381, 384, 385, 386,
387, 390, 391 and 392 Nash Street;
iv. Lots 1, 2 & 3 on SP 21861, lots 1 & 2 on SP32807, lots 2, 5, 6,
398,, 399, 401, 402, 403, 408, 409, 410, 411 and 412 Nicholls
Street;
v.
Lots 1, 88, 89, 90, 91, 92, 93, 418, 419 and 420 Luth Avenue;
vi. Lots 1 & 2 on SP 7219, lots 1 & 2 on SP7036, lots 190 and 192
Cunningham Terrace;
vii. Lot 430 Selby Street; and,
viii. Lots 187, 188, 191, 193, 300 and 301 Troy Terrace, Daglish.
3.
Amend the scheme map(s) accordingly;
4.
Authorise the Mayor and Chief Executive Officer to execute the relevant
documentation and affix the common seal of the City of Subiaco on the
documentation; and
Cont./
CITY OF SUBIACO
29
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
5.
Request the Minister for Planning to grant final consent to Scheme
Amendment No. 28 to City of Subiaco Town Planning Scheme No. 4 as
referred to in (2) above.
AS THERE WAS AN EQUALITY OF VOTE, 5 FOR AND 5 AGAINST, THE MAYOR
USED THE CASTING VOTE TO VOTE FOR THE COMMITTEE
RECOMMENDATION 6/5
CRS MCALLISTER, CLEMENTS, ROWE, ARBUCKLE AND MUMMERY VOTED
AGAINST
7.33pm
Executive Summary
The City received an amendment request on 16 March 2015 proposing the recoding of
23 lots in the south western corner of the Daglish Precinct, around Stubbs Terrace,
Cunningham Terrace and Luth Avenue from ‘Residential R15’ to ‘Residential R25’.
Council initiated the amendment for the purpose of public consultation at its meeting of
28 July 2015. The amendment also proposes minor changes to Table 1 – Zoning table
and clause 42 of Town Planning Scheme No. 4 (TPS4) to align the development
requirements of TPS4 for properties coded R25 with the R15 and R20 codes.
Public consultation of the proposed amendment has now concluded and the purpose of
this report is to advise Council of this outcome. Council may then resolve to adopt the
amendment, adopt the amendment with modifications of not adopt the amendment.
A number of submissions received by the City expressed a desire for the amendment
area to be expanded and/or the density code applied to be increased. City officers have
investigated a wider area in which the amendment could apply, resulting in a re-coding
of the balance of the area of Sub-Precinct 1, south of Charles Stokes and Cliff Sadlier
Reserve, Daglish, as defined by Local Planning Policy 4.2 – Daglish Precinct, being
included.
The amendment will allow for a further 53 lots being theoretically capable of
redevelopment at the R25 code and assist in achieving the dwelling targets established
as part of the City’s Local Planning Strategy 2013 (LPS) and the Western Australian
Planning Commissions (WAPC) draft Perth and Peel @ 3.5 million document. It is
noted that the amendment includes areas outside the ‘targeted growth areas’ identified
by the LPS.
It is recommended that the Council adopt the amendment subject to the modifications
described above, which expand the area covered by the city amendment.
Background
The City received an amendment request on behalf of the owner of Lot 396 (No. 7)
Cunningham Terrace, Daglish on 16 March 2015. The Scheme Amendment request
proposed to recode 22 lots located in the south-western portion of sub-precinct 1 of the
Daglish Precinct from ‘Residential R15’ to ‘Residential R25’. These 22 lots are identified
in the map below.
CITY OF SUBIACO
30
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Council considered the matter at the Development Services Committee meeting of 26
May 2015 and further at the Ordinary Council meeting of 28 July 2015 and resolved to
initiate the amendment for the purpose of public consultation. The relevant amendment
documents are included in this report at Attachment 1.
The purpose of this report is to outline the outcomes of the public advertising period for
proposed scheme amendment No. 28 and to provide Council with the details of the
proposed modifications to the amendment based upon the comments received and
further investigation by City officers.
It is then for Council to consider whether to;
•
Support the Scheme Amendment without modifications;
•
Support the Scheme Amendment with modifications; or
•
Not to support the Scheme Amendment.
Site Context
The lots subject to the application to amend the Scheme are located in between Cliff
Sadlier Memorial Park to the north/north-west, Charles Stokes Reserve to the west and
the railway reserve for the Fremantle-Perth railway line to the south-east.
These lots range in size from 302m2 to 916m2. The area is mixed in terms of
architectural styles comprising federation and interwar bungalows and contemporary
style suburban dwellings. Building heights are predominantly single storey as viewed
from the street and two of the subject lots have been subdivided. Notwithstanding the
area is low density and consistent in scale. There are no properties with identified
heritage significance.
Within the wider surrounding area, in the area bound generally by Lonnie Street,
Stubbs Terrace, Charles Stokes Reserve, Millington Avenue, and Troy Terrace, there
are 83 properties zoned Residential R15. This area consists of the portion of SubPrecinct 1 south of Charles Stokes and Cliff Sadlier Reserve, Daglish, as defined by
Local Planning Policy 4.2 – Daglish Precinct. The subdivision pattern is consistent with
lot sizes predominantly ranging from 600m to 900m and lot frontages being between
15m and 20m. Development in this area comprises contemporary suburban dwellings
that are predominantly low density and consistent in scale.
CITY OF SUBIACO
31
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
In October 2015 the City was advised by the Minister for Planning that a previous
amendment (scheme amendment 27) applicable to a number of properties on Troy
Terrace, Stubbs Terrace, Cunningham Terrace and Luth Avenue was not supported.
This included rezoning these properties from ‘Residential R15’ to ‘Residential R20’.
On 28 July 2015, Council resolved to initiate scheme amendment 28 in so far as;
‘That the Council, in pursuance of Section 75 of the Planning and Development Act
2005:
1.
Initiate the proposed Scheme Amendment to the City of Subiaco Town Planning
Scheme No. 4 as follows:
(a) recode lots 1 and 2 on S/P: 16937, 2 and 3 on S/P 91495394, 396-7, 413,
415-7, 172, 174, 176, 178, 300-1, Cunningham Terrace; 171, 173, 175, and
177 and 1 on S/P 25667 Stubbs Terrace; and 2 on S/P: 25667 Luth Avenue
from 'Residential R15' to 'Residential R25' and amend the scheme map
accordingly;
(b) Amend column 2 of the Table 1 - zoning table to include “R25” following
“Residential R15 and R20”; and
(c) Amend Clause 42(1) and Clause 42(1)(a) to include “R25” and read as
follows:
"(1) Residential Zone: R Code Density R15, and R20 and R25
(a) Notwithstanding any provisions of the Residential Design Codes
to the contrary, buildings on land within the Residential Zone
having an R Code density of R15 or ,R20 or R25 shall not exceed
6.5 metres overall height and 3.6 metres wall height".
2.
Advise the applicant that the relevant Scheme Amendment Documentation is to
be prepared;
3.
Authorise the Mayor and Chief Executive Officer to execute the relevant Scheme
Amendment Documentation;
4.
Note that the subject Town Planning Scheme Amendment will be submitted to the
Environmental Protection Authority requesting assessment prior to commencing
public consultation;
5.
Note that the Town Planning Scheme Amendment will be submitted to the
Western Australian Planning Commission for information; and
6.
That upon receipt of the environmental assessment from the Environmental
Protection Authority, the amendment be advertised for a period of not less than 42
days in accordance with the Town Planning Regulations, 1967.’
The proposal was advertised as per the above resolution (see ‘Consultation’ section of
this report).
Consultation and Referrals
Advice of Western Australian Planning Commission (WAPC)
The amendment was forwarded to the Western Australian Planning Commission
(WAPC) prior to public consultation commencing. The WAPC advised that the
amendment would be considered a ‘complex’ amendment for the purpose of the
Regulations.
CITY OF SUBIACO
32
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Advice of Environmental Protection Authority
The proposed amendment was forwarded to the EPA for advice prior to commencing
advertising. On 5 October 2015 the EPA advised that there was no advice relevant to
the proposal.
Public consultation
Following receipt of advice from the Environmental Protection Authority, Scheme
Amendment No. 28 was advertised for a period of 68 days between Friday 19 February
2016 and Tuesday 28 April 2016. The following was undertaken as part of the public
advertising:
•
Notifications letters were sent to relevant state government and service agencies,
adjoining local governments and industry stakeholders (planning consultancies,
architects and building companies);
•
Details of the proposal were provided on the City's website;
•
A notice regarding the amendment was displayed at the City's administration
centre and copies of the Scheme Amendment report were available for viewing at
both the administration centre and the library;
•
Signage was erected on site; and,
•
Notice of the Scheme Amendment proposal was given in The Post newspaper.
A total of 46 submissions were received during the consultation period of which:
•
27 supported the proposal; and,
•
19 raised objections to the amendment.
A number of key trends appeared throughout the submissions including:
•
Nine submissions which proposed the idea of widening the subject area to include
more lots, in particular those included in Scheme Amendment No. 27 and south of
Cliff Sadlier Memorial Park;
•
Two submissions raised the idea of increasing the proposed R25 zoning to R30 to
allow an additional 40 properties, while allowing new dwellings to take advantage
of the proximity to the railway stations; and,
•
Nine of the 19 objections opposed Scheme Amendment No. 28 due to the
impacts the proposed zoning would have on the existing character of the site.
A full schedule of submissions is included as Attachment 2 to this report.
Comment
City of Subiaco Local Planning Strategy 2013
The City’s endorsed Local Planning Strategy (LPS) identifies the need to provide 3,600
new dwellings by 2031. The recent draft Perth and Peel @ 3.5 million document
advertised by the WAPC increases this target to 6,200 dwellings. To date, these
figures have yet to be adjusted to account for the impact of the City of Perth Act 2016.
Specifically, more intensive residential development is promoted within and around
nominated areas identified in the LPS, including, within and around railway stations
(nominally 400m walkable catchments). The lots forming part of the amendment
proposal (as advertised) are within a 400m-800m catchment of both Shenton Park and
Daglish railway stations. The high frequency circle route bus runs along Selby Street,
and Route 27 runs along Nash Street.
CITY OF SUBIACO
33
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Proposed density coding
In the report to the Development Services Committee meeting of 26 May 2015, officers
provided the following advice:
•
The amendment proposed infill outside the areas identified by the City’s LPS as
areas of ‘targeted infill’;
•
The amendment could result in 16-19 further lots being created within the
amendment area at the R25 code; and,
•
Staff did not support the amendment on the basis of the previous Ministerial
decision to refuse proposed scheme amendment 27 and the proposal does not
accord specifically with the LPS. However Council resolved to initiate the
amendment.
A density code of R25 is considered a good fit for the area, as it supports a modest
increase in dwellings, whilst not affecting the character of the area.
Expansion of amendment area
Having regard to the above, City officers investigated the potential of expanding the
area over which the amendment could apply. This area of investigation consists of the
portion of Sub-Precinct 1 south of Charles Stokes and Cliff Sadlier Reserve, Daglish, as
defined by Local Planning Policy 4.2 – Daglish Precinct (the expanded scheme area).
The map below specifies the lots within the expanded area:
At the R25 code, it is likely the form of future development would be exclusively Single
House and Grouped Dwelling developments.
There are 73 identified ‘parent lots’ within the possible expanded scheme amendment
area. (Note: this includes the lots that are already subdivided into two or more dwellings
being counted as one lot.)
Of these 73 lots, 20 lots have either been subdivided or are developed for nonresidential purposes (eg No. 7 Nash Street, Daglish is a Child Care centre). This leaves
53 lots potentially capable of further development subject to normal lot size, heritage,
CITY OF SUBIACO
34
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
built form and frontage criteria. Again, the R25 code is considered a good fit as it
supports a modest increase in dwellings, whilst not affecting the character of the area.
As noted above the submissions received during the public consultation period
expressed a desire for the amendment area to be expanded and/or the density code
applied to be increased.
It is recommended that the area affected by the amendment be expanded to include
the whole area outlined above and the scheme amendment documents updated for the
following reasons;
•
The proposed dwelling yield of up to 53 dwellings assists in achieving the City’s
dwelling targets established in the draft Perth and Peel @ 3.5 million document;
•
While outside the 400m catchments of Shenton Park and Daglish railway stations
established under the adopted LPS, the amendment will facilitate modest
development within a 400-800m catchment of these two railway stations;
•
The resulting development form of Single Houses and Grouped Dwellings, likely
in battle-axe configurations, is reflective of the existing form of development within
the south western portion of Daglish.
It is noted that the amendment, both as originally proposed and as expanded, does not
meet the provisions of the City’s LPS in that it proposes infill outside the established
400m walkable catchments to railway stations.
Station Precinct Heritage Surveys
Prior to undertaking formal consultation for this amendment, preliminary heritage
surveys were undertaken in station precincts, which included a small section of the
Scheme Amendment No. 28 expansion area, between Luth and Millington Avenues.
These surveys sought to ensure that heritage considerations are taken into account
when planning for future development in these areas. The potential rezoning of these
lots to R25 can be achieved with no impact on the potential consideration of heritage
value (5 of the 15 parent lots have already been subdivided). For further information
refer to item D8 of the Council meeting held on 19 April 2016.
Having regard to the above, on balance, it is recommended Council adopt the
amendment subject to modifications to include the lots identified in the expanded
amendment area as a minor modification.
Strategic Implications
For reasons outlined in the comment section of this report, the proposed amendment
has bearing on whether the City’s achieves established density infill targets. It is noted
that the amendment includes areas outside the ‘targeted growth areas’ identified by the
LPS.
Statutory and Policy Considerations
Part 5 (Division 2) of the Regulations sets out the process for complex scheme
amendments. The City is required to consider the proposal within a period of not more
than 90 days from the end of the consultation period.
Risk and Asset Implications
There are no risk and asset implications for this report.
CITY OF SUBIACO
35
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Financial
There are no financial implications for this report.
Social and Environmental Implications
There are no financial, social or environmental implications as a result of the
recommendations of this report.
Attachments
1.
Scheme Amendment No. 28 report as advertised
2.
Schedule of Submissions
For Information
There are no items for information relating to this report.
CITY OF SUBIACO
36
E/16/169
28 JUNE 2016
D8
ORDINARY COUNCIL MEETING - MINUTES
DRAFT LOCAL PLANNING POLICY 2.27 – LAND USE IN THE TOWN
CENTRE ZONE – CONSENT TO ADVERTISE
REPORT FROM MANAGER PLANNING SERVICES
Author:
Aaron Augustson, Senior Statutory Planning Officer
Date:
14 June 2016
File Reference:
A/4099
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER RECOMMENDATION/COUNCIL DECISION
Moved Cr Arbuckle/seconded Cr Rowe
That Council, in accordance with the provisions of Schedule 2, clause 4 of the
Planning and Development (Local Planning Schemes) Regulations 2015:
1.
Adopt the draft local planning policy 2.27 ‘Land use in the Town Centre
zone’ published in attachment 1 for the purpose of public advertising;
2.
Advertise the draft local planning policy 2.27 ‘Land use in the Town Centre
zone’ for public comment for a period of not less than twenty one days; and
3.
Following completion of the public comment period, receive a further report
detailing the outcomes of the advertising period, including any submissions
received, for consideration.
CARRIED 10/0
7.39pm
Executive Summary
The City is keen to support the establishment of new businesses in the town centre,
and wishes to reduce barriers (perceived or otherwise) to businesses starting up, or
relocating to, Subiaco.
The City’s Town Planning Scheme No. 4 (the Scheme) specifies that a number of uses
are ‘permitted’ uses within the Town Centre zone when all scheme requirements are
met. Very rarely does a proposal for an existing building meet all scheme requirements
meaning a change of use application is often required regardless of how appropriate
the use is within the Town Centre zone. Oftentimes, the application considers a
shortfall of parking for an existing building where additional parking cannot be provided
on site, and where sufficient public parking is located nearby.
The purpose of this report is to initiate advertising of a local planning policy that will
exempt the need for planning approval of certain uses within the Town Centre zone;
this includes uses such as Shops, Offices, Consulting Rooms and Small Bars. The
intent of the policy is to encourage economic activity in the Town Centre zone by
reducing regulatory costs and providing greater certainty to landowners and tenants.
The policy does not exempt the need to comply with other legislation, such as that
relating to noise, food handling, universal access and liquor licensing. Such policy
provisions are now possible in certain circumstances under the Planning and
Development (Local Planning Schemes) Regulations 2015.
It is recommended that the council adopt the policy for the purpose of public
consultation.
CITY OF SUBIACO
37
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Background
As part of the Scheme Review, the City is required to review and update its local
planning policies. It is also good planning practice to review policies regularly, ideally
every two years. This process includes the updating of policies in order to respond to
changes in the city’s planning framework and the broader statutory environment, most
notably the gazettal of the Planning and Development (Local Planning Schemes)
Regulations 2015 (the Regulations) in October 2015.
A part of the City’s overall review of its planning framework is to recognise changes to
economic conditions and expectations of land use control. The Town Centre zone and
surrounds are the central drivers of economic activity within the City of Subiaco. It is
important that the City’s town planning framework reflects the changing nature of land
use demand and does not inhibit the economic growth within the town centre. Rather, it
is important that the planning framework supports economic growth and develops a
town centre which is an attractive place to do business,
The City as whole is investigating ways to encourage economic activity within the Town
Centre without compromising amenity, and this initiative has been identified as
assisting in achieving that outcome.
The Regulations include a series of ‘deemed provisions’ which are automatically
adopted under local planning schemes. Clause 61(2)(e) of the deemed provisions
states as follows;
‘(2) Development approval of the local government is not required for the following uses
–
(e) any other use specified in the local planning policy or local development plan that
applies to the development as a use that does not require development approval’
The deemed provision specified above allows the City to adopt a local planning policy
that identifies uses that do not require the approval of the City.
Comment
The Scheme specifies that a number of uses are ‘permitted’ uses within the Town
Centre zone, this includes Shop and Restaurant uses (among others). However clause
14(2) of the Scheme defines a permitted use as follows;
‘means a use is permitted by the Scheme providing the use complies with the
relevant development standards and the requirements of the Scheme.’
[Emphasis added]
This includes such as vehicle parking standards, built form limits and end of trip
facilities. Seldom will an existing building achieve compliance with all scheme
standards. Similarly there are, generally speaking, limited realistic opportunities to
actually meet scheme criteria. For instance, a large proportion of buildings along
Rokeby Road and Hay Street are built to the extent of the site and without substantial
alterations these buildings cannot provide additional areas for vehicle parking.
The view of City officers is that while scheme standards are wholly applicable to new
development, there is often little benefit in the ‘re-assessment’ of applications proposing
certain uses to existing buildings.
CITY OF SUBIACO
38
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Policy outcome
The intent of the draft policy contained at Attachment 1 is to exempt the need for
approval for uses the City wishes to encourage within the Town Centre zone.
Reasons for change
Officers consider the adoption of a policy which exempts the need for approval within
the Town Centre zone should be adopted for the following reasons:
•
A policy will recognise the importance that economic factors play in determining
land use order within the Town Centre zone. This may contribute to greater
economic activity within the area;
•
Lessees and lessors will be given greater certainty of the range of uses a building
is capable of being occupied by;
•
The City’s parking criteria do not reflect the changing nature of transport trips in
and around Subiaco and the centralisation of public, shared parking, nor do they
specifically differentiate between areas well service by public transport, bicycle
and pedestrian infrastructure; and,
•
The number of development applications received by the City would be reduced
by approximately 6%, which in turn would provide a more effective planning team.
Rational of identified uses
The draft policy identifies a range of uses considered to contribute strongly to economic
development in the Town Centre zone. The table below sets out the use classes and
specifies their current permissibility:
Land Use
Shop
Local Shop
Office
Consulting Rooms
Exhibition Centre
Showroom
Restaurant
Fast Food Outlet
Convenience Store
Small Bar
Health Studio
Scheme permissibility
P
P
D
D
P
D
P
D
A
D
D
These uses have been identified for the following reasons:
•
Historically they are the uses in which the City has received development
applications;
•
The use has the potential to generate economic activity and activity to the street;
•
The externalities of the use is managed by the City through health and building
regulations (which will still apply) or through state government regulation (such as
for licensed premises);
•
The uses are those which should reasonably occur in a town centre, as opposed
to smaller local centres.
CITY OF SUBIACO
39
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Applicable only to existing buildings
The provisions of the draft policy will apply to existing buildings only. This may include
external balcony or alfresco areas, but not existing vehicle parking bays. This ensures
that new development (works/buildings) within the Town Centre zone is still subject to
the normal considerations relating to vehicle parking and, by extension, the cash-in-lieu
provisions of the Scheme.
Town Centre development zone
It is recommended the policy also apply to the Town Centre Development zone, which
encompasses the buildings at No. 10 (Lot 22) Rokeby Road being the Pavilion Markets
site. This ensures future development on the site is afforded the same flexibility as
other premises in the town centre area. This may also set the circumstances where the
site could be activated in the short term pending commencement of construction on the
site.
Activation at ground floors
A potential risk of the policy is that uses that do not typically have ‘active frontages’
could occur at ground floors, such as Office and Consulting Room uses. This risk is
considered minor for a number of reasons:
•
The purpose of this policy is to allow for (largely) greater freedom in how existing
properties are occupied. Placing restrictions on what floors a land use could be
considered exempt from the need for approval runs contrary to the objectives of
the policy;
•
Land use is usually dictated by the form and suitability of a building and location.
Recognising the influence of economic factors, rather than planning control, in
dictating land use is a central objective of this policy; and
•
The likelihood of this occurring in a widespread manner is limited, given typical
rents and building layouts at ground floors are not usually suited to passive, office
type uses.
Impact on inner city dwellings
It is recognised that some of the prescribed uses could result in external impacts on
residential dwellings within or nearby to the Town Centre zone. It is considered that
these impacts are appropriately governed by other local laws and legislation and
officers are confident external impacts of land use can still be appropriately controlled,
as they normally are, without the need for land use approval. It is noted that
requirements to obtain relevant health licenses or building approvals still apply.
Continuity issues
As the proposed policy will exempt the need for planning approval of the City for certain
uses, under such a framework, the City will no longer be able to ‘track’ the relevant use
of each site. It is important to understand the permanency of the policy and that
rescinding policy in part or full in the future may result in continuity issues for future
assessment of applications.
CITY OF SUBIACO
40
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Internal referrals
Place Development
The proposed policy was referred to the Place Development branch for comment. The
following advice was provided:
‘The adoption of this policy will have a positive impact on the local economy for
Subiaco. Recently the city facilitated a series of meetings with local commercial
leasing agents. The agents were asked about the issues and constraints that
they face when trying to fill vacant space in Subiaco. A common issue raised was
that the Council are perceived as being too restrictive with the requirements for
permitted uses and parking requirements within the Town Centre. That the
Council ‘red-tape’ meant that it was easier for new businesses to locate elsewhere
rather than face the risk of a refusal or request for ‘cash in lieu’.
This policy if adopted, will reduce the timeframe and costs for a new business
locating to Subiaco. It will address the perceptions around the current parking
requirements and leasing agents will have greater confidence and certainty when
trying to attract new businesses to the Town Centre. This policy could be
instrumental in making Subiaco an attractive destination for businesses and
thereby reducing the current vacancy rate.
Finally the policy is also well aligned with a number of strategies from focus area
three of the Corporate Business Plan 2015-2019, including:
•
3.1.2 – Encourage a diverse range of dining and drinking venues both
indoors and outdoors;
•
3.2.1 – Support the development of a diverse range of shopping options,
including markets;
•
3.2.2 – Support and encourage both new and existing locally-owned
businesses to remain in the city.
•
3.3.2 – Work towards establishing Subiaco town centre as a destination of
choice.
•
3.3.3 Encourage a broad range of hospitality, entertainment and recreation
options for workers in the city.’
Environmental Health & Building
While development approval is not required, it is important to ensure the premises is
suitable for the proposed use, by considering if the nature of the business requires
further approvals under the Building Act 2008, Food Act 2008, Health Act 1911 and
subsidiary legislation (Health (Public Buildings) Regulations 1992) and/or the City of
Subiaco Health Local Law 1999. Customers will be advised of the need to first
investigate whether the use of a building will also meet this legislation, albeit that
planning approval is not required.
Consultation
Should the council resolve to adopt the policy for the purposes of public advertising it
will be advertised for public comment for a period of at least twenty-one (21) days in
accordance with clauses 4(1) and 4(2) of the Deemed Provisions. At the completion of
the public advertising period, a further report will be referred to council with
recommendations incorporating comments received during the advertising period.
CITY OF SUBIACO
41
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Strategic Implications
This report has strategic implications for the governance of land use and control within
the Town Centre zone. The strategic implications of this report are discussed in the
‘Comment’ section above. The recommendation is consistent with the Corporate
Business Plan and Strategic Community Plan, specifically Focus Area three: A Unique
Destination.
Statutory and Policy Considerations
A planning policy does not form part of a Scheme, and cannot bind the council in
respect of an application or planning matter. However, the council is required to have
due regard to the provisions and objectives of the policy in its decision making.
In regard to planning policies, clause 3(1) of the Deemed Provisions states that the
council may make a local planning policy in respect of any matter related to the
planning and development of the Scheme area. The proposed policy ought to be
appropriately adopted under that provision.
Risk and Asset Implications
There are no risk and asset implications for this report.
Financial
The City will forgo a small amount of planning application fees as a result of exempting
the need for approval of certain land uses. The fee for a change of use application is
approximately $295.
Social and Environmental Implications
There are no social and environmental implications to this report.
Attachments
1.
Draft local planning policy 2.27 – Land use in the Town Centre zone.
2.
Map of the Town Centre zone
For Information
There are no information documents for this report.
COUNCIL DECISION
Moved Cr Mummery/seconded Cr Stroud
That the order of business be changed to deal with item C1 before item T1.
CARRIED 10/0
7.40pm
CITY OF SUBIACO
42
E/16/169
28 JUNE 2016
C1
ORDINARY COUNCIL MEETING - MINUTES
55 SALVADO ROAD, SUBIACO - RECONSIDERATION UNDER SECTION
31(1) OF THE STATE ADMINISTRATIVE TRIBUNAL ACT, 2004 OF
DECISION TO REFUSE AN APPLICATION FOR A CHANGE OF USE FROM
SHOWROOM TO SHOP (GROWERS LANE) (7.2015.188.1) (DR 66/2016)*
REPORT FROM MANAGER PLANNING SERVICES
Author:
David Milliken
Date:
7 June 2016
File Reference:
P/7802
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
COUNCIL DECISION
Moved Cr Burns/seconded Cr Rowe
That Council, in response to the invitation of the State Administrative Tribunal to
reconsider its decision under section 31(1) of the State Administrative Tribunal
Act 2004 (WA) that Council affirms its previous decision dated 24 February 2015
under section 31(2)(a) of the State Administrative Tribunal Act 2004 (WA):
That in accordance with the provisions of Town Planning Scheme No. 4, the
Metropolitan Region Scheme and the Planning and Development (Local
Planning Schemes) Regulations 2015, the application submitted by D & T Tran
date stamped 13 October 2015 for change of use from showroom to shop at No.
55 (Lot 801 on D/P 73741) Salvado Road, Subiaco as shown on plans date
stamped 13 October 2015, be REFUSED.
CARRIED 6/4
CRS STROUD, HEMSLEY, GEDERO AND MUMMERY VOTED AGAINST
8.17pm
OFFICER RECOMMENDATION
Moved Cr Stroud/seconded Cr Hemsley
That Council, in response to the invitation of the State Administrative Tribunal to
reconsider its decision under section 31(1) of the State Administrative Tribunal Act
2004 (WA), set aside its previous decision dated 24 February 2015 under section
31(2)(b) of the State Administrative Tribunal Act 2004 (WA) and substitute a new
decision as follows:
That in accordance with the provisions of Town Planning Scheme No. 4 and the
Metropolitan Region Scheme, the application submitted by D & T Tran date stamped 13
October 2015 for change of use from showroom to shop at No. 55 (Lot 801 on D/P
73741) Salvado Road, Subiaco as shown on plans date stamped 13 October 2015, be
APPROVED subject to the following conditions:
1.
The development shall be carried out in accordance with the plans and drawings
date stamped 13 October 2015 included with the application for development
approval;
2.
The approval for Grower’s Lane is permitted to run in accordance with the lease
for the Homebase site and will expire on 31 December 2020. Any extension of the
approval beyond this period will be subject to the submission and approval of a
new planning application;
3.
The text/lettering of each advertising sign shall not exceed 10m2 on each of the
three facades of the tenancy. Signage shall not pulse or flash;
4.
Prior to commencement of development, a noise management plan shall be
submitted detailing measures that will be undertaken to ensure noise levels are
maintained within the levels prescribed in the Environmental Protection (Noise)
CITY OF SUBIACO
43
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Regulations 1997. The plan shall be prepared by a suitably qualified consultant
and shall include:
•
Sound proofing measures used in the design and construction of the
development;
•
Predictions of noise levels (including delivery/service vehicles, amplified
music/loud speakers);
•
Control measures to be undertaken (including monitoring procedures); and
•
A complaint response procedure.
All sound attenuation measures identified by the plan or as additionally required
by the City of Subiaco, shall be implemented prior to occupancy of the
development or as otherwise required by the City of Subiaco and the
requirements of the plan shall be observed at all times.
LOST 4/6
MAYOR HENDERSON, CRS MCALLISTER, BURNS, CLEMENTS, ROWE AND
ARBUCKLE VOTED AGAINST
8.15pm
ALTERNATIVE RECOMMENDATION
Moved Cr Burns/seconded Cr Rowe
That Council, in response to the invitation of the State Administrative Tribunal to
reconsider its decision under section 31(1) of the State Administrative Tribunal Act
2004 (WA) that Council affirms its previous decision dated 24 February 2015 under
section 31(2)(a) of the State Administrative Tribunal Act 2004 (WA):
That in accordance with the provisions of Town Planning Scheme No. 4, the
Metropolitan Region Scheme and the Planning and Development (Local
Planning Schemes) Regulations 2015, the application submitted by D & T Tran date
stamped 13 October 2015 for change of use from showroom to shop at No. 55 (Lot 801
on D/P 73741) Salvado Road, Subiaco as shown on plans date stamped 13 October
2015, be REFUSED.
CARRIED 6/4
CRS STROUD, HEMSLEY, GEDERO AND MUMMERY VOTED AGAINST
8.17pm
Cr Burns provided the following reasons (summarised)
Application Consideration
When determining an application the Council is to have regard to:
•
The Planning Scheme Zone objectives.
•
The matters raised in Clause 27 of the Planning Scheme, including:
(b) any relevant planning policies;
(c) a statement of planning policy of the Western Australian Planning Commission;
(d) any planning study approved by the local government;
(f) the orderly and proper planning of the locality;
•
(a)
(e)
(f)
(g)
(h)
(s)
The matters raised in Clause 67 of the Planning and Development (Local
Planning Schemes) Regulations 2015, including:
the aims and provisions of this Scheme and any other local planning scheme
operating within the Scheme area;
any policy of the Commission;
any policy of the State;
any local planning policy for the Scheme area;
any structure plan, activity centre plan or local development plan that relates to
the development;
the adequacy of —
CITY OF SUBIACO
44
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
(i)
the proposed means of access to and egress from the site; and
(ii)
arrangements for the loading, unloading, manoeuvring and parking of
vehicles;
(t) the amount of traffic likely to be generated by the development, particularly in
relation to the capacity of the road system in the locality and the probable effect
on traffic flow and safety;
(u) the availability and adequacy for the development of the following —
(i)
public transport services;
(ii)
public utility services;
(iii)
storage, management and collection of waste;
(iv)
access for pedestrians and cyclists (including end of trip storage, toilet
and shower facilities);
(v)
access by older people and people with disability;
(v) the potential loss of any community service or benefit resulting from the
development other than potential loss that may result from economic competition
between new and existing businesses;
(x) the impact of the development on the community as a whole notwithstanding the
impact of the development on particular individuals; and
(y) the history of the site where the development is to be located
The following relevant planning policies have not been properly considered with respect
to this proposal:
1.
State Planning Policy 4.2, Activity Centres for Perth and Peel
2.
The planning scheme Zone objectives.
3.
The Subiaco Central Development Plan
4.
City of Subiaco Local Planning Strategy 2014
5.
The Subiaco Activity Centre Plan (Draft)
6.
Economic, Retail and Employment Report, March 2016 (Subiaco Activity Centre
Structure Plan) (Draft)
The full reasons are contained in the document submitted by Councillor Burns and the
circulated Traffic & Parking Study (i3 consultants).
Executive Summary
The application is for a change of use from showroom to shop (Growers Lane) at the
No. 55 Salvado Road, Subiaco. The application is currently the subject of an appeal at
the State Administrative Tribunal.
Background
Landowner:
Applicant:
Application Date:
DA Reference:
Lot size:
TPS Zoning:
TPS Precinct:
Land Use:
Land Use Permissibility:
Existing Development:
Heritage Listing:
CITY OF SUBIACO
City of Subiaco
D & T Tran
13 October 2015
7.2015.188.1
33,649m2
Commercial/Residential
Centro Precinct
Shop
A
Single storey building comprising a showroom
Not listed
45
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
The purpose of this report is to provide further information to Council relating to its
previous decision to refuse the application for a change of use at No.55 Salvado Road,
Subiaco from showroom to shop (Grower’s Lane) at its ordinary council meeting on 23
February 2016.
At that meeting, Council resolved the following:
That in accordance with the provisions of Town Planning Scheme No. 4, the
Metropolitan Region Scheme and the Planning and Development (Local
Planning Schemes) Regulations 2015 the application submitted by D & T Tran
date stamped 13 October 2015 for change of use from showroom to shop and
associated signage at Tenancy 20 and 21, No. 55 (Lot 801 on D/P 73741)
Salvado Road, Subiaco as shown on plans date stamped 13 October 2015, be
REFUSED.
Following the decision from Council to refuse the application, the applicant submitted a
review of the matter with the State Administrative Tribunal (SAT). Further to mediation
held on 6 May 2016, the SAT has directed the City to reconsider the application
pursuant to s31 of the State Administrative Tribunal Act 2004 (SAT Act) at its Ordinary
Council Meeting on 28 June 2016.
In order to assist the Council to make an informed decision on traffic, parking and retail
economic matters associated with the application, additional documentation has been
provided by the applicant for the City to consider, including:
•
Overview report of the proposed business operations for Growers Lane;
•
A copy of the results of an online petition that was run by the applicant during the
application period;
•
A copy of the comments made in the online petition;
•
A Retail Impact Assessment Report by Pracsys;
•
Parking Utilisation Report by Transcore; and
•
Traffic Advice by Transcore.
In addition to the documentation submitted by the applicant, the City has engaged an
economic and a transport consultant to review the applicant’s information. This is
addressed in the following documents attached to this report:
•
Review of Economic Impact Assessment by Tony Shrapnel
•
Review of Applicant’s Traffic Advice by Cardo
The above information is discussed in the comments section of this report.
Site Context and Development History
The subject property is located in the Homebase complex at No. 55 Salvado Road,
Subiaco. This area is bounded by Roydhouse Street to its south and east, Harborne
Street to its west and Salvado Road to its north. Salvado Road forms the boundary of
the Town of Cambridge.
The Homebase complex contains a mix of uses which service Subiaco and the wider
area, including the Homebase Expo showroom and Bunnings warehouse. Car parking
for 391 vehicles is distributed across the site and is accessed by patrons from multiple
entrance points off Salvado Road, Harborne Street and Roydhouse Street.
The area surrounding the complex is characterised by a diverse range of uses,
including the large National Storage site to the west, offices and grouped dwellings to
CITY OF SUBIACO
46
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
the north of the site in the Town of Cambridge and mixed use development along the
south-east side of the site, most of which is under the jurisdiction of the MRA.
The subject property is comprised of two tenancies which combine to 700sq.m in size.
The property is situated at the western end of the complex near the Harborne St access
point.
The growers market will operate a fresh fruit and grocery business which will
incorporate a mix of services including a gourmet deli section, baker, butcher, juice bar
and fish supplier.
Comment
The refused development application is subject to a SAT review, where a mediation
session has been held and the item referred back to the City for a s31 reconsideration.
At the mediation the major issues were discussed, and the applicant has provided
further information as a result. The City has reviewed this further information by
independent consultants appointed by the City. The full reports provided by the various
consultants are attached to this report, with a summary of the findings included in the
report.
In reconsidering the previous decision, the following three options are available to
Council:
1.
Affirm its previous decision;
2.
Vary its previous decision; or
3.
Set aside the previous decision and substitute a new decision.
An assessment of the proposal has been conducted against the provisions of Town
Planning Scheme No. 4 (the Scheme), Planning Policies and in consideration of the
reports submitted by the transport and economic consultants.
In consideration of all the information relating to the proposal, the application is found to
be capable of being approved, subject to the inclusion of appropriate conditions. An
assessment of all relevant Scheme, Policy and consultant information is detailed below.
Traffic
Applicant Information
The applicant has engaged transport consultancy firm Transcore to provide detail in
regards to the impact of the proposed use from the perspective of traffic generation and
parking supply. Transcore has provided two additional reports for consideration by the
City including a report providing traffic advice for the area as well as a parking
utilisation report.
Transcore has advised that the new development will generate ~724 typical Saturday
trips, and ~60 peak hour trips. This development replaces former land uses and it
estimated to result in a net increase of ~440 typical Saturday trips, and ~32 peak hour
trips. These estimates include an estimated 20% cross-trade where shoppers will visit
more than one tenancy at the Homebase complex.
Transcore further assumes that 10% of the development will be passing traffic (i.e.
traffic already on the road network) which further reduces the net trips to 390 typical
Saturday trips and 29 peak hour trips.
CITY OF SUBIACO
47
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Transcore concludes that the estimated impact on adjacent roads is in the order of 1%
to 2% of total daily traffic which will not result in any adverse impact on existing traffic
operations.
Independent Consultant Comments
The City appointed Cardo to review the Transcore report and provide independent
advice. Cardno provided the following comments:
•
Transcore have used traffic generation rates from South Australia, whereas using
traffic generation rates from the NSW RTA would result in higher estimated traffic
generation.
•
the traffic generation estimates for the existing land use, as provided by the
Applicant, appear to be significantly overstated compared to RTA trip generation
rates. This results in an understatement of net traffic generation of the proposed
land use.
•
the case for a 20% reduction in trip generation due to ‘cross-trade’ has not been
substantiated and should be justified by the Applicant
•
the 10% reduction in trip generation due to diversion of passing trips into the site
has not been substantiated but is considered reasonable.
Cardno concluded, and confirmed by email, that “ultimately there is unlikely to be any
fundamental traffic or parking problem arising from the application which is likely
to justify refusal” and that they “do not believe that the traffic on the current road
network should be considered to be ‘unsafe’ or otherwise unacceptable given it is an
inner urban environment”
Staff Comment
Traffic generation is not an exact science as there are many individual factors that
influence how many car trips a particular development may generate.
In this case the numbers generated, even if the higher generation rates were
considered, are not of such a scale to create, or even add to, a traffic issue.
Peak hours for the shop will be generally outside of peak hours for traffic, and a
location near a signal-controlled T-intersection is good for this type of use.
Traffic issues on Harborne/Centro are a result of regional traffic moving through a
constrained street towards an intersection with Roberts Road, where Roberts Road is
given more ‘green time.’ This situation is likely to improve with a good design for the
Roberts Road two-way project in the future. The proposed use will not add to this
regional traffic issue in any significant way.
It is the opinion of staff that traffic is not a major issue relating to this development and
it should not be a reason to not support the development.
Parking
Applicant Information
Transcore has also provided further information in relation to parking. Transcore has
counted 356 parking bays on the Homebase site. Based on the parking surveys
undertaken by Transcore on the 11th and 14th of May 2016, a Wednesday and
Saturday, it is concluded that there is a significant level of spare car park capacity both
during regular weekday and typical Saturday peak shopping.
CITY OF SUBIACO
48
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
The maximum parking utilisation for the public parking zones within Homebase is about
64% and 54%, leaving a minimum of 95 bays and 122 bays available for parking during
peak utilisation periods on a typical weekday and Saturday.
It is concluded that the overall parking supply across the site is sufficient to meet the
parking demand associated with the proposed use.
Independent Consultant Comments
The City appointed Cardo to review the Transcore report and provide independent
advice. Cardno provided the following comments:
•
The parking utilisation report is generally representative of the parking availability
during the surveyed period. However, the level of parking demand should be
seasonally adjusted to acknowledge that the surveys were undertaken during
periods of lower demand for key land uses within the Complex (e.g. Bunnings);
•
It is also considered that the Complex may be trading below its capacity and
therefore to fully understand the impact of the proposed change of use, the
applicant should provide an overall parking demand estimate based on standard
rates and full trading capacity; and
•
The level of parking required by the proposed land use is considered to be
suitable.
Staff Comment
It is clear that there is sufficient parking available on the Homebase site for this use.
Whilst Cardno have provided some critique of Transcore’s methodology, both
consultants agree that parking provision is adequate.
The City has counted 391 bays on the site, including the bays directly accessible off
Roydhouse Street. Transcore did not include these bays in their count.
A total of 35 bays are required for the growers market which is based on a factor of one
bay per 20sq.m of 700sq.m of Net Lettable Area.
In order to determine whether the site can accommodate the number of car bays
required for the shop, an assessment of all uses in the complex against their car
parking standards in the Scheme was performed. The table below provides a detailed
summary of the car parking requirements in the Homebase complex.
Tenancy
Use
Bunnings
Bunnings Yard
Area
Austral Bricks
Midland Brick
Home Base
Veterinary
Clinic
Showroom
Storage
Yard
Showroom
Showroom
Showroom
Vet
City Farmers
Yard Area (Geo
Wash)
Alliance Robes
Needham Air
Shop
Yard Area
CITY OF SUBIACO
Showroom
Showroom
Parking
Ratio
(NLA)
1 bay per 50sq.m
1
bay
per
100sq.m
1 bay per 50sq.m
1 bay per 50sq.m
1 bay per 50sq.m
4 per consulting
room
Area
3,432sq.m
1,676sq.m
460sq.m
320sq.m
5,059sq.m
209sq.m –
consulting
rooms
1 bay per 20sq.m 710sq.m
1
bay
per 1,470sq.m
100sq.m
1 bay per 50sq.m 211sq.m
1 bay per 50sq.m 200sq.m
49
Car
Bays
Required
68.64 bays
16.76 bays
9.2 bays
6.4 bays
101.18 bays
3 12 bays
35.5 bays
14.7 bays
4.22 bays
4 bays
E/16/169
28 JUNE 2016
Watershed
Growers
Market*
Business
Centre
Muzz Buzz
ORDINARY COUNCIL MEETING - MINUTES
Showroom
Shop
1 bay per 50sq.m
1 bay per 20sq.m
200sq.m
700sq.m
4 bays
35 bays
Office
1 bay per 40sq.m
1,290sq.m
32.25 bays
Fast Food 1 bay per
Outlet
eating
Minimum
bays if no
area.
4sq.m 55sq.m – no 4 bays
area. eating area
of 4
eating
Totals
Parking
required
Available bays
Surplus
347.85 bays (rounded to 348 bays)
391 bays
43 bays
The table above illustrates that 348 car bays are required when the uses are combined
in order to sufficiently service the Homebase complex. Given that a total of 391 bays
are available, there is a surplus of 43 car bays at the site.
In summary, the car parking available at the site is generous and can easily
accommodate the parking which is generated by the proposed growers market.
It is the opinion of staff that parking is not a major issue relating to this development
and it should not be a reason to not support the development.
Retail Sustainability
Applicant Information
The applicant has engaged retail economics consultancy firm Pracsys to provide detail
in regards to a retail impact assessment for the proposed use.
Pracsys has advised that the total amount of retail grocery floorspace in the Subiaco
Town Centre is 11,897m2, of which the 700m2 proposed development would be less
than 5.9% of total retail floorspace.
In terms of demand Pracsys advises that the proposed developments’ turnover would
be 3% of the amount people living within 2km spend on retail grocery. It would also be
4% of the total turnover of all grocery outlets within 2km of the site. The Pracsys
analysis concludes that there is sufficient demand in the defined trade area to sustain
Growers Lane.
In terms of modelling the impact Pracsys has calculated a -2% impact on existing retail
grocery outlets in the Town Centre. Pracsys also considers that there will be a flow-on
spend of +1%, where Growers Lane customers would undertake other shopping
activities whilst in the Town Centre. Therefore the overall impact of the proposed
development would be approximately -1%.
Independent Consultant Comments
The City appointed Shrapnel Urban Planning to review the Pracsys report and provide
independent advice. Shrapnel Urban Planning provided the following comments:
•
Shrapnel concurs that the growers lane proposal is relatively small and less than
5.6% of total retail floorspace in Subiaco Town Centre;
CITY OF SUBIACO
50
E/16/169
28 JUNE 2016
•
•
ORDINARY COUNCIL MEETING - MINUTES
Shrapnel identifies a potential underestimation of the total turnover of all retail
grocery stores in Subiaco; however the impact of that underestimation would
further lessen the impact of the proposed development. Any impact is likely to be
limited to retail grocery with little, if any, impact on other business in the town
centre. Shrapnel accepts that there is sufficient demand to support the proposed
development;
Shrapnel does not accept the +1% flow-on benefit, and argues that the net impact
on existing retail grocery stores would be closer to -2%.
Staff Comment
The proposed land use is relatively small and there is sufficient demand. It is likely to
have a very small impact on other retail land use in the town centre.
The information available concerning the retail impact of the proposed use makes it
clear that a refusal cannot objectively be justified by reference to clause 67(v) of the
deemed provisions applicable to all local planning schemes, which allows consideration
to be given to “the potential loss of any community service or benefit resulting from the
development other than potential loss that may result from economic competition
between new and existing businesses”. It is important to note that economic
competition between new and existing businesses is therefore not a matter that can be
considered during the assessment and determination of a development application.
There is some conjecture as to whether there will be positive flow-on benefits to the
rest of the town centre. Whilst the land use is separated from the major part of the town
centre and walking between the two may be difficult, there is likely to be some flow-on
benefit, although it may be difficult to quantify. There is some chance that visitors will
undertake other shopping activities in Subiaco, or at the very least visitors from outside
Subiaco will be attracted to the Town Centre in one way or another. It is considered to
be a better outcome for the Subiaco economy for money to be spent in Subiaco rather
than the same money be spent elsewhere in the metropolitan area.
Future Development
During the mediation session it was noted that ‘shops’ of this nature are discretionary
uses in the Commercial/Residential zone, and that the entire Homebase site is subject
to this zone. It is noted that there is a possibility that the ‘shop’ tenancies could expand
over time beyond the current proposal. Homebase have advised that they have no
intention to significantly expand the ‘shop’ land use on the site.
There are mechanisms through the Town Planning Scheme where the City could
provide particular requirements for the Homebase site that effectively limit the amount
of ‘shop’ land use permitted on the site, should Council wish to do so.
Subiaco Activity Centre Plan
The draft Subiaco Activity Centre Plan (SACP) was endorsed by Council on 24 May
2016 for the purposes of public consultation. Due regard should be given to the SACP
in all planning assessments.
The purpose of the SACP is to provide a planning framework for the future
redevelopment and revitalisation of the Subiaco Town Centre. The Homebase site is
coded ‘Centro’ under the SACP which is intended to be developed as a mixed use area
comprising of permanent residential accommodation and associated commercial uses
such as offices. A shop is a discretionary use in the SACP.
CITY OF SUBIACO
51
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
The SACP contemplates a different form of development for the site in the medium to
long term, once the Homebase lease expires (in 2020, plus 2 five year options).
The Homebase site is identified as a landmark site with a maximum building height of
six storeys with a potential for eight storey buildings to be considered under certain
circumstances.
The site is 3.365 Ha in area, assuming 3Ha of the site is developable with a plot ratio of
3.0 and 70% residential uses, it is likely that up to ~500 apartments could be
accommodated on the site. The Homebase site will be subject to a separate Local
Development Plan which will contain more specific detail for the site in terms of built
form outcomes, building envelopes, design elements and vehicle access.
Other Town Planning Scheme Considerations
Land Use
Shop is defined as an “A” use within the Commercial/Residential Zone. In considering
an application for development approval in any Commercial/Residential Zone the
Council shall have regard to the following objectives:
(1) to develop an area with a strong recognisable identity characterised by
development of a mixture of high quality commercial and residential
accommodation;
(2) to encourage small-to-medium scale mixed-use development of a type and
character appropriate to Hay Street east and Rokeby Road south areas;
(3) to encourage safe pedestrian and vehicle coexistence and/or segregation and to
promote design elements with regard to car parking areas which serve to enhance
the streetscape and the amenity of the locality;
(4) to encourage retention of heritage character by reinforcing the original
development patterns and the recycling of existing building stock;
(5) to encourage pedestrian-friendly development which is orientated to the street in
the traditional manner, enabling surveillance of both the street and pedestrian
areas;
(6) the protection and enhancement of the amenity and general environmental
standards of existing and future development within and adjoining this zone;
(7) to promote and encourage design that incorporates sustainability principles,
including but not limited to solar passive design, energy efficiency, reduction in
greenhouse gas emissions, water conservation, waste management and
recycling;
(8) to promote and encourage design that incorporates crime prevention through
environmental design principles including but not limited to, appropriate fencing,
appropriate landscaping, casual surveillance of public open spaces and adequate
pedestrian movement sightlines.
An assessment of the use against the objectives is provided below. Objectives which
are not applicable are not included in the table.
Clause Assessment
44(1)
The identity of the site is reinforced through the Homebase brand, which
is recognised as providing high quality commercial uses which service
Subiaco and the wider suburban area.
Whilst the proposed growers market differs from the typical commercial
use associated with the Homebase complex, its addition will add to the
CITY OF SUBIACO
52
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
mix and diversity of high quality commercial uses available in the
complex.
44(3)
44(6)
The growers market also has the potential to increase the number of
frequent visitors to the site which provides and overall benefit to
neighbouring tenancies in terms of patronage and exposure.
A car parking assessment has been completed and is provided in this
report. It is demonstrated that the site has sufficient car parking to
accommodate the parking requirements of the veterinary clinic.
The amenity of pedestrians and vehicles in the Homebase complex will
not be compromised by the approval of this use.
The proposal is acceptable from environmental, social and planning
perspectives. The site is surrounded by a mixture of development
including showrooms, offices, shops, multiple dwellings and light
industrial uses and the proposed use is considered to be compatible with
existing development in the area.
The fit out will have no environmental impact and there will be no adverse
impact on the surrounding area in terms of amenity.
The merits of the proposal have been assessed in accordance with the provisions of
Clause 44 and it is considered that the proposed use is appropriate for the site.
Advertising Signs
Advertising and signage associated with the proposed development are required to
meet the standards listed in the City’s Advertising Signs policy.
A total of four advertising signs are proposed for the premises, consisting of three
window signs and a wall sign. The wall sign complies with the City’s Advertising Signs
policy but discretion is sought in relation to the proposed window signs.
An assessment of the window signs is provided in the table below:
Requirement
Clause 5.14 – Window Sign
Assessment
The proposed window signage does not comply with
Clause 5.14 of the Advertising Signs policy on account
One or more window signs of the signs covering more than 50% of the window
are
exempt
from and due to the aggregate of the signs being greater
development where:
than 10sq.m.
a) they cover no more
than 50% of the Notwithstanding the above, variations to the City’s
window to which they advertising signs standards can be considered under
are associated; and
Clause 7 of the policy. In determining whether the
b) they
have
an variations can be supported, consideration must be
aggregate of area of given to the appropriateness of the setting of the sign,
0.4sq.m per 1m of its safety and design.
street frontage of the
subject tenancy (up Overall, the window signs are deemed to be
to
a
maximum consistent and complimentary to existing signage in
aggregate area of the complex and will be designed in such a way which
10sq.m)
can be considered suitable for the site. Furthermore,
CITY OF SUBIACO
53
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
the window signs are safe in that they will not present
a hazard or obstruction to pedestrians.
The window signs are therefore supported as part of
this application.
Consultation and Referrals
The City did not undertake any further consultation for the proposal; however the
applicant has submitted the results of an online petition in its bundle of documents to
the City with 1019 signatures and comments in support of the proposed use. A copy of
this is attached to this report, however it should be noted that this is not a petition as
defined by the Councils Standing Orders regarding petitions.
Strategic Implications
There are no strategic implications for this report
Statutory and Policy Considerations
There are no statutory and policy considerations for this report.
Risk and Asset Implications
There are no statutory and policy considerations for this report that are relevant to the
planning assessment.
Financial
Should Council affirm or vary its previous decision there will be costs involved with
defending this decision at a final hearing at the SAT.
Social and Environmental Implications
There are no social and environmental implications to this report.
Attachments
1.
Development assessment plans
2.
State Administrative Tribunal Orders dated 7 April 2016
3.
Overview report of the proposed business operations for the Growers Lane shop
Confidential Attachments
4.
Minutes from mediation from Craig Slarke
5.
A copy of the results of an online petition that was run by the applicant during the
application period
6.
A copy of the comments made in the online petition
7.
A Retail Impact Assessment Report by Pracsys;
8.
Parking Utilisation Report by Transcore; and
9.
Traffic Advise by Transcore.
10. Review of Economic Impact Assessment by Tony Shrapnel
11. Review of Applicant’s Traffic Advice by Cardo
Councillor Burns left the chamber at 8.17pm.
CITY OF SUBIACO
54
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
10.2 CORPORATE, COMMUNITY AND TECHNICAL SERVICES COMMITTEE
ENBLOC DECISION
Moved Cr Stroud/seconded Cr Rowe
That the recommendations relating to T1 and T5 contained in the minutes of the
Corporate, Community and Technical Services Committee meeting of 21 June
2016 be adopted.
CARRIED 9/0
8.18pm
T1
TENDER A/4270 PRESSURE CLEANING SERVICES
REPORT FROM ACTING DIRECTOR TECHNICAL SERVICES
Author:
Robert Wyllie Coordinator Infrastructure Maintenance
Date:
2 June 2016
File ref:
A/4270
Voting requirements: Simple - more than half elected members present required to
vote in favour
OFFICER/COMMITTEE RECOMMENDATION/COUNCIL DECISION
Moved Cr Stroud/seconded Cr Rowe
That tender A/4270 for pressure cleaning of paving and associated infrastructure
is awarded to Enviropath Pty Ltd for the submitted rate of $1.40 per square
metre, for a period of one year with two (2) one year extension periods
exercisable at the discretion of the city.
CARRIED ENBLOC 9/0
8.18pm
Background
The City provides cleaning services to maintain the amenity of paths and street
furniture in commercial areas (as per attachment 2). Pressure cleaning of paving and
associated infrastructure is one of the key activities for this maintenance which is
carried out under contract.
The current contract for pressure cleaning services expires on 31st July 2016, the new
contract will commence on the 1 August 2016.
The purpose of this report is to recommend to council that Enviro Path be awarded the
contract for pressure cleaning services for a period of one year with two single year
extension periods exercisable at the sole discretion of the City.
Comment
The City seeks to appoint, through this tender, the services of a suitably experienced
and competent specialist to carry out pressure cleaning services
The scope of works included in this Tender require the commercial areas throughout
the city be cleaned three times a year and the area around Subiaco train station to be
cleaned every two months. The scope of the tender also provides for cleaning
additional areas as part of the scheduled cleans and additional urgent work requests.
The commercial area that is encompassed by this tender consists of over 11,000
CITY OF SUBIACO
55
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
square meters of paving and other associated infrastructure and with the nature of the
outlets trading within these areas, it is essential to have this ability to ensure the city’s
commercial precincts remain clean and inviting spaces for both local residents and
visitors alike.
In May 2016 the tender for pressure cleaning services was advertised in West
Australian in accordance with the requirements of the Local Government Act 1995. The
submission period closed at 2:00pm on 31st May 2016
The City received submissions from the following companies:
•
Mulitclean WA Pty Ltd
•
Enviropath Pty Ltd
•
Alpha Property Services Pty Ltd
Selection Criteria
The request for tender document specified that tenders submitted would be assessed
against general compliance criteria, specific qualitative criteria and judged on their
value for money.
The tenders submitted by Multiclean, Enviro path and Alpha Property Services were
found to meet the general compliance criteria and conform to the tender requirements.
The conforming tenders were each assessed against the following qualitative criteria:
•
Relevant experience;
•
Skills and experience of key personnel;
•
Plant and equipment;
•
Demonstrated understanding;
•
Environmental questionnaire.
Consultation
There has been no consultation as part of the request for tender or this report.
Statutory and policy considerations
The Local Government Act 1995 Clause 3.57 and the Local Government (Functions
and General) Regulations 1996, Part 4, Clauses 11 to 24 applies to tender
requirements.
The services to be provided under the tender are in keeping with the City’s Waste
Management policy.
Strategic implications
The tender will continue cleaning services that support the built environment focus area
of the City’s Corporate Business Plan.
Risk and Asset Implications
The routine cleaning of commercial precincts is an essential part of the City’s
maintenance programme, in an effort to provide clean and safe shopping and
entertainment precincts for both local residents and visitors alike.
Financial
The financial implications of this report relate to the anticipated annual cost of $94,940
for the life of the contract which has been provided for in the current budget and the
CITY OF SUBIACO
56
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Strategic Financial Plan, additional costs will be incurred for additional area cleans and
urgent work requests.
Social and Environmental Implications
There are no significant environmental or social implications associated with this report.
Attachments
1.
Tender A/4270 – Details of submissions Received (Confidential)
2.
Area Map
Councillor Burns returned to the chamber at 8.19pm.
Councillor Stroud left the chamber at 8.19pm.
CITY OF SUBIACO
57
E/16/169
28 JUNE 2016
T2
ORDINARY COUNCIL MEETING - MINUTES
REVIEW OF DELEGATIONS & AUTHORISATIONS 2016
REPORT FROM DIRECTOR CORPORATE SERVICES
Author:
Governance & Risk Officer, Jordan Duncan-Smith
Date:
13 June 2016
File Reference:
A/4100
Voting Requirements:
Absolute majority – 7 elected members required to vote
in favour.
COUNCIL DECISION
Moved Cr Mummery/seconded Cr McAllister
That Council:
1.
Delegates or authorises the Chief Executive Officer and Officers as
specified the exercise of Council’s powers, duties, or functions as detailed
in Attachment 1 “Register of Delegations and Authorisations 2016-2017
(Part 1 Delegations & Authorisations from Council to the CEO and
Officers)”, subject to deletion of the delegation to the CEO for regulation 30
(2) (b).
2.
Delegates to the Development Services Committee the powers and duties as
detailed in Attachment 1 “Register of Delegations & Authorisations 20162017 (Part 2 Delegations from Council to the Development Services
Committee)”, subject to deletion of the delegation for revocation of Planning
Policies.
CARRIED BY AN ABSOLUTE MAJORITY 8/1
CR CLEMENTS VOTED AGAINST
8.22pm
COMMITTEE RECOMMENDATION
Moved Cr Mummery/seconded Cr McAllister
That Council:
1.
Delegates or authorises the Chief Executive Officer and Officers as specified the
exercise of Council’s powers, duties, or functions as detailed in Attachment 1
“Register of Delegations and Authorisations 2016-2017 (Part 1 Delegations &
Authorisations from Council to the CEO and Officers)”, subject to deletion of the
delegation to the CEO for regulation 30 (2) (b).
2.
Delegates to the Development Services Committee the powers and duties as
detailed in Attachment 1 “Register of Delegations & Authorisations 2016-2017
(Part 2 Delegations from Council to the Development Services Committee)”.
AMENDMENT
Moved Cr Arbuckle/seconded Cr Rowe
That Council:
1.
Delegates or authorises the Chief Executive Officer and Officers as specified the
exercise of Council’s powers, duties, or functions as detailed in Attachment 1
“Register of Delegations and Authorisations 2016-2017 (Part 1 Delegations &
Authorisations from Council to the CEO and Officers)”, subject to deletion of the
delegation to the CEO for regulation 30 (2) (b).
2.
Delegates to the Development Services Committee the powers and duties as
detailed in Attachment 1 “Register of Delegations & Authorisations 2016-2017
(Part 2 Delegations from Council to the Development Services Committee)”,
subject to deletion of the delegation for revocation of Planning Policies.
CARRIED BY AN ABSOLUTE MAJORITY 9/0
8.21pm
CITY OF SUBIACO
58
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Cr Arbuckle provided the following reasons:
Creation of policy is a decision of Council and should not be delegated, as it needs full
input of all councillors. Committees are sometimes not representative of the breadth of
decision-making that characterises full council. Revocation of policy should be subject
to the same scrutiny as the creation of policy.
The amendment becomes the substantive motion
SUBSTANTIVE MOTION
Moved Cr Mummery/seconded Cr McAllister
That Council:
1.
Delegates or authorises the Chief Executive Officer and Officers as specified the
exercise of Council’s powers, duties, or functions as detailed in Attachment 1
“Register of Delegations and Authorisations 2016-2017 (Part 1 Delegations &
Authorisations from Council to the CEO and Officers)”, subject to deletion of the
delegation to the CEO for regulation 30 (2) (b).
2.
Delegates to the Development Services Committee the powers and duties as
detailed in Attachment 1 “Register of Delegations & Authorisations 2016-2017
(Part 2 Delegations from Council to the Development Services Committee)”,
subject to deletion of the delegation for revocation of Planning Policies.
CARRIED BY AN ABSOLUTE MAJORITY 8/1
CR CLEMENTS VOTED AGAINST
8.22pm
OFFICER RECOMMENDATION
That Council:
1.
Delegates or authorises the Chief Executive Officer and Officers as specified the
exercise of Council’s powers, duties, or functions as detailed in Attachment 1
“Register of Delegations and Authorisations 2016-2017 (Part 1 Delegations &
Authorisations from Council to the CEO and Officers)”.
2.
Delegates to the Development Services Committee the powers and duties as
detailed in Attachment 1 “Register of Delegations & Authorisations 2016-2017
(Part 2 Delegations from Council to the Development Services Committee)”.
Background
Section 5.42(1) of the Local Government Act 1995 provides that a local government
may delegate to the CEO the exercise of any of its powers or the discharge of any of its
duties under the Act. The CEO will delegate where appropriate to staff to fulfil the
duties in accordance with the legislation.
Section 5.46(2) of the Local Government Act 1995 provides that at least once every
financial year, delegations are to be reviewed by the delegator. The review was last
conducted in June 2015. In September 2015the delegations from Council to the
Development Services Committee were also reviewed.
The purpose of this report is to:
a.
Review and confirm Council’s delegations and authorisations to the CEO under
the Local Government Act 1995 and other legislation.
b.
Review and confirm Council's delegations to officers under the Food Act 2008.
Delegations to officers under the Food Act are included in this report as that Act
requires delegation to officers by Council directly.
c.
Review and confirm Council's delegations to the Development Services
Committee under various planning legislation.
CITY OF SUBIACO
59
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Comment
The following Acts and Regulations have been reviewed to determine any relevant
amendment or repeal since the last review date that may affect any delegation or
authorisation:
a.
Local Government Act 1995 and all associated regulations
b.
Local Government (Miscellaneous Provisions) Act 1960 and Regulations
c.
Local Government (Uniform Local Provisions) Regulations 1996
d.
All City of Subiaco Local Laws
e.
Dog Act 1976
f.
Cat Act 2011
g.
Health (Public Buildings) Regulations 1992
h.
Food Act 2008
i.
Liquor Control Act 1988
j.
Building Act 2011 and Building Regulations 2012
k.
Strata Titles Act 1985
l.
Planning and Development Act 2005
m. Heritage of Western Australia Act 1990
n.
Metropolitan Redevelopment Authority Act 2011
o.
Metropolitan Region Scheme
p.
City of Subiaco Town Planning Scheme No. 4
Following review of the above, officers have recommended the following changes:
1.
Delegations from Council to the CEO and officers
a.
Reg 11 Local Government (Functions & General) Regulations. Section
3.57(1) LGA (Local Government Act) Invite public tenders before entering
into a contract for goods and services with a value of $150,000 or more.
b.
Regulation 18(4)-(5) Local Government (Functions & General) Regulations.
Section 3.57 (2) (Local Government Act). Consider any tender that has not
been rejected and decide which one to accept, provided the value of the
tender is an amount not exceeding $150,000, and may decline to accept any
tender.
REASON: (a & b): These changes simply increase the amount from
$100,000 to $150,000 which is the legislative threshold above which local
governments must call for tenders.
c.
Regulation 30(2) Local Government (Functions & General) Regulations. Now
inclusive of 2(a)(i) and 2(b).
REASON: These changes improve the clarity of the delegation clause by
quoting the regulation in full. The inclusion of 2 (b) allows for the disposition
of land to charitable institutions in accordance with the Social Property Policy
Framework as adopted by Council in May 2016.
d.
Local Law Related to Parking clause 3.10 changed from 3.8.
REASON: Consequential change to numbering created by recent local law
review.
e.
Local Law Related to Parking Section 6.9
REASON: Introduction of Special Permits for residents, delegation enables
issue by CEO through Officers of the City.
f.
Local Law Related to Parking Section 6.10
REASON: Introduction of provision in local law that enables revocation of
permits that may be used inappropriately, power needs to be delegated.
2.
Delegations from Council to the Development Services Committee.
CITY OF SUBIACO
60
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
There are seven proposed changes to the present delegations listed below.
Proposed Change
Reason
• Adoption of draft Planning Policies for These changes allow the Committee to
the purpose of consultation (includes decide to advertise a new or revised
policy, or revoke one that is no longer
Heritage Policies)
• Revocation of Planning Policies where relevant. Final adoption of Policies will still
review of the policy recommends require full Council approval. This will
assist with reviewing planning policies in
revocation
an efficient manner and keep them up to
date.
• Reports regarding actions necessary to Sometimes the clearing of conditions
involves an action that requires the
clear conditions of planning approval
consideration of elected members. It is
appropriate
and
efficient
for
the
Committee to deal with these matters.
• General reports setting the principles The City is undertaking a review of the
for planning requirements as part of the Town Planning Scheme and the
review of the town planning scheme preparation of a new Scheme. A variety of
(Excludes adoption of Activity Centre reports will be presented to consider
Plans,
Structure
Plans,
Local planning requirements for the revised
Development Plans or Local Planning scheme. It is appropriate that the
Strategy or Local Planning scheme for Committee considers reports of this
the purpose of advertising or final nature, and it will ensure all aspects of the
new scheme are efficiently reviewed. The
adoption)
adoption of Plans and Schemes for
advertising or final adoption will still
require Council approval.
• Advertising proposals to include These delegation changes will allow the
Committee to deal effectively and
individual places on the Heritage List
• Advertising proposals to declare efficiently with heritage related matters.
Final adoption of places or areas will still
Heritage Areas
require Council approval.
• Heritage Grant applications
These changes are documented as tracked changes in Attachment 2 of this report.
Consultation
There are no public consultation requirements for this report.
Strategic Implications
Council, in line with other local authorities and good management practice, delegates
certain decisions and the exercise of its powers and duties to its Chief Executive Officer
in order to achieve efficiencies or to implement decisions in a timely manner.
Statutory and Policy Considerations
Section 5.16 of the Local Government Act 1995 allows a local government to delegate
to a committee any of its powers and duties other than the power of delegation.
Section 5.42 of the Local Government Act 1995 allows a local government to delegate
to its CEO the exercise of any of its powers or the discharge of any its duties under the
Act, subject to certain limitations specified in s 5.43. The delegation is to be in writing
and may be general or subject to whatever conditions Council requires.
CITY OF SUBIACO
61
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Section 5.46(2) of the Local Government Act 1995 provides that at least once every
financial year, delegations are to be reviewed by the delegator.
Risk and Asset Implications
There is a risk of breaching the requirements of the Local Government Act if the city
does not review its delegations at least once within the financial year.
There are no specific impacts on the city's assets.
Financial
There are no financial implications for this report.
Social and Environmental Implications
There are no social or environmental implications arising from this report.
Attachments
1.
Register of Delegations & Authorisations 2016-2017.
2.
Register of Delegations & Authorisations 2016-2017 (Tracked changes).
Councillor Stroud returned to the chamber at 8.26pm.
CITY OF SUBIACO
62
E/16/169
28 JUNE 2016
T3
ORDINARY COUNCIL MEETING - MINUTES
PUBLIC CONSULTATION: COMMUNITY SAFETY AND CRIME PREVENTION
PLAN 2016-20
REPORT FROM DIRECTOR COMMUNITY DEVELOPMENT
Author:
Coordinator Community Programs, Christie Mildenhall
Date:
3 June 2016
File Reference:
A/3716
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
COUNCIL DECISION
Moved Cr Hemsley/seconded Cr Rowe
That the item be referred to the August Corporate, Community and Technical
Services Committee to allow the incorporation of recognition that;
1.
A poor sense of safety will lead individuals and groups to change their
practices, avoid places and situations, or reduce their participation in the
local community, thus diminishing the vitality and diversity of
neighbourhoods. (from Safer Yarra Plan Discussion Paper May 2010, page
5) and
2.
Propose a methodology for regularly measuring the degree of avoidance of
practices, places, situations and participation by members of the
community as a result of a poor sense of safety, (for example, the number of
children who avoid walking or cycling to school as a result of a poor sense
of safety) so that demonstrable improvement can be made over a period of
time.
CARRIED 10/0
8.32pm
OFFICER/COMMITTEE RECOMMENDATION
Moved Cr Arbuckle/seconded Cr McAllister
That Council endorse the public advertisement of the draft Community Safety and
Crime Prevention Plan 2016-20 (contained in Attachment 1 to this report) for a three
week period and the results be reported back via the Corporate, Community and
Technical Services Committee.
0/10
MAYOR HENDERSON, CRS MCALLISTER, STROUD, BURNS, HEMSLEY,
CLEMENTS, ROWE, GEDERO, ARBUCKLE AND MUMMERY VOTED AGAINST
8.30pm
CITY OF SUBIACO
63
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
ALTERNATIVE RECOMMENDATION
Moved Cr Hemsley/seconded Cr Rowe
That the item be referred to the August Corporate, Community and Technical Services
Committee to allow the incorporation of recognition that;
1.
A poor sense of safety will lead individuals and groups to change their practices,
avoid places and situations, or reduce their participation in the local community,
thus diminishing the vitality and diversity of neighbourhoods. (from Safer Yarra
Plan Discussion Paper May 2010, page 5) and
2.
Propose a methodology for regularly measuring the degree of avoidance of
practices, places, situations and participation by members of the community as a
result of a poor sense of safety, (for example, the number of children who avoid
walking or cycling to school as a result of a poor sense of safety) so that
demonstrable improvement can be made over a period of time.
CARRIED 10/0
8.32pm
Cr Hemsley provided the following reasons:
Measurement of the tangible results of crime, such as area and frequency of graffiti,
numbers of burglaries, assaults and car crashes can be helpful in guiding the City's
strategies, but does not recognize the level of "self-censorship" that people place on
their behaviour as a result of a poor sense of safety that is often so normalised that it
does not show up in the "Community perceptions of safety and security". This
avoidance behaviour is difficult to measure precisely because it is intended to not
produce a measurable crime or accident incident. Nevertheless it has many negative
consequences for the physical and mental wellbeing of the members of our community,
and thus should be included in the Community Safety and Crime Prevention Plan.
Background
The City of Subiaco first entered into a Community Safety and Crime Prevention
Partnership Agreement with the State Government in 2004. As a result of this
agreement, the city began producing its biennial Community Safety and Crime
Prevention plans (CSCPPs). While the city’s agreement with the state government is no
longer in place (this agreement was managed through the Office of Crime Prevention
which no longer exists), the Community Safety and Crime Prevention Plan 2014-2016
was found to be a useful tool to guide the strategic allocation of resources. During the
period of the CSCPP 2014-16, the following was achieved:
•
10% fewer crimes per month on average during 2014-16 compared with the
previous plan including reductions of 23% in assaults and 12% in burglaries;
•
Improved satisfaction in community perceptions of safety and security; graffiti and
vandalism; antisocial behaviour; and street lighting, including industry-leading
satisfaction in street lighting and graffiti, vandalism and antisocial behaviour;
•
Record low numbers of graffiti tags requiring removal by the city.
The CSCPP 2014-16 has been completed with the final report presented to the April
2016 council meeting.
Comment
The draft CSCP Plan 2016–20 details new initiatives to build upon past successes and
further advance community safety in Subiaco. It also reflects the key concerns
identified in the city's Strategic Community Plan and incorporates actions listed in the
Corporate Business Plan. The draft Plan is intended to define indicators of success
CITY OF SUBIACO
64
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
regarding safety and crime prevention within the city, and to foster a whole-ofcommunity and whole-of-organisation approach to community safety.
The indicators of success selected were chosen after careful examination of the city’s
strategic goals. Each indicator takes into account a range of ongoing actions that the
city adopts through the Corporate Business Plan or operationally. Additional actions
from the City of Subiaco and relevant partners (such as WA Police) can now be
implemented according to the outcomes each indicator reflects. Indicators must be
suitable for use in the city’s ‘stoplight icon’ performance measure system using the
following descriptions:
Green
Green indicators will confirm that ongoing crime prevention activities,
implemented by WA Police and the city, are keeping crime rates at or
below the historical average.
Amber
Amber indicators will see the city consult with WA Police and other
stakeholders to consider and implement crime reduction measures if
necessary.
Red
Should red indicators occur, the city will work closely with WA Police
and/or other stakeholders to immediately implement measures aimed
at reducing crime.
Indicators related to focus area one in the Strategic Community Plan:
As focus area one is strongly related to crime prevention, the indicators selected to
guide actions are crime statistics and community perceptions of crime. The crime
statistics available to the city include assaults, thefts, burglaries, drug offences, motor
vehicle thefts, sexual assaults, deprivation of liberty, graffiti, traffic crash offences,
disorderly conduct, arson and robbery. Five crime types were selected as indicators,
based on being consistently amongst the highest level of crimes in Subiaco for the past
six years. These crime types are assaults, thefts, burglaries, drug offences and motor
vehicle theft.
To produce indicators, statistics for each crime type were analysed per month since
2010. Monthly figures were then compiled into average quarterly statistics: this is an
attempt to strike a balance between monthly monitoring, which could be over-sensitive
to one-off incidents, and annual monitoring which was considered under-sensitive.
These average quarterly statistics for all six years were then compared to the period
2014-16, over which the previous CSCPP applied, in order to establish for the city
continuous improvement targets. The below table demonstrates these indicators.
Total crimes per quarter
Crime type
Assault
Theft
Burglary
Drug Offences
Motor Vehicle
Theft
Seasonal Total
Average
2010-16
7
52
17
4
3
Average
2014-16
6
58
16
5
3
Green
light
6 or less
51 or less
16 or less
4 or less
3 or less
94
93
93 or less
Amber light
Red light
8-12
53-65
17-25
5-7
4-6
13 or greater
66 or greater
26 or greater
8 or greater
7 or greater
94-105
106 or
greater
Community perceptions of safety and security were selected as another measure of
safety in Subiaco. These perceptions are measured through the city’s annual
participation in the Catalyse community surveys. The below indicators will enable the
city to respond changes in survey responses compared to the past three years:
CITY OF SUBIACO
65
E/16/169
28 JUNE 2016
Perception
ORDINARY COUNCIL MEETING - MINUTES
Past average
Dissatisfied
Neutral
Satisfied
Delighted
Satisfied or
better
5%
8%
33%
55%
88%
Green light
Amber light
5 or less
8 or less
33 or greater
55 or greater
87 or greater
Red light
5-10
8-15
25-33
40-55
75-87
10 or greater
15 or greater
25 or less
40 or less
75 or less
Indicators related to focus areas three, four and five in the Strategic Community Plan:
Focus areas three, four and five relate largely to the city’s physical infrastructure when
considered from a crime and safety perspective. Guiding the city’s response to these
focus areas is the globally-recognised Crime Prevention through Environmental Design
(CPTED) model. This model holds that the planning, design and maintenance of
places, spaces and buildings can assist in reducing crime and antisocial behaviour
because people are less likely to behave in an antisocial manner if they perceive
themselves as standing out or being watched.
The simplest indicators of success in the CPTED model are community satisfaction
with street lighting, streetscapes and control of graffiti, vandalism and antisocial
behaviour. Progress will be indicated in these areas in the same way that progress is
measured for community perceptions of safety and security, as described above.
Additional indicators selected are annual graffiti statistics and traffic crash severity.
Annual graffiti statistics are measured through the city’s graffiti removal service. The
particular statistics selected for measurement in the CSCPP 2016-20 are the number of
graffiti tags removed and the number of square metres of graffiti removed. These
choices will enable the city to measure not only the instance of graffiti, but also the
scale of individual graffiti instances as per the below table:
Average
since
2007-08
Number of tags
Square meters of
graffiti removed
Average
since
2013-14
Amber
light
Red light
700-1,500
9,00011,000
1,500 or
greater
11,000 or
greater
Green light
1,548
698.5
700 or less
9,847.25
8,872.5
9,000 or less
Finally, traffic crash severity was selected as a measure of road safety. Traffic crash
severity is measured as a five year average, as it can be highly variable on an annual
basis. The indicators for the CSCPP 2016-20 are based on the five year average 20102015. However, traffic crash severity can be strongly random, in particular for highly
severe injuries and fatalities. The indicators below otherwise operate in a similar
manner to crime and graffiti statistics:
Severity
Fatal
Hospital
Medical
Major property
damage
Minor property
damage
CITY OF SUBIACO
Count
2
77
338
1371
1080
Green light
Amber light
Red light
No new
fatalities
77 or less
338 or less
77-85
338-372
86 or greater
373 or greater
1371 or less
1371-1510
1511 or greater
1080 or greater
10% variance
Greater than 10%
variance
66
New fatalities
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Consultation
The draft CSCP Plan 2016-20 has been developed with input from the relevant city
branches, the WA Police, and Subiaco youth through the Subiaco Kids Crew and
Subiaco Voice of Youth.
The draft CSCP Plan 2016-20 will be publicly advertised for community feedback on
the city’s online community engagement hub Have Your Say Subiaco for a three week
period. The feedback received will then be collated and analysed and any necessary
changes to the plan will be made and reported back via the Corporate, Community and
Technical Services Committee to Council.
Strategic Implications
The CSCPP 2016-20 relates to the following four focus areas in the Strategic
Community Plan:
•
Focus Area One:
Our sense of community
•
Focus Area Three: A unique destination
•
Focus Area Four:
The built environment
•
Focus Area Five:
An effective and integrated transport system
Statutory and Policy Considerations
The development of a Community Safety and Crime Prevention Plan is consistent with
requirements of Section 1.3(3) of the Local Government Act 2005, which states ‘in
carrying out its functions a local government is to use its best endeavours to meet the
needs of current and future generations through an integration of environmental
protection, social advancement and economic prosperity’.
This plan refers to and works alongside city policies addressing items related to
community safety and crime prevention, including but not limited to:
•
The Streetscape Policy, relevant to pedestrian safety
•
The Liquor Licensing Policy, relevant to alcohol-related harm
•
The Designing Out Crime Policy, relevant to building design
•
Various development policies, relevant to amenity in specific areas such as the
Town Centre Zone
Risk and Asset Implications
Community safety has been identified by the Subiaco community as an area of
importance, as highlighted by the Strategic Community Plan strategy 1.2.5 “create and
maintain a safe environment for the community”.
Linking city efforts to direct outcomes may result in situations in which actions taken by
the city and its partners are unable to impact an indicator. For this reason, it is
important that the city conduct a desktop review of the plan two years into its
implementation. Future demographic changes, or other changes uncontrollable by the
City of Subiaco and its partners, can then be incorporated into the performance
indicators.
Financial
The strategies described in the draft CSCPP 2016-20 are able to be funded through the
operational budgets of relevant city branches. Several strategies are already identified
for particular funding in the Strategic Financial Plan under the Law, Order and Public
Safety program classification. Where specific strategies have the potential for benefits
over and above those expected by this Plan, additional funding may be sought through
external sources.
CITY OF SUBIACO
67
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Social and Environmental Implications
There are no specific social or environmental implications to this report.
Attachment
1.
Draft Community Safety and Crime Prevention Plan 2016-20
Mayor Henderson vacated the chair at 8.32pm and left the chamber at 8.32 as she had
previously declared an interest in item T4.
Cr Arbuckle took the chair at 8.32pm.
Cr Rowe and Cr Stroud left the chamber at 8.32pm as they had previously disclosed an
interest in item T4.
T4
ATTENDANCE AT THE 2016 INTERNATIONAL CITIES, TOWN CENTRES
AND COMMUNITIES CONFERENCE
REPORT FROM CHIEF EXECUTIVE OFFICER
Author:
Executive Assistant, Kerry Plantinga
Date:
14 June 2016
File Reference:
A/373
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER RECOMMENDATION/COUNCIL DECISION
Moved Cr McAllister/seconded Cr Clements
That council:
1.
approves the attendance of Mayor Henderson, Councillor Stroud and
Councillor Rowe at the International Cities, Town Centres and
Communities Conference to be held in Launceston from 9 to 11
November 2016.
2.
authorises expenses associated with attendance in accordance with the
Council policy for the purposes of Section 598 (2) (b) of the Local
Government Act 1995.
CARRIED 7/0
8.36pm
Background
Requests for course participation or conference attendance are to be initiated by the
elected member and are to be forwarded to the Chief Executive Officer prior to
enrolment or registration.
The Chief Executive Officer is authorised to approve requests from elected members
for professional development training and conference attendance without referral to
Council, providing that:
•
The cost does not exceed $1,000 for any single instance and are up to a total of
$3,000 in any 12 month period
•
The course or conference is organised by an identified, industry-recognised
training provider
CITY OF SUBIACO
68
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Any requests outside of this policy, including those for attendance at courses or
conferences outside Western Australia, are to be submitted to council for consideration.
Mayor Henderson and Councillor Stroud have requested attendance to the 16th
International Cities, Town Centres and Communities Conference which is to be held in
Launceston from 9 to 11 November 2016. The theme for this year’s conference is
“Future Places: Conflict in Harmony”.
Comment
The experience and professional development to be gained from attending the 2016
International Cities, Town Centres and Communities Conference would be beneficial
for Mayor Henderson and Councillor Stroud. Some of the sessions include:
•
The retail revitalisation and activation of towns and cities;
•
What makes a city win;
•
Rethinking our urban streets to harmonise link and place;
•
The shops they are a changing;
•
Developing a creative city – the role of local government;
•
Delivering economic development through effective partnerships.
Consultation
There was no consultation undertaken in support of this report.
Statutory and policy considerations
Council’s Elected Member Professional Development Policy provides in part the
following.
The City of Subiaco recognises the importance of Elected Member participation in
conferences, programs and training courses specifically designed for professional
development relating to their role and responsibilities under the Local Government Act
1995. Participation in professional development opportunities ensures that Elected
Members are provided with an appropriate level of skill and knowledge to enable them
to effectively fulfil their role as an Elected Member.
Strategic implications
There are no strategic implications.
Financial, social and environmental implications
The early bird (July 8) registration fee is $995 per attendee. Additional costs include
travel, accommodation and meals.
Sufficient funds have been set aside in the 2016/17 draft budget to meet these costs as
per normal budgetary provision.
Attachment
1.
Program brochure.
CITY OF SUBIACO
69
E/16/169
28 JUNE 2016
T5
ORDINARY COUNCIL MEETING - MINUTES
FINANCIAL STATEMENTS AND REPORTS FOR THE MONTH ENDING
31 MAY 2016
REPORT FROM DIRECTOR CORPORATE SERVICES
Author:
Date:
File ref:
Voting requirements:
Manager Financial Services, Bianca Jones
13 June 2016
A/122-08
Simple - more than half elected members present required
To vote in favour
OFFICER/COMMITTEE RECOMMENDATION/COUNCIL DECISION
Moved Cr Stroud/seconded Cr Rowe
That the financial reports for the period ending 31 May 2016, incorporating the
following items, be endorsed:
•
Financial activity statement report.
•
Balance sheet.
•
Cash flow statement
•
Cash backed reserves summary.
•
Aged trial balance (debtors).
•
Rates reconciliation and summary.
•
Summary of cash and investments.
•
Payments cash book.
CARRIED ENBLOC 9/0
8.18pm
Background
The monthly financial reports provide an overview of the City’s financial performance.
The attached reports represent a snap shot as at 31 May 2016.
Comment
Financial activity statement report
The city’s revenues and expenditures are generally in line with budget expectations
except as noted. Revenues and expenditures are detailed in the financial statements
attached.
Balance sheet
The city has current assets of $60,177,613. The major components of which are cash
and investments of $55,423,025, rates debtors of $499,407 sundry debtors of
$4,619,908. There are current liabilities totalling $7,712,735 and cash backed reserves
of $44,812,717. The City’s net current assets equal $52,464,878 less restricted assets
(Reserves) of $44,812,717 resulting in a net current position of $7,652,161.
Cash flow statement
Net cash provided by operating activities is $2,308,019 for the period to date. The net
cash used in financing activities is $112,217. Loan 126 totalling $400,000 for
contribution to the Regal Theatre Foundation Ltd was drawn down in November 2015.
Overall the cash flow statement shows that the city is well placed to meet its budgeted
obligations.
CITY OF SUBIACO
70
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Cash backed reserves summary
The closing balance of cash backed reserves is $44,812,717. The reserve summary
shows all movements to and from reserve to achieve the expected closing balance.
The report provides information on the city’s ability to allocate funds for future projects
by providing a closing balance comparison to budget. Reserve movements are
reconciled and adjusted in December and June each year and where major movements
are planned adjustments are also made to reserves in that period.
Aged trial balance (debtors)
The report provides a listing of outstanding debts payable to the City of Subiaco. The
balance of debts outstanding at 31 May is $4,619,908.
All debts that have been paid or written off after the end of month have been
highlighted on the attached report. Payments of $15,066 were received after 31 May,
reducing the balance of debts outstanding to $4,604,842 at the time of preparing the
debtors report.
The invoice to Subiaco Residential Apartments Pty Ltd which relates to the sale of
Carter Lane Lot 62. An extended settlement date has been agreed which is 30th June
2016. A penalty interest payment will apply which at 31 May is calculated at $47,000
and the deposit of $146,100 has been released to the city.
Bonchester Holdings Pty Ltd has disputed their overdue invoices. Their account has
been referred to our solicitors whom have commenced legal proceedings to recover the
outstanding debt. The city will be issuing one month’s notice ending the leasing
arrangements with the city if payments are not met.
Minus 20 Logistics have agreed to pay their overdue debt for May and June 2016. This
payment has not yet been received. The city’s lease officer will follow up the
outstanding debt, by 17 June 2016.
The city’s lease officer is following up the outstanding debt by Oxford Uniforms Pty Ltd
with Liquidator, for the period 13 October 2015 to 11 February 2016.
Rates reconciliation summary
Total rates and waste service charges levied for the year are $33,843,887. The
payments received to date total $32,069,642, pensioner rebates claimed from State
Treasury were $1,132,834. These payments and reductions resulted in a balance
outstanding for rates and waste service charges of $641,031. A reconciliation of the
rates and waste service charges is included in the attachments.
Summary of cash and investments
The overall balance of the city’s cash and investments and financial assets is
$55,423,025. A summary of the cash and investments holdings is also included in the
attachments.
Payment to creditors
Payment from the city’s accounts for the period totalled $3,844,424. Cheques were
drawn and electronic fund transfers processed to the value of $2,652,536 from the
municipal fund $20,750 from the trust fund for payment of creditors. Employee
payments, made via electronic funds transfer totalled $1,171,138 for the period.
Material payments for the month were as follows:
CITY OF SUBIACO
71
E/16/169
28 JUNE 2016
Payment Ref.
894.5972-01
897.994-01
895.5442-01
Payment Ref.
892.5387-01
895.1774-01
894.586-01
895.3441-01
895.286-01
893.5457-01
895.1051-01
894.208-01
895.230-01
896.33-01
894.37-01
895.37-01
ORDINARY COUNCIL MEETING - MINUTES
Payee
Amount
Description
Anser Technical
Australian Taxation Office
Blackwell & Associates Pty Ltd
$40,700.00
$189,083.00
$90,878.70
Energy Transition Plan
Payroll Deductions
Consultancy Services
Payee
Amount
D & M Waste Management
Digital Mapping Solutions
Elliotts Irrigation
Environmental Industries
Forpark Australia
Northerly Interiors Pty Ltd
Public Transport Authority
Synergy
Town of Cambridge
WA Super
Western Metro Regional Council
Western Metro Regional Council
$43,061.48
$58,960.00
$54,247.94
$156,545.94
$57,200.00
$44,206.59
$31,641.70
$31,543.00
$121,000.00
$181,853.71
$69,214.12
$70,622.54
Description
Bulk Waste Collection
Consultancy Services
Irrigation Maintenance
Landscape Works
Playground Equipment
Building Refurbishment
Shuttle Bus Service
Usage
Capital Contribution
Payroll Deductions
Tipping Fees
Tipping Fees
Consultation
Public consultation was not relevant to the development of this report.
Strategic Implications
The city’s financial reporting contributes to achievement of the Strategic Plan aim
relating to responsible stewardship: “To manage the community’s resources in the best
long-term interests of all.”
Statutory and Policy Considerations
The Local Government Act 1995 and the Local Government (Financial Management)
Regulations 1996 require a local government to prepare monthly financial reports. The
reports are prepared based on the following statutory and policy considerations.
(1)
Form of financial activity statement report — s. 6.4(2) and Reg 34
(2)
Payments from municipal fund or trust fund— s. 6.10(12) (13)
(3)
Trustees Act 1962 (Part III)
(4)
The city’s investment asset policy.
Risk and Asset Implications
A statement of financial activity and accompanying documents as set out in
subregulation (2) are to be presented at an ordinary meeting of the council and
recorded in the minutes of the meeting at which it is presented. If this report and its
attachments are not endorsed then the city will be in breach of the Local Government
Act and associated regulations.
Financial
The attachments show that the city’s financial performance for 2015/2016 is essentially
in line with its budget.
Social and Environmental Implications
There are no specific social or environmental implications of this report.
Attachments
1.
Financial activity statement report (2 pages)
2.
Balance Sheet (2 pages)
3.
Cash Flow Statement (2 pages)
4.
Cash backed reserves summary (1 page)
CITY OF SUBIACO
72
E/16/169
28 JUNE 2016
5.
6.
7.
8.
ORDINARY COUNCIL MEETING - MINUTES
Aged trial balance (debtors) (2 pages)
Rates reconciliation and summary (1 page)
Summary of cash and investments (2 pages)
Payments cash book and schedule of accounts May 2016 (55 pages)
Councillor Arbuckle vacated the chair at 8.36pm.
Mayor Henderson returned to the chamber and resumed the chair at 8.36pm.
Cr Stroud and Cr Rowe returned to the chamber at 8.36pm.
10.3 ECONOMIC AND BUSINESS SUSTAINABILITY COMMITTEE
ENBLOC DECISION
Moved Cr McAllister/seconded Cr Burns
That the recommendations relating to E7.1, E7.2 and E7.4 contained in the
minutes of the Economic and Business Sustainability Committee of 1 June 2016
be adopted.
CARRIED 10/0
8.37pm
E7.1 SUBIACO STREET PARTY EVENT REVIEW
REPORT FROM DIRECTOR DEVELOPMENT SERVICES
Author(s):
Manager Place Development, Marlaine Lavery
Date:
20 May 2016
File Reference:
A/4136
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
COMMITTEE RECOMMENDATION/COUNCIL DECISION
Moved Cr McAllister/seconded Cr Burns
That Council note the Subiaco Street Party event review and note that the draft
2016/17 budget has provisions for this event in April 2017.
CARRIED ENBLOC 10/0
8.37pm
OFFICER RECOMMENDATION
That Council note the Subiaco Street Party event review.
Background
On Saturday 23 April 2016 the city hosted the Subiaco Street Party, attracting 35,000
people to Subiaco. The event was well received, with positive comments from the
community, city staff and local media. The purpose of this report is to review the event
in terms of the economic impact and the value of the event to the local business
community.
CITY OF SUBIACO
73
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
The purpose of the Subiaco Street Party was to bring the local and business
community together to promote Subiaco as a destination of choice. Upbeat Events was
contracted to deliver the event having previously been involved with events such as the
Mt Hawthorn Streets and Laneways Festival, Light Up Leederville Carnival and Vic
Park Summer Street Party.
Comment
Marketing and reach
A marketing campaign was launched in order to promote the event to the widest
possible range of people. Marketing the event not only attracted more visitors to the
event, but was also useful in marketing Subiaco as a destination of choice.
To reach the widest possible range of people, social media was used extensively in
addition to the traditional forms of marketing. For social media, a method was adopted
to strategically select pages and accounts that were identified as brand influencers or
stakeholders in the event. This resulted in a successful Facebook campaign that
reached 37,122 people. The promotional activities resulted in an estimated 35,000
people attending the event. The publicity summary (attachment 1) provides a detailed
breakdown of the marketing campaign and overall marketing reach of the event.
Local business response to the event
Overall there was strong positive feedback from the local business community for the
event, with 20 of the 23 businesses interviewed giving a positive response.
Of these positive responses there was a strong opinion that the event gave Subiaco
great exposure, showcasing all Subiaco has to offer. It is also important to note that not
all of the local businesses who gave positive feedback on the event experienced direct
economic gain on the day of the event. The graph below demonstrates that while a
large proportion of those local businesses who had a positive opinion of the event also
experienced positive economic returns on the event day, there were still a number of
local businesses that in spite of experiencing no direct revenue shift or experiencing a
decrease in revenue on the day, still considered the event to be positive for the area.
CITY OF SUBIACO
74
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
REVENUE SHIFT FROM LOCAL BUSINESSES WHO
GAVE POSITIVE FEEDBACK
Decrease
Increase
Neutral
Not stated
10%
20%
10%
60%
The negative responses (2) to the event were due to unfortunate, unforeseeable
logistical issues that had a direct impact on the local businesses. Strong efforts were
made to outline the event area allowing any businesses to voice any perceived
concerns, and these issues were not identified prior to the event. However, measures
will be put in place to minimise the potential of logistical issues in the future.
The neutral response (1) was due to a lack of business, as that particular business was
located outside of the event area and reported significantly lower foot traffic in
comparison to a normal trading Saturday. In future the city will continue to work with the
event company and local businesses to find means of better including businesses that
are located outside of the event area. However, it should be noted that this local
business did consider the event to be great exposure for Subiaco.
Direct revenue impact for local businesses
A consideration of the interview was whether or not there was a shift in the overall
takings on the event day, from that of a regular Saturday. Of the 23 interviewees, 17
were able to report the impact the event had on their businesses revenue. This is
demonstrated in the graph below.
SELF REPORTED LOCAL BUSINESS REVENUE SHIFT
Decrease
Increase
12%
Neutral
18%
70%
A very high proportion of the interviewed retailers experienced an increase in revenue
on the day of the event. There was a small proportion of retailers who experienced a
decrease in revenue on the event day. It should be noted that the businesses who
experienced decreased revenue on the day did not participate in the event in any way,
whilst all the local businesses who engaged with the event experienced an increase in
revenue on the event day.
CITY OF SUBIACO
75
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
The majority of interviewed businesses who were able to disclose whether there was a
revenue shift for their business experienced an increase in revenue. As in the table
demonstrated below, there was no overwhelming dominance of business type that had
increased revenue on the day of the event.
Decrease
3
(Café
(Retail
Increase
(Café
(Restaurant
(Retail
Neutral
(Café
(Retail
Not stated
(Café
(Restaurant
(Retail
1)
2)
12
3)
5)
4)
2
1)
1)
6
2)
1)
3)
In terms of the actual economic increase in revenue as a value this was not something
many of the local businesses were able to report with only 10 out of the 23 interviewed
able to allocate a percentage value. The figures are self-reported by the businesses
owners and are shown in the graph below.
Local businesses
SELF REPORTED LOCAL BUSINESS REVENUE INCREASE
3
2
15%
1
1
20%
25%
2
1
30%
35%
40%
Percentage increase
Of those local businesses able to report a shift in revenue there was an average
increase in revenue of 26.4% for these businesses.
Conclusions
Overall the event was very well received by many of the local businesses, residents,
visitors and the media. In addition the event provided great exposure for Subiaco,
showcasing what Subiaco has to offer and marketing the city as a destination of choice.
Whilst the event was only one day, the widespread exposure and attracting such a
large number of visitors to Subiaco the event will likely have a lasting impact, with an
economic return to the area.
CITY OF SUBIACO
76
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Consultation
A total of 23 interviews were conducted with businesses in the Town Centre both inside
(16, 70%) and outside (7, 30%) of the event area from various sectors that would
regularly trade on a Saturday. In total there were 7 café style businesses, 6 restaurant
style businesses and 10 retail businesses.
INTERVIEWEE'S BY BUSINESS TYPE
Café
Restaurant
Retail
30%
44%
26%
Overall the interviews were conducted as a snapshot of the local business community
to ascertain their impression of the event, as well as to whether there were any direct
economic impacts on their business on the event day.
Strategic Implications
The actions of this report address focus area three (A Unique Destination) in the
Corporate Business Plan. These focus areas include strategies regarding a wide
variety of entertainment options, supporting and encouraging new and existing
businesses, establishing the Subiaco town centre as a destination of choice and a city
that is frequented by local residents, workers and visitors.
Statutory and Policy Considerations
There are no statutory or policy implications for this report.
Risk and Asset Implications
There are no risk or asset implications for this report.
Financial
There are no financial implications for this report.
Social and Environmental Implications
One of the Subiaco Street Party’s objectives was to create a strong sense of
community amongst not only residents, but also the local business owners. This was
thoroughly achieved through the event, creating a lasting social impact on Subiaco.
There was a strong focus on sustainability during the event.
Attachments
1. The 2016 Subiaco Street Party – Publicity Summary
CITY OF SUBIACO
77
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
E7.2 UPDATE ON PROFESSIONAL ADVICE REGARDING A FUTURE LEASING
STRATEGY
REPORT FROM DIRECTOR DEVELOPMENT SERVICES
Author:
Manager Place Development, Marlaine Lavery
Date:
20 May 2016
File Reference:
A/4135
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
COMMITTEE RECOMMENDATIONCOUNCIL DECISION
Moved Cr McAllister/seconded Cr Burns
That Council:
1.
Note the actions outlined below.
2.
Postpone the engagement of a professional leasing group for a six month
period to allow the current actions and opportunities to be developed and
implemented.
3.
Receive a further Report in November 2016 on the progress of the actions
detailed in the Report.
4.
Facilitate a workshop and/or promotional event with the local leasing
agents and businesses to work through the issues raised as soon as
practicable.
CARRIED ENBLOC 10/0
8.37pm
OFFICER RECOMMENDATION
That Council:
1.
Note the actions outlined below
2.
Postpone the engagement of a professional leasing group for a six month period
to allow the current actions and opportunities to be developed and implemented
3.
Receive a further Report in November 2016 on the progress of the actions
detailed in the Report.
4.
Facilitate a workshop with the local leasing agents to work through the issues
raised.
Background
Council resolved at the November 2015 meeting (item E1): That the CEO investigate
the engagement of a professional leasing group to “scout “ for additional traders and
those that can add to our shopper , hospitality and general visitation appeal with a
report on the investigation presented to the Economic and Business Sustainability
Advisory Committee.
The purpose of this report is to present the results of the discussions with local leasing
agents (agents) that have taken place over the last few months. The report will detail
some current strategies and opportunities and provide further short term actions.
Comment
In considering the Council resolution, it was important to understand why there are a
number of vacancies in Subiaco town Centre and to gain some insight into the issues
and constraints that appears to prevent agents attracting new businesses into the
vacant units. Various meetings took place with local leasing agents specialising in the
CITY OF SUBIACO
78
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
commercial sector and the information received gave a broad understanding of the
issues that the agents face when trying to fill a vacancy in Subiaco Town Centre.
The Issues
According to the agents interviewed, about five years ago national and international
brands were queuing for exposure on Rokeby Road and Subiaco was one of Perth’s
most popular destinations for dining, shopping and entertainment. This has changed
significantly with agents stating that business brokers were now reluctant to list Subiaco
as the location in their advertising material as they consider it would inhibit enquires.
The agents cited a number of similar issues and constraints that they face when trying
to fill vacant space in Subiaco and these are consolidated and summarised below:
Rent Expectations
All of the agents mentioned this as being one of the main reasons for the high vacancy
rate. The problem relates to the property owners optimistic rent expectations. While
some owners are willing to review leases and provide good deals to fill their tenancies,
others are not. The agents are finding it difficult to negotiate and reduce expectations of
property owners, particularly where properties are owned by a number of family
members, properties in multiple ownership and those that need to retain the value of
their property as part of an asset portfolio. The agents reported that a few property
owners are open to pop-ups as a concept to fill their vacant units but that this is
considered a temporary solution.
There is requirement for greater flexibility from the property owners and agents noted
that typically those who are flexible and work with the current market find it easier to fill
their vacant units. One building in the town centre for example has had the same
tenancies for 20 years, however the owners are generally flexible and accommodate
the current market trends when re-negotiating their leases. The current rental rate in
Subiaco is approximately $400-$450 per square metres, however it is understood that
there may be some businesses in Town Centre paying significantly more than this
amount.
Population
The agents said that the existing catchment population in Subiaco is very small and
that there are not enough people living within the Town Centre to support a business,
after the workers leave the city for the day. They all agreed that higher densities are
needed in the town centre to increase the day-to-day foot traffic and to boost the
evening economy. This is a concern from both the existing businesses and new
businesses. Competing centres such as Leederville, Mount Lawley, Claremont and
Victoria Park have a greater population living in and around the town centre, with a
younger demographic which is generally consistent with the higher density apartment
living. This greater resident population is reported as giving new businesses some
confidence in locating to these areas.
The Council – ‘red tape’
The Council are perceived as being too restrictive with the requirements for permitted
uses and parking requirements and a number of the agents have stated that they have
had bad experiences with the city in the past. Most of the comments were specific to
the Town Planning Schemes current parking requirements and the risk that they may
be asked for ‘cash in lieu’ if they can’t meet the requirement for their proposed
business. It is easier for a new business to locate elsewhere with less risk. The
CITY OF SUBIACO
79
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
leasing agents feel that the ‘red-tape’ has prevented development in the past and that
this has been to the detriment of the Town Centre.
It should be noted that competing centres including Leederville, Mount Lawley,
Claremont and Victoria Park all operate with similar scheme provisions relating to
‘cash-in-lieu’.
Opportunities
A number of the issues and constraints listed above are currently being addressed by
the city and there are some new opportunities in the pipeline that will assist in making
Subiaco a desirable destination. These are outlined below:
Population
The draft housing target for the City of Subiaco is 3,000 by the year 2031 and 6,200 by
2050 (noting that these forecasts do not take into account the boundary change under
the City of Perth Act). The city’s Local Planning Strategy addresses the forecast
population increases and the city is confident that it can accommodate these targets.
Subi Centro, when completed will be home to 3,600 new residents living in 1,975
dwellings and will have created 305,100 square metres of commercial and retail space.
New Development
There are a number of new developments proposed for Subiaco which will boost the
local economy including:
•
The redevelopment at 500 Hay Street (formerly the Ace Cinema site), which
comprises of a cinema, hotel, commercial and retail is currently under
construction. The hotel itself will be a draw for interstate visitors, with the cinema,
offices and shops attracting people from surrounding suburbs.
•
the Pavilion Market site has planning approval for a 16 storey complex comprising
232 residential apartments, 94 short-stay apartments, 18 speciality shops, a
supermarket, entertainment zone and conference facilities.
•
Viridian China Green (due for completion mid 2016) which comprises 74
residential apartments.
•
The redevelopment of the former Station Street Markets site was approved by the
Metropolitan Redevelopment Authority in April 2015 and is currently under
construction. This four storey retail and commercial development comprises a
supermarket (Coles), a discount department store (Target), seven speciality
shops and eight office tenancies.
The Subiaco Activity Centre Structure Plan has been prepared and will be advertised in
the near future, this will provide an up to date structure plan for the town centre.
Parking
The city is actively addressing the issue of parking and is currently developing the
Town Centre and Subiaco East Parking Management Plan which will be presented to
Council in May. A parking ‘app’ has recently been implemented allowing visitors to pay
for parking by phone. The city is also proposing to undertake a 12 month trial of 3 hour
free parking in Rowland Street Car Park. In addition to this the city will be working on a
strategy for wayfinding in the town centre which will include entry signage at various
points around Subiaco detailing available car parking. In the short term, a
comprehensive parking map has been produced which is available on the city’s website
that provides a clear guide on the types and duration of parking available within the
Town Centre.
CITY OF SUBIACO
80
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Subiaco Town Centre Network (The Network)
Studies have found that a key component in improving a town centre is a partnership
between the local businesses, local government and other stakeholders. The Network
was set up in August 2015 and comprises of city officers, representatives from the
Western Suburbs Business Association (WSBA) and local businesses. The remit of
the group is to work collaboratively to create a calendar of events and make Subiaco a
destination of choice. The Network has been instrumental in developing the new Brand
for Subiaco and worked with the city to facilitate the Perth Comedy Festival and the
Subiaco Street Party. Both of these events were hugely successful. Delivering these
events on an annual basis will have a positive impact on the hospitality sector and will
help establish Subiaco as a destination of choice.
Economic Development
The city is working collaboratively with Western Suburbs Business Association and
Business Foundations through the ‘Business Beyond’ program to facilitate a number of
workshops for local businesses in 2016. The ‘Business Beyond’ program is a federally
funded small business initiative aimed at providing low cost training and advisory
services to businesses employing less than 20 employees. The workshops focus on
helping small businesses build new skills and they will receive on-going guidance from
business mentors as they implement their new business know-how. These workshops
could help the businesses re-think their product/offering and provide assistance for
them to grow their businesses as the local economy changes.
Marketing
A new brand ‘See Subiaco’ has recently been developed with the official launch to
occur in June this year. The city has been marketing Subiaco as a desirable
destination particularly on social media, using the brand and logo to celebrate the
successes of the local businesses and to advertise any new businesses coming into
the area. A new website for See Subiaco will allow the businesses to participate and
advertise their product on the site.
‘Red tape’
As part of on-going reviews aimed at reducing perceived ‘red tape’ and to help the
businesses, the city abolished outdoor dining licence fees in April 2016. The Rokeby
Road Streetscape project, currently under way, promotes outdoor dining further by
providing raised car parking bays that can also be utilised by the businesses as
alfresco dining areas.
At its meeting in April, The Economic and Business Sustainability Advisory Committee
recommended that Council consider waiving street trading fees and charges for local
traders effective from 1 July 2016 to encourage retailers and businesses to display
goods on the footpath in front of their premises. The fee is currently $25.00 per annum
and the removal of this fee will be included in the Schedule of Fees and Charges as
part of the 2016/17 Budget which is presented to Council in June.
A draft planning policy is intended to be presented to Council within the next few
months which will seek to address the need for planning approval within the Town
Centre Zone if the intended use is permitted by the scheme and meets the relevant
development standards. The provisions of the draft policy are intended to apply to
existing buildings only however if adopted by Council this will address perceptions
around the current parking requirement and provide leasing agents with greater
certainty when trying to attract businesses.
CITY OF SUBIACO
81
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Further Action
All of the leasing agents who contributed are keen to maintain a relationship with the
city and to keep the communication lines open. The city will continue to have regular
conversations with the agents to help resolve any issues and constraints that they
have. During the meetings with the agents some interim communication measures
were agreed upon, these include:
•
That the Leasing Agents keep the Place Development team informed of any
businesses leaving the area and the reasons why (where these are available).
•
That they would also come to Place Development in the first instance if they are
having any difficulty in filling vacant units.
•
The Place team will help them address any individual issues and constraints that
they may have with certain properties
•
The Place team will keep the leasing agents up-to-date with any changes in the
town centre and/or legislative changes
•
The Place team will help facilitate pop-up shops in the vacant units.
•
The Place team will help promote and market any new businesses that locate in
the town centre
•
The Place team will facilitate a workshop with relevant city officers and the local
leasing agents to work through any issues that have been raised.
Conclusion
While the Council and the Business Community can help influence the increase in
businesses locating to Subiaco, ultimately the market will determine the appropriate,
and therefore most economically efficient, retail and commercial uses for the space.
The issue is simply the need to retain existing businesses and attract new businesses
to the town centre and the current actions and opportunities outlined above are helping
to resolve the issue. However, there is a clear need to activate the vacant retail and
commercial space as quickly as possible and this can be facilitated by establishing
relationships with the local leasing agents and maintaining regular contact with them to
help them overcome whatever obstacle they may have in leasing properties.
It would be prudent at this stage to allow some of the actions and opportunities detailed
above to be developed and implemented over the next 6 months and any progress
reported back to Council in November 2016. Given that the discussions with agents
working in the commercial sector has revealed that all are willing to actively “scout” for
businesses to establish in Subiaco, it is therefore considered that engaging a single
professional leasing agent ‘scout’ at this stage would be premature.
Consultation
No consultation is necessary for the purposes of this report.
Strategic Implications
The actions of this report address focus area three (A Unique Destination) in the
Corporate Business Plan. This focus area includes strategies regarding a wide variety
of entertainment options, supporting and encouraging new and existing businesses,
establishing the Subiaco town centre as a destination of choice and a city that is
frequented by local residents, workers and visitors.
Statutory and Policy Considerations
There is no legislation or specific Council policies relevant to this report.
CITY OF SUBIACO
82
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Risk and Asset Implications
There are minimal risk and asset implications associated with the recommendations of
this report.
Financial
There no financial implications associated with the recommendations of this report.
Social and Environmental Implications
There are no additional social or environmental impacts or implications associated with
the recommendations of this report.
Attachments
Nil
CITY OF SUBIACO
83
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
E7.3 PROPOSED THREE HOUR FREE PARKING TRIAL – CAR STATION 13,
ROWLAND STREET
REPORT FROM CHIEF EXECUTIVE OFFICER
Author:
Chief Executive Officer, Don Burnett
Date:
13 May 2016
File Reference:
A/196
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER/COMMITTEE RECOMMENDATION/COUNCIL DECISION
Moved Cr McAllister/seconded Cr Rowe
That Council:
1.
Undertake a 12 month trial of 3 hour free parking in Car Station 13 (Rowland
Street) commencing on 1 December 2016;
2.
Undertake an economic impact assessment prior to the commencement of
the trial and then during and following the trial to assess the economic
benefit or otherwise of 3 hour free parking when compared to the current
parking arrangements; and
3.
Receive a further report on the outcomes of the trial no later than March
2018.
CARRIED 7/3
CRS HEMSLEY, ARBUCKLE AND MUMMERY VOTED AGAINST
9.02pm
Background
The City offers a variety of parking options, with longer term parking generally located
further away from the town centre. The main City owned carparks that would be
considered shopper carparks, i.e. not set up for all day parking but more directed to a
higher turnover rate to encourage more shoppers/hospitality customers, include Car
Station 11 (Barker Road), Car Station 12 (lots 208, 210 and 218, located between
Farmer Jacks and Coles supermarkets), Car Station 13 (Rowland Street) and Car
Station 14 (Forrest, Rowland and Denis Streets). All of these carparks allow first hour
free parking with a ticket and a maximum of 2 or 3 hour parking, with the exception of
Car Station 14 which now offers the option of all day parking at a premium cost. Car
Station 23 (Churchill Avenue) also offers 2 hour parking but not with the first hour free.
The issue of free shopper parking is an ongoing point of contention with comparisons
made to other localities where free 3 hour parking is provided. The City and private
operators have a substantial number of off street parking bays that could be deemed
shopper bays in close proximity to the town centre with the majority of city owned car
parks being located south of Hay Street. One hour free is the standard offered by the
City however there is no data to show the economic benefit of this, noting that across
the City’s town centre car parks the forgone revenue of the first hour free is estimated
at between $500,000 and $1,000,000.
Comment
It is proposed to undertake a 12 month trial on the provision of 3 hour free parking at
Car Station 13 (Rowland Street) with a corresponding economic impact analysis of the
impact. The purpose of 3 hours is to firstly encourage more visitations to Subiaco
through promotion of this facility and secondly allow for the turnover of bays. The new
ticket machines require the use of vehicle number plates, which means the vehicle can
CITY OF SUBIACO
84
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
only stay in the carpark for one stay up to 3 hours per day, whereas the current
ticketing system could mean multiple tickets and a churning of the first hour free with
limited ability to manage this. It is most likely that these are not shoppers using this
system. Should Council agree to the trial, it is intended to replace the ticket machines
in this Car Station with the new machines to assist both in the management of parking
compliance and the collection of data to analyse the benefits of the trial.
The 2016/17 budget anticipates revenue of $90,000 for Car Station 13. Should the trial
start in December 2016, in time for the Christmas period, the City will forgo
approximately $52,500 in parking fees for the 2016/17 financial year, as there would be
no fee income once the trial starts other than fines for breaches of the local law. The
impact would also extend into 2017/18, which is estimated to be an additional $37,500,
as the 12 month trial would conclude on 30 November 2017.
An economic study involving local businesses would be done before the trial starts to
understand what the current parking arrangements are generating and then analysis
will occur during and after the trial to enable comparisons and better understanding of
the economic impacts. The study should show the value of the trial in respect to the
economic benefit to the retail sector in the City in particular. It is also anticipated the 3
hour free shopper car park should generate positive public relations for the City as
parking is seen as a constant negative in the press.
Apart from capitalising on the Christmas shopping period, the commencement of the
trial on 1 December enables sufficient time for the collection of data to use for
comparison purposes when assessing the economic value, the processing of any
adjustments to the Schedule of Fees and Charges together with the required statutory
advertising, the upgrading of ticket machines and associated changes to signage and
public advertising of the initiative. It also provides an opportunity for local business to
capitalise on the start of the trial as part of their Christmas marketing campaigns. The
collection of data prior to the commencement of the trial is critical in understanding the
value of the economic impact of providing shoppers with free parking.
Data collection would include how often parkers come to Subiaco, whether visitation is
increased during the trial period, and the identification of spending patterns and
changes over the trial period. Consultation will also be undertaken with businesses
adjacent to the Car Station regarding the identification of changes in customer visitation
and spending and businesses will also be able to benchmark against their turnover at
the commencement of the trial for their own business planning needs.
Consultation
There hasn’t been any community consultation in the development of this report
however interviews, as part of the economic analysis, will take place with users during
the trial.
Strategic Implications
Provision of a 3 hour free car park isn’t specifically included in the City’s Parking
Strategy, however it is considered worthy of a trial to determine the economic benefit of
such a facility.
In regards to the City’s Strategic Community Plan, it fits in with:
3.3.2 – Work towards establishing the Subiaco town centre as a destination of choice.
CITY OF SUBIACO
85
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
5.3.1 – Develop a comprehensive parking system that considers both the supply and
management of parking
Statutory and Policy Considerations
Parking fees are set under the City’s schedule of fees and charges and this would need
to be amended to reflect the fee reduction.
Risk and Asset Implications
There is a reputational risk should there be major issues with the trial and the trial may
need to be abandoned.
Financial
The 2016/17 budget anticipates Car Station 13 to generate $$90,000 in revenue. A
trial of 3 hour free parking starting on 1 December 2016 and concluding on 30
November 2017 will see this reduced to $37,500 for 2016/17 and $52,500 in the
2017/18 financial year.
Social and Environmental Implications
The trial could generate greater shopper visitation, which would create a greater sense
of vibrancy to the Subiaco town centre.
Attachments
There are attachments for this report.
CITY OF SUBIACO
86
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
E7.4 ECONOMIC DEVELOPMENT STRATEGY REVIEW – PROGRESS UPDATE
REPORT FROM DIRECTOR DEVELOPMENT SERVICES
Author(s):
Manager Place Development, Marlaine Lavery
Date:
20 May 2016
File Reference:
A/4136
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER/COMMITTEE RECOMMENDATION/COUNCIL DECISION
Moved Cr McAllister/seconded Cr Burns
That Council note the progress on the Economic Development Strategy Review.
CARRIED ENBLOC 10/0
8.37pm
Background
At its meeting on 19 April 2016 Council resolved to:
1.
Support the Economic Development Strategy Proposed Implementation Plan and
budget 2016/2017;
2.
Support the methodology for the review of the Economic Development Strategy
and note that updates on progress will be provided through the Economic and
Business Sustainability Advisory Committee.
The review ensures that the document remains relevant and is aligned with the current
economic climate and the city’s strategic documents such as the corporate business
plan and the strategic financial plan. The purpose of this report is to provide an update
on the progress of the review.
Comment
The city has engaged an economic development consultant Kirkgate Consulting to
assist in the review of the strategy. As well as having extensive experience in creating
economic development strategies, Kirkgate Consulting recently conducted the Retail
and Hospitality Assessment of the Subiaco Town Centre and therefore have a thorough
understanding of Subiaco’s local economy.
The methodology outlined three stages for the review:
1.
Where are we now?
2.
Where do we want to be?
3.
How are we going to get there?
At present the majority of stage one has been completed, however the final economic
snapshot report has not been finalised. The reason for this is the boundary adjustment
required by the City of Perth Act 2016 renders many of the previous data collected for
the City of Subiaco no longer relevant, including some Australian Bureau of Statistics
data. As such the city has had to engage a consultant to conduct geospatial economic
modelling to examine the impact of the boundary shift will have on the economic profile
of Subiaco. This modelling will be conducted by combining mesh blocks of data for the
area to create a statistical area that reflects the new boundary adjustment. Once
complete the economic snapshot report can be produced.
CITY OF SUBIACO
87
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Work on stage two has already commenced, with the Elected Members consultation
now complete. Engagement with the local business community will consist of one-onone interviews with Kirkgate Consulting. Further engagement will continue with two
workshops, one for the Executive Leadership Team, and the second for the Economic
and Business Sustainability Advisory Committee, and are on track to be complete by
mid-June.
The next stage of works will commence when the consultation process is complete.
This will involve summarising the consultation feedback and examining the proposed
future economic direction of the city. Strategies will then be developed towards
achieving the outcomes
Consultation
No additional consultation is required at this stage, other than the consultation outlined
in the report.
Strategic Implications
The commitments of the Corporate Business Plan will be incorporated into the review
of the Economic Development Strategy.
Statutory and Policy Considerations
The development of an economic development strategy is consistent with requirements
of Section 1.3(3) of the Local Government Act 1995, which states ‘in carrying out its
functions a local government is to use its best endeavours to meet the needs of current
and future generations through an integration of environmental protection, social
advancement and economic prosperity’.
Risk and Asset Implications
At this stage of the project there is no additional corporate risk.
Financial
The project’s budget has already been considered and there are no further financial
implications for this report.
Social and Environmental Implications
The social implications of an economic development strategy are positive and farreaching. Effective economic development strategies and actions can ensure that the
city’s economy is strong and vibrant and that the city is a unique, popular and
welcoming place for businesses, residents and visitors. All of which contributes to a
higher level of wellbeing and standard of living in the local community.
There are no environmental implications for this report.
Attachments
There are no attachments for this report.
CITY OF SUBIACO
88
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
10.4 EMPLOYEE REPORTS
ENBLOC DECISION
Moved Cr Burns/seconded Cr Rowe
That the recommendations relating to C2 and C3 contained in the agenda of the
Ordinary Council meeting of 28 June 2016 be adopted.
CARRIED 10/0
9.02pm
C1
55 SALVADO ROAD, SUBIACO - RECONSIDERATION UNDER SECTION
31(1) OF THE STATE ADMINISTRATIVE TRIBUNAL ACT, 2004 OF
DECISION TO REFUSE AN APPLICATION FOR A CHANGE OF USE FROM
SHOWROOM TO SHOP (GROWERS LANE) (7.2015.188.1) (DR 66/2016)*
This item was dealt with before item T1. See page 42.
C2
AWARD OF TENDER A/4261 – ROKEBY ROAD STREETSCAPE PROJECT –
STREET LIGHTING POLE*
REPORT FROM DIRECTOR TECHNICAL SERVICES
Author(s):
Manager Project Delivery, Peter van Gent
Date:
22/06/2016
File Reference:
A/4101, A/4261, R/146-03
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER RECOMMENDATION/COUNCIL DECISION
Moved Cr Burns/seconded Cr Rowe
That Council: Awards tender A/4261 for the Rokeby Road Streetscape Project –
Street Lighting Poles to MFP Systems Pty Ltd for the lump sum price of
$391,340.00 exclusive of GST.
CARRIED ENBLOC 10/0
9.02pm
Background
At its Ordinary Meeting held on 15 December 2015 council resolved:
That Council endorses the implementation of Option 6 for the Rokeby Road
Streetscape project and to prepare detailed design/construction drawings, project and
traffic management plans and tenders be called accordingly.
The scope of works for the Streetscape Upgrade, as part of the holistic Rokeby Road
Streetscape upgrade and outlined in the 15 December 2015 Council report, includes;
works to the existing median strip, new flush and semi mountable kerbing within the
median strip, Installation of new bollards, supply and install new road pavement within
the median strip, supply and install red asphalt within the median strip, supply and
install new tactile pavers within the median strip and crosswalks; and upgrade of the
street lighting.
CITY OF SUBIACO
89
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Tenders were called for the A/4261 Rokeby Road Streetscape Project – Street Lighting
Poles and have now been evaluated.
The purpose of this report is to comment and recommend tender A/4261.
Comment
Public Tender
On Saturday 28 May 2016 the city advertised a request for tender for the Rokeby Road
Streetscape Project – Street Lighting Poles. On Tuesday 7 June 2016 a noncompulsory site meeting was held, attended by 2 interested parties. The tender closed
on Wednesday 15 June 2016. A total of 4 compliant and 2 Alternative tenders were
received from the following companies;
Tenderer
MFP Systems Pty
Hub Street Equipment
Auspole Products
Tuart Engineering
Compliant
Yes
Yes
Yes
Yes
Alternative
Yes
Yes
Scope of Works
The Scope of works was for the supply of 49 single outreach poles, 4 double outreach
poles and 53 starfinned nail footings.
Respondents were asked to base tenders on the drawings and specifications included
with the tender documentation developed for the implementation of option 6 for the
Rokeby Road Streetscape Project.
Assessment Criteria
Quality of tender submission varied from high to moderate. The experience in delivery
for local government street light program varied considerably amongst the tenders.
There were also differentials between quality assurances processes for manufacturer
and assembly and uncertain timeframe being offered.
The compliant and alternative tenders were assessed against qualitative criteria which
included:
Description of Criteria
Weighting
Demonstrated experience in suppling and manufacturing
similar specialised items
30%
Respondents resources and delivery times
40%
Quality Assurance
25%
Evaluation of environmental performance as detailed in the
completed environmental questionnaire - organisation or
product environmental performance. See part 4.5
5%
The tender evaluation panel (consisting of city officers) assessed the submissions
against the above qualitative criteria.
CITY OF SUBIACO
90
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Following the assessment of the qualitative criteria, the submission from MFP Systems
Pty Ltd ALTERNATE presented as the highest of the average qualitative scores and
ranked the highest amongst all evaluation panel members.
The tenders were then also ranked in order of tender price as shown on page one of
the confidential attachment to this report, which resulted in MFP Systems Pty Ltd
ALTERNATE being considered the best value for money proposal.
MFP Systems Pty
The submission from MFP Systems Pty demonstrated the greatest understanding of
the outcome sought by the city and scored the highest in respect to the information
provided for assessment of the qualitative criteria.
MFP Systems Pty proposed an alternate tender which details their Multi-Functional
Pole used at several municipalities, including by the City of Perth at Forrest Place and
St Georges Terrace. It meets all the functional criteria outlined within the design
drawings and specifications, including use as catenary poles.
Further assessment of the submission from MFP Systems Pty was conducted which
included discussions with referees, analysis of quantities and confirmation of price.
MFP Systems Pty in their tender provided a lump sum price of $391,340.00.
The tender evaluation panel agreed that based on qualitative criteria and value for
money MFP Systems Pty presented as the preferred tender.
Consultation
Extensive community consultation was carried out during the 'Subiaco Town Centre
Public Realm Design and Streetscape Enhancement Proposal' in 2014.
A consultation programme has commenced with the community with several letter
drops and including personalised letter and discussions with business proprietors along
affected sections of Rokeby Road and Hay Street. These will be followed up with
regular visits of the project officers. Community consultation will continue to be carried
out prior to any works commencing on site, including updating the FAQ information
sheet and City’s website.
Strategic Implications
The project is consistent with the strategies outlined within Focus Area Three – A
Unique Destination in the city’s Strategic Community Plan and with the associated
actions in the City’s Corporate Business Plan.
Statutory and Policy Considerations
Street improvements are required to comply with the Australian Standards, Main Roads
Road Design Guidelines, Public Transport Authority Guidelines and the Utility Providers
Code of Practice for Western Australia.
The proposed works are consistent with the City’s vision for its town centre identified
through its Activity Centre Structure Plan.
Tenders for the works have been invited in accordance with the requirements of
Section 3.57 of the Local Government Act 1995 and the City of Subiaco Purchasing
Policy.
CITY OF SUBIACO
91
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Risk and Asset Implications
Risks have been identified in relation to poor quality, liquidated supplier, major safety
incident, loss of revenue to business. Mitigation of these risks are in place which
include a communication plan to notify all stakeholders, selective criteria applicable to
safety, experience and quality on delivering similar works.
These mitigation strategies and the signing of general conditions of contract reduce the
risks significantly.
Financial
The amount of $391,340.00 for the tender award A/4261 is within the 2015/16
uncommitted funds for Rokeby Road Street Lights upgrade budget account.
Social and Environmental Implications
There are no specific social or environmental implications to this report
Attachments
1.
Tender Price table (confidential)
CITY OF SUBIACO
92
E/16/169
28 JUNE 2016
C3
ORDINARY COUNCIL MEETING - MINUTES
MATTERS FOR INFORMATION*
REPORT FROM CHIEF EXECUTIVE OFFICER
Author:
Executive Assistant, Kerry Plantinga
Date:
16 June 2016
File Reference:
A/4095
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER RECOMMENDATION/COUNCIL DECISION
Moved Cr Burns/seconded Cr Rowe
That Council receive the information in this report.
CARRIED ENBLOC 10/0
9.02pm
Background
The City of Subiaco regularly receives and produces information for receipt by the
Elected Members.
The purpose of this item is to keep Elected Members informed on items for information
received by the City.
Comment
The following reports are presented to Council at the Ordinary Council meeting of each
month.
Attached are the following updates:
•
•
•
•
•
May 2016 Monthly Planning Report
Building and Health Monthly Statistics – May 2016
Facebook and website data – 20 May – 17 June 2016
Seal Register – May 2016
Capital Works Programme Report
Consultation
No community consultation
recommendation of this report.
was
considered
necessary
in
relation
to
the
Strategic Implications
There are no strategic implications for this report.
Statutory and Policy Considerations
There are no statutory or policy implications for this report.
Risk and Asset Implications
There are no risk and asset implications for this report.
Financial
There are no financial implications for this report.
CITY OF SUBIACO
93
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
Social and Environmental Implications
There are no social or environmental implications for this report.
Attachments
1. May 2016 Monthly Planning Report
2.
Building and Health Monthly Statistics – May 2016
3.
Facebook and website data – 20 May – 17 June 2016
4.
Memo – Seal Register – May 2016
5.
Capital Works Programme Report
CITY OF SUBIACO
94
E/16/169
28 JUNE 2016
11.
ORDINARY COUNCIL MEETING - MINUTES
ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN
GIVEN
C11.1 ELECTED MEMBER’S MOTION – PARKING ON STUBBS TERRACE
Submitted by:
Cr Lee Hemsley
Date:
18 June 2016
Voting requirements: Absolute majority – 7 elected members required to vote in
favour.
ELECTED MEMBER’S MOTION
Moved Cr Hemsley/seconded Cr Mummery
That the price of paid parking on Stubbs Terrace Daglish be adjusted as follows in the
Schedule of Fees and Charges effective from 1/9/2016:1.
North east of Munsie Avenue, to be capped at $8 per day
2.
South west of Munsie Avenue to Nash St, to be capped at $4 per day
3.
Hourly rate in both the above areas to remain unchanged.
LOST 4/6
MAYOR HENDERSON, CRS MCALLISTER, ROWE, GEDERO, ARBUCKLE AND
MUMMERY VOTED AGAINST
9.15pm
Cr Hemsley provided the following reasons:
The week day paid parking availability rate on Stubbs Terrace NE of Munsie Avenue is
close to zero as indicated on Nearmap aerial photographs covering the period when
paid parking was introduced.
The week day paid parking availability rate on Stubbs Terrace SW of Munsie Avenue to
Luth Avenue is close to 100% as indicated on Nearmap aerial photographs for the
same period.
The week day parking availability rate for the entire South side of Stubbs Terrace
between Luth Avenue and Hay Street prior to the implementation of paid parking was
close to zero.
From the above one can conclude that the parking resource on Stubbs Terrace SW of
Munsie Avenue is underused as a result of being priced too high, and saturated NE of
Munsie Avenue as a result of being under-priced. Both these conditions result in a loss
of potential earnings to the City of Subiaco and a less than optimal use of the publicly
funded road resource. This inefficient response to the Market also gives confusing
price signals when the market price of nearby parking areas is being estimated.
Officer Comment
Installation of paid parking in Stubbs Terrace, was endorsed by council at its February
2014 Ordinary Meeting. Tenders were subsequently called for the ongoing provision of
ticket machines including 10 for this installation. The fee to be applied was adopted by
Council in conjunction with adoption of the 2015/16 budget, the rate being 0.20 per 911 minutes with a daily maximum $6.00 and has generated $43,294 to date. The paid
parking station became operative in January 2016.
The observation that the section of Car Station 42 south of Munsie Avenue is not as
well utilised as the area to the north, is confirmed by analysis of transactions through
CITY OF SUBIACO
95
E/16/169
28 JUNE 2016
ORDINARY COUNCIL MEETING - MINUTES
the various ticket machines. The proposed change can be achieved but not without its
implications:If two different charge rates are desired for Stubbs Terrace, the area would need to be
separated into two car stations, such as Stubbs Terrace North (CS 42) and Stubbs
Terrace South (CS 70). This would allow for the different rates to be programmed for
the ticket machines and creation of separate EasyPark Zones. Officers feel that a
better point of separation would be McCallum Street creating a larger and more obvious
divide between the two sections. This change would require the following to be
completed:•
Manufacture and installation of signs to designate different EasyPark zones
•
Manufacture and installation of different face plates for the ticket machines
•
Programming changes for the machines
•
A new car station created in the enforcement devices and associated support
software
Further observations
•
Although the principle of pricing to manage demand is supported, considering one
section of a car station separate from another was not contemplated.
•
The situation outlined may not be a matter of pricing but more a matter of
proximity to the intended destination, being the town centre and the hospital.
•
The schedule of fees and charges within the budget documents would need to be
adjusted If left unattended they would, when adopted by Council during July 2016,
unwittingly supersede this decision.
•
There is some minor concern that the different pricing regime may cause
confusion among the customers.
12.
NEW BUSINESS OF AN URGENT NATURE APPROVED BY THE PERSON
PRESIDING OR BY A DECISION OF THE MEETING
Nil.
CITY OF SUBIACO
96
E/16/169
28 JUNE 2016
13.
ORDINARY COUNCIL MEETING - MINUTES
MEETING CLOSED TO THE PUBLIC
PROCEDURAL MOTION
Moved Cr Rowe/seconded Cr McAllister
That the meeting be closed to the public for the purpose of discussing items
C13.1, P1 and P2 as it is required that these matters be dealt with behind closed
doors under section 5.23 (2), (c) and (e) of the Local Government Act 1995.
CARRIED 10/0
9.16pm
C13.1 FORREST SQUARE – CONFIDENTIAL*
REPORT FROM DIRECTOR CORPORATE SERVICES
Author(s):
Coordinator Land and Property, Alice Kavanagh
Date:
14 June 2016
File Reference:
A/3035-02
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
OFFICER RECOMMENDATION
The Council decision considered behind closed doors, including voting, is
included in the separate and confidential minutes.
Councillor Arbuckle left the chamber at 9.39pm.
CITY OF SUBIACO
97
E/16/169
28 JUNE 2016
P1
ORDINARY COUNCIL MEETING - MINUTES
BUSINESS PLAN - MAJOR LAND TRANSACTION - 133 SALVADO ROAD,
JOLIMONT - CONFIDENTIAL
REPORT FROM DIRECTOR CORPORATE SERVICES
Author(s):
Director Corporate Services, Scott Hawkins
Coordinator Land and Property, Alice Kavanagh
Date:
10 June 2016
File Reference:
A/3584-02
Voting Requirements:
Absolute majority – 7 elected members required to vote
in favour.
COMMITTEE RECOMMENDATION/COUNCIL DECISION
Moved Cr Burns/seconded Cr McAllister
That Council:
1.
In accordance with section 3.59 of the Local Government Act (1995) and
having considered submissions made in response to the Business Plan as
advertised, resolves to proceed with the major land transaction at 133
Salvado Road, Jolimont.
2.
Authorises the Chief Executive Officer to call tenders via an expression of
interest process seeking to appoint a suitably qualified real estate
professional to manage the process for the sale of the property at 133
Salvado Road, Jolimont.
3.
Submissions are to include, but not be limited to, sales methodology,
planning considerations, timelines, fee schedule, expected sales price with
a higher and lower margin and the capacity of the agent.
4.
To place the decision on the public record.
CARRIED BY AN ABSOLUTE MAJORITY VOTE 9/0
9.41pm
Councillor Arbuckle returned to the chamber at 9.43pm.
CITY OF SUBIACO
98
E/16/169
28 JUNE 2016
P2
ORDINARY COUNCIL MEETING - MINUTES
592 TO 616 HAY ST AND 2 BISHOP ST, JOLIMONT – DISPOSAL OPTIONS CONFIDENTIAL
REPORT FROM DIRECTOR CORPORATE SERVICES
Author:
Director Corporate Services, Scott Hawkins
Date:
9 June 2016
File Reference:
A/3565
Voting Requirements:
Simple - more than half elected members present
required to vote in favour
COUNCIL DECISION
Moved Cr Burns/seconded Cr McAllister
1.
If Council proceeds with the major land transaction for the disposal of 592
to 616 Hay Street and 2 Bishop Street, as advertised in the Business Plan
dated May 2016, then the CEO is authorised to undertake demolition
excluding the two buildings at 592 and 594 Hay Street, remediation if
required and apply to the WAPC for subdivision approval for three lots,
prior to disposal by public auction.
2.
To place the decision on the public record.
CARRIED 9/1
CR ARBUCKLE VOTED AGAINST
10.10pm
14.
CLOSURE OF MEETING
The presiding member declared the meeting closed at 10.10pm.
CITY OF SUBIACO
99
E/16/169