THE SIND CIVIL SERVANTS (PROBATION, CONFIRMATION AND
SENIORITY) RULES, 1975.
CONTENTS
Rules.
1. Short title and Commencement.
2. Probation.
3. Appointing Authority.
4. Confirmation of a Civil Servant.
5. Lien of a civil servant.
6. Confirmation of such lien
7. Consent of the department to hold such lien.
8. Confirmation shall not be deferred unless a disciplinary action is pending
against him.
9. Separate Seniority list of group of civil servants.
10. Seniority of a civil servant shall be reckoned from the date of regular
appointment.
11. Inter-se-seniority.
12. Appointment is made by transfer.
13. Ground for not promotion of Civil Servant.
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GOVERNMENT OF SIND
SERVICES,& GENERAL ADMINISTRATION DEPARTMENT
THE SINDH CIVIL SERVANTS
(PROBATION, CONFIRMATION & SENIORITY) RULES, 1975
Karachi, the 2nd October, 1975
Notification No. SOIX-REG(S&GAD)2/1/1-74 : - In exercise of the powers conferred by section
26 of the Sind Civil Servants Act, 1973 the Government of Sind are pleased to make the
following rules regulating the probation, confirmation and seniority of civil servants, namely : 1.
1) These rules may be called the Sind Civil Servants (Probation, Confirmation and
Seniority) Rules, 1975.
2) They shall come into force at once.
PART – I
PROBATION
2.
A person appointed to a post by initial recruitment shall be on probation for two years
and a person appointed otherwise may, if the appointing authority so directs, be on probation for
one year.
Explanation : - Service on deputation to an equivalent or higher post shall count towards the
period of probation.
3.
i.
ii.
The appointing authority may, for reasons to be recorded in writing :Curtail the period of probation;
Extend the period of probation by a period not exceeding one year at a time, and during
or on the expiry of the extended period, pass such orders as are passed during or on the
expiry of the initial probationary period :Provided that if no orders are passed by the day following the completion of, a) The initial probationary period, the period of probation shall be deemed to have been
extended by one year;
b) The extended period of probation, the appointment shall be deemed to be continued until
further orders.
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PART – II
CONFIRMATION
4.
Confirmation of a civil servant shall be made in the order of seniority in a permanent post
on which no other civil servant holds any lien.
5.
On confirmation of a civil servant in a post, his lien, if any, or any other post shall stand
terminated.
6.
No civil servant who holds a lien on any post in any department shall be confirmed in any
post in any other department unless his consent and the consent of the department, where he
holds such lien, has been obtained in writing.
7.
A civil servant who holds a lien on any post in any department shall be confirmed in any
post in any other department unless his consent and the consent of the department, where he
holds such lien, has been obtained in writing.
8.
If a civil servant becomes due for confirmation, his confirmation shall not be deferred
unless a disciplinary action is pending against him or the appointing authority for reasons to be
recorded in writing defers his confirmation :
Provided that if during the deferment of the confirmation of a civil servant his junior
becomes due for confirmation, the post in which such senior civil servant is due for confirmation
shall be kept vacant and the junior civil servant shall be confirmed in the next available post.
PART – III
SENIORITY
9.
1) In each (cadre) in a department there shall be a separate seniority list of a group of civil
servants doing similar duties and performing similar functions and for whose
appointment same qualifications and experience have been laid down.
2) The appointing authority shall, in the month of January every year, cause to be prepared,
or, as the case may be, revised, the seniority list under sub-rule (1).
Provided that in the collegiate Branch (Non-Technical) of the Education Department,
there shall be a combined seniority list of Lecturers.
10.
1) Subject to the provision of rule 11, the seniority of a civil servant shall be reckoned from
the date of his regular appointment.
2) No appointment made on adhoc basis shall be regularized retrospectively.
11.
Inter-se-seniority of civil servants appointed is a batch or on the same date shall be
determined : -
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a) In the case of persons appointed by initial recruitment, in the order of merit assigned by
the selection authority, and if such authority is either not competent to assign such order
of merit or has omitted to do so and is unable to overcome the omission for reasons
beyond its control, the seniority shall be determined by the appointing authority :
Provided further that a person selected in earlier selection shall rank senior to a
person selected in a later selection;
b) In the case of persons, appointed by promotion on the basis of their inter-se-seniority in
the lower (post).
c) In the case of persons appointed by initial recruitment vis-à-vis persons appointed by
promotion, on the basis that the persons appointed by promotion shall rank senior to be
persons appointed by initial recruitment;
d) In the case of persons not covered by clauses (a) to (c) on the basis that persons older in
age shall rank senior to persons younger in age.
12.
If an appointment is made by transfer : a) A person appointed otherwise than in his own request shall, for the purpose of
determining his seniority be given the benefit of his regular service in other post or posts
held by him before his transfer and appointment to the new post :
Provided that if the regular appointment is made in a batch or on the same day,
the older in age shall rank senior to younger in age ;
b) A person appointed on his own request shall rank junior to all other persons appointed
before him on the regular basis and the persons appointed with him in the same batch or
on the same day by promotion or initial recruitment;
c) The inter-se-seniority of persons appointed, on their request, in the same batch or on the
same day, shall be determined in accordance with their respective dates of regular
appointment in the posts held by them before their transfer and appointment to the new
posts :
Provided that if the dates of their regular appointment in such other posts are same, the
older in age shall rank senior to the younger in age.
13.
i.
ii.
iii.
iv.
A civil servant who is not promoted on his turn on the ground that –
His seniority is under dispute or is not determined; or
He is on deputation, training or leave, or
Disciplinary proceedings are pending against him ; or
He is not considered for promotion for any reason other than his unfitness for
promotions ;
Shall on subsequent promotion, subject to any order made by the competent authority in this
behalf, for the purpose of inter-se-seniority in the higher (post) be deemed to have been
promoted in the same batch as his juniors.
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(2).
A civil servant declining to avail of benefit of order of his promotion shall, on his
subsequent promotion, rank junior, in the higher (post) to those who may have been promoted
earlier as a result of his having declined to avail the benefit of such promotion.
Secretary to Government of Sind.
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