TOTAL Programs
Working Together with Families for Success
TO: ALL STAFF
FROM: TOTAL PROGRAMS ADMINISTRATION
DATE: 04/01/2016
REGARDING: MILEAGE SUBMISSION POLICY
As of April 1st, we are requesting that you submit your monthly mileage to [email protected] on the
5th of each month. Please take a clear photo image or download a scan app from your phone. We are requesting
that you do not mail your forms. Please keep the original document for your records.
You must request an exception every month (if you foresee exceeding 200 miles per month). Please fill out the
form found at http://goo.gl/forms/9UAOuwwxyS on the 30th/31st of each month (the same day you lock your
monthly schedule).
Please follow the procedure below to ensure you are appropriately reimbursed for your mileage while working
for TOTAL Programs.
Policy:
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You are allowed 3 miles per hour for CI services.
You are allowed 200 miles per month.
If you exceed these “caps” (without approval) your director will contact you for disciplinary
action.
You can request additional miles per month if you project going over the hourly or monthly cap
by the 30th/31st by filing out the form found at http://goo.gl/forms/9UAOuwwxyS
Submitting Mileage Log:
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During CI sessions you will fill out mileage log; one complete entry (line) per location you drive.
If you are going from 1 TOTAL client to another TOTAL client within an 1 hour or less in
between clients, fill out one complete entry (line). You cannot claim mileage if your client
session is beyond 1 hour from your previous TOTAL client session.
Please see attached Reimbursement Log. Contact the office (626) 355-5160 with any questions or concerns.
TOTAL Management team