CONTENTS
1.
2.
3.
4.
5.
6.
7.
Preface
Registration
Letter of invitation
Schedule Major
Schedule Junior
Important dates
Contact
1. Preface
This is the third newsletter form the local organization of RoboCup 2013 in Eindhoven, The
Netherlands. In this newsletter an update of the registration, the letter of invitation and the
Major and Junior schedules is given.
For other topics, e.g. cargo, VISA, accommodations, please visit the website for RoboCup
2013 (www.robocup2013.org). The overview of accommodations has been updated with
holiday parks in the vicinity of Eindhoven besides the Junior Camping and hotels/hostels.
The event is only 2 months away and the organization is proceeding ever more rapidly. We
are working hard with a large and enthusiastic team to make RoboCup 2013 a competition
that brings fun, excitement and technical highlights for both the participants and the public.
You can also follow us on Twitter (@RoboCup2013 twitter.com/robocup2013) and Facebook
(www.facebook.com/RoboCup2013).
2. Registration
The early registration deadline for the Major competitions (April 30) is approaching rapidly.
So, if you want to benefit from the reduced early registration fees, make sure you registered
before this date.
The Junior pre-registration deadline by regional/national representatives (May 4) is also
almost due. Early registration for Junior teams is still possible until May 31.
For both Major and Junior teams, please make sure to register your teams before May 31 as
no team registration is possible anymore afterwards.
For more information regarding registration, see www.robocup2013.org/registration/?lang=en
3. Letter of invitation
The participants from the countries requiring visas will need an invitation letter. The invitation
letter will be sent by email to the participants after the registration is complete. The wire
transfer for the registration fees is known to take some time. The letters of invitation will be
sent afterwards. So, please wait patiently for the payment to be complete.
If you encounter difficulties or have questions, please email to [email protected].
4. Schedule Major
The schedule for the Major competitions and the symposium is given in the overview below.
The Major schedule can be viewed and downloaded from the website.
08:00-09:00
09:00-10:00
13:00-14:00
14:00-15:00
15:00-16:00
16:00-17:00
17:00-18:00
18:00-19:00
Major team registration and setup
12:00-13:00
Major
team
cargo
Major team registration and setup
Major
10:00-11:00 team
cargo
11:00-12:00
Wednesday
June 26
Thursday
June 27
Friday
June 28
Saturday
June 29
21:00-22:00
Monday
July 1
Check-in
Major finals
Symposium
Major competitions
Opening
ceremony
Major award and
closing ceremony
Welcome
drink
18:30 hr
19:00-20:00
20:00-21:00
Sunday
June 30
Major team preparation
Demonstration games
all leagues
Tuesday
June 25
Major team registration and setup
Monday
June 24
Major team
preparation
Major team preparation
Major
leagues social
event and
banquet
Closing reception
22:00-23:00
5. Schedule Junior
The schedule for the Junior competitions and the symposium is given in the overview below.
The Junior schedule can be viewed and downloaded from the website.
Monday
June 24
08:00-09:00
09:00-10:00
10:00-11:00
11:00-12:00
Tuesday
June 25
Wednesday
June 26
Thursday
June 27
Friday
June 28
Saturday
June 29
Sunday
June 30
Junior teams preparation
Junior teams
registration
and setup
Opening
ceremony
Monday
July 1
Check-in
Junior finals
12:00-13:00
13:00-14:00
14:00-15:00
15:00-16:00
Junior competitions
Junior teams
registration
and setup
Symposium
Junior
awards and
closing
16:00-17:00
17:00-18:00
18:00-19:00
19:00-20:00
20:00-21:00
21:00-22:00
22:00-23:00
Junior teams
setup
Junior
competitions
Junior
competitions
18:30 hr
Closing reception
Junior Party
Junior teams
preparations
Junior teams
preparations
6. Important dates
In the tables below you can find the important dates of the senior competitions, the junior
competitions and the symposium.
a. Senior leagues
Competitions
June 27 – 30
Demonstration games and setup
June 26
Setup
June 24 – 25
Late registration
June 1 – 23
(1)
Regular registration
May 1 – 31
Early registration deadline
March 1 – April 30
Deadline for completion of qualification in March 15
each RoboCup league(2)
Team Pre-Registration Deadline(2)
February 15
(1)
No team registration accepted after May 31.
Pre-registration and qualification deadlines may vary for some leagues.
(2)
b. Junior leagues
Junior workshop at symposium
Competitions
Setup
Late registration
Registration(1)
Pre-registration by national or regional
representatives
Release of team allocations (quota for each
country/region)
Submission of placeholder applications by
regional representatives
(1)
July 1
June 27 – 30
June 26
June 1 – 23
April 1 - May 31
March 1 - May 4
February 28
January 28 – February 20
No team registration accepted after May 31.
c. Symposium
Symposium
Submission of camera-ready copies
Notification to authors
Submission of full papers
July 1
May 15
May 3
March 22
7. Contact
For questions regarding RoboCup 2013, please contact one of the mail addresses below.
General:
[email protected]
Chairs:
[email protected]
Competitions: [email protected]
Good luck with the preparations and we hope to welcome you all at the Genneper Parcs in
Eindhoven.
On behalf of the RoboCup 2013 organization.
Best regards,
Roel Merry & René van de Molengraft
(co-chairs RoboCup 2013)
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