STARGAZE CHALLENGE
INFORMATION PACK
www.cancerbrowndog.co.uk
Registered Charity 1111550
Thank you for supporting us
First of all on behalf of Brown Dog I would like to THANK YOU so much for supporting our 17th Annual Fundraising Event – we truly hope you have a
wonderful weekend in Yorkshire and that you raise as much money as you can for a fantastic cause .
Hopefully this pack will tell you all you need to know, but to make sure you are fully briefed we invite you to attend our Pre-Challenge Teleconference
(see details bottom right). The call will enable you to (i) be fully aware of all safety aspects (ii) double check that you have all the information and
equipment you need (iii) discuss questions you may have (iv) share tips to make the event as enjoyable as possible
This teleconference is absolutely essential for people who have never done a brown dog challenge before
As ever, safety is our number one priority and every precaution has been taken to
ensure you have an enjoyable and safe weekend.
At the end of the challenge event we have our now famous and very popular Dogs Dinner
where we celebrate completing the challenge and more importantly our fund-raising
success.
Hopefully during the weekend you will feel the warmth of the brown dog family
and that will inspire you (like many others) to come back again and again.
Please remember that completing this challenge is one thing, but raising more money than
you ever thought was possible is the real challenge (as that will make the difference)
PRE-CHALLENGE TELECONFERENCE
Date Tuesday 30 May
Time 7:30pm – 8pm
What to do:
Dial (if using a landline) 0800 012 1176
Or Dial (if using a Mobile) 020 3463 9713
See you soon
Mark Storer
Founder Member
Brown Dog
Then key in Pin when asked – 1847-7015#
Then provide your name
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Summary of key points to note
Before the Event
• Ensure you have now paid the full amount (£125)
• Ensure you have selected your menu choice for the Dogs Dinner from our web site
• Continue to raise money – as much as you possibly can
• Train – the fitter you are the more you will enjoy it
• Attend the teleconference to make sure you fully understand all arrangements – Tuesday 30 May 7:30pm – dial in numbers shown on previous
page
• Consider staying over on Thursday 8th (if you are doing the 52 mile challenge) to get maximum rest, avoid an early start on Friday and getting
travel delays (some suggestions are included in the pack)
• Be aware of excessive traffic on Friday – set off in good time
• Let Ian Alexander know how much money you believe you have raised – the week before the challenge
On the Day
• Have the right equipment – as suggested in this pack (don’t forget your head torch)
• Bring plenty of food and water – you can put a small bag to carry extra provisions in our ground support vehicles – label your bag with your name
• For the 52 mile challenge – meet at the Craiglands Hotel, Ilkley at 11 AM on Friday 9th June
• For the 26 mile challenge – meet at the Craiglands Hotel, Ilkley at 9:30 PM on Friday 9th June
• People doing the 26 mile challenge must recognise that we cannot accurately predict what time the 52 mile challengers will meet up with them at
Keld – if for any reason they have been delayed you may have a wait at Keld (your start point) – please be prepared for this.
On the Challenge
• Follow the pace of the challenge lead – do not pass the challenge lead
• Review your own health and speak to one of the organisers if you need to pull out for a short while
• Look out for other people – help them if they need help
• Listen to any safety instructions provided before the challenge or during it – for your own safety
After the challenge
• Enjoy a few hours catch up sleep on Saturday afternoon
• Meet in the Craiglands Hotel Function Room at 7pm for drinks ahead of the Dogs Dinner at 7:30pm
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Content
Campaign Purpose, Fundraising & Challenge
1. Why we are doing this
2. Collecting funds
3. The challenge
4. Personal health Fitness Check
Page Number
5
6
7/8
9
Key Challenge Information
5. Outline Plan
6. Equipment/Walking Boots
7. Staying over on Thursday 8th (optional)
7. Where to meet and timings
8. Start of challenge
9. Safety
10. Saturday Finish
11. Ground Support
10
11/12
13
14
15
16
17
18/19
Key Hotel & Dogs Dinner Information
12. Hotel Arrangements & Map
13. Dogs Dinner Plan
14. Dogs Dinner Menu
15. Dogs Dinner Table Plan
20
21
22
23
Contact Names & Thank You
16. More Information & Contacts
17 Thank you
24/25
26
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The reason for doing this challenge
It’s easy to get carried away with the excitement of the challenge ahead and focus on completing it. However, remember the real
challenge is about you going the extra mile and raising more money than you ever thought possible.
Every year we raise money to buy vital equipment that makes an amazing difference to men, women and children who are fighting
cancer.
In 2017 we will be helping people who have Myeloma, Lymphoma or Leukaemia.
2017
Haematology
Ultra-sound
Appeal
This machine will greatly help patients who have Myeloma, Lymphoma or Leukaemia as well as guiding drain
insertions for patients with solid tumours to drain fluid from the tummy.
The Ultrasound machine would be used to improve patient experience by guiding cannula placement in the upper
arms. This will help avoid painful procedures to insert lines into veins in the groin on upper chest and avoid the
risks involved with these procedures and exposure to x-rays. There will also be reduction in costs as cannula
placement will be considerably cheaper than line placement in the x-ray department.
In a nutshell the use of this ultrasound scanner will make procedures safer from infection and reduce the need of
further invasive procedures in most cases making the whole scenario for patients much less traumatic. Having the
ultrasound will help streamline the procedure for patients avoiding visits to the radiology department and help
make the procedure more effective as the ultrasound will be used to guide drain insertion.
To purchase this scanner we need to raise £14,000
If we can really exceed this amound we plan to purchase a second machine for the Children’s Ward
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Counting & Collecting Funds
Hopefully you have been busy collecting sponsorship or donations and you already feel proud at what you have raised
For those of you using My Donate you already know exactly what you have raised and how much Gift Aid has been added to this
For those of you not using My Donate we need you to let us know what you expect to collect.
On or around the 1st June please send an email to Ian Alexander ([email protected]) and confirm:
- how much you have collected via My Donate (with and without Gift Aid) and/or
- how much you expect to raise using sponsorship forms
We can then collect the information and announce the forecast figure during the Dog's Dinner
- hopefully we will reach our goal!
Thank You for your support
**Please Note
In the past we have had a situation where a high number of challengers failed to collect the amount of money they pledged
Thankfully others exceeded their pledges to enable our end target to be achieved
Please try and provide an accurate estimate of the funds you intend to collect
PLEASE TRY AND COLLECT YOUR SPONSORSHIP WITHIN 3 MONTHS
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Our Challenge….certainly not a walk in the park!
The Stargaze Challenge
Friday 9th and Saturday 10th June 2017
Walk 52 miles in 24 Hours
(or 26 miles in 12 Hours)
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Our Route
Challenge Facts
Length
52 miles
Ascent:
2,113 m (6,932 feet)
We will start
and finish
at
Aysgarth Falls
walking in a
clockwise
direction
Max. Height:
709 m (2,326 feet)
Walk Time
24 hours
Start 1pm Friday
26 mile challenge start
Finish 1pm Saturday
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Warning – Personal Health & Fitness Check
 REMEMBER THIS CHALLENGE IS RANKED “VERY TO EXTREMELY DIFFICULT”
 AND WE MUST STICK TO THE OUR TIME-PLAN & PACE
(AS WE HAVE COACHES WAITING)
 IF YOU ARE DOING THE 52 MILE CHALLENGE YOU WILL BE WALKING FOR 24 HOURS
 PLEASE DO NOT UNDER-ESTIMATE THIS CHALLENGE – IT WON’T BE EASY
 IF YOU HAVE NOT PREPARED FOR THIS CHALLENGE (FOR WHATEVER REASON) OR IF YOU ARE FEELING A BIT UNDER PAR JUST
BEFORE THE EVENT WE SERIOUSLY SUGGEST THAT YOU CONSIDER DOING THE SHORTER 26 MILE CHALLENGE (DAY 2 ONLY)
 IF ON THE DAY YOU FIND YOURSELF REALLY STRUGGLING AND PUTTING YOUR HEALTH (OR THE PROGRESS OF OTHERS) AT RISK,
THEN WE SUGGEST YOU EITHER TEMPORARILY STEP DOWN (REST IN GROUND SUPPORT VEHICLE) OR WITHDRAW ALTOGETHER –
YOUR HEALTH IS PRIORITY.
 PLEASE REVIEW YOUR HEALTH AND MAKE SENSIBLE DECISIONS EITHER BEFORE OR DURING THE CHALLENGE – DON’T PUT YOUR
OWN HEALTH AT RISK
 HOPEFULLY IF YOU HAVE TRAINED BEFOREHAND YOU WILL FIND THE CHALLENGE DEMANDING, BUT EXTREMELY ENJOYABLE.
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Time Plan
Morning
52 mile
Challenge
52 mile challengers
meet at the
Craiglands Hotel
between 11 and
11:15 am
Evening
Afternoon
Challenge Day 1
1 pm to 1am
11:30am Coach
takes challengers to
start
Friday
9 June
26 mile challengers
meet at the
Craiglands Hotel at
9:30 pm
26 mile
challenge
Saturday
10 June
52 and 26
mile
challenge
Challenge Day 2
1am to 1pm
Joined by the 26 mile challengers
Sunday
11 June
BREAKFAST
Coach takes
challengers
back to
Craiglands
Hotel
SLEEP
10pm Coach
takes
challengers
to Keld
Dogs Dinner
7:00 for 7:30 start
Drive Home Safely
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Equipment Required
Remember you will be walking through the day and the night - the weather may be changeable
Conditions and temperatures may vary considerably – particularly between day and night
Ensure you wear a number of layers of clothing – so you can strip down in the day and layer up at night
Ensure you bring sufficient food and water
Walking Boots/Shoes
– see next page
Food is essential – it’s your energy source stick to food that won’t
upset you
You will need sandwiches for Friday night and Saturday morning
Cereal Bars, Nuts & Chocolate are good for grazing
Walking Shorts / Leggings / Waterproofs
Clothing
&
Equipment
Brown Dog T-Shirt (provided on the day)
Sweatshirt for night time or if cold
Rucksack – to carry food, drink and clothing
Food
&
Drink
Drink – is THE most important thing – June can be warm or hot
which will dehydrate you
Take plenty of water – you can leave some in Ground Support
Some people take energy drinks – but be careful as these can upset
others
Head Torch (for night time walking)
Hat & Gloves – could be cold if its rainy and windy
Sun Cream (in case it is sunny on Friday afternoon or Saturday
morning – let’s hope)
Medication
A small bag containing extra food and water that can be left in the
Ground Support vehicles (to save you carrying too much) – please
ensure your bag is labelled with your name
Medications – Pain Killers etc.
Plasters & Blister Packs
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Walking Boots or Shoes
We cannot stress how important it is to wear walking boots or walking shoes
This route is very hilly and the terrain is often rocky and slippy in places, plus you are walking a very long way so you will be
tired at certain times along the way.
Having footwear with good grip will reduce the risk of injury
Because you are walking for such a long way and for such a long time you must ensure you wear footwear that you have
broken in and that is comfortable
Whilst Brown Dog has a Public Liability Insurance, accountability for the prevention of incidents/accidents relating to
personal safety, remains firmly with each individual challenger. The right footwear, as described, is a key component of
personal safety on this challenge.
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People doing 52 mile challenge may want to stay the night before
It’s really up to you whether you travel up on the Friday morning or stay over the night before.
Just remember you need to be at The Craiglands Hotel Ilkley by 11am – the coach WILL leave at 11:30am
Here are some cheaper hotels nearby if you do stay over the night before (Thursday 8th June)
(note – these prices may have changed since we looked)
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Where and when to meet on Friday 9th June
CRAIGLANDS HOTEL …Cowpasture Rd, Ilkley
LS29 8RQ
52 mile challenge
Aim to get to the hotel by 11 AM
Park your car
Walk to the front of the hotel
26 mile challenge
Aim to get to the hotel by 9:30 PM
Park your car
Walk to the front of the hotel
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Once at Craigland’s Hotel, park your car and then……
Check you have these……
1.
You will be transported to the start by coach
 Ruck Sack
 Small Bag to leave in Ground
Support vehicles – labelled
with your name
2.
You will be reminded of personal safety / event rules
 Water & Food
 Head Torch
 Medications
 Plasters
3.
You will have a team photograph taken
 Sun Block
 Water-proofs
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Personal Safety / Event Rules
Summary of key safety instructions
• Do not walk ahead of the challenge lead – this disrupts the pace and control of the group
• Follow instructions where necessary – where the path walking may need extra attention.
• Be kind to your body – feed it regularly and drink lots of water
• Review your own health – if you need to need to pull out do so – no dead heroes please
• Look out for others – point out danger, call for help if needed (hopefully not)
Some thoughts about pace
• We need to keep a steady pace – remember we have a time-frame to finish
• We will have lot’s of stops to re-group, take refreshment etc.
• We can stop for you if you really need us to – we can’t have too many of these
• We must keep to time – if you are holding us up, we may ask you to take a break for a while in one of the ground support
cars
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Challenge Start & Finish Point
We will start and finish at Aysgarth Falls
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Ground Support
The Ground Support team are a vital part of the challenge.
The Ground Support team are as follows:
Catherine Crack, Garry Morris, Ian Wildgoose, Grace Wardle and Wendy Gibson
We will have a minimum of 3 vehicles to support the 24 hour challenge.
Support and Water
There will be a series of check points at which they can meet challengers during the route to provide additional water, based on
where the cars can gain access.
There are parts of the challenge where we are forced to go for long stretches without car access, so it will be even more important
for challengers to carry adequate water containers they can refill at the water stops.
Extra provisions
Space is limited in the cars, however we can carry a small bag where you can keep extra food/drink - please label your bag with your
name clearly visible, there are likely to be some 60 bags!!
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Ground Support
First Aid
We will carry basic first aid kits in the cars for any minor injuries (hopefully we won’t need them!)
Safety and Vigilance
Whilst these are well organised and executed events - this is our 17th annual challenge - we are not supported by the police or any
other professional body, therefore the safety of everybody at all stages of the challenge is down to us all. There are a number of good
practices we have learnt over the years which are laid out below which will help us maintain our excellent track record for minimal
injuries over the years. On a general note each of us should remain vigilant with our fellow challengers at all stages and offer support
when needed.
Routes and Approach
The challenge route has been meticulously planned and a trustee has undertaken a dry run of every stage. To keep to the schedule
(driven by the timing of the coaches required to transport us) we need to maintain a sensible pace and keep the challengers together as
a group. The events are not organised as a race for individuals, our goal is to start and finish together as a group within the planned
schedule. Throughout the challenge there will be a leader (who will always be at the head of the group) and a backstop (who will
always be at the back of the group). We will announce these individuals (who are well experienced at these roles) just before the
challenge starts, so you can see what they look like. Any decisions regarding any issues encountered will be made by the leader and
backstop together.
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Hotel Accommodation at Craiglands Hotel, Ilkley
After the challenge we will travel back
the Craiglands Hotel, returning at
Approximately 2pm.
You should be able to check-in pretty
quickly – however, please remember there
Are many of us that need to check in
which will take time - please be patient if
you don’t find yourself at the front of the
Queue.
Once in your bedroom hopefully you
will be able to have 3-4 hours sleep to
re-charge your batteries in time for the
Dogs Dinner.
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The Dogs Dinner – Running Order
 Welcome
-------------- Meal
-------------- Brown Dog – Last 12 months & journey so far
 Reflection on the day
 Recognition & Awards
 Raffle
 2017 Appeal
 Announce pledged money raised
 The difference the money will make
 Looking Forward
 Close / Late Drinks
Dress Code – ‘smart-casual’
Key Objective – To Celebrate & Have Fun!!!
Meet in the Function Room between 7:00 pm and 7: 15 pm for pre-meal drinks
Everyone to be seated by 7:30 pm
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Menu
Menu
Saturday 10th June 2017
Starters
Butternut and red pepper soup with crispy sippets
Ham hock terrine with grain mustard accompanied with bramley apple and fruit chutney
Traditional prawn cocktail with buttered bread
Mains
Poached fillet of white fish, encasing a prawn and coriander mousseline served with a special hollandaise sauce
Roasted breast of chicken served with a white wine and mushroom cream reduction
Roulade of pork with an apricot and ginger stuffing served with a sage and maderia jus
Parcel of Mediterranean vegetables with butternut squash puree and tomato salsa (v)
Desserts
Hot sticky toffee pudding with toffee sauce and vanilla pod ice cream
Lemon and lime posset with a coconut and pineapple salsa
Baked Meringue nest filled with a mess of berries and Chantilly cream, laced with brandy and crunchy caramel.
A copy of your selection will be ion the table to remind you
Table Plan
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More Information
Outstanding questions, tips for the day and more information will be provided at the
Pre-Briefing Teleconference on 30th May – 7:30-8pm – please attend!
Also you can contact anyone on the brown dog Management Team – details on next page
------------------------------------------------------------------------------------------------------------------------------------For more information on the brown dog charity please look at our web site
www.cancerbrowndog.co.uk
On our web site you will also see links to our Facebook page where some of our members share
information in a more informative manner (and Twitter @cancerbrowndog)
Hopefully through the above communication channels all your questions will be answered and you will join
the challenge in June with your eyes clearly open, in terms of understanding what you have taken
on.
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Brown Dog Management Team
For more Information contact any of us
Via our web site www.cancerbrowndog.co.uk
Click “contact” on the home page
which will show our contact details as shown on the right
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www.cancerbrowndog.co.uk
Thank you for your support
Making a real difference to people fighting cancer
www.cancerbrowndog.co.uk
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