Terms and conditions for arrangement of transport services for Azizia
pilgrims during Haj 2013:
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Transport services are required for about 85,000 pilgrims to
commute them from Azizia (Makhattatal Bank & Bin Humaid) , Share
Abdullah Khayyat (behind Alavi Tulsi) or any other place where
buildings will be taken for pilgrims to Haram Shareef and back. The
contractor will provide transport facility round the clock.
Transport services will be required for the period from 1st Zilquada
1434 to 20th Muharram 1435. The said period may slightly vary.
Application should reach Consul (Haj), Consulate General of India,
Jeddah latest by 30th April 2013 (1100 hours). The application should
be accompanied by a copy of “Shizal Tijjari” of the transport
company from whom the applicant will hire buses.
The applicant is required to submit a non refundable draft of SR
10,000/- in favour of Consulate General of India, Jeddah alongwith
the application.
A meeting with applicants will be held at 1500 hrs on 30th April 2013
at Indian Haj Mission, Makkah to select suitable service provider.
While awarding the contract, past record and experience of the
applicant/company in handling transport services for such a large
number of pilgrims/similar operation will be taken into account. The
contract may be awarded to more than one applicant.
The contractor will obtain all necessary permissions and approvals of
the local Government required for transporting Indian pilgrims from
Azizia to Haram Shareef and back.
The contractor will also obtain necessary permission from the
concerned Saudi authorities to use Mahbas Al Jinn tunnel, Ajyad
tunnel and Kudai tunnel so that our pilgrims can be taken through
these tunnels. The contractor shall submit a copy of the said
permission.
The contractor will also sign agreement with transport company
authorized to use Mahbas Al Jinn tunnel, Ajyad tunnel and Kudai
tunnel/concerned local authorities for transporting sufficient number
of pilgrims through these tunnels. The contractor shall submit a copy
of the agreement signed with the companies authorized to use the
said tunnels for sufficient number of pilgrims.
The contractor will also sign agreement with concerned local
authorities for plying sufficient number of buses in Mahbas Al Jinn
tunnel, Ajyad tunnel and Kudai tunnel during shuttle services. The
contractor shall submit a copy of the agreement signed with local
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authorities for plying sufficient number of buses in the said tunnels.
Release of payment of second installment will be subject to
submission of this agreement and all other relevant agreements.
The contractor will provide adequate number of buses for the
pilgrims so that the pilgrims do not wait for more than ten minutes at
any bus stand/Haram point.
In case of any diversion of route by local authorities, the contractor
will be liable to take permission for such diversions and no extra
money would be paid on this account.
The contractor will erect as many bus stands as required and directed
by the Haj Mission and will deploy sufficient staff not less than 130 at
various bus stand and Haram points. The staff deployed by the
contractor shall include supervisors, guides, and field staff to manage
the pilgrims. The contractor will also provide adequate number of
walkie talkie and vehicles to its staff for effective management of the
transportation of the pilgrims.
The contractor will set up control room to monitor the movement of
the pilgrims.
The contractor will have to provide drinking water to pilgrims at all
bus stands/Haram points.
The contractor will make separate arrangements for elderly pilgrims
to facilitate their easy travel between Azizia and Haram Sharief.
The contractor will be paid at a fixed rate of SR 130 per pilgrim for
the pilgrims staying at Azizia/Share Abdullah Khayyat which will be
released in three installments. First installment of 30% will be paid
upon signing the agreement, second installment of 30% will be paid
in the first week of Zilquada , 1434 H and the third and final
installment of 40% will be released on completion of Haj 1434.
Deficiency in services would entail suitable penalty on the contractor
as decided by the Indian Consulate General, Jeddah.
(Md. Noor Rahman Sheikh)
DCG/Consul ( Haj)
Consulate General of India,
Jeddah