Wedding Reception Packages
YOUR WEDDING PACKAGE INCLUDES
White Table Linens
Cloth Napkins - 15 Colors Available
Elegant Hurricane Centerpiece with Candle & Mirror
Banquet Chairs, Tables, Silverware, Glassware, & China
Head Table, Cake Table, Gift Table, Guest Book Table
Reception Hors D’ oeuvres
Old Fashioned Lemonade
Cutting & Serving of Your Wedding Cake
Traditional Sparkling Wine or Cider Toast
Dance Floor
Guest Room for Bride and Groom on the Night of Wedding
Discounted Guest Room Rate for Out of Town Guests
Personalized Food Tasting
For Your Complimentary Consultation Please Contact:
Sales & Catering at 925-737-5610
All Pricing is Subject to a 22% Service Charge & Applicable Sales Tax
Updated January 2014
Wedding Ceremony Packages
Outdoor Wedding Ceremony
The DoubleTree by Hilton Pleasanton at The Club offers an exquisite outdoor patio for intimate
wedding ceremonies. The Patio accommodates a maximum of 300 guests set theatre style and
features relaxing background scenery of the waterfall.
Outdoor ceremony packages include set up of tables and chairs, aisle runner, gazebo, white
folding chairs and fruit infused water stations for your guests’ enjoyment.
Ceremony Site Rental Fees:
0 - 100 Guests: $550++
101 - 200 Guests: $700++
201 – 300 Guests: $950++
Indoor Wedding Ceremony
The DoubleTree by Hilton Pleasanton at The Club also offers the Wimbledon Room for intimate
indoor wedding ceremonies. The Wimbledon Room accommodates a maximum of 125 guests
set theatre style.
Indoor ceremony packages include set up of tables and chairs, stage, aisle runner, wedding
arch, standard banquet chairs and fruit infused water stations for your guests’ enjoyment.
Ceremony Site Rental Fees:
0 - 125 Guests: $550++
Fire Ceremony
Requests for open flame fire ceremonies must be accommodated in a pre-approved area of the
hotel. The DoubleTree by Hilton Pleasanton at The Club only allows pre-arranged and preapproved open flame fire ceremonies based on availability. A fire watch fee of $850++ is
required in addition to Ceremony site rental fees.
All Pricing is Subject to a 22% Service Charge & Applicable Sales Tax
Updated January 2014
Gold Wedding Package
$70.00 per Person++ Plated Lunch
$80.00 per Person ++ Plated Dinner
For Duet Menu add $10 per Person
All Meals Served with: Chef’s Selection of Seasonal Vegetables, Chef’s Selection of Starch, Fresh Rolls with Butter
Starbucks Coffee and Tazo Hot Tea Selections
Hors D’oeuvres Station
Serviced for a Maximum of One Hour
Imported & Domestic Cheese Display with Crackers & Baguettes
Vegetable Crudité Display with Herb Ranch Dip & Hummus
Antipasto Display
Passed Hors D’oeuvres
Please Select Three
Assorted Petite Quiche Tarts
Spanakopita
Avocado & Cream Cheese with Red Pepper on Crostini
Date & Apricot Brochette Wrapped in Cured Bacon
Brie, Raspberries & Chopped Almonds in Phyllo
Mushroom Caps Filled with Gourmet Sausage
Salad Selections
Please Select One
Wedge Salad
Iceberg Lettuce with Cucumbers, Tomatoes, Bacon Crumbles with Blue Cheese Dressing
Spinach Salad
Spinach Leafs with Mandarin Oranges, Candied Walnuts, Dried Cranberries with Raspberry Vinaigrette
Dressing
Classic Caesar Salad
Romaine Lettuce, Herbed Croutons, Parmesan Cheese with Caesar Dressing
Entrée Selection
Please Select a Maximum of Two
Filet Mignon
Portobello Mushroom Demi-Glaze
Beef Wellington
Wrapped in Puff Pastry and Mushroom Duxelle with Black Truffle Sauce
Prime Rib of Beef
Cream Horseradish Sauce, Au Jus
Champagne Chicken
Boneless Breast of Chicken topped with Champagne Cream Sauce
Chicken Cordon Bleu
Stuffed Breast of Chicken with Ham & Swiss Cheese
Filet of Salmon
Grilled and Served with Lemon Butter Caper Sauce
Mahi Mahi
Baked Mahi Mahi with Pineapple Salsa
Peppered Pork Loin
with Dried Cherry Sage Sauce
Three Cheese Ravioli
Asiago, Parmesan & Ricotta Cheeses Topped with a Creamy Pesto Sauce
Vegetable Wellington
Wild Mushrooms Wrapped in Filo with a Boursin Cheese Sauce
All Pricing is Subject to a 22% Service Charge & Applicable Sales Tax
Updated January 2014
Silver Wedding Package
$60.00 per Person++ Plated Lunch
$70.00 per Person ++ Plated Dinner
For Duet Menu Add $10 per Person
All Meals Served with: Chef’s Selection of Seasonal Vegetables, Chef’s Selection of Starch, Fresh Rolls with Butter
Starbucks Coffee and Tazo Hot Tea Selections
Hors D’oeuvres Station
Serviced for a Maximum of One Hour
Imported & Domestic Cheese Display with Crackers & Baguettes
Vegetable Crudité Display with Herb Ranch Dip & Hummus
Passed Hors D’oeuvres
Please Select Two
Assorted Petite Quiche Tarts
Spanakopita
Avocado & Cream Cheese with Red Pepper on Crostini
Date & Apricot Brochette Wrapped in Cured Bacon
Brie, Raspberries & Chopped Almonds in Phyllo
Mushroom Caps Filled with Gourmet Sausage
Salad Selections
Please Select One
Wedge Salad
Iceberg Lettuce with Cucumbers, Tomatoes, Bacon Crumbles with Blue Cheese Dressing
Spinach Salad
Spinach Leafs with Mandarin Oranges, Candied Walnuts, Dried Cranberries with Raspberry Vinaigrette
Dressing
Classic Caesar Salad
Romaine Lettuce, Herbed Croutons, Parmesan Cheese with Caesar Dressing
Entrée Selection
Please Select a Maximum of Two
New York Strip Steak
8oz Steak with Peppercorn Demi-Glaze
Beef Wellington
Wrapped in Puff Pastry and Mushroom Duxelle with Black Truffle Sauce
Champagne Chicken
Boneless Breast of Chicken topped with Champagne Cream Sauce
Chicken Madeira
Breast of Chicken with Sage & Madeira Wine Sauce
Filet of Salmon
Grilled and Served with Lemon Butter Caper Sauce
Peppered Pork Loin
with Dried Cherry Sage Sauce
Three Cheese Ravioli
Asiago, Parmesan & Ricotta Cheeses Topped with a Creamy Pesto Sauce
Vegetable Wellington
Wild Mushrooms Wrapped in Filo with a Boursin Cheese Sauce
All Pricing is Subject to a 22% Service Charge & Applicable Sales Tax
Updated January 2014
Bronze Wedding Package
$50.00 per Person++ Plated Lunch
$60.00 per Person ++ Plated Dinner
For Duet Menu Add $10 per Person
All Meals Served with: Chef’s Selection of Seasonal Vegetables, Chef’s Selection of Starch,
Fresh Rolls with Butter, Starbucks Coffee and Tazo Hot Tea Selections
Hors D’oeuvres Station
Serviced for a Maximum of One Hour
Imported & Domestic Cheese Display with Crackers & Baguettes
Salad Selections
Please Select One
Wedge Salad
Iceberg Lettuce with Cucumbers, Tomatoes, Bacon Crumbles with Blue Cheese Dressing
Spinach Salad
Spinach Leafs with Mandarin Oranges, Candied Walnuts, Dried Cranberries with Raspberry Vinaigrette
Dressing
Classic Caesar Salad
Romaine Lettuce, Herbed Croutons, Parmesan Cheese with Caesar Dressing
Entrée Selection
Please Select a Maximum of Two
Top Sirloin Steak
Drizzled with a Port Wine Mushroom Sauce
Flat Iron Steak
Garlic Infused Cabernet Demi-Glaze
Champagne Chicken
Grilled Boneless Breast of Chicken topped with Champagne Cream Sauce
Chicken Marsala
Grilled Boneless Breast of Chicken Topped with a Demi-Glaze of Mushrooms & Marsala
Filet of Salmon
Grilled and Served with Lemon Butter Caper Sauce
Peppered Pork Loin
with Dried Cherry Sage Sauce
Three Cheese Ravioli
Asiago, Parmesan & Ricotta Cheeses Topped with a Creamy Pesto Sauce
Vegetable Wellington
Wild Mushrooms Wrapped in Filo with a Boursin Cheese Sauce
All Pricing is Subject to a 22% Service Charge & Applicable Sales Tax
Updated January 2014
Olympic Buffet Wedding Package
$50.00 per Person++ Lunch
$60.00 per Person ++ Dinner
Dinner Buffet Includes Rolls & Butter, Choice of Two Salads, Choice of One Starch, Choice of Two Entrées,
Chef’s Selection of Seasonal Vegetables, Starbucks Coffee & Tazo Hot Tea Selections
Hors D’oeuvres Station
Serviced for a Maximum of One Hour
Imported & Domestic Cheese Display with Crackers & Baguettes
Vegetable Crudité Display with Herb Ranch Dip & Hummus
Salad Selection
Please Select Two
Chinese Chicken Salad
Cabbage, Julienne Carrots, Shiitake Mushrooms, Snow Peas, Red Onions & Sesame Dressing
Spinach Salad
Spinach Leafs with Mandarin Oranges, Candied Walnuts, Dried Cranberries with Raspberry Vinaigrette
Dressing
Classic Caesar Salad
Romaine Lettuce, Herbed Croutons, Parmesan Cheese with Caesar Dressing
Garden Salad
Romaine & Iceberg Lettuce with Shredded Carrots, Cucumbers, Tomatoes, Bell Peppers & Ranch Dressing
Starch Selection
Please Select One
Garlic Mashed Potatoes
White Rice
Rosemary Roasted Potatoes
Rice Pilaf
Homemade Macaroni & Cheese
Entrée Selection
Please Select Two
Herb Roast Beef
Broiled Flank Steak Thinly Sliced & Drizzled with a Port Wine Mushroom Sauce
Champagne Chicken
Grilled Boneless Breast of Chicken topped with Champagne Cream Sauce
Chicken Marsala
Grilled Boneless Breast of Chicken Topped with a Demi-Glaze of Mushrooms & Marsala
Filet of Salmon
Grilled and Served with Lemon Butter Caper Sauce
Herb Roasted Pork Loin
with Dried Cherry Demi-Glaze
Three Cheese Ravioli
Asiago, Parmesan & Ricotta Cheeses Topped with a Creamy Pesto Sauce
Pasta Primavera
Linguine, Julienne Vegetables, Sun Dried Tomatoes, Basil Parmesan Cheese with Crushed Garlic Olive Oil
Sauce
All Pricing is Subject to a 22% Service Charge & Applicable Sales Tax
Updated January 2014
Beverage Services
Hosted Bar Package
Includes: House Brand Liquor, House Wines, Imported & Domestic Beer Selections
Assorted Soft Drinks, Bottled Water
$20 per Guest for First Hour of Service
$16 per Guest for Each Additional Hour of Service
Wine Selections
Champagnes & Sparkling Wines
house champagne
domaine chandon blanc de noirs, columbia valley
gloria ferrer “royal cuvee”, sonoma
g.h. mumm, cordon rouge brut, france
moet chandon, cuvee dom perignon, france
$25 per bottle
$30 per bottle
$40 per bottle
$55 per bottle
$155 per bottle
Chardonnay
house chardonnay
chardonnay, robert mondavi, “coastal”
clos du bois, Sonoma
wente vineyards, “estate”, livermore valley
william hill, napa
$25 per bottle
$25 per bottle
$28 per bottle
$30 per bottle
$34 per bottle
White Zinfandel
beringer, california
$26 per bottle
Cabernet
house cabernet
cabernet sauvignon, robert mondavi “coastal”
clos du bois, sonoma
wente vineyards, livermore valley
sterling, napa
$25 per bottle
$27 per bottle
$29 per bottle
$30 per bottle
$38 per bottle
Merlot
house merlot
sterling estate, napa
wente vineyards, “crane ridge”, livermore valley
$25 per bottle
$38 per bottle
$39 per bottle
Other Selections
champagne punch
mimosas
domestic keg of beer
imported keg of beer
$50 per gallon
$75 per gallon
$400 per keg
$500 per keg
All Pricing is Subject to a 22% Service Charge & Applicable Sales Tax
Updated January 2014
Perfect Ending Package
The Perfect Place to Gather & Wind-down One Last Time with Your Guests to Reflect on
the Day, Grab a Last Bite to Eat & Enjoy Each Other’s Company.
11:00pm – 1:30am (2 Hour Minimum at $100 per Hour/2.5 Hour Maximum)
$300 Minimum Food Purchase Required
Hours Available: 11:00pm – 1:30am, Event Must Conclude by 1:30am
Your Package Offers:
Cash or Hosted Bar Services
Private Banquet Server
Service of Hot & Cold Appetizers Prepared to Order for Your Event
*Additional Costs for Food & Beverage
Hors D’oeuvres Selection
Swedish Style Meatballs
$100 per 50 pieces
Spanakopita
$115 per 50 pieces
Cheese Sticks
$130 per 50 pieces
Potato Skins
$100 per 50 pieces
Shrimp & Pork Egg Rolls
$120 per 50 pieces
Mini Chicken Cordon Bleu
$120 per 50 pieces
Seasonal Fruit Display
$125 serves 25 guests
Imported & Domestic Cheese Display
$140 serves 25 guests
Tortilla Chips with Salsa & Guacamole
$90 serves 25 guests
Chex Mix
$75 serves 25 guests
Dessert Selections Also Available; Please Inquire Ahead to Customize Your Menu.
All Pricing is Subject to a 22% Service Charge & Applicable Sales Tax
Updated January 2014
House Guidelines
Alcoholic Beverage Service
The Hotel must provide beer, soft drinks and liquor. You may provide your own wine and
Champagne. Should you choose to provide your own wine and champagne, you will be charged
a corkage fee of $15.00 per 750-ml bottle. Bottles will only be opened and served as needed.
You will be charged only for those bottles served and any remaining bottles will be returned to
you at the end of your event. The Hotel requires that all beverages be dispensed only by Hotel
servers and bartenders. The Hotel’s alcoholic beverage license requires the Hotel to: Request
proper photo identification of any person of questionable age and refuse service if the
person is either under age or proper photo ID cannot be produced and to refuse alcoholic
beverage service to any person who, in the Hotel’s judgment, appears intoxicated.
Appointments & Planning
Appointments to view our facilities can be arranged through our Sales Department. Please keep in mind that times
available to view our facilities may be limited due to ongoing events taking place in our Hotel. The final planning of
your event should take place two to three months prior to the event date. Please think about menu selections, beverage
service, seating arrangements, order of events, etc., prior to this meeting, and bring any planning materials, vendor
names and phone numbers, etc., with you. We are happy to answer any and all questions at any time throughout your
planning process prior to the final planning meeting. After your meeting with us, you will receive a Banquet Event
Order, which will outline all the details of your event. This is an agreement you will need to sign and return, indicating
your approval of the arrangements.
Audio Visual
A complete line of modern presentation aids is available through our in-house audio visual company. Your Event
Services Manager will be happy to arrange for you to obtain the equipment suited to your needs.
Damages or Loss
The DoubleTree by Hilton Pleasanton at The Club is not responsible for lost or damaged items provided by you for use
during your event, and the Hotel cannot secure such items which are not reclaimed on the event date. Please designate
a representative from your party to collect any such items at the conclusion of your event. Sound/music must be kept
at an acceptable level as determined by Hotel Management. Disturbances of loud noise and/or music may disrupt other
functions. If any such disturbance causes harm to another group and compensation is deemed necessary, the cost of
the compensation may be added to your final charges. Clean-up is provided by the Hotel; however, should any
extraordinary cleaning, in the Hotel’s judgment, be necessary, or should there be any damages to Hotel property, the
Hotel’s cost of such clean up or repair will be added to your final charges.
Food & Beverage
Our menus are designed to offer you a selection of quality items. Our Convention Services department is available to
assist in customizing menus to accommodate the needs of your special event. The Hotel does not permit any food or
beverages (alcoholic or otherwise) to be brought into the function space from any outside source or to be taken off the
premises. The DoubleTree by Hilton Pleasanton at The Club is the sole licensed agent for the sale and service of
alcoholic beverages under the authority of the California Alcohol Beverage Commission, and all laws and restrictions
pertaining to the above are enforced. Prices and menu selections may vary from the time of the booking.
Decorations
All centerpieces and/or decorations must meet Hotel and Fire Department regulations. Candles must be enclosed in
glass; no open flames are permitted; balloons must be tied down and are not to be free-floating; tacks or nails may not
be applied to walls, ceilings, or doors; smoke or fog machines are strictly prohibited and the use of either will result in
evacuation of the function space and a $1,000 fine. Vendors are responsible for their own equipment and set-up, must
keep extraneous equipment in the ballroom out of sight of guests, and for safety reasons must tape down all electrical
cords. (Electrical needs exceeding existing 120/20 amp wall plugs must be arranged in advance with the Hotel and are
subject to additional charge.) Every effort will be made to allow vendors adequate set-up time; however, this time may
be limited due to functions taking place in the function room prior to your event. Please make arrangements to set and
remove all decorations at the end of each function. Decorations left on property that requires extensive clean-up by
Hotel staff may result in a clean-up fee being charged to the Group.
Electrical Charges
The Hotel can accommodate almost any electrical need. However, there may be charges for those electrical
requirements beyond standard capacity. Please consult with your Convention Services Manager for details.
Function Room Assignments
The Hotel reserves the right to change function room assignments from a room originally shown or discussed.
Function rooms are assigned on the basis of expected attendance. The Hotel reserves the right to change room
assignments based on the final guarantee.
All Pricing is Subject to a 22% Service Charge & Applicable Sales Tax
Updated January 2014
Function Room Time Frames
The time frames available for Luncheon Service from 10:00 am to 4:00 pm and Dinner Service from 6:00 pm to
Midnight. Evening events exceeding a six-hour limit are subject to overtime charges of $200 per half hour. Overtime
for day events is not permitted due to scheduled events.
Function Specifications
In order to assist you in planning a problem-free event, we request that your final specifications for room set-up,
menus and audio visual equipment be communicated to Event Services Manager no later than two weeks prior to your
function date.
Guarantee
A guarantee of the number of people attending each food function is required by noon, 96 hours (4 business days) prior
to the event. Once the guarantee is received, it can only be increased. Hotel policy is to charge for the amount of
people guaranteed, or the amount that actually attend, whichever is greater. The Hotel will prepare and set for 5%
above the guarantee. Should the group exceed their final guarantee by more than 10% a $150 Service Charge will be
incurred. It is the responsibility of the client to contact the Hotel directly with the guarantee. If the client fails to notify
the Hotel of the guarantee by the appropriate time, the original count outlined in the Booking Agreement will be
considered the guarantee and charges will be posted accordingly.
Payment
A deposit of 25% of your contracted revenue minimum is due with the signed contract in order to confirm your event. A
second deposit of 50% is due 90 days before your event. The final estimated balance of your event is due 2 weeks
before your event date. Final payments must be in the form of credit card, certified check or cash.
Safety & Security
The Hotel reserves the right to require security guards for any event, at the client’s expense. Arrangements may be
made in advance for security through the Hotel.
Seating & Labor Fees
A detailed diagram of your function room layout will be provided prior to your event. This will be a preliminary
diagram based on your anticipated attendance; the final number of tables set is determined by your final guarantee of
attendees due three business days prior to your event. The Hotel will set 5% above your guaranteed attendance, not to
exceed the maximum capacity of the function room. All tables are set for ten guests each; should you require any
tables set for less than ten, labor fees for additional service staff will apply. The labor fee for additional servers is $50
per server. Should you be assigning guest seating, place cards for each guest with table assignment numbers as well as
entrée selection, should be provided to the Hotel 72 hours prior to the function. Additional labor fees include, but are
not limited to, the following: Security can be pre-arranged for per hour per guard charge, Bartender Fee $150 per
Bartender, Attendant fee $150 per Attendant.
Smoking
The California Workplace Smoking Ban prohibits smoking in the workplace. This includes all function rooms, bars,
restaurants, lobbies and public function space of hotels/motels, office buildings and private banquet rooms where
employees and food service are present.
Tax & Service Charge
Please add applicable sales tax and 22% service charge to all food, beverage and room rental charges. Tax exempt
organizations must provide a tax exempt certificate to the Hotel along with the executed Booking Agreement. Food
functions for less than the minimum guests required incur a service charge per function, over and above the service
charge. Changes made in banquet room set-ups after the room has been set will incur an additional service charge
starting at $75 and up based on the requested changes.
All Pricing is Subject to a 22% Service Charge & Applicable Sales Tax
Updated January 2014