Nutrition Services Department
A Principal’s Guide to
State and Federal Regulations
Pertaining to Fundraisers and
Food Sales on Campus
Revised
July 1, 2015
This booklet is a compilation of legislation contained in California Ed Code, California Code of Regulations,
United States Code and the Code of Federal Regulations as they pertain to all food sold on public school
campuses outside of federal meal programs.
TABLE OF CONTENTS
Definitions………………………………………………………………………………………………………
History………………………………………………………………………………………………………….
Overview…………………………………………………………………………………………………….....
Athletic Food Concessions…………………………………………………………………………………….
Catalogue Sales………………………………………………………………………………………………...
Commonly Asked Questions…………………………………………………………………………………..
Guidelines for Beverages Allowed for Sale in California Public Schools…………………….……………
Guidelines for Foods Allowed for Sale in California Public Schools……………….……………………...
Petition for a Fundraiser & Revenue Potential Report - Secondary………………………………….……
Final Revenue Report & ASB Loans…………………………………………………………………………
Petition for a Fundraiser & Revenue Report - Elementary and Outside Organizations ………....…...…
Food Item Approval Request…………………………………………………………………………………
Healthy, Non-Food Fundraising Ideas……………………………………………………………………….
1-2
2
2
2
2-3
3-4
5-6
7-8
9
10
11-12
13
14-18
Definitions
CA Senate Bill 12 – (SB12) – in 2005, this law established nutrition standards for all food sold to students anywhere on
campus outside the NSLP and the NSBP including sales through vending machines; student stores; and parent, teacher and
school fund raisers.
CA Senate Bill 965 – (SB965) – Defines school beverage standards for secondary and elementary schools including sales
through vending machines; student stores; and parent, teacher and school fund raisers. Similar standards were previously
defined for elementary and middle schools in Senate Bill 677.
CA Assembly Bill 626 – (AB626) - Effective January 1, 2014. Included the definition of “sold” to include order forms AND
when any part of the exchange occurs on campus. Basically, non-compliant foods and beverages cannot be ordered, sold, or
distributed on campus from midnight and up to 30 minutes after the school day is over.
Smart Snacks in School – Federal nutritional requirements for foods and beverages sold outside of federal meal programs in
all public schools in the United States. NOTE: these are federal standards, California laws are stricter.
California Smart Snacks in School – These regulations are a combination of Federal and California laws, creating the
strictest food and beverage laws across the nation, these are the guidelines we must follow.
Compliant Foods and Beverages – any food or beverage that meets the nutritional requirements outlined in California Smart
Snacks in Schools. These are the only foods allowed for sale on campus and all foods must be pre-approved by Nutrition
Services and Fiscal Services. Compliant foods meet, among other things, specific fat, saturated fat, sugar, trans-fat, sodium,
and calorie levels. The charts included in this document outline these foods and beverage limits. Please note that the levels for
Secondary and Elementary students are not the same.
Competitive foods - Any foods sold in schools that are not part of the federal school meal program including sales through
vending machines; student stores; student body organizations; parents; teachers and school fund raisers. Basically, any food
sold by any entity.
Food Item Approval Request – All food and beverage sales must receive prior approval from Nutrition Services and Fiscal
Services. To obtain approval, you must submit a Food Item Approval Request to Nutrition Services no fewer than 30 days
prior to the sale. The form is located on page 11 of this booklet and on the Nutrition Services web page.
Local School Wellness Policy (LWP) – The Twin Rivers LWP includes policy on Nutrition Education, Nutrition Standards,
Physical Activity, Health and Wellness, Environmental Health, Family and Community Involvement and Policy
Implementation. A copy of the Twin Rivers Board Policy 5030, Student Wellness, is available in your school cafeteria or on
the Twin Rivers website.
School Campus – All areas of the property under the authority of the school that are accessible to students during the school
day.
School Day – For the purposes of this legislation, the definition of school day is from midnight to 30 minutes after the school
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day, but could be later defined by the state as after any after school programs.
Petition for a Fundraiser and Revenue Reports – All Student Body fundraisers must be approved by Fiscal Services thirty
days before the sale takes place. These forms must be filled out, submitted and approved before any sale can take place, on or
off campus. If the fundraiser includes any food items a Food Item Approval Request must be included.
Trans Fats - A food item that contains vegetable shortening, margarine, or any kind of hydrogenated or partially hydrogenated
vegetable oil, unless the manufacturer's documentation or the label lists the Trans-fat content as less than 0.5 gram per serving.
Effective July 1, 2009: Foods containing artificial Trans-fat cannot be served or sold on any CA public school campus.
History
In 2004, Congress enacted the Child Nutrition and WIC Reauthorization Act, requiring all public school districts nationwide
to create, adopt and implement a Local Wellness Policy (LWP) by July 1, 2006.
In 2005, the California Legislature enacted SB12 and SB965, strictly controlling all food sold on public school campuses
outside of federal meal programs. Carbonated beverages were eliminated and strict limits were set on fat, saturated fat, and
sugar.
In 2008, Twin Rivers adopted an adaptation of a California School Board Association sample policy.
In 2010, President Obama enacted the Healthy, Hunger-Free Kids Act, which gave authority to the United States Department
of Agriculture (USDA) to issue national nutritional guidelines for all foods and beverages sold in schools throughout the
school day and to eliminate unhealthy competitive foods and beverages at the national level.
July 2013, USDA released their Smart Snacks in School requirements (SSIS), effective July 1, 2014.
Because California and federal laws conflict, both sets of laws were analyzed by the California Department of Education
(CDE), Nutrition Services Division (NSD), the strictest of the laws were adopted as California Smart Snacks in Schools.
In August 2013, Twin Rivers updated its Board Policy 5030, Student Wellness to better reflect state and federal law.
In October 2013, Assembly Bill 626 became effective January 1, 2014. The definition of “sold” was redefined to include
order forms AND when any part of the exchange occurs on campus. “Sold means the exchange of food for money, coupons,
vouchers, or order forms, when any part of the exchange occurs on a school campus”.
June 2015, Twin Rivers Board Policy 5030, Student Wellness was updated to reflect newly enacted laws.
Overview
Across the nation, school districts are required to establish LWPs to implement and monitor the sale of food on their
campuses. All foods and beverages sold to students outside of federal meal programs before, during and after the school day
must meet California and federal nutritional requirements. This includes foods and beverages sold by any entity including
parent organizations, students, teachers, school site staff and student organizations. To monitor these sales, all foods sold on
campus must be pre-approved by submitting a Food Item Approval Request to Nutrition Services and Fiscal Services. All food
sales must obtain pre-approval from Nutrition Services and Fiscal Services. Approval forms are available on pages 9-10 of
this booklet in addition to being posted on the TR web page.
Athletic Food Concessions
Any time food is sold to the public, the Health Department requires that the facility have a Permit to Operate. It is important
that outside organizations and student body organizations that operate a concession stand on district property obtain the
necessary health permits and follow all health and safety laws. This requires a health inspection, and a Certified Food Handler
must be present during the hours of operation.
If a club is operating an unpermitted concession stand on district property without properly trained personnel, there is a high
risk of foodborne illness. If a customer were to get sick, the district and/or the club associated with the concession stand would
be liable for their injuries.
Concession stands that operation seasonally, and not physically connected to our school kitchens/cafeterias like a separate
sport stadium, would fall into the Seasonal Operations permit category. For information on how to obtain an Operators
Permit, contact the Sacramento County Environmental Health Department. The web address that pertains specifically to
community events is: http://www.emd.saccounty.net/envhealth/foodprotect/communityevents.html
Catalogue Sales
On January 1, 2014, the word “sold” was redefined to include order forms. “Sold means the exchange of food for money,
coupons, vouchers, or order forms, when any part of the exchange occurs on a school campus”.
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A list of approved vendors and products will be posted on the Nutrition Services website. If you would like to submit a vendor
for approval, please fill out and submit a Food Item Approval Request located on page 11 of this booklet. You must include a
copy of the proposed catalogue with your Food Item Approval Request. All food and catalogue food sales must be preapproved by Nutrition Services and Fiscal Services at least 30 days before the sale begins.
Commonly Asked Questions
What is the difference between the USDA Smart Snacks in Schools and the California Smart Snacks in Schools
program? - In 2013, USDA developed the Smart Snacks in Schools legislation setting national nutritional standards for all
food and beverages sold on public school campuses across the United States throughout the school day (see definition of
school day). However, in 2005, California enacted SB12 and SB965, establishing state nutritional guidelines (which ended up
being stricter than USDA/federal law). We must follow the California Smart Snacks in Schools version of the law which
includes federal law.
Why were these laws passed? - Childhood obesity is a growing epidemic across California and the United States. Being
overweight increases the risk of type 2 diabetes, heart disease, hypertension, and musculoskeletal problems. Obesity may also
affect a children’s body image, self-esteem, social and emotional development. Schools and after school programs play a
critical role in establishing healthy eating habits and curbing the childhood obesity epidemic. Before SB12 and SB965, only
food and beverages sold as part of the federal meal programs were required to meet nutrition standards. Similar standards did
not exist for items sold outside of federal programs and these “competitive foods” were often very high in added sugar and fat.
Recognizing that unhealthy snacks and beverages contribute to childhood obesity, these laws were passed to create minimum
nutrition standards for all items sold outside of the National School Breakfast and Lunch Programs (NSLP/NSBP).
Must ALL foods for sale on school campuses meet the California Smart Snacks in Schools? - Yes. These laws apply to all
food and beverages sold to students at school by any entity outside federal meal programs before, after and throughout the
school day. This includes items sold in vending machines, school stores and snack bars, as well as items sold directly to
students by students, teachers or adults for fundraising purposes (see fundraising section below). It does NOT include foods
brought from home for student’s personal consumption. Elementary schools, middle and high schools all have different
regulations for snacks, entrées, and beverages. Please refer to the charts on pages 5-8 for a detailed summary.
There are many creative ways to raise money without selling unhealthy snacks. For profitable fundraising ideas, check out
pages 12-16 of this booklet or the Nutrition Services page of the Twin Rivers website.
Can non-compliant food be sold through an order form if the product is picked up somewhere off-campus or after
school? Currently, yes. Non-compliant items can be ordered on campus at any time from midnight to 30 minutes after the
school day (see definition of school day).
Can we have fundraising products delivered to our school campus for students to take home and sell? Yes. Remind
students that they cannot open the products until after the items have been taken home. Students cannot sell fundraiser items
on campus during school hours.
Can students still turn in money collected from fundraisers during the school day? Yes. You just can’t make any of the
sales during the school day on campus.
Can we promote non-compliant fundraisers during the school day through posters, announcements or assemblies?
Yes. As long as the items are not sold on campus during the school day.
Can non-compliant foods and beverages be sold at football games? Yes. Items that do not meet the California Smart
Snacks in Schools guidelines can only be sold if they are being sold off of school grounds, or 30 minutes after the school day
(see definition of school day), or on the weekend (see athletic food concessions section).
Can student organizations sell compliant foods and beverages during the school day? Yes, by following the rules below:
Secondary level – Referring to California Code of Regulations section 15501, one student organization (pre- identified for
the entire school year) may sell compliant foods and beverages on a daily basis. Additionally, each student organization is
allowed to sell compliant foods four days per year. Sale days and food items must be pre-approved by Nutrition Services and
Fiscal Services. Student organizations may sell up to three categories of food or beverage items, but the food items cannot be
prepared on campus and cannot be items that are sold by Nutrition Services that day.
To obtain district approval to sell food, the student organization must follow these steps:
1. Fill out a Fundraiser Petition (found on page 9 in this booklet or on the Fiscal Services ASB website)
2. Present the petition to your Student Council. The approval must be recorded in your meeting minutes
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3. The Principal, Student Officer and Director of Student Activities signs the Petition
4. Fill out and submit a Food Item Approval Request to Nutrition Services.
5. Fiscal Services gives final approval for sale to take place.
All approvals must be obtained 30 days before any sale can take place.
Elementary Level – Referring to California Code of Regulations section 15500, all food and beverage items sold at the
Elementary level must be pre-approved by Nutrition Services and Fiscal Services. Elementary student organizations may sell
one compliant food or beverage item four times per year during school hours. The items can only be sold after the lunch
period has ended or after the final bell (student organizations do not need to wait 30 minutes after the final bell). The food or
beverage cannot be prepared on campus and cannot be the same item sold in the food service program that day during school
hours.
To obtain district approval to sell food, the student organization must follow these steps:
1. Fill out a Fundraiser Petition (found on the Fiscal Services ASB website)
2. Receive Principal approval
3. Fill out and submit a Food Item Approval Request to Nutrition Services.
4. Fiscal Services gives final approval for sale to take place.
All approvals must be obtained 30 days before any sale can take place.
What are the consequences for not following the Smart Snacks Rules? Section 303 of the Healthy, Hunger-Free Kids Act
amended section 22 of the NSLA (42 U.S.C. 1769c) to provide the USDA with the authority to impose fines against any
school or school food authority failing to comply with regulations. After July 1, 2014 the USDA has the authority to assess
those fines.
How will the USDA regulate Smart Snacks in School? State agencies will monitor compliance through an administrative
review of district and SFA records. If violations have occurred, technical assistance and corrective action plans will be
required and fines may be assessed.
How do we know what food items we can sell? A list of vendors and allowable food products for fundraising are available
on the Nutrition Services website at http://www.twinriversusd.org/depts/nutrition/. All fundraisers involving food must be
approved by Nutrition Services and Fiscal Services 30 days before the sale takes place, including sales by outside
organizations. If you would like to have a vendor or item added to the approved list, please contact the Nutrition Services
Department by submitting a Food Item Approval Request included in this booklet.
Can we sell home baked goods? No. For the safety of our children, all food items for sale must come from an approved
source (a food service establishment that holds a valid Health Permit). All foods for sale on our school campuses must meet
the California Smart Snacks in School guidelines and must receive prior approval through proper documentation.
Can we use the online calculator developed by the Alliance for a Healthier Generation to determine whether a food or
beverage item is compliant with the law? No. Currently, Alliance calculators are calibrated to make determinations based
on federal law, not California law.
Why are we required to submit a Food Item Approval Request form? The district is required to maintain all records,
receipts, nutrition labels and product specifications for all foods and beverages sold on its campuses by organizations outside
of the SFA. The Food Item Approval Request form contains information needed to determine if the food and beverage items
sold are compliant with the law.
Can a student or teacher bring food items to school for sale to other students? No. The only sales that are allowed are
pre-approved fundraisers through student body organizations or pre-approved sales through parent groups.
CA Ed Code 51520 and 51521 state that teachers and others are prohibited from soliciting students during the school day or
one hour before and after school unless the sale is approved by the district. This includes individuals making solicitations on
behalf of the school district or an ASB organization. However, federal regulations are stricter than CA Ed code, stating that
food sales are prohibited from midnight through 30 minutes after the end of the school day.
Can a teacher’s give “bucks”, vouchers, coupons, etc. to students so they can exchange for candy or other nonnutritional items? No. Laws recently passed prohibit the exchange of non-compliant foods for money, coupons, vouchers or
any other manner of exchange.
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Guidelines for Beverages Allowed for Sale in California Public Schools
The chart below outlines the restrictions placed on beverages for sale in California by all entities including student stores,
vending machines, teachers, adults and school-sponsored events. These restrictions are in place from midnight to 30 minutes
after the school day is over, including after-school programs.
References: Ed Code sections 49431.5
CA Code of Regulations sections 15576
Code of Federal Regulations sections 210.10, 220.11, 220.8, and 220.12
Definitions:
Sold – The exchange of food or beverages for money, coupons, vouchers, or order forms, when any part of the exchange
occurs on a school campus.
ELEMENTARY
Beverages Allowed at Elementary level grades PK-6:
1. Fruit or Vegetable Juice:
a. ≥ 50% juice and
b. No added sweeteners
c. ≤ 8 fl. oz. serving size
2. Milk:
a. Cow or goat’s milk and
b. 1% (unflavored), nonfat (flavored or unflavored), and
c. Contains vitamins A and D, and
d. ≥ 25% of the daily calcium value per 8 fl. oz., and
e. ≤ 28 grams of total sugar per 8 fl. oz.
f. ≤ 8 fl. oz. serving size
3. Non-Dairy Milk
a. Nutritionally equivalent to milk (see 7 CFR 210.10(d)(3), 220.8(i)(3),
must contain per 8 fl. oz.:
• ≥ 276 mg calcium
• ≥ 8 g protein
• ≥ 500 IU Vit. A
• ≥ 100 IU Vit. D
• ≥ 24 mg magnesium
• ≥ 222 mg phosphorus
• ≥ 349 mg potassium
• ≥ .44 mg riboflavin
• ≥ 1.1 mcg Vit. B12, and
b. ≤ 28 gm of total sugar per 8 fl. oz., and
c. ≤ 5 gm fat per 8 fl. oz.
d. 8 fl. oz. Serving size
4. Water:
a. No added sweeteners (of any kind, including artificial)
b. No serving size
REMEMBER - Elementary Level – All food and beverage items for sale must be pre-approved. To obtain approval, you
must submit a Food Item Approval Request to Nutrition Services. The form is located on page 11 of this booklet and on the
Nutrition Services web page. Elementary student organizations may sell one compliant food or beverage item after the lunch
period has ended. The food or beverage cannot be prepared on campus, and cannot be the same item sold in the food service
program that day. Elementary student organizations are allowed four sales per year (CA code of Regulations section 15500)
and the sales must be pre-approved by Fiscal Services.
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Guidelines for Beverages Allowed for Sale in California Public Schools
The chart below outlines the restrictions placed on beverages for sale in California by all entities including student stores,
vending machines, teachers, adults and school-sponsored events. These restrictions are in place from midnight to 30 minutes
after the school day is over, including after-school programs.
References: Ed Code sections 49431.5
CA Code of Regulations sections 15576
Code of Federal Regulations sections 210.10, 220.11, 220.8, and 220.12
Definitions:
Sold – The exchange of food or beverages for money, coupons, vouchers, or order forms, when any part of the exchange
occurs on a school campus.
SECONDARY
Beverages allowed at Middle/Junior High School grade levels 7-10 and
High School grade levels 10-12
All 12 oz. serving sizes except where stated
1. Fruit or Vegetable Juice:
a. ≥ 50% juice and
b. No added sweeteners
2. Milk:
a. Cow or goat’s milk and
b. 1% (unflavored), nonfat (flavored or unflavored), and
c. Contains vitamins A and D, and
d. ≥ 25% of the daily calcium value per 8 fl. oz., and
e. ≤ 28 grams of total sugar per 8 fl. oz.
3. Non-Dairy Milk
a. Nutritionally equivalent to milk (see 7 CFR 210.10(d)(3), 220.8(i)(3), and
b. ≤ 28 gm of total sugar per 8 fl. oz., and
c. ≤ 5 gm fat per 8 fl. oz.
4. Water:
a. No added sweeteners (of any kind, including artificial)
b. No serving size
5. Other Non-calorie beverages (NOT ALLOWED IN MIDDLE SCHOOLS)
a. Water as first ingredient
b. ≤ 16.8 gm added sweetener per 8 fl. oz.
c. ≤ 5 calories per 8 fl. oz.
d. 10-150 mg Na+ per 8 fl. oz.
e. 10-90 mg K+ per 8 fl. oz.
f. No added caffeine
g. ≤ 20 fl. oz. serving size
6. Other Low-calorie beverages (NOT ALLOWED IN MIDDLE SCHOOLS)
a. Water as first ingredient
b. ≤ 16.8 gm added sweetener per 8 fl. oz.
c. ≤ 40 calories per 8 fl. oz.
d. 10-150 mg Na+ per 8 fl. oz.
e. 10-90 mg K+ per 8 fl. oz.
f. No added caffeine
REMEMBER - Secondary level – Food and beverage items for sale must be pre-approved. To obtain approval, you must
submit a Food Item Approval Request to Nutrition Services. The form is located on page 11 of this booklet and on the
Nutrition Services web page. One student organization may sell compliant foods and beverages on a daily basis after the final
bell. They may sell up to three categories of food or beverage items, but the food or beverage cannot be prepared on campus
and the items for sale cannot be the same as sold in the food service program that day. In addition to one student organization
sale each day, all student organizations may sell on the same four designated days per year (CA code of Regulations section
15501). All student body sales must be pre-approved by Fiscal Services.
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Guidelines for Foods Allowed for Sale in California Public Schools
The chart below outlines the restrictions placed on foods for sale in California by all entities including student stores, vending
machines, teachers, adults and school-sponsored events. These restrictions are in place from midnight to 30 minutes after the
school day is over, including after-school programs.
References: Ed Code sections 49430, 49431, and 49431.7;
CA Code of Regulations sections 15575, 15577, and 15578;
Code of Federal Regulations sections 210.11, 220.12
Definitions:
Sold – The exchange of food or beverages for money, coupons, vouchers, or order forms, when any part of the exchange
occurs on a school campus.
Whole Grain – A food item that contains the statement “Diets rich in whole grain foods….and low in total fat…..may help
reduce the risk of heart disease….” or the first listed grain ingredient is whole grain, or a combination of whole grain
ingredients is at least 51% of the total grain weight, or the weight of the whole grain must be at least 51% of the total grain
weight of the product.
ELEMENTARY
Foods Allowed at Elementary Level Grades PK-6:
1. Can ONLY be a:
a. Fruit
b. Non-fried vegetable
c. Dairy Food
d. Nuts, seeds, legumes, eggs, cheese (allowable protein foods)
e. Whole grain item
AND
2. Must meet the following:
a. ≤ 35% calories from fat. (Except Nuts, nut butters, seeds, reduced-fat cheese, dried
fruit+nut seed combo), and
b. ≤ 10% calories from saturated fat. (Except reduced-fat cheese, dried fruit+nut seed combo), and
c. ≤ 35% sugar by weight (except fruit*, non-fried vegetables, dried fruit+nut seed combo), and
d. ≤ .5 grams trans-fat per serving (no exceptions), and
e. ≤ 230 mg sodium (no exceptions), and
f. ≤ 175 calories per item/container (no exceptions)
……………OR………………..
1. Meet the nutrient standards in #2 above AND
2. Be a full meal that meets the USDA school meal pattern AND
3. Each food in the meal must:
a. Be a fruit, non-fried vegetable, dairy, protein or whole grain item OR
b. Contain ≥ 10% DV for calcium, potassium, Vit. D, or dietary fiber, OR
c. Be a combo food containing ¼ cup fruit or non-fried vegetable
If exempt foods combine with nonexempt foods or added fat/sugar they must meet ALL nutrient standards above.
*Dried blueberries, cranberries, cherries, tropical fruit, chopped dates or figs that contain added sugar are exempt
from fat and sugar standards. Canned fruit in 100% juice only.
REMEMBER- Elementary Level – Food and beverage items for sale must be pre-approved. To obtain approval, you must
submit a Food Item Approval Request to Nutrition Services. The form is located on page 11 of this booklet and on the
Nutrition Services web page. Elementary student organizations may sell one compliant food or beverage item after the lunch
period has ended. The food or beverage cannot be prepared on campus, and cannot be the same item sold in the food service
program that day. Elementary student organizations are allowed four sales per year (CA code of Regulations section 15500)
and the sales must be pre-approved by Fiscal Services.
Page 7
Guidelines for Foods Allowed for Sale in California Public Schools
The chart below outlines the restrictions placed on foods for sale in California by all entities including student stores, vending
machines, teachers, adults and school-sponsored events. These restrictions are in place from midnight to 30 minutes after the
school day is over, including after-school programs.
References: Ed Code sections 49430, 49431, and 49431.7;
CA Code of Regulations sections 15575, 15577, and 15578;
Code of Federal Regulations sections 210.11, 220.12
Definitions:
Sold – The exchange of food or beverages for money, coupons, vouchers, or order forms, when any part of the exchange
occurs on a school campus.
Whole Grain – A food item that contains the statement “Diets rich in whole grain foods….and low in total fat…..may help
reduce the risk of heart disease….” or the first listed grain ingredient is whole grain, or a combination of whole grain
ingredients is at least 51% of the total grain weight, or the weight of the whole grain must be at least 51% of the total grain
weight of the product.
SECONDARY
Foods allowed at Middle/Junior High School grade levels 7-10 and
High School grade levels 10-12
Compliant foods:
1. “Snack” food items must be:
a. ≤ 35% calories from fat. (Except Nuts, nut butters, seeds, reduced-fat cheese, dried fruit+nut
seed combo), and
b. ≤ 10% calories from saturated fat. (Except reduced-fat cheese, dried fruit+nut seed combo),
and
c. ≤ 35% sugar by weight (except fruit*, non-fried vegetables, dried fruit+nut seed combo),
and
d. ≤ .5 grams trans-fat per serving (no exceptions), and
e. ≤ 230 mg sodium (no exceptions), and
f. ≤ 200 calories per item/container (no exceptions)
2. Entrée food items must be:
a. Meat/meal alternate and whole grain rich food; or
b. Fruit or non-fried vegetable and meat/meat alternative; or
c. Meat/Meat alternative alone (cannot be yogurt, cheese, nuts, seeds or meat snacks, and
d. ≤ 35% calories from fat, and
e. ≤ 10% calories from saturated fat, and
f. ≤ 35% sugar by weight , and
g. ≤ .5 grams trans-fat per serving (no exceptions), and
h. ≤ 480 mg sodium (no exceptions), and
i. ≤ 350 calories per item/container (no exceptions)
If exempt foods combine with nonexempt foods or added fat/sugar they must meet ALL nutrient standards above.
*Dried blueberries, cranberries, cherries, tropical fruit, chopped dates or figs that contain added sugar are exempt
from fat and sugar standards. Canned fruit in 100% juice only.
REMEMBER - Secondary level - Food items for sale must be pre-approved. To obtain approval, you must submit a Food
Item Approval Request to Nutrition Services. The form is located on page 11 of this booklet and on the Nutrition Services web
page. One student organization may sell compliant foods and beverages on a daily basis after the final bell. They may sell up
to three categories of food or beverage items, but the food or beverage cannot be prepared on campus and the items for sale
cannot be the same as sold in the food service program that day. In addition to one student organization sale each day, all
student organizations may sell on the same four designated days per year (CA code of Regulations section 15501) and the
sales must be pre-approved by Fiscal Services.
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Twin Rivers Unified School District: Petition for a Fundraiser - Secondary
*IF MIDDLE OR HIGH SCHOOL, MUST BE SUBMITTED TO THE STUDENT COUNCIL AND PRINCIPAL.
We, the undersigned, duly elected or appointed representatives and/or advisor(s) of the organization
named below, do hereby ask permission to arrange a fundraiser in the manner and on the date requested below:
Name of Organization/Grade: ________________________________ Today’s Date: ____________________
Description/Type of Fundraiser: _______________________________________________________________
Date(s) Requested of Fundraiser: ______________________________________________________________
Location of Fundraiser: ______________________________________________________________________
Signatures:
____________________________
Advisor
_____________________________
President
________________________
Secretary
Twin Rivers Unified School District: Revenue Potential Report
Amount
Estimated Revenue Potential
#1 Projected Sales/Gross Income:____________________
(line #1 – line #2)
#2 Projected Cost/Expenses:
____________________
#3 Potential Net Profits:
____________________
Does your organization have sufficient funds available to cover upfront costs?
yes
no
*NOTE: If your organization requires a loan from ASB, it is your responsibility to complete and submit purchase requisitions to transfer funds to/from ASB and your
organization. The loan must be repaid within 30 days of the date that the check is written.
When depositing fundraising profits, a Final Revenue Report is required to be completed and submitted with the deposit. In
the event that both the Revenue Potential Report and the Final Revenue Report is not submitted, ASB will confiscate the
profits until proper procedures are followed and all required paperwork is submitted.
To be completed by Authorized Personnel:
Student Council
Funds Available…Petition Approved
Insufficient Funds…Approved for ASB Loan
Insufficient Funds…Petition Denied
Approved By:
___________________
Student Officer
Bookkeeper:
TOTAL NET COST:
_____________________
Director of Student Activities
__________________________
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_____________________
Principal or Bookkeeper
CHECK NO.______________________
Twin Rivers Unified School District: Final Revenue Report
*IF MIDDLE SCHOOL OR HIGH SCHOOL, MUST SUBMIT TO THE BOOKKEEPER AT THE END OF THE FUNDRAISER WITH FINAL DEPOSIT.
Name of Organization/Grade: _________________________
Today’s Date: ___________________
Fundraiser (source of funds): __________________________
Potential Net Profit (what we initially had expected to make in profits before the fundraiser began): #1 ______________________
Compare Sales to Potential
#2 Actual Sales: _____________________
#3 Actual Costs: _____________________
(Line #2 – Line #3)
Net Profit Summary
(Line #1 – Line #4)
#4 Actual Profits: _____________________
#5 Difference:
_____________________
Explain difference, if any: _______________________________________________________________
_______________________________________________________________________________________
ASB Loans
Completed the following only if initial funds were borrowed from ASB:
Amount Borrowed: __________________
Have you turned in a Purchase Requisition to transfer all funds back to ASB?
yes
no
*If no, your organization’s funds will be frozen until all paperwork is received and the loan is repaid in full.
To be completed by Authorized Personnel:
Bookkeeper’s notes: ____________________________________ Date received: __________________
Page 10
Twin Rivers Unified School District: Petition for a Fundraiser - Elementary
ONCE THE FORM IS FILLED OUT AND APPROVED, FORWARD A COPY TO THE DISTRICT OFFICE, DENISA MARQUEZ, BAY A
We, the undersigned, duly elected or appointed representatives and/or advisor(s) of the organization
named below, do hereby ask permission to arrange a fundraiser in the manner and on the date requested
below:
Name of Organization/Grade: ________________________________ Today’s Date: ____________________
Description/Type of Fundraiser: _______________________________________________________________
Date(s) Requested of Fundraiser: From: _________________________To: _____________________________
Location of Fundraiser: ______________________________________________________________________
Approval Signatures:
____________________________
Teacher
_____________________________
________________________
Principal
District Office
Twin Rivers Unified School District: Revenue Potential Report
Amount
Estimated Revenue Potential
#1 Projected Sales/Gross Income:____________________
(line #1 – line #2)
#2 Projected Cost/Expenses:
____________________
#3 Potential Net Profits:
____________________
Does your organization have sufficient funds available to cover upfront costs?
yes
no
If no, where do you plan on obtaining the funds? ______________________________________________________
_____________________________________________________________________________________________
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Twin Rivers Unified School District: Petition for a Fundraiser – Outside Agencies
ONCE THE FORM IS FILLED OUT AND APPROVED, FORWARD A COPY TO THE DISTRICT OFFICE, DENISA MARQUEZ, BAY A
We, the undersigned, duly elected or appointed representatives and/or advisor(s) of the organization
named below, do hereby ask permission to arrange a fundraiser in the manner and on the date requested
below:
Name of Organization/Grade: ________________________________ Today’s Date: ____________________
Contact Phone Number: _________________________ Email: ______________________________________
Description/Type of Fundraiser: _______________________________________________________________
*If approved, fill out the second half of the form and submit with your last deposit
Date(s) Requested of Fundraiser: From: _________________________To: _____________________________
Location of Fundraiser: ______________________________________________________________________
How will this fundraiser benefit our school? _____________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
Approved
Denied – Reason for denial: _______________________________________________________________
______________________________________________________________________________________
Approval Signatures:
____________________________
_____________________________
_______________________
Secretary
Outside Agency
Principal
Twin Rivers Unified School District: Revenue Potential Report
Amount
Estimated Revenue Potential
#1 Projected Sales/Gross Income:____________________
(line #1 – line #2)
#2 Projected Cost/Expenses:
____________________
#3 Potential Net Profits:
____________________
12
NUTRITION SERVICES DEPARTMENT
Food Item Approval Request
This form and other documentation must be submitted to Nutrition Services to determine if the food item you want to
sell meets the California Smart Snacks in Schools standards. Unapproved food sales that compete with cafeteria sales
are prohibited by law from midnight through 30 minutes after the school day and could include after-school programs.
If you are selling a catalogue of items, you must include the requested documentation from each food item listed in the
catalog and a copy of the entire catalogue. All food sales must be approved 30 days prior to your sale.
Date Sent:
Date Received:
Contact Person:
Contact Phone:
Nutritionally Compliant?
YES
NO
In Competition with Federal
Programs?
YES
NO
Approval of Fiscal Services?
YES
NO
Final Approval
YES
NO
Contact Email:
Campus location of sale:
Organization benefiting from sale:
School Site:
Time of day item will be sold:
Date(s) sales will occur:
Nutrition
Services:________________________Date:___________
Product name:
Manufacturer:
Product Description/Category:
Fiscal Services:__________________Date:_____________
Size of package:
Servings per package:
NOTES:
Serving size in grams (g):
Healthy
Please mail or email the required documents listed
below to Jill Van Dyke/Nutrition Services/Winona or
[email protected] :
1. Food Item Approval Request - complete with
product specifications
2. Copy of the actual nutrition label
3. Copy of the actual list of ingredients
4. Copy of the actual front label
You will be informed by Fiscal Services if your food
item has been approved. Your approval process will
include a copy of this form as your authorization to
sell the food items and must be available upon
request.
Thank you for you cooperation,
Jill Van Dyke, Director of Nutrition Services
566-1600 ext. 50500
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Fundraising Ideas
Fundraising is an excellent experience for students to learn the value of community service as
well as earning money for a worthy cause. The experience can be made even more rewarding
by encouraging healthy habits by including physical activity. Listed below are ways students
can fundraise while promoting healthy lifestyles and learning valuable business skills. Be sure to
check district policy before starting a fundraiser, prizes cannot be given or games of chance.
Activities & Events
5 mile run/walk
Adult Spelling Bee
Art show
Auctions
Basketball tournament
Bike-a-thons
Bingo night
Bowling night
Car washes
Carnival
Celebrity Basketball Game
Chess, checkers
or other tournaments
Concerts
Craft sales
Dance-a-thon
Dances
Dinner fund raiser
Faculty Follies Talent Show
Family portraits
Father-Daughter Dance
Festivals
Flea Market
Fun runs
Game night
Garage sells
Gift Wrapping
Golf tournament
Guessing games
Haunted house
Hiking Trip
Hoop-a-thons
Jog-a-thon
Jump rope for heart
Jump-rope-a-thon
Karaoke competition
Magic show
Math-a-thon
Musical chairs
Penny war
Plays and musicals
Read-a-thon
Recycle ink cartridges
Recycling drive
Rent-a-band, rent-a-choir,
or rent-a-music group
Rent-a-teen or rent-a-kid
SAT practice test
Scavenger hunt
Science Fairs
Singing telegrams
Skating night
Sled-a-thons
Spell-a-thon
Spelling bees
Sports camps or clinics
Spring yard work
Talent shows
Teacher/Student sports Competition
Tennis, horseshoes
or other sport tournament
Treasure hunt
Walk-a-thons
White Elephant auction
Workshops or classes
There are many ways students a n d p a r e n t o r g a n i z a t i o n s can raise money. F o r e x a m p l e : A
“ No Bake” Bake Sale (from the Reach Every Child/Horace Mann web site, by Alan Haskvitz), is easy, all
profit, and parents appreciate it. First, create a list of baked goods and write cards with the item
name and price, for example, "Carrot Cake, $5." The parent selects this baked item NOT to make and
sends $5 instead. You respond with a note thanking them for the carrot cake. Offer a variety of baked
goods from "Mud Pies" to "Twin Rivers Angel Food Cake." The students can name the items and
research how much they would cost to make, so it is educational as well. Send the list home and have
parents decide what NOT to make. You can also send the list to others in the community. Obviously, it
is all pure profit and pure fun, especially the "Oops I Burned the Turnovers" which usually go for $10
and the $15 pan of "Brown Knees." And the best part is, think how many calories aren't consumed!”
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Things to Sell
Besides the activities listed above, there are many non-food items that students can sell.
Bead jewelry in school colors
Foot and hand warmers for sports
events
Pet treats
Balloons or balloon bouquets
Giant coloring books
Picnic baskets
Brick or tile for a school walkway
Gift basket auction
Rent a special parking space
Bumper stickers
Gift certificates - donated
SAT practice test
Buttons/Pins
Gift wrap
School spirit gear
Calendars designed by students
Graduation day flowers/balloons at
School stationary and pencils
Cook books with kid recipes
Greeting cards designed by students
Sell donated books,CD's, DVD's
Coupon books
Holiday craft fair - sell booths
Spring seeds/bulbs
Earthquake kits
Holiday gift shop for kids
Stadium pillows and seats
Emergency kits for cars
Holiday wreaths
Student artwork
Family portraits
License plate holders
Student/Teacher art events
Farmers market with donated produce
Memorials
Temp tattoos of school mascot
First aid kits
Mistletoe/Trees
Tickets to school sport events
Flowers/vegetable plants grown from seed
School newsletter ads
Face Painting
Auctions, live or silent, of donated goods and services are always fun. Popular items for elementary
school auctions include field trips for 3 or 4 children to the zoo, a nature hike led by a favorite
teacher; the opportunity for a child to be Principal for a Day (2 hours plus lunch with the Principal is
usually enough for most kids); for adults, seats at a 12-person dinner party hosted by a school family
and featuring an elaborate menu.
Donations and Scrip
•
If your school has only one volunteer to organize fundraising, this is the place to start. Check out the
links below and sign your school up for all of them. These programs require participants to sign up,
but most can be done online. Once registered, a donation is automatically made to the school every
time the participant shops. There is no added cost to the participant; the donation is paid entirely by
the merchant. Parents, grandparents, aunts and uncles, teachers can all support the school at no
cost to themselves by registering with these programs.
•
Escrip-Supporters register grocery loyalty (life Safeway), debit and credit cards, and participating
merchants will make contributions to your chosen group, based on your purchases made.
Paperwork-free, the purchases are tracked and available online. Sign up at www.eSrip.com
•
Schoolpop-Register at this site and your school will automatically get a donation every time
you shop at hundreds of online merchants, like L.L.Bean, Barnes & Noble, Expedia, Kmart,
Macy's, Nordstrom's. Works for many catalogs and stores too.
http://www.schoolpop.com/cgi/welcome/cgi
• Target- The Target School Fundraising Program makes a donation to your school every time
you shop with a Target Visa or Guest card
http://target.com/target_group/schools/search_school.jhtml
15
• Office Depot- Sign your school up for the "5% Back to Schools" program, and families who buy
their back to school supplies at Office Depot can simply give the name of the school to the cashier
and 5% of their purchase price will be rebated to the school.
http://www.community.officedepot.con/local.asp
•
Corporate Donations- Many corporations, such as Boise (Office Max), Levi Strauss, Charles
Schwab, Starbucks, Macy's, Radio Shack, Wells Fargo, and Bank of America will match employee
contributions to schools. Some companies such as The Gap and Starbucks will make a cash
donation to a school for volunteer hours worked by a parent. Remind parents to check with their
employer to see if such benefits are available. Macy's hosts Benefit Shopping Days. Schools
participate by selling tickets that give customers a discount on Macy's purchases during the event.
Schools keep 100% of their ticket sale proceeds and get an additional donation through in-store
ticket redemption. Macy's Hotline: 1-800-287-7426
•
Benefit Events - Some stores and restaurants will allow your school to sponsor a day or evening
benefit. The school publicizes the event and distributes flyers; customers bring the flyer with them
and a portion of their purchase is donated to the school. Try Borders for book shopping, or Chevy’s
or Fresh Choice for dinner. (http://www.bordersgroupinc.com/community/local.htm)
(http://www.chevys.com/frameset.html) (http://www.freshchoice.com/fundraising.html)
Macy’s hosts Benefit Shopping Days; schools participate by selling tickets that give customers a
discount on Macy's purchases during the event. Schools keep 100% of their ticket sale proceeds
and get an additional donation through in-store ticket redemption. For more information, please call
Macy’s Community Relations Hotline:1-800-287-7426
• Scrip- Many stores sell scrip. These are gift certificates which your school can buy at the reduced
price (usually about 8-10% off face value) and then resell at full face value. Stores which sell scrip
include Macy's, J C Penney, Mervyns’, Payless Shoe Source and Fresh Choice
•
ChicoBag- Be eco-friendly and efficient with your fund raisers. The Chico Bag is a compact, ecofriendly, reusable grocery or utility bag that comes with its own case. A 50% profit can be made at a
selling price of $5 each.
Earth Friendly Fundraisers
If you are looking for a high profit fundraiser that enhances educational curriculum and promotes earth
friendly behavior throughout the community. Try the following recycling suggestions:
Smencils- Gourmet scented pencils made from recycled newspapers. It's fundraising
with a purpose: "Saving trees ...one pencil at a time." http://smencils.com/
• Funding Factory- Get paid for collecting used printer cartridges and cell phones! Free
fundraising kit. http://www.fundingfactory.com/
• EcoPhones- recycling fundraiser pays up to $300 per item for cell phones, ink jets,
DVDs, laptops, MP3 players, video game boxes, digital cameras & picture frames, GPS
devices. http://www.ecophones.com/
•
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•
•
•
•
•
•
•
•
Empties4Cash-get up to $4 for empty inkjet cartridges, 100% profit.
http://www.empties4cash.com/
Cartridges for Kids- Recycle empty inkjet, laser, fax, and copier cartridges.
http://www.cartridgesforkids.com/
Recycle Rewards- Earn funding by collecting used printer cartridges and cell phones.
Free shipping, supplies, promotional tools, and online accounting. http://www.rrewards.com/
Recycle-Free - Specializing in recycling of plastic inkjet cartridges for schools.
http://recyclefree.com/
Trading Connection - Easy printer cartridge recycle program.
http://tradingconnectionusa.com/
Friendship Used Clothing C o l l e c t i o n , L L C - A great way to serve your community
while raising funds for your organization. http://www.friendshipusedclothing.com/
Epromos-Fundraising promotional products, some recycled and organic available at:
http://www.epromos.com/use-fundraising/_/N-13931
Fundraising Green- "MyGreenSpark", A fundraising coupon book to green up your
http://www.greenschools.net/section.php?id=47
School Spirit
Here are some great ideas and items to print your school mascot on to
support your school team
Backpacks
Band CD's or tapes
Bumper stickers
Coffee mugs
Flowers that are the school colors
Grad gifts for sale at the event
Gym clothes/bags
Hats/Head bands
Key chains
License plate frames
Newsletter ad space
Pins/Stickers
17
School Logo Stationary
School flags
School supplies
Scrip
Sports equipment
Stadium blankets
Student Directories
Stuffed school mascot toys
Teacher gifts
Tickets to school events
T-shirts/Jackets
Water bottles
Creative Ideas
•
•
•
•
Ghoulish Fashion show - Have students bring i n their favorite Halloween
costumes to model in a fashion show.
Hold a Jewelry sale with beads and thread have students make their own
necklaces, bracelets, anklets and other jewelry and hold a sale for these items.
Milk Mustache Pictures - Have students take one another's picture res with milk
mustaches and sell to parents.
Using a long role of pa per, have students paint or draw pictures and sell as wrapping pa per,
it's a real personal touch!!
The Value of Homemade
The concept of making their own items to sell gives students the opportunity to appreciate
hard work and be proud of the items they sell. Here are some ideas on how students can
personalize these items.
•
•
•
•
•
•
•
Greeting cards -purchase cardstock, fold in half and have students draw picture s, each card will
have its own unique touch.
Sell student designed calendars.
Plants-Hel p students grow plants to sell. Make sure whatever plant you choose is easy to grow,
and doesn't take too much time.
Candles-Buy candle-making kits that students can make their own candles to sell. Using
different colors and designs, allow kids to experiment with their r creativity.
Ornaments/ Ceramic Tiles- Purchase bare ornaments or tiles for students to hand decorate and
sell.
Cookbooks- Gather kid-friendly recipes and have students put together cookbooks to sell.
Dog treats- There are many homemade recipes for dog treats, many are easy and fast. Hel p
students make the dough and cut out dog treats to sell.
18