CRAIGIE HEIGHTS PRIMARY SCHOOL
PARENTS & CITIZENS ASSOCIATION INC.
SPINAWAY STREET, CRAIGIE 6025
PHONE: 9401 7711
FAX: 9401 7944
MINUTES OF the GENERAL and ANNUAL GENERAL MEETING
6.30pm – 23 March 2015
Attendance:
Melissa Aspinall, Kaylene McIver, Lynne Bates, Kerstin Brannigan, Scott Favacho, Narelle Pugh,
Michelle Finlayson, Kaylene McIver, Vicki Ellis, Kellie Nugent, Jenie Elliot, Melissa Gordon
Guests:
Apologies:
Nathan Cain, Lisa Laker, Roz Lyon, Nel Tolliday, Warren Eiles, Andrew Kilgallon
1. Chair opened the Meeting at 6.37pm
2.
Welcome and Apologies – The Chair welcomed and thanked everyone for attending. Memberships were paid by
all new members of the P & C.
3. Confirmation of Previous Minutes:
Resolution:
That the Minutes of the General Meeting held 23rd February 2015 be taken as
a true and accurate record
Moved:
Lynne
Seconded:
Melissa G
Carried
4. Business Arising
4.1. Garden area – Slabs have been replaced but there is still a gap between the slabs. Need more slabs. Vicki will get
some sand and slabs and Lynne will arrange for John to build a safe pathway through this area.
4.2. Entertainment Books – Entertainment Publications coming in on the 21st April to distribute books. A letter will
be sent home to all parents advising them of the option to participate.
4.3. Sponsorship and conflicts of interest – Sponsorship rules are being reviewed by Department of Education
Executive. Currently the best way to deal with this is to obtain donations rather than sponsorship which suggest
a co-beneficial arrangement. Special arrangements need to be made for any sponsorships. Some letters have
gone out with “sponsorship” wording. If anyone agrees to sponsor the P & C, then Kaylene will explain that they
will be donators rather than sponsors. The P & C will still thank its corporate sponsors unless directed otherwise
by the Department through the school. Lynne has spoken to the Department about funeral services and the
Department suggested that it could be a little dark for children who might read the newsletter. Not all
committee members share this stance. Narelle will advise Simplicity Funerals that whilst appreciated, we may
not accept their donation given the feelings of the Department.
4.4. Purchase of additional sports shirts – Narelle has made some enquiries and prices range from $29.70 (interstate
supplier), $32.99 (Lowes) and $40 (Slater Gartrell). Sizes 10 – 16 should cover students in years 4 – 6. Total cost
will be $2,309.30 (inc GST) for 70 tops from Lowes. They have quoted a 6-8 week delivery. Number will be at the
top, Craigie Heights at the bottom on the backs of uniforms. Narelle will choose a few options and the Year 5s
and 6s will help finalise the design. All Sports Line Marking have agreed to donate $500 towards the tops. Lynne
will write to Tim Pugh (All Sports Line Marking) to thank them on behalf of the P & C.
5. Correspondence: As presented.
Resolution:
That the correspondence as presented to this meeting be received and
accepted
Moved:
Kaylene
Seconded:
6. Treasurer’s Report: As presented.
6.1. Janet is still working on the Audit of the financial records.
Michelle
Carried
Resolution:
That the Treasurer’s meeting as presented to this meeting be received and
accepted
Moved:
Lynne
Seconded:
Vicki
Carried
7. Other Reports
7.1. Principal: Report as presented.
8. Elections – The Chairperson declared all positions vacant and called for nominations to be received. No
nominations have been received to date for any of the vacant committee positions.
8.1.
President – Vicki nominated Narelle for the position. Narelle has a full workload this year and all
members of the P & C agreed to support her as much as necessary by accepting delegations to speak
at or attend functions when possible. Narelle accepted and was duly appointed. Should her workload
during the year become unmanageable, then Narelle will resign her position as President.
8.2.
Vice President – Vicki nominated herself for the position of Vice President and promised to support
the President during the year.
8.3.
Secretary – Lisa Laker has indicated that she would be willing to take on the role of Secretary
however she was unable to attend tonight. Scott nominated himself as Secretary until such time as
Lisa can take over this role. Scott was duly appointed.
8.4.
Treasurer – Michelle nominated Kerstin for the position of Treasurer and she accepted. Kellie
nominated herself as assistant Treasurer and both were duly appointed.
8.5.
Executive Members – All members present agreed to become executive members of the P & C.
8.6.
Canteen chair – Jenie agreed to take on the position of Canteen Co-ordinator. It was generally agreed
that a separate committee wasn’t necessary. Any issues that need to be dealt with can be raised by
Jenie at general and executive meetings. Jenie was duly appointed.
8.7.
Newsletter editor – Kaylene nominated herself for this position and was duly appointed. The P & C
do not put out their own separate newsletter but do include items in the school newsletter.
8.8.
WACSSO representative – Scott nominated himself for this position and was duly appointed.
8.9.
Auditor – Michelle nominated Janet Coates for the position of Auditor. This will need to be accepted
and ratified at the next meeting if Janet accepts.
8.10.
Book Club Co-ordinator – Michelle nominated Kathleen Hill for the position of Book Club Auditor and
was duly appointed.
8.11.
Safety House Co-ordinator – Melissa G advised that she is willing to look at this more. She will meet
with Nel to discuss the role. There are only 3 safety houses in the area and a suggestion was raised
that we discontinue with the program if no co-ordinator could be found.
8.12.
School Banking Co-ordinator – Melissa G nominated herself for position of Co-ordinator and was duly
appointed. Nathan Cain has indicated that he will continue to help with this too.
8.13.
Fundraising Co-ordinator – Scott nominated Kaylene for this position and Kaylene agreed to do it for
this year (this will be her final year as co-ordinator). Vicki nominated to be assistant Co-ordinator and
both were duly appointed.
8.14.
Photo Coordinator – Scott nominated Michelle to be photo co-ordinator and she accepted and was
duly appointed.
9. General Business
9.1. Outgoing P & C Committee – Lynne thanked the outgoing P & C Committee Executive members for all their
hard work over the years and thanked the incoming new committee members. Lynne acknowledged the
extra effort put in by the outgoing President Michelle.
9.2. Money allocation –
Payments
Sports uniforms
Transfer to reserve
$1,809.30
TOTAL
Resolution:
$1,809.30
That the P & C allocate $1,809.30 for the above payments.
Moved:
Scott
Seconded:
Michelle
Carried
10. Date and time of next meetings – Term 2 - Monday, 4th May, 8th June, Term 3 - 3rd August, 31st August, Term 4 –
2nd November and 30th November at 6.30pm in the staff room
11. Meeting closed – 8.20pm